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Home My WebLink AboutItem #1 FY25 BudgetFY25 Proposed Budget General Fund Competative Compensation 3 Emergency Responders: Emergency Responder Emergency Responder Emergency Responder Battalion Chief Battalion Chief Battalion Chief 2 LE Officers/Evidence Tech: Officer Officer Equipment Officer Officer Equipment Evidence Tech Lease Vehicles Special Repsonse Team Legislative Donations Liability Insurance Facilities Maint Op CS Operations CS Implementation CS Parks Op CS Parks Capital Inv CS Parks Deferred Maint R 388,730 81,667 81,667 81,667 16,667 16,666 16,666 84,000 21,000 X 84,000 21,000 X 77,000 50,000 10,000 Current staff at Market 5,750 Total donations are $108,250 22,995 FY25 budget $237,995 27,000 $21,000 Janitorial, $1,000 Grounds, $3,000 HVAC 0 45,000 X The City's Comprehensive Plan 0 45,000 X Park Inventory 369,500 X Already presented as funded with reserves Estimated Revenues 11,258,812 Estimated Expenses 11,552,553 Shortfall (293,741) Adjustments CS OP 17,000 CS Implementatic (15,000) Cs Parks OP 41,000 Adjusted Shortfall (250,741) Reserve Funded 132,000 Shortfall (118,741) *X are one time expenses possibly funded out of reserves City of Chubbuck Operational/Capital Reserves FY2025 Operational Operational Proposed Available Reserve Capital Reserve Capital Budget Resourses low Available High Available 11,534,487 10 General 7,940,207 2,883,622 5,056,585 5,767,244 2,172,964 2,745,000 11 HSR (2,310,284) 686,250 (2,996,534) 1,372,500 (3,682,784) 4,018,200 31 Water 6,375,002 1,004,550 5,370,452 2,009,100 4,365,902 6,333,800 32 Wastewater 10,927,393 1,583,450 9,343,943 3,166,900 7,760,493 3,044,450 33 Sanitation 2,290,338 761,113 1,529,226 1,522,225 768,113 City of Chubbuck Reserves 10 General 11 Highway Streets and Roads 12 Fire Control Impact Fee 13 Law Enforcement Impact Fee 14 Parks Impact Fee 15 Parks Grants 20 Street Guarantee 22 Juvenile Referral 24 Court 25 Road Capital Projects 26 Parks Guarantee 27 Employee Wellness 30 City Garage 31 Water 32 Wastewater 33 Sanitation 34 Water Connection Fee 35 Sewer Connection Fee 36 Pocatello Treatment Cap Fee 40 Northwest Sewer Intercepter 41 Northwest Sewer Intercepter Service 50 Recreation Program 80 Long Term Liability 90 Fixed Asset City of Chubbuck — Incorporated 1949 Chubbuck Development Authority —Organized 1992 Discretely Presented Component Unit Chubbuck Impact Wastewater Collection Authority — Organized 2007 Blended Component Unit Health Plan Trust — Trust Agreement Effective 2018 Proprietary Fund Sk AIF AFF Adr Afrl A Adr 40� A All F4 Ol 41% 4W 44* "4A AT Treasurer's Office 290 East Linden Ave, chubbwk, l o 83202 �° CHUBBUCK �2-��u�� 10Ntm Jul}- — Adopt tentative budget July 12024 Budget published July 30, 2624, and August 5, 2024- August — Budget Public Hearing August i, 2024 Adopt Budget August T 2024 September — City Fees Open and Trane up FY24 Budget as needed FY25 Budget Schedule Year 2025 111 Januarti- — rblice, FireEnergency Services, Parks capital Plans aad. hnpact Fees. February — Discussion en Funds from the Chubbu& De%Aopment Auffienty Expimd 1992 Urban Renewal District, and the peassib it , of reopening the FI24 budget - Budet •March — Finance to estimate General Fund R,eryenue and Truman Resource and related expenses- pipril— Department heads to present budgets to Council , chedule }- — Department heads to present budgets to Council June — Nfayor and Council Discuss policy and set pnoritieegoals- Incorporate any feedback franc the Council. Jul}- — Adopt tentative budget July 12024 Budget published July 30, 2624, and August 5, 2024- August — Budget Public Hearing August i, 2024 Adopt Budget August T 2024 September — City Fees Open and Trane up FY24 Budget as needed Fiscal Year 2025 Budget Proposal March 2024 Human Resource led a comprehensive wage and wage related expense analysis Fiscal Year 2025 Budget Proposal April 2024 Set public hearing dates — Wednesday August 7, 2024 Department presentations Levels of Service Future Goals and Plans v0\JCK pp -7 IDAHO Thlk Of a 40 4 • Fiscal Year 2025 Budget Proposal Priorities Overall — competitive compensation, additional personnel Police — 2 additional officers, 1 Crime Scene Investigator, Vehicle leases, Special Response Team (SRT) Fire — 3 additional firemen, Battalion Chief Promotions, Future Station Parks — Renovation and deferred upgrades General HSR — Pavement maintenance Water — 16" line from well 6 to Philbin, well 7 complex, Bench booster improvements Wastewater — Valenty and Ellis lift station upgrades, CCTV evaluation Sanitation — 1 new position, Rolling Stock Fiscal Year 2025 Budget Proposal June 2024 With the council's guidance and direction, a preliminary budget was prepared that included: competitive compensation new water lines, new well, booster improvements Lift station upgrades and sewer line 1 New Sanitation Driver, new rolling stock NOTICE OF PI.BLIC 11116 G J PROPOSED BUDGEr FDR FUZAL YEAR 2024,30251Ff2623 QTY OF CH119SUCK A xiblk lw.dw,p4l mftr¢luehu uPdeSo-1662, wi l l mImkJrue -Si* emOri77e pfappsed bvdM1br1Jlz Iemlym Rum= mer 0120th,w SeAmmber3:,202] ss TDrthe Core6uw6mOr the propased-ewle ape ImSt-eP.9"idles Por mG1,202-0t6 Sept -t-38,2025. Tsehe in6 rill -hello D..Mbum-(Jty Cerunol Onnwer-1.290E1il1tlen 5{. Cl bNM IdeM a1:6.mprn on AV -t7. 2WA..511 irl—a p--ila;tedtoapaceend:rte reree�iYawp,"d'Y-di huVtshmidorstnnldrwtbeedoobctCopiesarthe❑rap—ddlY9ndBet meevnttle etOuhh7#41YHelldumbre6uleralYio!haDrs. Hailue...b4tope�rson ithd-bikib- Arrff.d.mS.oumrnudff6-Ir dLni11ti. mmee m the mxtet d -imam arta the pufc Deadn6 pleas! -= th!r-7 C3exe Oliluq. 237-2AC1P et $-t4R h— prior to the putAC heerir5. Tx p,op aced FM -dZet is sh— bei— Fdb9 proposed espye ldd:1 e4, raarnues. PROPOSED RE'"M, F3 Fl.R'f25 Y2 audget � Year 2025 R nos aerelweRe�i�m�- Iscal Prepmtr Levy r r,enerel Fund 3,983,918 7,787,921 Hi�rrrerir,.Strrets 997.581) 1.261,806 Tart Ctslm ere. 195,D)D 215,DW Tom?PrupertyTl 7,814,3}4 9,21)8,227 4 . • • Proposal CL-VMer Re4lnL! Su:r**e omerlhen PRZpeil�iT6l es GenMlFubd 2,53-0,88@ 2,987,659 Hi , Streets& R -t 1,3]9,4 E8 1,9ESA-44 Water P.,d 8,791,3017 4,935,806 ,DDD 6,KDOO W¢ew er Fund 3,3 3 st 3hniletim Fuld 2,492,9017 3,952,866 July ' Grand Tocol A9F.-E 21,75E,D94 29,275,290 Cl PROPOSED Elf PENDMURIES Fi2023 FY 81)28 FY2D28 su" Proposzd P -P -d Fund Na- E,P--" rtx Erjrstlihzes E7mendit— Generel Fume 8,536.094 1,956,994 61M- H1r,DD-1.G Ruedt 2,386.8W 3,5691)4 ,6 Wets 06 Fuad 4,7043 4,939,960 4AS�r70 Waste-ta F -d 3,Ei3.,006 6.367,004 6,333AW SSrrileC load 2092.906 2:95,= 3,679,977 Grsu Tocol 21,7561844 28,275,294 13,395A9 • of Public ' • The pmp—d eipen6tu res sed R"RIY.1ei Ter tisml year21)23-2ml hm been t e ntmtim� awrwed:hp th a alp i— G 1. cftbw S ex a i -6l dtG etre nd me h.tpt 1722 ril,,Au bust 7,26 24, EADpm. btk'TRefuS RId1 ""' - Budget o-" Pleese PutlL h ten times: Y.dF Mand AuZmt C< MIA Ah ILWI, :SIT � - is r 202.1 Coosa 20241-Z Niarkd.a Kuhnt Yame: City &Gul k e:MEN Nowable Sade h dnlMdor4 H� Ncalfxem F6Tax tfu et H R -TW Dement tre Immlim',lm &. Wne hmauht. wortm 1 $ $..Lt6,fi72 seer ❑baa 8u G—tlh o to 3%ari-11 IA4,ZZS New Crnstntdorl, ttnse®6on. R Uet�r Reseeral A�oweYe &td�t Yavasaes �Bndabona c'Sd3 4falue WEvl crs Operffhglg Pm)p"fm Rodr Appfimbleibu %41— Total Zo7 O0 to F—rty Value of ines 3a ttru $ ]fl,377, 944 26Et Disk'idS NelTaaaYMe Yel�85ulrafiirom Eerlt imb! 1411c Sonrlaal #e $ $ 4d $ r� 2S3A Ntt 7a>able hreFue 9 Es<xnetetl 51eb-rva I d Yrrs.Ae tlru $ PRChrebfly L-7 ttrRE'bf New CORSiAI�B E825 New Corxtrumon Prelimina le Rate -Li-1.2 I¢34&.4fl (50 0.77S11.b781 V3KW 419'6iSVILTS Neap Cnnstrrr&on Roo frM EKtlY V M- $ 1�] $ $ atatl New Cortabuct-Roll NOT induding opiring Ur Ren babtl Blares Sa ttau S 6 $ New CplffiVmon Rot A3aweble euctat alveeSe muid line] uy km6 2MMV.M..FN11 Ameoetl trnrn A>aLtmed NZA FnaTa®Gt WILMTAmeeeuan COV A $ dOnrree:tion LSlue Asesmd ESEmehtl Vaiue dAmertd Pro Yte S diritletl ee G 4, then —A kM 9. 