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HomeMy WebLinkAboutDraft MinutesCHUBBUCK I I H H 0 City of Chubbuck Council Study Session Minutes July 3, 2024 4:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL To ORDER: Mayor England COUNCIL PRESENT: Melanie Evans, Norman Reece, Dan Heiner, and Roger Hernandez. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Public Works Director Bridger Morrison, Public Works Operations Manager Kami Berger, Community Services Director Devin Hillam, Planning Manager Don Matson, Police Chief Nick Sasser, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. GENERAL BUSINESS: 1. Discussion on Exploring Funding Options for all of the Miller Park Improvements. Community Services Director Devin Hillam asked to start working/exploring possible private -public relationships as a funding mechanism for the Miller Park improvements. 2. Discussion on Lease/Purchase of Police Vehicles. Police Chief Nick Sasser went over the current process and costs associated with leasing vs. purchasing Police Vehicles. Chief Sasser would like to start phasing out of leasing patrol vehicles and move back to purchasing those vehicles, but would like to continue to look at leasing some of their service vehicles. 3. SRT (Special Response Team) - status update. Police Chief Nick Sasser gave a status update on joining Bannock County's Special Response Team and the cost associated with employee training and being part of that team. 4. Discuss proposed changes to Chapter 9.38 of City Code related to City Parks. Community Services Director Devin Hillam presented updates to the current city code for city parks. 5. Discussion on Priorities/Goals and the FY25 Budget. The Council discussed a tentative budget for FY25. The treasurer's office was still waiting for the final L2 from Bannock County. GENERAL ANNOUNCEMENTS: Movies in the Park starts in July, and Chubbuck Rec leagues. ADJOURN: Mayor Kevin England adjourned at 4:55. CHUBBUCK I I H H 0 City of Chubbuck Council Meeting Minutes July 3, 2024 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Heiner INVOCATION: Boyd Byrd COUNCIL PRESENT: Melanie Evans, Norman Reece, Dan Heiner, and Roger Hernandez. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Police Chief Nick Sasser, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. DISCLOSURES OR CONFLICTS OF INTEREST ON ANY AGENDA ITEMS: None were reported. APPROVAL OF MINUTES: June 19, 2024. Councilmember Reece motioned for approval of the Study Session and Council Meeting minutes. Councilmember Hernandez seconded motion for approval of minutes. Roll Call: Evans -yes, Reece -yes, Heiner -yes, Hernandez -yes, motion passed. GENERAL BUSINESS: 1. Request for Waiver of Improvements Located at 4850 Spraker St. (Council will discuss the application and if it meets City code). Applicant Tray Mitton presented a request for a waiver for frontage improvements for their parcel of land located at 4850 Spraker St. Due to the fact that the entire neighborhood does not have sidewalks or a gutter system. Community Services Director Devin Hillam stated that this application had been reviewed by City Staff and recommended approval. Frontage improvements like sidewalks, widening, etc. had not been required for other properties in the subdivision. Councilmember Heiner motioned for approval for a request for the waiver of frontage/public street improvements located at 4850 Spraker St. as presented. Councilmember Evans seconded motion for approval. Roll Call: Reece -yes, Heiner -yes, Hernandez -yes, Evans -yes, motion passed. 2. Discussion and Possible Adoption of Ordinance XXX for the Annexation of approximately 5. 10 acres, located at 14330 W. Chubbuck Rd. It is proposed to place approximately 2.16 acres into the General Residential (R-3) zone and approximately 2.94 acres into the Dense Residential (R-4) zone, including a Zoning Development Agreement (ZDA), and the findings, facts and conclusions of law. (Council will discuss the annexation of 5.10 acres into the City limits). General Business item #2 was removed from the agenda. 3. Review and Accept bid for the 2024 Asphalt Maintenance Project from M&S Development and Construction. (The Council will Discuss and Possibly Authorize the Mayor to Enter into a Contract for asphalt maintenance). Public Works Director Bridger Morrison presented the 2024 Asphalt Maintenance Project bid and stated that this bid came in within budget. Councilmember Hernandez motioned to approve the 2024 Asphalt Maintenance Project and authorize the Mayor to enter into a contract with M&S Development & Construction in the amount of $403,954 as presented. Councilmember Heiner seconded motion for approval. Roll Call: Heiner -yes, Hernandez -yes, Evans -yes, Reece -yes, motion passed. 4. Approval of Items for Auction or Disposal. (Council will discuss City property for auction or disposal). Councilmember Hernandez motioned for approval of items for auction or disposal. Councilmember Reece seconded motion for approval. Roll Call: Hernandez -yes, Evans -yes, Reece -yes, Heiner -yes, motion passed. Adopt Tentative Budget for Fiscal Year 2025. (Council will discuss the adoption of a tentative budget for 2025). City Treasurer Rich Morgan reviewed the budget schedule that started in January; which included presentations and discussions on: policies/goals, estimated general fund revenue and human resource expenses, budget presentations by departments, special meetings, and incorporated feedback from the Council. Mr. Morgan also presented a tentative budget to the Council and reminded the Council of the process for adopting the budget. Councilmember Reece motioned for approval of the preliminary tentative budget. Councilmember Heiner seconded motion for approval. Roll Call: Evans -yes, Heiner -yes, Reece -yes, Hernandez -yes, motion passed. CLAIMS: 1. City of Chubbuck claims for July 3, 2024 as presented to Mayor England and Council. Councilmember Heiner motioned to approve the City of Chubbuck Claims as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Heiner -yes, Reece -yes, Hernandez -yes, Evans -yes, motion passed. ADJOURN: Mayor Kevin England adjourned at 6:20.