HomeMy WebLinkAbout07 17 2024 CMCHUBBUCK
I I R H a
City of Chubbuck
Council Meeting Minutes
July 17, 2024
6:00 PM
City Hall Council Chambers
290 East Linden, Chubbuck, ID 83202
CALL To ORDER: Mayor England
PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Hernandez
COUNCIL PRESENT: Norman Reece, Dan Heiner, Roger Hernandez, and Melanie Evans,
STAFF MEMBERS PRESENT: Mayor Kevin England, Public Works Director Bridger Morrison,
Community Services Director Devin Hillam, Planning Manager Don Matson, Development
Services Manager Sean Harris, Fire Chief Merlin Miller, City Treasurer Rich Morgan, and City
Clerk Joey Bowers.
DISCLOSURES OR CONFLICTS OF INTEREST ON ANY AGENDA ITEMS: None were reported.
APPROVAL OF MINUTES: July 3, 2024.
Councilmember Reece motioned for approval of the Study Session and Council Meeting minutes.
Councilmember Hernandez seconded motion for approval of minutes.
Roll Call: Reece -yes, Heiner -yes, Hernandez -yes, Evans -yes, motion passed.
GENERAL BUsINESs:
Discussion and Possible Adoption of Ordinance 870 for the Annexation of approximately
5.10 acres, located at 14330 W. Chubbuck Rd. It is proposed to place approximately 2.16
acres into the General Residential (R-3) zone and approximately 2.94 acres into the
Dense Residential (R-4) zone, including a Zoning Development Agreement (ZDA), and
the findings, facts and conclusions of law.
(Council will discuss the annexation of 5.10 acres into the City limits).
Brennen Dye from Knudsen Engineering represented the applicant. Mr. Dye presented
an application for initial designation of property into Land Use Districts (zones) that is
proposed to be annexed into the City of Chubbuck. The subject property of
approximately 5. 10 acres is located at 14330 W Chubbuck Rd. It was proposed to place
approximately 2.16 acres into the General Residential (R-3) zone and approximately 2.94
acres into the Dense Residential (R-4) zone. This application qualified as an infill project.
Mr. Dye also presented a concept layout which included 19 single family residential units
which would border the surrounding neighborhoods, and 21 two story townhomes. The
applicant is also willing to sign a zoning development agreement (ZDA) as recommended
by city staff.
Planning Manager Don Matson stated that this application had been reviewed by City
Staff and appears to meet the comprehensive plan and the standards of Titles 16, 17 and
18 of City Code, and recommended approval with a zoning development agreement
(ZDA).
Councilmember Hernandez motioned for the waiver of three readings, including the reading of
one time in full for Ordinance 870.
Councilmember Heiner seconded motion for waiver.
Roll Call: Heiner -yes, Hernandez -yes, Evans -yes, Reece -yes, motion passed.
Councilmember Reece motioned for adoption of Ordinance 870 for the annexation of
approximately 5. 10 acres, located at 14330 W. Chubbuck Rd, to place approximately 2.16 acres
into the General Residential (R-3) zone and approximately 2.94 acres into the Dense Residential
(R-4) zone, and approval of a Zoning Development Agreement (ZDA) as presented.
Councilmember Heiner seconded motion for adoption.
Roll Call: Hernandez -yes, Evans -yes, Reece -yes, Heiner -yes, motion passed.
2. Review and Accept bid for the 2024 Type III Micro Surfacing Project from VSS
International. (The Council will Discuss and Possibly Authorize the Mayor to Enter into a Contract).
Public Works Director Bridger Morrison presented the 2024 micro surfacing project
bid and stated that this bid came in within budget.
Councilmember Reece motioned to approve the 2024 micro surfacing project and authorize the
Mayor to enter into a contract with VSS International in the amount of $528,700 with the option
to add additional work up to a total cost of $729,000 as presented.
Councilmember Evans seconded motion for approval.
Roll Call: Evans -yes, Reece -yes, Heiner -yes, Hernandez -yes, motion passed.
3. Review and Accept bid for the East Chubbuck Road Waterline Project.
(The Council will Discuss and Possibly Authorize the Mayor to Enter into a Contract).
Public Works Director Bridger Morrison asked for a special Council Meeting on July
30, 2024 at 9am to meet the construction deadline associated with the Idaho State
Transportation (ITD) interstate project.
4. Review and Accept bid for the Eagle Road Stormwater Improvement Project from Idaho
Materials and Construction. (The Council will Discuss and Possibly Authorize the Mayor to Enter
into a Contract).