3 &4amrmtiors I i m i n ram L+fne2 e3+fife 4+ire 11 emtlan mlb'sebla bu et InQO>YG imutiply im4 by im 11 12 $ MM ExpiriM Urban Rei t rol er�3 - Fing Urban R—ml'mkue W%.r n Uram Renemmkm- LroslRenewBlbutl in6eaSe ine7 mlt�f� I-, 14 5 I NMl-Soap Alowetde F5 Irefue PHm Re renrt mlYtl other'--- =--_� omlureada tlb alenthi AM lines 1+2+7+12+17 ,fi $ 8,am ma Im aetl mna S?5 Iine iX S:�ifrr l7 7 $ 8;791,92£ rrminarrexem tau. et allowetl lesser rl Yrxs iseno i7l I Psi S - - _ ?al Re rnt: Vaal amourt of thesuloral iamert rcakaemeM mon 9 $ Ymrt amount of the 2813 ersonal rn art reakaemeM mwl [mj $ 51,774 amount or dle 3S2Z ersana artrtadcemeM mwl 1 - rtrenuesto be srhtrsded frem lerwtg..H—ty: Recce and Hmrxmww'sE— tion propertytm S fhherrmIxticers rledin mLmnF3ond4 ofthe Reoocxretl, redPla Tw fst $ o'Ce°.of inul9thmZR 2A $ c-.7:. Farre Ti' Ecgw Fenn Tax — is in itr- $ sabrReimTaxreoei.,redinthe[urnR 1>,f23-44fb 3 Fie horrid Anrc>ntion l5tie a If onnevcd 3V a hrt district, errter the amaaRs oa fmmmm In the pdw 1127)S wgum Amourltr Sega: s moorR rcomhA m thewm3d EudUt and Amount f\rmltdm.d'- For Dort to x --din rtu_et MrMtimmm¢ELb-6--t. i5Sof line A). v9p 1$ Far amourtiM xrtoFmrttlin' rtru r[Mr patnl Proixts u to 3''iatfnc o maurt to be remvxretl ii bud -et jwm of ines 35136; mn't exceed abet is reported m ttx attndred msa*Am S t -art n.ra tri Pr• Te[ R � m a Not AppfMak [12] r.t APpfi.H� m M®n�AMwabl xon-Fwe Pr TuTAit m119e le Mletl utli Far ILh[a mom norremmat len Intl fa mosrft hnesi8-2A+3}IE 2F+31 352 I M7 I Owl F re re Mz I W =ee le 3% 2% 1% 0% FY24 Property Tax Budget 8,140,672 8,140,672 8,140,672 8,140,672 Allowed 3% Increase 244,220 162,813 81,407 0 New Construction 148,727 148,727 148,727 148,727 Annexation 215 215 215 215 Total Non -Exempt FY24 Budget 8,533,834 8,452,427 8,371,021 8,289,614 Personal Property Claw Back (97,500) (97,500) (97,500) (97,500) Max NE FY25 Budget w/o Forgone 8,436,334 8,354,927 8,273,521 8,192,114 Forgone 1,500 0 0 0 Max Non -Exempt FY25 Budget 8,437,834 8,354,927 8,273,521 8,192,114 Fiscal Year 2025 Proposed Budget by Fund • Total • General • HSR • Water • Wastewater $27.675.937, $11.534.487, $2.745.000, $4.018.200, $6.333.800, • Sanitation $3.044.450, OGeneral OHSR OWater OWastewater OSanitation Fiscal Year 2024 Proposed Budget by Revenue • Property Tax • General • HSR Source $8.437.835, $7.299.179, $1.138.656, • Shared Revenue • General • Parks Programs • HSR • User Fees • Water • Wastewater • Sanitation • Fund Balance • General • General HSR • Water • Wastewater • Sanitation $4.817.4777 $3.518.733, $71.400, $1.227.3441 $10.053.0007 $3.563.000, $4.140.000, $2.350.0001 $4.091.950, $369.500, $379.000, $455.200, $2.193.800, $694.450, O Property Tax ■ Intergovernmental O User Fees O Fund Balance Fiscal Year 2025 Proposed Budget Law Enforcement • 37 Full Time Employees • 23 Sworn Officers • 7,479 calls in 12month period • 765 welfare checks Performed OWage & Related ■Operations Wage & Wage Related $4.289.000, Operations $1.092.925, Total Budget $5.381.925, Fiscal Year 2025 Proposed Budget Emergency Services (Fire Control) Call Volume 1791 Overlapping Calls 274 Average Turn Out Time1.53 minutes Average Response Time: First Due Second Due 4 minutes 16 minutes D Wage & Related ■ Operations Wage & Wage Related $2.612.400, Operations $438.647, Total Budget $3.051.047, Fiscal Year 2025 Proposed Budget Community Services • Building • Permit Management • Inspections • Planning • Downtown Code/Plan • Code Review • Comprehensive Plan Update • Parks • 30 Parks and Public Properties Wage & Related ■ Operations ■ Reserves Wage and Wage Related Operations $501.900, Reserves — deferred maint Total Budget $1.221.700, $369.500, $2.093.100, Fiscal Year 2025 Proposed Budget Highway Streets and Roads Highway Streets & Roads Revenue Property Tax $1.138.656, Intergovernmental $1.227.344, HSR General Fund Reserves $379.000, Highway Streets & Roads Expenditures Wage & Related $972.500 Operations $1.772.500, Total Budget $2.745.000, ■Property Tax OlntergovernmentaI ■Reserves ■Wage & Related 0Operations Fiscal Year 2025 Proposed Budget Water Fund Revenue Water Fund Revenue Fees - $3.563.000, Reserves - $455.200, Water Fund Expenditures Wage & Related - $1.325.500, Operations - $2.692.700, Total Budget - $4.018.200, Al OFees ■Capital P1 Wage & Related ■Capital Pressure and Purity • Service Includes: • Culinary Services inside City • Culinary Services outside City • Irrigation Fiscal Year 2025 Proposed Budget Wastewater Fund Revenue Wastewater Revenue Fees - $4.140.000, Reserves - $2.193.800, Wastewater Expenditures Wage & Related $1.166.000, Operations $5.167.800, Total Budget $6.334.800, J] OFees - ■Capital �J OWage & Related ■Operations Disposal and Compliance • Fees Include: • Services inside City • Services outside City • Treatment Fiscal Year 2025 Proposed Budget Sanitation Fund Revenues Sanitation Revenue Fees - Reserves - $694.450, $2.350.000, Sanitation Expenditures Wage & Related - $1.297.000, Operations - $1.747.450, Total Budget - $3,004.450, Fees - MCapital 4LI ■Wage & Related 00perations Service includes: • Residential • Commercial • Roll Off Service • Recycle Service Fiscal Year 2025 Proposed Budget General Fund • General Fund Estimated Revenue: • Property Tax • Shared Revenue • Parks Programs • Fund Balance • Total • General Fund Estimated Expenses: • Legislative • Executive • Clerk • Financial • Legal • Liability Insurance • Storm Water • Law Enforcement • Emergency Services • Information Technology • Human Resource • Facilities Maintenance • Community Services • CS Parks • Total • Difference $3.518.733, $7.299.179, $71.400, $369.500, $242.250, $77.620, $9.200, $79.000, $85.350, $237.995, $25.000, $5.381.925, $3.051.047, $118.000, $11.066, $134.000, $598.300, $1.501.800 $293.741, $11.258.812, $11.552.553, Fiscal Year 2025 Proposed Budget General Fund New Expenses: Competitive Compensation $388.730, 3 Emergency Responders $295.000, 2 LE Officers/1 Evidence Tech $245.000, Legislative Donations $5.750, Liability Insurance $22.995, 2 LE Officers Equipment $42.000, LE Operations $60.000, Facilities Maintenance Operations $27.000, Community Services Operations $17.000, Community Services Implementation $30.000, CS Parks Operations $41.000, CS Parks Capital inventory $45.000, CS Parks Deferred Maintenance $369.500, Joey Bowers Subject: FY25 Budget Salaries Attachments: FY25 Budget Salaries.pdf Council, Attached you will find a spreadsheet, itemizing by department, the initial estimate for fiscal year 2025 salaries and related expenses. Wages are represented with increases between 2 and 6 percent depending on the individual's position on the inflation adjusted step plan. FICA and Retirement are calculated at 7.45 and 13 percent, respectively. Workman's compensation is calculated from a rate schedule provided be the state. Those budgets have not been updated as a new rate schedule has not been provided by the state as of this date. Health insurance is calculated with an anticipated 13 percent increase. Overtime will be adjusted, if need be, by department heads. I look forward to our budget discussions this year. Thank you Rich Fiscal Year 2025 Budget FY23 FY23 FY24 FY25 $Change LG SALARIES 33,000 36,000 36,000 0 LG FICA 2,500 2,700 2,700 0 LG RETIREMENT 4,000 4,400 4,700 300 LG WORKMANS COMPENSATI 250 300 300 0 LG HEALTH INSURANCE 67,000 76,000 86,000 10,000 Legislative Total 106,750 119,400 129,700 10,300 FY23 FY23 FY24 FY25 $Change EX SALARY 40,000 45,000 47,000 2,000 EX FICA 3,000 3,400 3,550 150 EX RETIREMENT 5,000 5,500 6,200 700 EX HEALTH INSURANCE 15,600 17,700 20,000 2,300 Executive Total 63,600 71,600 76,750 