HomeMy WebLinkAboutItem #1 Southeast Idaho Council of GovernmentsProfessional Services Contract
City of Chubbuck Downtown Revitalization Project
This contract is entered into this 19th Day of February 2025 by and between the City of Chubbuck, with its
principal address of business at 290 East Linden Ave., Chubbuck, ID 83202 herein referred to as "THE
CITY" and Southeast Idaho Council of Governments (SICOG), whose address is 214 East Center, Pocatello,
ID, 83201 herein referred to as "SICOG", Witnesseth:
Whereas, the CITY OF CHUBBUCK desires to engage SICOG to provide certain services as described in
the "Scope of Work" section of this contract and hereinafter referred to as "APPLICATION", and SICOG
desires to provide said services, the parties hereto do mutually agree as follows:
1) Employment of SICOG
THE CITY agrees to engage SICOG, and SICOG agrees to provide the services described in the "Scope
of Work" as described in section 3 below.
2) Employee - Employer Relationship
The contracting parties warrant by their signature that no employee -employer relationship is established
between SICOG and THE CITY by the terms of this contract. The parties understand that SICOG is an
independent contractor and as such neither SICOG nor its employees, if any, are employees of THE
CITY for any purpose, including but not limited to tax retirement system or social security (FICA).
3) Scope of Work
SICOG will:
♦ Work with THE CITY to develop and submit an Idaho Community Development Block Grant
(CDBG) application for the City of Chubbuck Downtown Revitalization Project.
♦ Use information obtained from/by THE CITY to develop and complete Grant Application.
♦ Assist with and attend public hearings and presentations on the project prior to the submission
deadlines, during the grant process, and any other public meeting/hearings/presentations deemed
necessary by the project or THE CITY.
♦ Assist with project scope development.
♦ Promote the project with the funder and overcome obstacles for success.
♦ Assist with procurement of Engineer/Architect or other if needed.
♦ Coordinate site tour for funding agency and representatives.
♦ Submit completed APPLICATION as required by funding agency/source:
(1 electronic copy) to Idaho Department of Commerce and (1 copy) to THE CITY. Application will
meet submission requirements and be submitted on or before the required date estimated no later
than November 21 st, 2025.
♦ Respond to any addendums requested by the funding agency.
♦ Complete preliminary environmental activities as required by funding agency.
♦ Assist with first public hearing and all other requirements necessary for the grant.
4) Schedule of Services & Time of Performance:
Work under this agreement should not begin until both parties have properly executed this contract.
SICOG agrees to participate in the preliminary project development and provide a complete application
on or before application date. Work under this agreement is for the duration of the development City of
City of Chubbuck Downtown Revitalization Project.
Professional Services Contract
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5) Basis of Fee and Billing
Total project costs for project development and application activities as follows:
CDBG Grant Application Submission $10,000.00
-----------------------
Total Project Costs
------------
$10,000.00
Billing:
The following is a Fee Schedule that will be used for billing:
Grant Development Services: $75.00 per hour
Mileage: $0.625 per mile
Per Diem:
Breakfast: $14.75
Lunch: $20.65
Dinner: $32.45
Other expenses will be reimbursed by THE CITY (i.e. car rentals, hotel room, printing costs, etc.)
The sum of services performed and reimbursable items will not exceed the Total Project Costs of
$10,000.00.
SICOG will submit all requests for payment related to this contract, to THE CITY at: 290 East Linden
Ave., Chubbuck, ID 83202 The payment to SICOG shall be made within 45 days of the deadline or
determined otherwise.
6) SICOG's Insurance
SICOG warrants that it has obtained and will maintain at its expense for the duration of this contract,
statutory worker's compensation coverage, employer's liability and comprehensive liability insurance
coverage for its principals and employees for the services to be performed hereunder.
7) Conflict of Interest
SICOG warrants that it presently has no interest and will not acquire any interest, direct or indirect, in the
project that would conflict in any manner or degree with the performance of its services hereunder.
SICOG further covenants that, in performing this contract, it will employ no person who has any such
interest.
8) Modification and Assignability of Contract
This contract contains the entire agreement between the parties, and no statements, promises, or
inducements made by either party or agent of either party that are not contained in the written contract
are valid or binding. This contract may not be enlarged, modified or altered except upon written
agreement signed by both parties hereto. All of the terms and conditions of this contract are binding
upon any SICOG or assignee.