Public Works Director Bridger Morrison presented bids for the Eagle Road
Stormwater Improvement Project and stated that this bid came in higher than the
budgeted amount. City Staff designed the project to consist of two stormwater ponds in
Briarwood Park. Due to the high prices City Staff has worked with the low bidder to
reduce the scope of work and eliminate the north pond to fit within budget. The northern
pond could be built with a future project if needed.
Councilmember Reece motioned to approve the Eagle Road Stormwater Improvement Project
and authorize the Mayor to enter into a contract Idaho Materials and Construction in the amount
of $228,510.50 with a change order to remove the north pond from the project and reduce the
project cost to the amount of $183,809 as presented.
Councilmember Heiner seconded motion for approval.
Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, Reece -yes, motion passed.
5. Acceptance of Offer of Dedication for Brookstone Estates Div. 8.
(Council will discuss if all city requirements have been inspected and completed).
Development Services Manager Sean Harris stated that all city requirements had been
inspected and completed and recommend approval.
Councilmember Heiner motioned for acceptance of offer of dedication for Brookstone Estates
Div. 8. Councilmember Hernandez seconded motion for acceptance.
Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, Reece -yes, motion passed.
6. Acceptance of Offer of Dedication for Brookstone Estates Div. 11.
(Council will discuss if all city requirements have been inspected and completed).
Development Services Manager Sean Harris stated that all city requirements had been
inspected and completed and recommend approval.
Councilmember Heiner motioned for acceptance of offer of dedication for Brookstone Estates
Div. 11. Councilmember Reece seconded motion for acceptance.
Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, Evans -yes, motion passed.
7. Approval of Items for Auction or Disposal.
(Council will discuss City property for auction or disposal).
Councilmember Evans motioned for approval of items for auction or disposal.
Councilmember Hernandez seconded motion for approval.
Roll Call: Reece -yes, Heiner -yes, Evans -yes, Hernandez -yes, motion passed.
8. Adoption of Ordinance 871 Revising Title 18.06, 18.08, and 18.12.
(Council will discuss amending sections of city code).
Planning Manager Don Matson presented changes to Title 18 regarding new
definitions in the title and clarifying current definitions; clarifying standards for building
setbacks; and revising standards for accessory structures. Title 18.06, Definitions,
revising definitions of an accessory structure, and front, rear, and side yards, and adding
definitions for corner lot, flag lot, and irregular lot; and Title 18.08.042, Schedule of
General Controls; Regulations, clarifying setbacks for Principal Structures; and Title
18.12.030, Supplemental Controls for Particular Uses, and revising standards for
accessory structures.
Councilmember Reece motioned for the waiver of three readings, including the reading of one
time in full for Ordinance 871.
Councilmember Hernandez seconded motion for waiver.
Roll Call: Evans -yes, Heiner -yes, Reece -yes, Hernandez -yes, motion passed.
Councilmember Heiner motioned for adoption of Ordinance 871 as presented.
Councilmember Hernandez seconded motion for adoption.
Roll Call: Heiner -yes, Reece -yes, Hernandez -yes, Evans -yes, motion passed.
9. Adoption of Ordinance 872 Revising Title 18.28.060 Annexation.
(Council wilt discuss amending sections of city code).
Planning Manager Don Matson presented in response to the recently adopted Idaho
statute regarding annexations by cities. Title 18.28.060 amending the definition of
implied consent; amending the classifications, notice requirements and procedures for
annexations; amending city authority in annexing railroad rights-of-way-, and adding
standards for annexing properties receiving city services.
Councilmember Hernandez motioned for the waiver of three readings, including the reading of
one time in full for Ordinance 872.
Councilmember Evans seconded motion for waiver.
Roll Call: Reece -yes, Hernandez -yes, Evans -yes, Heiner -yes, motion passed.
Councilmember Reece motioned for adoption of Ordinance 872 as presented.
Councilmember Hernandez seconded motion for adoption.
Roll Call: Hernandez -yes, Evans -yes, Heiner -yes, Reece -yes, motion passed.
CLAIMS:
City of Chubbuck claims for July 17, 2024 as presented to Mayor England and
Council.
Councilmember Heiner motioned to approve the City of Chubbuck Claims as presented.
Councilmember Reece seconded motion for approval.
Roll Call: Evans -yes, Heiner -yes, Reece -yes, Hernandez -yes, motion passed.
Amoum Mayor Kevin England adjourned at 6:32.
1 4 rs- ity Clerk
Kevin England- yor