5,150 FY23 FY24 FY25 $Change FN HEALTH INSURANCE 11,000 12,500 14,125 1,625 Treasurer Total 11,000 12,500 14,125 1,625 FY23 FY24 FY25 $Change LL SALARIES 58,000 13,000 13,000 0 LL FICA 4,500 1,000 1,000 0 LL RETIREMENT 7,000 2,000 2,000 0 LL HEALTH INSURANCE 17,000 19,500 22,100 2,600 Legal Total 86,500 35,500 38,100 2,600 FY23 FY24 FY25 $Change FC SALARIES FY23 FY24 FY25 $Change LE SALARIES 2,285,000 2,450,000 2,550,000 100,000 LE OVERTIME 12,785 107,000 107,000 0 LE FICA 180,000 185,000 200,000 15,000 LE RETIREMENT 295,000 322,000 350,000 28,000 LE WORKMAN'S COMPENSATI 65,000 92,000 92,000 0 LE MEDICAL INSURANCE 580,000 655,400 745,000 89,600 Law Enforcement Wages and RE 3,417,785 3,811,400 4,044,000 232,600 FY23 FY24 FY25 $Change FC SALARIES 1,025,000 1,421,000 1,275,000 (146,000) FC SALARIES OT 101,000 101,000 225,000 124,000 FC SALARIES PAYCALL 81,000 81,000 81,000 0 FC FICA 79,000 105,000 112,000 7,000 FC FICA PAYCALL 6,000 6,100 6,100 0 FC RETIREMENT 136,726 180,830 195,000 14,170 FC WORKMAN'S COMPENSAT 30,000 63,000 63,000 0 FC WORKMAN'S COMPENSAT 12,000 15,300 15,300 0 FC HEALTH INSURANCE 231,650 298,410 340,000 41,590 FC HEALTH INSURANCE PAYC 5,000 5,000 5,000 0 Fire Call Wages and Related Tot 1,707,376 2,276,640 2,317,400 40,760 FY23 FY24 FY25 $Change HR HEALTH INSURANCE 50,000 2,566 0 (2,566) Human Resource Total 50,000 2,566 0 __(2,566 CS SALARY CS OVERTIME CS FICA CS RETIREMENT CS WORKMAN'S COMPENSAT CS HEALTH INSURANCE CS Wages and Related Total PK SALARIES PK OVERTIME PK SEASONAL PK FICA PK RETIREMENT PK WORKMAN'S COMPENSAT PK HEALTH INSURANCE Parks Salaries Total HSR SALARIES HSR OVERTIME HSR FICA HSR RETIREMENT HSR WORKMAN'S COMPENSA HSR HEALTH INSURANCE HSR Salaries Total FY23 FY24 FY25 $Change 267,000 299,000 325,000 26,000 1,000 1,000 1,000 0 20,000 22,500 25,000 2,500 32,000 36,000 45,000 9,000 2,500 2,700 2,700 0 63,500 72,000 82,000 10,000 386,000 433,200 480,700 47,500 FY23 FY24 FY25 $Change 302,000 396,000 425,000 29,000 13,000 13,000 13,000 0 50,000 65,000 65,000 0 28,000 28,000 33,000 5,000 42,000 45,000 57,000 12,000 12,000 14,000 14,000 0 102,000 116,000 132,000 16,000 549,000 677,000 739,000 62,000 FY23 FY24 FY25 $Change 488,600 558,000 600,000 42,000 17,000 22,000 22,000 0 39,400 43,000 47,000 4,000 62,800 69,000 81,000 12,000 11,100 14,500 14,500 0 159,800 181,000 205,000 24,000 778,700 887,500 969,500 82,000 FY23 FY24 FY25 $Change WW SALARIES 689,900 749,500 775,000 25,500 WW OVERTIME 8,800 8,800 8,800 0 WW FICA 53,800 54,000 59,000 5,000 WW RETIREMENT 87,100 87,000 102,000 15,000 WW WORKMAN'S COMPENSA' 20,100 25,000 25,000 0 WW HEALTH INSURANCE 239,100 271,000 307,000 36,000 WW Salaries Total 1,098,800 1,195,300 1,276,800 81,500 FY23 FY24 FY25 $Change SW SALARIES 584,200 665,500 700,000 34,500 SW OVERTIME 6,200 6,200 6,200 0 SW FICA 45,500 48,000 53,000 5,000 SW RETIREMENT 74,100 77,000 92,000 15,000 SW WORKMAN'S COMPENSAI 17,300 22,500 22,500 0 SW HEALTH INSURANCE 187,100 212,500 241,000 28,500 SW Salaries Total 914,400 1,031,700 1,114,700 83,000 FY23 FY24 FY25 $Change SN SALARIES 573,900 785,500 800,000 14,500 SN OVERTIME 22,000 22,000 22,000 0 SN FICA 46,500 56,000 62,000 6,000 SN RETIREMENT 74,700. 89,000 107,000 18,000 SN WORKMAN'S COMPENSAT 20,900 28,000 28,000 0 SN HEALTH INSURANCE 217,100 246,000 278,000 32,000 SN Salaries Total 955,100 1,226,500 1,297,000 70,500 FY25 Proposed Annual Salary Increases 02/28/2024 Annual pay increases are determined using a market-based system. Employees whose salaries are below the market point for their position will receive a higher percentage increase than employees whose salaries are above the market point. The specific amount of each increase will be recommended by Human Resources based on the employee's salary in proximity to the market point (comparatio). FY25 Salary Schedule - Adjusted for Inflation Dec 2022 - Dec 2023 CPI 3.4% City of Chubbuck FY25 Salary Schedule Market Range Effective 101112024 Point Maximum Ranke Minimum Above Market Market RangJe 107% to less than 115'7. Proficiency Range 95% to less than Salary Hiring Range 897 to less than 95% Gracie Less than 89% High Range 115% and above 20 $63.11 $66.27 $70.67 $70.58 $74.47 $79.60 $79.61 585.56 $85.57 $89,36 19 $56.34 $59.17 563,10 563.11 $66.49 $71.07 571.08 576.39 $76.40 579,78 18 550.31 $52.83 556,34 556.35 $54.36 $63.46 563.47 568.2= $68,22 571.24 17 $44.92 $47.17 550.30 550.31 $53.00 $56.66 556.67 560.90 $60.91 $63.60 16 540.11 $42.12 $44.91 544.92 $47.32 $50.59 5516C 554.38 $54.39 $56,79 15 $35.81 $37.61 $44.10 540.11 $42.25 $45.17 $45.18 $48.55 $48.56 $50.70 14 1 $32.55 $34.19 536.45 536.45 538.41 $41.06 541.07 $44.14 $44.15 $46.09 13 529.59 $31.08 533.14 533.15 $34.92 $37.33 537.34 $41.90 i2 $26.90 $28,25 530,13 530.14 531.75 $33.44 533.95 $36.44 $38,04 11 $24.46 $25.69 $27.39 527.40 528.86 $30.85 S3D.86 NS40.$40.13 33.17 $34,63 10 $22.23 $23.35 $24.90 524.91 526.24 $28.05 528.06 30.16 $31.48 9 $20.21 $21.23 $22.63 $22.64 523.85 $25.50 525.5_ $27.41 $28.62 8 $18.38 $19.30 $20.58 520.59 $21.68 523.18 523.19 524.9- $24..92 526.02 7 $17.17 $18.04 $19.23 $19.24 $20.26 $21.66 521.67 523.28 $23.24 $24.32 6 $16.05 $16.86 $17.97 517.98 $18.94 $20.25 520.26 521.76J15.52 21.77 522.73 5 $15.00 $15.75 $16.80 516.81 $17.70 $18.92 $18.93 520.3420„35 $21,24 4 $14.02 $14.72 $15.70 $15.71 $16.54 $17.68 $17.69 $19.0119402 $19,85 3 $13.10 $13.76 $14.67 514.68 $15.46 $16.53 $16.54 $17.7617.77 $18.55 2 $12.24 $12.86 $13.71 513.72 $14.45 $15.45 $15.46 $16.6016..61 $17.34 _ $11.44 $12.02 $12.81 $12.82 813.50 514.43 $14.44 $15.51 $16.20 FY25 Proposed Annual Salary Increases 02/28/2024 Annual Pay Increase Schedule by Range: Hiring Range Below 89 6", Proficie.ncy Ra nge 89 thru 94 511A Market Flange 95 Jhru 101-0 4° "b ove M a rket 1 "', r -,1 `-LI 114 115 + e 1, Distribution Among Employees: Number of Salary Compared to Market Point Employees Percentage of Employees Pay Increase All ErnpIoyees (excel. ELected Off iciaLs) 1211 100,E Below 89% 55 45.5: 8 or to. min 89- e -o Less than 95% 5,0�._ 95%to less than 107 26 2,1.5 4.0 107%. to Less than 11Y 1... 8, 4 City of Chubbuck Fiscal Year 2025 budget Wage and Wage Related Expense -Maintaining a competitive compensation package with the city's salaries and benefits has always been one of the city's budget priorities. -An overview of the total increased cost of the proposed plan is as follows: Total $716,969 General/HSR $481,969 WW/SW/SN $235,000 Total $716,969 Salaries $251,500 FICA $49,650 Retirement $124,170 Health $291,649 Total $716,969 -Salaries are calculated based on an inflation adjusted step plan with increases being between 2 and 6 percent. -FICA is a required Federal tax. -Retirement represents our participation in PERSI. As a PERSI member, the city and the city's employees are required to participate in the plan. -Health benefits are calculated with an expected 13% increase. CHUBBUCK 1 0 A H 0 City of Chubbuck Council Study Session Minutes April 3, 2024 3:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL To ORDER: Mayor England COUNCIL PRESENT: Dan Heiner, Melanie Evans, Roger Hernandez, and Norman Reece. STAFF MEMBERS PRESENT: Mayor Kevin England, City attorney Ryan Lewis, Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Planning Manager Don Matson, Police Chief Nick Sasser, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. GENERAL BUSINESS: 1. Presentation by Jacob Denning on a Recreation Center Partnership. Jacob Denning represented ForEverly Charities. Mr. Denning stated that the mission of their charity is to enable special needs individuals and their supporters to attain fulfillment by meeting their diverse needs, promoting overall wellbeing, providing education, fostering inclusion, and creating transformative opportunities where each and every person, especially the youth, can unlock their full potential. We believe in bridging the gaps where needs are not being met for every last one. ForEverly Charities had been working with businesses and partners over the last couple years and is working towards creating an athletic complex within the community. 