9) Termination of Contract
This contract shall be terminated if it is determined that SICOG has failed to comply with the terms and
conditions of this contract. In such a case, SICOG will be served with written notice sufficient to
describe in general terms the nature of the contract default. If all defaults are not cured and corrected
within a reasonable period as specified in the notice of default, this contract may be considered
terminated without further notice.
10) State and Federal Law
Professional Services Contract
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SICOG will abide by the provisions of all state and federal laws applicable to the completion of
APPLICATION as described herein.
11) Ownership and Publication of Materials
All reports, information, data and other materials prepared by SICOG pursuant to this contract are to be
the property of THE CITY, which will retain the exclusive and unrestricted authority to release, publish
or otherwise use in whole or part. All such material developed under this contract shall not be subject to
copyright or patent in the United States or in any other country without the prior written approval of THE
CITY.
12) Indemnification
SICOG waives any and all claims and recourse against THE CITY for loss and damage to persons or
property arising from, growing out of or in any way connected with or incident to SICOG's performance
of this contract except for liability arising out of concurrent or sole negligence of THE CITY or its agents
or employees. Further SICOG will indemnify, hold harmless and defend THE CITY against any and all
claims, demands, damages, costs, expenses, or liability arising out of SICOG's performance of this
contract except for liability arising out of concurrent or sole negligence of THE CITY its officers, agents
or employees.
13) Legal Fees
In the event either party incurs legal expenses necessary to enforce the terms and conditions of this
contract, the prevailing party is entitled to recover reasonable attorney's fees and other costs and
expenses, Subject to Idaho Code § 12-117.
14) Special Warranty
SICOG warrants that nothing of monetary value has been given, promised or implied as remuneration or
inducement to enter into this contract. SICOG further declares that no improper personal, political, or
social activities have been used or attempted in an effort to influence the outcome of the competition,
discussion, or negotiation leading to the award of this contract. Any such activity by SICOG shall render
this contract null and void.
15) Liaison
The designated contact person for each party is as follows:
SICOG: THE CITY OF CHUBBUCK:
Jules Belyea Devin Hillam
Planning Specialist City designee
Professional Services Contract
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IN WITNESS WHEREOF, the parties hereto have executed this contract on the 19TH Day of February, 2025.
SOUTHEAST IDAHO COUNCIL
OF GOVERNMENTS THE CITY OF Chubbuck
BY: BY:
Southeast Idaho Council of Governments
Executive Director, SICOG
Title
Date
Attest:
Mayor's Signature
Mayor, Cijy of Chubbuck
Title
Date
Attest:
ATTACHMENT A
Professional Services Contract
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ADMINISTRATIVE SCOPE OF SERVICES AND FEES
The City of Chubbuck will pay the Contractor a fixed fee sum of $ 10,000 for performance of the services
described in Attachment A and the following paragraphs, unless that sum is subsequently changed by the
agreement of both parties as described in Section 9.
The City agrees to pay the Administrator a sum not to exceed $10,000 for Pre -Development Services (not
paid by CDBG):
Project Planning and Development -
FOR SERVICES PERFORMED, A SUM NOT TO EXCEED $5,000.00 (City Cash)
A. Meet with local governments and non -profits to discuss financing options to address identified
needs.
B. Explain about the various funding programs. Detailing eligibility, application process, funding
requirements, timelines, etc.
C. Conduct scoping with funding agencies to determine funding availability, verify eligibility, and
probability. May include meeting with funding agency representatives.
D. Working with stakeholders define "the project", for which funding will be applied for.
E. Review census data relative to project beneficiaries.
F. Assess project impacts on the community- environmental, socio-economic, and affordability/costs.
G. Procurement tutoring. Explain to community the RFP requirements for hiring consultants and
bidding requirements for hiring contractors. Assist in setting up the procurement process.
H. Bond financing assessment and advancement. Assess with community the need, desire, and
probability of pursuing debt financing (passing a bond). Educating and communicating to the general
public bond financing including household cost. Presenting at public meetings.
I. Facilitate public visioning process, assist in downtown survey and redevelopment area assessment
J. Coordinate with city staff liaison and other stakeholders on finalizing downtown revitalization plan
Grant Writing
FOR SERVICES PERFORMED, A SUM NOT TO EXCEED $5,000.00 (City Cash)
A. Preparing and writing CDBG application, including the public hearing, bond counsel, coordination
or judicial confirmation and publications necessary for the submission of a CDBG application.
Includes three (3) printed and spiral bound copies of the grant applications and addenda (if
applicable)