2. Update from VisitPocatello-Chubbuck. Jeffery Glissendorf represented Visit Pocatello and Visit Chubbuck. Mr. Glisscndorf presented a progress report, and the most recent tourism statistics. 3. Budget Presentations from City Departments. Public Works Director Bridger Morrison went over the current makeup of the Public Works Department. These included Highway, Streets, and Roads, Sanitation, Water, Wastewater, GIS, Fleet Maintenance, and Engineering. Mr. Morrison went over roles and responsibilities for each department, capital projects & equipment, future personnel needs, and proposed a budget for FY25 for each department. City Clerk Joey Bowers gave an update on IT services for the City and went over some of the efficiencies and cost savings switching from in-house personnel to outside services. Mr. Bowers stated that he felt like the City now had access to an IT Department. Police Chief Nick Sasser stated the Police Department is completely funded through City property taxes. Chief Sasser went over the current makeup and the roles and responsibilities of the Police Department. Chief Sasser also presented future personnel and equipment needs, and proposed a budget for FY25. Fire Chief Merlin Miller stated the Fire Department is completely funded through City property taxes. Chief Miller went over the current makeup and the roles and responsibilities of the Fire Department. Chief Miller also presented future personnel needs, the needs for a second station, and proposed a budget for FY25. Chief Miller would like to promote three current staff members to Battalion Chiefs to help assist with some of the Fire Chiefs responsibilities. Community Services Director Devin Hillam stated that the Departments that make up the Community Services Department included Building, Development Services, Planning, and Parks & Recreation. Mr. Hillam went over the roles and responsibilities for each department and their efforts to be more efficient, effective, and economical which includes moving from paper based permitting to an online permitting system. Mr. Hillam went over capital projects, equipment needs, park improvement maintenance projects, ADA issues, safety concerns, pathway improvements, future personnel needs, and proposed a budget for FY25 for each department. City Treasurer Rich Morgan went over the FY24 budgets and presented proposed FY25 budgets for the Legislative Branch (City Council), Executive Branch (Mayor), Clerk, Treasurer (Accounting, Utility Billing), Legal, Liability Insurance, Information Technology (IT), Human Resources, Storm Water, Community Celebration, and Facility Maintenance. City Departments cannot use reserves or fee dollars unless they are part of the budget if those funds are not used during FY24 they fall back into the fund balance. It had been the policy of the City other than for planned capital projects, that when a department would like to request/use reserves, especially in the general fund, that the department come before the Council to request those funds, ask approval from the Council to schedule a public hearing to open up the budget to accept those funds into the budget, and allow that department to use those funds for the proposed project/need. 4. Discussion on Financial Deserves and City Policy. City Treasurer Rich Morgan went over Financial Reserve funds for General, Highway, Streets, and Roads, Sanitation, Water, and Wastewater. Sanitation, Water, and Wastewater are proprietary fiends and Idaho Codes states that those funds can only be used for capital projects or other needs within the department for which those funds had been collected. General funds are not specially appropriated to any other fund. Highway, Streets, and Roads funds can only be used for Highway, Streets, and Roads. Mr. Morgan stated that it had been the policy of the City to follow the industry standard to have at least three to six months of reserves saved up in case of an emergency. Mr. Morgan also went over the City's current accounting policies. AmouRN: Mayor Kevin England adjourned at 5:56. A Public Works FY25 Preliminary Budget Presentation A F� _ i��-mt _. Grsr A �' 71, Highways, Streets & Roads HSR Budget Request Summary BUDGET HIGHLIGHTS • Debt payment taken from cash reserves, freeing up funds for pavement maint. • Includes $350,000 for RR crossings on New Day and Chubbuck Road from General Fund. • No major equipment purchases planned. • Includes $510,190 for pavement maint. • Leaves a need for $590,000 to meet pavement maint. goal. Budget Request Summary FY24 Final Budget FY25 Proposed Budget M Change %Change ESTIMATED Revenue 52,474,000.013 52,395,u�w.u� -579,000.00 Wages & Benefits 5997,5DD.DD 5972,5DD.DD W'Mo.of3 9.58,6 Administration 5305,8DD.DO 5299,3DD.DD -56,5DD.DO -2.13:6 Operational Expenses (including Capital 51 144 700.0) 51,104,690.DD -54D,D1DDD -3.50:6 Equip. and Pavement Maint.j W Additional Services 50.00 515,D1D.DD 515,61D.DD Debt Service 5136,400.00 53,500.00 -5132,5OD.D0 -47.43% Railroad Crossing Improvements (funds 535.13,13134:1313 ]ndud-the 5350.000 from CDA in general fund] {rem the C -neral Fund' 06 W Q 12.3.'.6 Total Planned Expenses 52,474,000.00 52,745,000.013 5271;DDD.DD excluding RR crossing 2 Capital Equipment (included in 5275,0013:1)) 5100,DDD.DD -5175,000.00 Operational Expenses above) Pavement Maintenance (included in 541}4,4130:00 5510,130.00 51135, 734.00 Operational Expenses above) Expenses Exceeding Revenue 54.013 535D,DDD.DD 3513DDO.DD 11 ¢ome from Identified Additional Needs $589,810.00 CDA4 '`C,_neral Fund BUDGET HIGHLIGHTS • Debt payment taken from cash reserves, freeing up funds for pavement maint. • Includes $350,000 for RR crossings on New Day and Chubbuck Road from General Fund. • No major equipment purchases planned. • Includes $510,190 for pavement maint. • Leaves a need for $590,000 to meet pavement maint. goal. HSR Line -Item Budget Summary FY24 Fina) Budget FY25 Proposed Budget $$$ Change % Change Wages & Benefits 5887,500.00 S972,500.00 585,000.00 10% Administration 5305,800.00 5299,300.00 -$6,500.00 -2% Asphalt Maintenance S459,400.00 S570,190.00 $110,790.00 24% Pavement Markings S35,000.00 545,000.00 510,000.00 29% Signing S13,000.00 $13,000.00 S0.00 0% N Sweeping 523,000.00 525,000.00 S2,000.00 9% �A' c Snow Removal 55,500.00 537,500.00 52,000.00 6% cu a Sidewalks $46,000.00 546,000.00 50.00 0% x "' �a Shoulders $11,000.00 $11,000.00 S0.00 - 0% Street Illumination $121,000.00 $121,000.00 $0.00 0% Traffic Signals $13,000.00 $14,000.00 $1,000.00 8% o Storm Drains S34,000.00 534,000.00 50.00 0% Roadway Projects 50.00 $0.00 $0.00 Equipment Expenses {including ne,,v equip.) S347,500.00 5181,500.00 -5166,000.00 -48% Safety S6,300.00 S6,500.00 5200.00 3% Additional Service $0.00 $15,010.00 S15,010.00 Debt Service 5136,000.00 53,500.00 -5102,490.00 -75% Total $2,474,000.00 52,395,000.00 -$79,000.00 -3% HSR Line -Item Budget FY24 Budget FY25 Proposed Budget $$$ Change % Change Beneirts 11-4311-1.10 Salaries $558,000.00 $ 500,000.00 $42,00000 7.5% 11-431.1-111 Overtime $22,000.00 $ 25,000.00 $3,000.00 13.6% 11-4311-210 FICA. $43,000.00 $ 47,000.00 $4,000.00 9.3% 11-4311-220 Retirement $64,000.00 $ 81,000.00 $12,000.00 17.4% 11-4311-240 Workmens Compensation $14,500.00 $ 14,500.00 $0.00 0.0% 11-4311-250 Health Insurance $181,000.00 $ 205,000.00 $24,000.00 13.3% 11-4311-260 Unemployment $0.00 $0.00 $0.00 11-4312-170 Administration $887,500.00 $572,500.00 $85,000.00 4.58% Services 11-4312-100 Engineering $0.00 $0.00 $0.00 11-4312-110 Planning/ Development $0.00 $0.00 $0.00 11-4312-120 Fleet M a i nten a nce $0.00 $0.00 $0.00 11-4312-130 I.T. $0.00 $0.00 $0.00 11-4312-140 Utility Billing $0.00 $0.00 $0.00 11-4312-150 Finance $0.00 $0.00 $0.00 11-4312-160 Human Resources $0.00 $0.00 $0.00 11-4312-170 Administration $0.00 $0.00 $0.00 $0-00 $0-00 $0-00 tratinn 11-4333-100 Billing Expense $0.00 $ - $0.00 11-4333-110 Certifications/ Licensing $800.00 $ 800.00 $0.00 0.00% 11-4333-1.20 City Hall Lease $78,000.00 $ 78,000.00 $0.00 0.00% 11.4333-130 City Hall Operations $14,000.00 $ 14,000.06 $0.00 0.00% 11-4333-140 Computer/I.T. Hardware $47,000.00 $ 24,000.00 -$23,000.00 -48.54% 11-4333-150 Computer/I-T.Software $24,000.00 $ 47,000.00 $23,000.00 55.83% 11.4333-160 Employee Contunuing Education $0.00 $ - $0.00 11-4333-170 Em pi oyee Ph one Sti pen d $500.00 $ - -$50000 -100.00% 11-4333-180 Employee Recognition $1,500.00 $ 1,500.00 $0.00 0.00% 11.4333-190 Equipment Insurance $0.00 $ - $0.00 11-4333-200 Liability Insurance $0.00 $ - $0.00 11-4333-210 Mapping/GISSystems $7,500.00 $ 5,000.00 -$2,500.00 -33.33% 11.4333-220 Memberships/Dues $70,000.00 $ 70,000.00 $0.00 0.00% 11-4333-230 Office Equ i pment/Supplies $4,00000 $ 4,00000 $0.00 000% 11-4333-240 Professional Services $15,000.00 $ 15,000.00 $0.00 0.00% 11.4333-250 Shop Facility Lease $0.00 $ - $0.00 11-4333-260 Training/Seminars $3,00000 $ 3,00000 $0.00 0.00% 11-4333-270 Travel $500.00 $ 500.00 $0.00 0.00% HSR Line -Item Budget 11-4333-280 Utility -Telephone 11-4333-290 Utiltiy- €lectrical 11-4333-300 Utiltiy- Natural Gas 11-4333-310 Facility Maint/Janit 11-4333-320 Yard Facility Construction 11-4333-330 Yard Facility Operations Asphalt Maintenance 11-4340-300 Crackseal 11-4340-110 Asphalt Patching 11-4340-120 Pothole 11-4340-130 Surface Maintenance 11-4340-140 Street Constru Lti on Pavement Markings 11-4341-100 Lane Striping 11-4341-110 Pavement Markings Signing 11-4342-100 Sign Materials Sweeping 11-4343-100 Material Disposal 11-4343-110 Storage Facility 11-4343-120 Sweeper M&D Snow Removal 11-4344-100 Salt 11-4344-110 Sand 11-4344-120 Brine 11-4344-130 Snow Equipment M&D Sidewalks 11-4345-100 Maintenance 11-4345-110 Weed Control 11-4345-120 Repairs FY24 Budget FY2S Proposed Budget M Change %Change $7,500.00 $ 7,500.00 $0.00 0.00% $6,500.00 $ 7,000.00 $500.00 7.69% $4,000.00 $ 4,000.00 $0.00 0.00% $5,000.00 $ 5,000.00 $0.00 0.00% $7,000.00 $ 10,000.00 $3,00O.00 42.86% $If),Oo0.00 $ 3 fl00.0O -$7.00000 -70-00% $305,SOO:00 $299,300.00 -$6,500.00 -2.13% $10,000:00 $ 15,000.00 $5,000.00 50.00% $10,000.00 $ 10,000.00 $0.00 0.00% $10,000.00 $ 10,000.00 $0.00 0.00% $404,400.00 $ 510,190.00 $105,790.00 26.15% $25,000.00 $ 25,070.00 $0.00 0.00% $459,400.00 $570,190:00 $110,790.00 24.12% $ 25,000.00 5 35,000.00 $10,000.00 40.00% $ 1U,000.OD $ 10,000.00 $0.00 0.00% $35,000.00 $45,000.00 $40,000.00 28.57% $13,0oo.00 $13,000.00 $0.00 0.00% $13,00000 $13,0()0.00 $000 0-00% $3,000.00 $ 5,000.00 $2,000.00 66.67% $1,000.00 $0.00 0.00% $5,000.00 $5,000.00 $20,000.00 $ 20,000.00 $0.00 0.00% $23,000.00 $25,000.00 $2,000.00 8.70% $25,000.00 $ 25,000.00 0.00% $000 $ - $000 $500.00 $ 500.00 $0.00 0.00% $101000.00 g 12,000.00 52,000.00 20.00% $35,500.00 $37,500.00 $2,000.00 5.63% $1,000.00 $1,000.00 $0.00 0.00% $5,000.00 $5,000.00 $0.00 0.00% $15,0001]0 $15,000.00 $0.00 0.00% HSR Line -Item Budget FY24 Budget FY25 Proposed Budget W Change %Change 11-4345-130 ADA $25,000.00 $25,000.00 $0.00 0.00% $46,000.00 $46,000.00 $0.00 0.00% Shoulders 11-4346-100 Maintenance $6,000:00 $6,000.00 $0.00 0.00% 11-4346-110 Weed Control $5,000.CO $5,000.00 $0.00 0.00% 11-4346-120 Repairs $0.00 $0.00 $0.00 $11,000.00 $11,000.00 $0.00 0.00% Street Illumination 11-4347-100 Power $100,00000 $100,00000 $000 000% 11-4347-110 Construction f Installation $15,000.00 $15,000.00 $0.00 0.00% 11-4347-120 M&D $6,000.00 $61000.00 $O.00 0.00% $121,000.00 $121,000.00 $0.00 0.00% Traffic Signals 11-4348400 Power $ 5,000.00 $ 6,000.00 $1,000.00 20.00% 11-4348410 Construction J Installation $ 3,000.00 $ 3,000.00 $0.00 0.00% 11-4348-120 M&D $ 5,000.00 $ 5,000.00 $0.00 O.QO% $13,000.00 $14,000.00 $1,000.00 7..6.4% Storm Drains 11-4349-100 Cleaning/Inspection $ 4,00060 $ 4,00060 $0.00 000% 11-4344-110 Construction / Installation $ 25,000.00 $ 25,000.00 $0.00 0.00% 11-4344-120 M&D $ 5,000.00 $ 5,000.00 $0.00 0.00% $34,000.00 $34,000.00 $0.00 0.00% Roadway Projects 11-4350-100 Siphon Road $0.00 $0.00 $0.00 11-4350-110 Hawthorne Road $0.00 $000 $O.W 11-4350-120 Hawthorne & Uuinn $0.00 $0.00 $0.00 11-4350-130 Sacajawea Roundabout $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Equipment Expenses 11-4351-100 Fuel &Lubricanits $30,000.00 $ 35,000.00 $5,000.00 16.67% 11-4351-110 Equipment M & D $20,000.00 $ 122,000.00 $1C2,CCC.CC 51 C.Oo% 11-4351-120 Vehicle M & ❑ $20,000.00 $ 22,000.00 j2,CCC.CC _C.CC% 11-4351-130 Capital Planning $000 $ - $C.CC 11-4351-140 New Equipment Planning $225,000.00 -$225,OCC.CC -100.00% 11-4351-150 New Vehicle Planning $50,000.00 $ - -$SO,000.DO -100.00% HSR Line -Item Budget FY24 Budget FY25 Proposed Budget M Change % Change 11-4351-160 Small Tools and Equipment $2,500.00 $ 2,500.00 $4.00 $347,500.00 $181,500.00 -$166,000.00 -47.77% Safety 11-4352-100 Training $2,000.00 $ 2,000.00 $0.00 0.00% 11-4352-110 Clothing $3,000.00 $ 3,000.00 $0.00 0.001% 11-4352-120 Equipment $1,000.00 $ 1,000.00 $0.00 0.001% 11-4352-130 Testing $300.00 $ 500.00 $200.00 66.67% Ad d uti on a l Servi ces $6,300.00 $6,500.00 $200.00 3.17% Additional Service $136,000.00 $3,500.00 -$132,500.00 -97.43% 11-4353-100 Flags $0.00 $10.00 $10.00 -3.19% 11-4353-110 Banners $0.00 $0.00 $0.00 11-4353-120 Christmas Decorations $0.00 $0.00 $0.00 11-4353-130 Chu bbuck Days $0.00 $0.00 $0.00 11-4353-140 Tree Tri m m i ng $0.00 $0.00 $0.00 11-4353-150 Interagency Services $0.00 $15,000.00 $15,ow-oo $4.00 $15,o10.00 $15,oi0.0O Finance / Accounting 11-4380-822 Wastewater Loan $136,000.00 $3,500.00 -$132,500.00 -97.43% $136,000.00 $3,500.00 -$102,490.00 -75.36% Wages f Benefits $887,500.00 $472,500.00 $85,000.00 4.58% Internal Support Services $0.00 $0.00 Administration $305,800.00 $29%300.QO -$6,500.00 -2.13% Base Services $1,144,700.00 $1,104,690.00 -$40,010.00 -3.50% Ad d uti on a l Servi ces $0.00 $15,olo.00 $15,010.00 Debt Service $136,000.00 $3,500.00 -$132,500.00 -97.43% Total Expense $2,474,000.00 $2,395,040.00 -$79,000.40 -3.19% Revenue over Expenditures $ - $ - HSR Capital Equipment Summary Capital Equipment Summary Item FY24 FY25 FY26 FY27 FY28 We're considering Snow Plow Truck $50,000.00$75 000 addressing additional weeds and snow removal concerns For sweeper overhauls by using a portion of this Street Sweeper $225,000.00 $100,000.0o year's n funds topavemward uipment and weed/snow equipment. LLI Striping Grinder $11.00 Asphalt Roller Ii Q CL Total $275,000.00 $100,000.00 $75,000.00 $ $ - W o Source of Funds cc Operations Budget $100,000.00 $75,000.00 2 Sweeper Grants Total $0.00 $100,000.00 $75,000.00 $ $ - Total -$275,000.00 $0.00 $0.00 $0.00 $0.00 HSR Capital Project Request Summary z SW G d W S Capital Projects Request Summary Item FY24 FY25 FY26 FY27 FM Pavement Management $ 404,400.00 $ 510,190.00 $ 400,000.00 5 675,000.00 $ 675,000.00 Chubbuck Roundabout -1-15 Crossing (ITD Funded) Siphon - New Day / Yellowstone Intersection CDA Potenial Projects (Council Agreement) Total $ 404,400.00 $ 510,190.00 $ 400,000.00 $ 675,000.00 $ 675,000.06 Identified Additional Needs Pavement Management $ 695,600.00 $ 589,810.00 $ 700,000.00 $ 425,000.00 $ 475,000.00 Total $ 695,600.00 $ 589,810.00 $ 700,000.00 $ 425,000.00 $ 425,000.00 Total $ 1,100,000.00 $ 1,100,000.00 $ 1,100,000.00 $ 1,100,000.00 $ 1,100,000.00 HSR Personnel Request Summary z W W a ii Personnel Request Summary Position FY24 FY25 FY26 FY27 FY28 Road Maintenance Worker $ 400.40 $ 00 $ - $ $ - Total $ 666.66 $ 606.06 $ $ $ Sanitation Department Sanitation Budget Request Summary H z W Q a W z o_ H Q H z Q V) Budget Request Summary FY24 Final Budget FY2S Proposed Budget $$$ Change %Change ESTIMATED Revenue $2,191,000.00 $2,350,000.00 $159,Co"o 73% Wages & Benefits $1,226,500.00 $1,297,000.00 $70,500.00 5.79/ Administration $499,000.00 $456,000.00 -$43.000.00 -8.61". Operational Expenses (including Capital Equip,) $1,227,300.00 $1,291,450.00 $64,150.D0 5.2% Additional Services $0.00 $0.00 $0.00 Total Planned Expense 2,952,au0.u0 $3,0",450.u0 $91,650.w ii Capital Equipment (included in Operational Expenses above) $350,000.00 $370,000.00 $20,000.00 Capital Projects (included in Operational Expenses above) $0.00 $0.00 $0.00 Expenses Exceeding Revenue $761,800.00 $694,450.00 •$67,350.00 Source of Funding for Overage Fund Balance BUDGET HIGHLIGHTS • Includes the purchase of a residential truck (budgeted for FY24 but delivery won't occur until FY25). • Planned employee for FY24 has been pushed back and will be monitored. • Will require funds from the fund balance to cover the truck and some operational expenses. • We have started the rate study process to prevent future problems. Sanitation Line -Item Budget Summary FY23 Final Budget FY24 Proposed Budget $$$ Change % Change Wages & Benefits $1,226,500.DD $1,297,000.00 $7D,500.00 6` Administration $499,000.00 $456,D00.00 -$43,000.00 -9% Residential Service Expenses $272,000.00 $272,DDD.00 $0.00 0% CDmmercial Service Expenses $140,DDD.DD $153,0130.DO $13,000.00 9% rL Roll off Service Expenses $106,500.00 $106,500.00 %00 0% LU Recycle Service Expenses $62,500.00 $62,500.00 $O.OU 0% Q Additional Service $O.CK) $0.00 $0.00 Equipment Expenses (including New Equip.) $641,000.00 $6,31,ODo.w $50,000.00 8% M O Safety $5,300.00 $6,454.40 $1,1.50.00 22% To#al $2,952,8001.00 $3,044,450.00 $x}1,650.00 39b Sanitation Line -Item Budget FY24 Final Budget FY25 Proposed Budget 1 $$$ Change - %Change Wages & Benefits 33-4331-110 Salaries $ 785,500.00 $800,000.00 $ 14,50000 1..8% 33-4331-1.11 Overtime $ 22,000.00 $22,000.00 $ - 0.0% 33-4331-210 FICA $ 56,000.00 $62,000.00 $ 6,000.00 10.7% 33-4331-220 Retirement $ 89,000.00 $107,000.00 $ 18,000.00 202% 33-4331-240 Workmens Compensation $ 28,000.47 $28,000.00 $ - 0.0% 33-4331-250 Health Insurance $ 246,000.00 $278,000.00 $ 32,000.00 13.0% 33-4331-260 Unemployment $ - $ - 0.00% 33-4333-170 Employee Phone Stipend $ 1,226,500.00 $ 1,297,000.00 $ 70,540.00 5.75% Support. 5ervicea Employee Recognition $ 2,O0000 $2,00000 $ - 0-00% 33-4332-100 Engineering $ - $0.00 $ - 33 -4332-110 Planning/ Development $ - $0.00 $ - 33 -4332-120 Fleet Maintenance $ g,000.00 $5,000.00 $ - -37.50% 33 -4332-130 I.T.- $ 1,000.00 $1,000.00 $ - 0.00% 33-4332-140 Utility Billing $ 4,500.00 $4,500.00 $ - 0.60% 33 -4332-150 Finance $ 50,000.00 $25,000.04 $ - -50.00% 33 -4332-160 Human Resources $ 112,000.00 $112,000.00 $ - 0.00% 33 -4332-170 Administration $ 500.00 $500.00 $ - 0.00% Administration 33-4333-100 Billing Expense $ 31,000.4] $31,000.00 $ - 0.06% 33-4333-110 Certifications/Licensing $ 1,000.06 $1,OOO.00 $ - 0.00% 33-4333120 City Hall Lease $ 139,000.00 $139,030.00 $ - 0.00% 33-4333-130 City Hall operations $ 26,000.00 $26,000.00 $ - 0.00% 33-4333-140 Computer/I.T. Hardware $ 47,400.00 $22,000.00 $ (25,00000) -53.19% 33-4333-150 Computer / I T_ Software $ 22,OW OO $47,00000 $ 25,00000 11364% 33-4333-160 Employee Continuing Education $ 3,000.00 $3,000.00 $ - 0.00% 33-4333-170 Employee Phone Stipend $ - $0.00 $ - 33-4333-180 Employee Recognition $ 2,O0000 $2,00000 $ - 0-00% 33-4333-190 Equipment Insurance $ - $0.00 $ - 33-4333-200 Liability Insurance $ - $0.00 $ - 33-4333-210 Mapping/GISSystems $ g,000.00 $5,000.00 $ (3,OD0.00) -37.50% 33-4333-220 Memberships/Dues $ 1,000.00 $1,000.00 $ - 0.00% 33-4333-230 Office Eq u i pment/Supplies $ 4,500.00 $4,500.00 $ - 0.60% 33-4333-240 Professional' Services $ 50,000.00 $25,000.04 $ (25,000.00) -50.00% 33-4333-250 Shop Facility Lease $ 112,000.00 $112,000.00 $ - 0.00% 33-4333-260 Training/ Seminars $ 500.00 $500.00 $ - 0.00% Sanitation Line -Item Budget 33-4333-250 Shop Faci l ity Lease 33-4333-260 Training/Seminars 33-4333-270 Travel 33-4333-280 llti I ity - Telephone 33-4333-290 llti I ity- Electrical 93-4333-300 Oti l ity-Natural Gas 33-433.3-310 Facility Maintenance/Janitor 33-4333-320 Yard Facility Construction 33-4333-330 Yard Facility Operations Residential Service Expenses 33-4340-100 Landfill 33-4340-110 Carts 33-4340-120 Cart Maintenance Commercial Service Expenses 33-4341-100 Landfill 33-4341-110 Containers 33-4341-120 Container Maintenance Roll off Service Expenses 33-4342-100 Landfill 33-4342-110 Containers 33-4342-120 Container Maintenance Recycle Service Expenses 33-4343-100 Recycle waste 33-4343-110 Carts 33-4343-120 Cart Maintenance Additional Service FY25 Proposed Budget 33-4350-100 Freebie 15 yd 33-4360-110 Freebie 3yd 33-4360-120 Branch Chipping 33-4360-130 Leaf Pickup 33-4360-140 Christmas Tree Pickup FY24 Final Budget FY25 Proposed Budget $$$ Change %Change $ 112,000.00 $112,000.00 $ - 0.00% $ 500.00 $500.00 $ - 0.00% $ 1,000.E $1,000.00 $ - 0.00% $ 7,500.00 $8,500.00 $ 1,000.00 13.33% $ 5,50000 $7,50000 $ 2,00000 36.36% $ 3,000.00 $4,000.00 $ 1,000.00 33.33% $ 5,000.00 $3,00060 $ (2,000.00) -40.00% $ 20,000.00 $10,000.00 $ [10,000.00) -50.00% $ 10,000:00 $3,000.00 $ (7,000.00) -70.00% $ 499,000.00 $ 456,00C.00 $ (43,000.00) -8.62% $ 220,000.00 $ 220,000.00 $ - 0.00% $ 50,000.E $ 50,000.00 $ - 0.00% $ 2,000.00 $ 2,000.00 $ - O60% $ 272,OCC.00 $ 272,OCC.00 $ - 0.00% $ 125,000.00 $130,000.00 $ 5,000.00 4.00% $ 10,000.00 $15,000.00 $ 5,000.00 50.00% $ 5,000.00 $8,000.00 $ 3,000.00 60.00% $ 140,000.00 $ 153,000.00 $ 13,000.00 429% $ 90,000.00 $90,000.00 $ - 0.00% $ 15,000.00 $15,000.00 $ - O.00% $ 1,500.00 $1,500.00 $ - 0.00% $ 106,500.00 $ 306,500.00 $ - 0.00% $ 45,000.00 $ 45,000.00 $ - 0.00% $ 17,000..00 $ 17,000.00 $ - 0.00% 500:00 $ 50060 $ - 0.00% $ 62,500.00 $ 62,50060 $ - 0.00% Sanitation Line -Item Budget Equipment Expenses Training FY24 Final Budget FY2S Proposed Budget $$$ Change %Change 33-4360-130 Leaf Pickup 33-4374100 Fuel & Lu bri c a nts - 33 -4360-140 Christmas Tree Pickup - 0.00% - 33 -4360-150 Extra Christmas Containers 4,00000 $4,000.00 $ - 33 -4360-160 Spring Clean Up Vehicle M&0 $ - 33 -4360-170 Ch ubbuck Days 17-141A 33-4374130 - 33 -4360-180 Interagency Services $0.00 $ - 21-70% 33-4374140 New Collection Vehicle $ 350,:000:00 $370,000.oO $ Equipment Expenses Training $ 1,000.00 $1,000.00 $ - 0.00% 33-4374100 Fuel & Lu bri c a nts $ 112,000.00 $112,000.00 $ - 0.00% 33-4374110 Small Tool/Equipment $ 4,00000 $4,000.00 $ - 0.00% 33-4374120 Vehicle M&0 $ 175,000.00 $205,000.00 $ 30,000-00 17-141A 33-4374130 Capital Planning $ - $0.00 $ - 21-70% 33-4374140 New Collection Vehicle $ 350,:000:00 $370,000.oO $ 20,000-00 5.71% 33-4370-150 Small Vehicle Replacement $ - $0.00 $ - Administration $ 641,000.00 $ 691,000.00 $ 50,000-00 7.80% Safety 33-4371-100 Training $ 1,000.00 $1,000.00 $ - 0.00% 33-4371-110 Clothing $ 3,000.00 $4,000.00 $ 1,000-00 33-331A 33-4371-120 Equipment $ 1,000.00 $11000.00 $ - 0.00% 33-4371-130 Testing $ 300.00 $450.00 $ 150.00 50.00% $ 5,300.00 $6,450.00 $ 1,150.00 21-70% Wages/Benefits $ 1,226,500.00 $ 1,297,000.00 $ 70,500.00 575% Internal Support Services - Administration $ 491,000.00 $ 456,000.00 $ (43,000.00) -8.62% Base Services $ 1,227,300.00 $ 1,291,450.00 $ 64,150.00 5231A Additional Services $ - $ - $ - Total Expense $ 2,952,800.00 $ 3,044,450.00 $ 91,650-00 310% Revenue over Expenditures $ (761,800.00) $ (694,450.00) Sanitation Capital Equipment Summary H Z W d CL W a z `O r r z a Ln Capital Equipment Summary Item IY24 FY25 FY26 FY27 FY29 ResidentialTruck.00 $370,000.00 $400,000.00 $0:00 $0.00 Commercial Truck $0.00 $0.00 $0.00 $400,000.00 Passenger Truck $0.00 $0.00 $0.00 $0.00 $0.00 F- Y—+ l 0acn nnn nn y.,✓v,vvv.�aa $a7n nnn an , Cnm. nnn nn y-,a,v,vvv.vv Gnn nM nn y+vv,vvv.w On M ya,.vv Source of Funds Fund Balance $350,000.00 $370,000.00 $400,000.00 $400,000.00 $0.00 Total $350,000.00 $370,000.00 $400,000.00 $400,000.00 $0.00 Total $0.00 $0.00 $0.00 $0.00 $0.00 Sanitation Personnel Request Summary Personnel Request Summary Position FY24 FY25 FY26 FY27 FY28 z LU Sanitation Driver $ $ 45,060.06 G Moe CL W a z 0 z it V'1 Total $ $ $ 45,000.60 $ $ Water Department Water Budget Request Summary • Assumes an annual 5% increase in rates in accordance with rate study. • Includes 1 additional employee, split with wastewater dept. (Not yet hired, will delay as long as possible) • Major Capital Improvement project not included in the budget due to uncertainty of timing. • Includes known improvement projects. • Projects will require utilizing fund balance. Budget 'Request Summary FY24 Final Budget FY25 Proposed Budget $$$ Change %Change ESTIMATED Revenue (Utility Rates) 53,252,3DD.DD 53,Sfi3,CCv.�C 53K,71DD.DC 9.6116 Wages & Benefits 51,195,3DO.00 51,325,546:DD 513D,2{34.0D 10.8916 Administration 5469, DDD. DD 5473,DDD.DD -516,DDD.DD -3.27;6 Operational Expense (including CIP) 52,504,104.08 51,451,700.00 -51,052,400.00 -42:03;6 Z W Additional Services $0.04 512,000.00 512,D44.40 D-ebt S-ervice $750,000.00 5756,000.00 $6, DDD. DD D.90' d a W Total Planned Expenses $4,938,408.04 $4,018,2DD.00 -$920,244.44 -18.646 DC W Capital Equipment (included in Operational Expenses above) 54.44 $4.44 50.E Capital Projects (included in Operational Expenses above) $1,519,&44.04 $529,404.04 -$994,440.44 Expenses Exceeding Revenue 51,696,104.40 54.55,200.01) -$1,230,908.00 Source of Funding for Overage Rate Increase Fund Balance Previously Collected Capacity Fees • Assumes an annual 5% increase in rates in accordance with rate study. • Includes 1 additional employee, split with wastewater dept. (Not yet hired, will delay as long as possible) • Major Capital Improvement project not included in the budget due to uncertainty of timing. • Includes known improvement projects. • Projects will require utilizing fund balance. Water Line -Item Budget Summary FY24 Final Budget FY25 Proposed Budget $$$ Change % Change Wages & Benefits $1,195,300.00 $1,325,500.00 $130,200.00 10.9% Administration $489,000.00 $473,000.00 -$16,000.00 -3.3% LM Production & Storage S372,000.00 $440,500.00 $68,500.00 18.41% a C Distribution System and CIP $1,772,800.00 $603,900.00 -$1,168,900.00 -65.94% a Meter/ Service Connections $74,500.00 $96,000.00 $21,500.00 28.86% M Fire Protections $25,000.00 $30,000.00 $5,000.00 20.00% o Pressure Irrigation $142,000.00 $144,500.00 $2,500.00 1.76% Additional Service $0.00 $12,000.00 $12,000.00 0.00% di a. Equipment Expenses $110,000.00 $128,000.00 $18,000.00 16.36% Safety $7,800.00 S8,800.00 $1,000.00 12.82% Debt Service S750,000.00 $756,000.00 $6,000.00 0.804/0 Totall $4,938,400.00 $4,018,200.00 -5920,200.00 -18.63% Water Line -Item Budget FY24 Final Budget FY25 Proposed Budget WChange %Change Wages & Benefits 31-4341-110 Salaries $ 749,500.00 $ 812,500.00 $ 63,000.00 8.4% 31-4341-111 Overtime $ 8800.00 $ 20,000.00 $ 11,200.00 127.3% 31-4341-210 FICA $ 54,000.00 $ 59,000.00 $ 5,000.00 9.3% 31-4341-220 Retirement $ 87,000.00 $ 102,000.00 $ 15,000.40 172% 31-4341.240 Workmens Compensation $ 25,000.00 $ 25,000.00 $ - 0.0% 31-4341-250 Health Insurance $ 271,000.00 $ 307,000.00 $ 36,000.00 13.3% 31-4341-259 Unemployment- $ 1,195,300.00 $ 1,325,500.00 $ 130,200.00 10.89% Administration 31-4353-100 Billing Expense $ 31,000.00 $ 31,000.00 $ - 0.00% 31-4353-110 Certifications/ Licensing $ 9,000.00 $ 5,000.00 $ (4,000.00) -44.44% 31-4353-120 City Hall Lease $ 165,000.40 $ 165,000.00 $ - 0.00% 31-4353-130 City Hall Operations $ 20,000.00 $ 20,000.00 $ - 0.00% 31-4353-140 Computer/ I.T. Hardware $ 47,000.40 $ 20,000.00 $ (27,000.00) -57.45% 31-4353-150 Computer / I.T. Software $ 40,000.00 $ 55,000.00 $ 15,000.00 37.50% 31-4353-160 Employee Continuing Education $ 1,000.00 $ 1,000.00 $ - 0.00% 31-4353-170 Employee Phone Stipend $ - $ - $ - 31-4353-180 Employee Recognition $ 2,500.00 $ 2,500.00 $ - 0.00% 31-4353-190 Eq u i pment l nsu ra n ce- n--4353-200 Liability Insurance - 31 -4353-210 Mapping/ GIS Systems $ 3:000.00 $ 3,000.00 $ 31-4353-220 Memberships/Dues $ 16.000.00 $ 16,000.00 $ - 0.00% 31-4353-230 Office Eq u i pment/Supplies $ 5.500.00 $ 5,500.00 $ - 0.00% 31-4353-240 Professional services $ 100.000.00 $ 100,000.00 $ - 0.00% 31-4353-250 Shop Facility Lease $ 1,000.00 $ - $ (1,000.00) -100.00% 31-4353-260 Training/ Seminars $ 4,000.00 $ 4,000.00 $ - 0.00% 31-4353-270 Travel $ 1,000.00 $ 1,OOO.00 $ - 0.00% 31-4353-280 Utility - Telephone $ 8,500.00 $ 10,000.00 $ 1,500.00 17.65% 31-4353-290 Utility - Electrical $ 10,000.00 $ 10,000.00 $ - O.00% 31-4353-300 Utility -Natural Gas $ 5,500.00 $ 7,000.00 $ 1,500.00 2727% 31-4353-310 Facility Maintenance/Janit $ 2,000.00 $ 5,000.00 $ 3,000.00 150.40% 31-4353-320 Yard Facility Construction $ 7,000.00 $ 7,000.00 $ - 0.00% 31-4353-330 Yard Facility Operations $ 10,000.00 $ 5,000.00 $ (5,000.00) -50.00% $ 489,000.00 $ 473,000.00 $ (16,000.00) -327% Water Line Item Budget FY24 Final Budget FY25 Proposed Budget ;$$ Change %Change Preducttort & Storage 31-4360-100 Well head protection $ - $ - $ - 31-4360-110 Building Maintenance & operation $ 13,000.00 $ 13,000.00 $ - 0.00% 31-4360-120 Scada M&O $ 12,000.00 $ 12,000.00 $ - 0.00% _ 31-4360-130 Electrical motor M&O $ - $ 45,000.00 $ 45,000.00 800.00% 31-4360-140 Pump M&O $ 48,000.00 $ 45,000.00 $ (3,000.00) -625% 31-4360-150 Well Equipment M&D (Dailywell Check $ 4,500.00 $ 25,000.00 $ 20,500.00 455.56% 31-4360-160 Disinfection equipment M&O $ 2,000.00 $ 2,500.00 $ 500.00 25.00% 31-4360-170 Disinfection Chemical $ 25,500.00 $ 30,000:00 $ 4,500.00 17.65% 31-4360-180 Treatment Chemical $ 5,000.00 $ 5,000.00 $ - 0.00% 31-4360-190 QC S. mpl i ng&testing $ 20,000.00 $ 20,000.00 $ - 0.00% 31-4360-200 Electrical power $ 200,000.00 $ 220,000:00 $ 20,000.00 10.00% 31-4360-210 Storage M&D $ 5,500.00 $ 5,500.00 $ - 0.00% 31-4360-220 Water Rights $ 2,500.00 $ 2,500.00 $ - 0.00% 31-4360-230 DEC. Assessment $ 34,000.00 $ 15,000.00 $ {19,0(30.00) -55.88% 28.86% r$ 372,000.00 $ 440,500.00 $ 68,500.00 18.41% Distribution System 31-4361-100 Piping M&O $ 42,00000 $ 60,00000 $ 18,000.00 31-4361-110 Valve M&C, $ 5,000.00 $ 5,000.00 $ - 0.00% 31-4361-120 Valve Replacement $ 4,000.00 $ 4,00000 $ - 0.00% 31-4361-130 System Improvements $ 50,000.00 $ 450,000.00 $ 400,000.00 800.00% 31-4361-140 Digline(locates) $ 2,000.00 $ 4,00000 $ 2,00000 100.00% 31-4361-150 Capital Planning $ 1,669,800.00 $ 79,400.00 $ (1,590,400.00) -95.24% 31-4361-160 Line Flushing $ - $ 1,500.00 $ 1,500.00 $ 1,772,800.00 $ 603,900.00 $ (1,168,900.00) -65.94% 1Yfet.er / Service connectiarts 31-4362-100 New connections $ 2,500.00 $ 1,000.00 $ (1,500.00) -60.00% 31-4362-110 Service connection M&D $ 2,000.00 $ 5,,030.00 $ 3,000.00 150.00% 31-4362-120 Meters $ 67,000.00 $ 80,1700.00 $ 20,000.00 33.33% 31-4362-130 Meter rea d i ng eq u i pment $ 10,00040 $ 10,000.00 $ - 0.00% $ 74,500.00 $ 96,000.00 $ 21,500.00 28.86% Fire Protections 31-4363-100 Fire Hydrant M&O $ 15,000.00 $ 15,000.00 $ - 0.00% _ 31-4363-110 Fire Hydrant Replacement $ 10,000.00 $ 15,000.00 $ 5,000.00 50.00% 31-4363-120 St— Fittings- $ 25,000.00 $ 30,000.00 $ 5,000.00 20.00% Water Line -Item Budget Equipment. Expenses FY24 Final Budget FY25 Proposed Budget M Change %Change 31-4380-100 Pickup Repair and Maint $ 25,000.00 $ 34,000.00 $ 5,000.40 2000% Pressure Irrigation $ 33,000.00 $ 43,000.04 $ 10,000.00 30.30% 31-4364-100 Pump M&D $ 5,000.00 $ 5,000.00 $ - 0.00% 31-4364-114 Electrical power $ 7,500.00 $ 8,500.00 $ 1,000.00 13.33% 31-4364-120 System M''&D $ 901000.00 $ 90,000.04 $ - 0.00% 31-4364-130 Digline (Locates) $ 1,500.00 $ 3,000.00 $ 1,500.00 100.00% 31-4364-140 Fort Hall - Water Rights $ 38,400.00 $ 38,o00.00 $ - 0.00% $ 142,000.00 $ 144,500.00 $ 2,500.00 1.76% Additional Service 31-4370-100 Meter Can Adjustments $ -- $ 1,500.40 $ - 0.00% 31-4370-110 Special Turn on -off $ 3,000.00 $ 4,000.00 $ - 33.33% 31 -4370-120 Contractor Testing Assistance $ - $ 12,000.04 $ 12,000.00 0.00% 31-4370-130 Interagency Services $ - $ - $ - 0.00% $ - $ 12.000.00 $ 12,0@0.00 12.82% Equipment. Expenses 31-4380-100 Pickup Repair and Maint $ 5,000.00 $ 5,000.00 $ - 0.00% 31-4380-110 Largetruck Repair and Maint $ 33,000.00 $ 43,000.04 $ 10,000.00 30.30% 31-4380-120 Heavyequipment Repair & Maint $ 10,000.00 $ 10,000.00 $ - 0.00% 31-4380-130 TRK & Equipment Capital Planning $ 25,000.00 $ 25,000:D0 $ - 0.00% 31-4380-140 Fuel & Lubricants $ 25,000.00 $ 28.000.60 $ 3,000.00 12.00% 31-4380-150 Small Tools&equipment $ 10,000.00 $ 15,000.00 $ 5,000.00 50.00% 31-4380-160 Equipment rental $ 2,000.00 $ 2,000.00 $ - 0.00% $ 110,o00.00 $ 128,000.00 $ Y8,000.40 16.36% safety 31-4381-100 Training $ 1,500.00 $ 1,500.40 $ - 0.00% 31-4381-110 Clothing $ 3,000.00 $ 4,000.00 $ 1,000.00 33.33% 31-4381-120 Equipment $ 2,000.00 $ 2,000.00 $ - 0.00% 31-4381-130 Testing $ 1,300.00 $ 1,300.00 $ - 0.00% $ 7,800.0 $ 8,800.00 $ 1,000.00 12.82% Debt service 31-4390-812 Bonds. and Interest $ 725,000.00 $ 73i,o00.00 $ 6,000.00 0.83% 31-4390-813 Notes and Interest $ 25,000.00 $ 25,000.04 $ - 0.00% $ 750,000.00 $ 756,000.00 $ 6,000.00 0.80% Water Line -Item Budget FY24Final Budget FY2SPr[pDwdBudget MChange %Change Nages/Benefits $ 1,195,300.00 $ 1,325,500.00 $ 130,200.00 10.85% %dministration $ 489,000.00 $ 473,000.00 $ (16,000.00) -327% 3perational Expenses (including CIP) $ 2,504,100.00 $ 1,.451,700.00 $ (1,052,400.00) -42.03% ldditionalServices $ - $ 12,000.00 $ 12,000.00 Aeht3ervire $ 750,000.00 $ 756,000.00 total Expense $ 4,938,400.00 $ 4,018,200.00 $ (920,200.00) -18.63% Zevenue over Expenditures $ (1,523,827.76) $ (455,200.00) Water Capital Equipment Summary Z W a W 0 W a Capital Equipment Summary Item FY24 FY25 FY26 FY27 FY28 Hydro -Excavator (split w/Wastewater] H Maintenance Costs will continue to be monitored. It's likely a backhoe won't be needed this soon but it will need to be considered. Backhoe (split w/Wastewater) $115,000.00 let Truck (split w/Wastewater) $115.000.00 Simi�r to the backhoe Total $0.00 $0.00 $115,000.00 $115,000.00 $0.00 Source of Funds Fund Balance $115,000.00 $115,000.00 Total $0.00 $0.00 $115,000.00 $115,000.00 $0.00 Balance $0.00 $0.00 $0.00 $0.00 $0.00 Water Capital Project Request Summar y z LTJ Q CL W 0 cc W H Q Capital Projects Request Summary Item FY24 FY25 FY26 FY27 FY29 1A - 16" Line New Day to Buffalo $76,800.00 This is NOT induced in the FY25 Budget due to uncertainty of timing, If it moves forn-ard, it will be presented to the Council at that time. 18 -16" Line Buffalo to T Y hee SH - 18" Line Tank to Booster (across 1-15) $156,000.00 $82,000.00 2E -Well 7 Complex 2G - Bench Booster Improvements $1OG !� $1,157,600.00 $47,400.00 $2,894,000.00 $189 $1,736,400.00 Far the Yellov\stone, Circe Inn to Mingo project. $1,600,000.00 $1,600,000.00 RR- Repair and Replacement $450,000.00 $1,600,000.00 2B - 16" Line Well 6 to Philbin (Siphon Road) $32,000.00 $128,000.00 2C -16" Line Angela to Siphon (Philbin Road) $33,000.00 $132,000.00 SG - 16" Line Canal to Siphon in Rio Vista $118,000:00 20 - 16" Line Philbin to Rio Vista (Siphon road) $58,400.00 $233,600.00 Total $1,519,800.00 $1,687,000.00 $4.944.600.00 $.3,526,800.00 $1,951,600.00 Source of Funds Rate Funded Capital $82,000.00 $0.00 $0.00 Fund Balance $120,800.00 $497,400.00 $900,000.00 Water Capacity Fees $1,317,000.00 $1,189,600.00 $800,000.00 Revenue Bonds - New Debt $3,144,600.00 $3,526;800.00 $1.951,600.00 Total $1,519,800.00 $1,687,060.00 $4,844,600.00 $3,526,800.00 $1,951,600.00 Water Proiects E 1 Existing water rights `until a population of, I per capita water use to increase. City should continue obtaining additional. additional annexatiol Oa nq 8 a x 4 E Tyhee Rd- ..............� - v i NDARY ter! ! J in { ��Improvemrnt f n (8y c`:trllop j W a k t , 7 4NeU 1i7 W�a`II. Tankw,8,8PS Y Siphon Rd. l w c 1 Mu.i rile.. t q Chubbucz Rd, a � U Improvement 3C [ Dalop r,Tank Y - m �I I�velo - lenend: C O ■ E—g POPJX.Ikom a v } PoOJ,tan IT,0170MU P.PkX_,?OODon'q ` l Poplx OW _ � P�><oP 2O,OOO�Pcplaton:g.OpO. m N i=� � � cx�.aYo.?e.aao :olsExsknasnta.+ „m„ m m �.......... ,.,......... . ... 13—Wst.6..: P.P_(A.17,0M a 3 1 PWJ.:m MOM L N Stomp.? nk,: U C 6 - _ Es. zmy E m i 'SR Pc7,l.apm li.DOQ PqNypt.O om 4 Water Personnel Request Summary Personnel Request Summary Position FY24 FY25 FY26 FY27 FY28 %� Water/ Wastewater Technician 1 (0.5 FTE) $ 25,000.00 Clot yes hired but included i❑ the budge: Water/ Wastewater Technician I (0.5 FTE) $ 27,500.00 SW LL Q CL W a ce. W Q Total $ 25,000.00 $ $ $ S 27,500.00 Wastewater Department Wastewater Budget Request Summary H Z W t— Q W W LW r {%7 Budget Request Summary FY24 Final Budget FY25 Proposed Budget $$$ Change %Change ESTIMATED Revenue (Utility Rates) $3,721,---.-- $=,1=w,�v--.-- $419,000:00 11.31; Wages & Benefits $1,031,700.08 $1,166,008.00 5134,300.00 13.02',6 Administration $442,708-00 $431,208.88 .511,500.08 -2.60',6 Operational Expense (including CIP) 54,984,688-08 $4,726,600.00 -$163,000.00 Additional Services $0.00 510,008.08 $10,008.00 DebtServi ce $0.00 50.44 $0.00 Total Planned Expenses $6,364,000-48 56,333,800.00 -550,200.00 -4.56 Capital Equipment (included in Operational Expenses above) 50.00 $4.94 50.00 Capital Projects (included in Operational Expenses above) $3,934,99ii.IX1 $2,764,988.IXF -$278,989.IXF -8.816 8 Expenses Exceeding Revenue $2,643,090.09 $2,193,800.84 -$449,2{70.00 Source of Funding for Overage Rate Increase Fund Balance Previously Collected Capacity Fees • Assumes an annual 3.5% increase in rates in accordance with rate study. • Includes 1 additional employee, split with water dept. (Not yet hired, will delay as long as possible.) • Major Capital Improvement projects moved from FY24 to FY25 due to timing. • Projects will require utilizing fund balance and capacity fees. Wastewater Line -Item Budget Summary FY24 Final Budget FY25 Proposed Budget $$$ Change % Change Wages & Benefits $1,031,700.00 $1,166,000.00 $134,300.00 13.02% Administration $442,700.00 $431,200.00 -$11,500.00 -2.60% m Collection System and C!P $187,000.00 $193,500.00 $6,500.00 3.48% C a Treatment / Pretreatment $1,600,800.00 51,700,800.00 $100,000.00 o 6.25/a CL X M Pumping and CIP $3,000,000.00 $2,698,000.00 -5292,000.00 -9.73% Q Y Additional Service $0.00 $10,000.00 $10,000.00 a Equipment Expenses $95,000.00 $125,000.00 $30,000.00 31.58`.'0 O Safety 56,800.00 $9,300.00 $2,500.00 36.76% Debt Service $0.00 $0.00 50.00 Total $6,364,000.00 56,3 3 3,800.00 -$30,200.00 0.47% Wastewater Line -Item Budget FY24 Final Budiret FY25 Draft %Change Wages & Benefits 32-4351-110 Salaries $ 665,500.00 $ 737,500.00 $ 72,ODO.DC 10.8% 32-4351-111 Overtime $ 6,200.00 $ 20,000.00 $ 13,8CC.-_-_ 222.6% 32-4351-210 FICA $ 48,000.00 $ 53,000.00 $ S,OCC.CC _C.-% 32-4351-220 Retirement $ 77,000.00 $ 92,000.04 $ 15,OCC.-_-_ __.Y� 32-4351-240 Workmens Compensation $ 22,500.00 $ 22,50004 $ -C C11832-4351-250 Health Insurance $ 212,500.00 $ 241,000.00 $ 28,5CC.___ i3.4% 32-4351-260 Unemployment- - 32 -4352-170 Administration $ 1,031,700.04 $ 1.,166,000.40 $ 134,3CC.CC Services 32-4352-100 Engineering - 32 -4352-110 Planning/Development- 32-4352-120 Fleet Maintenance - 32 -4352-130 I.T.- 32-4352-140 Utility Billing - 32 -4352-150 Finance - 32 -4352-160 Human Resources - 32 -4352-170 Administration ration 32-4353-100 Billing Expense $ 31,000.00 $ 31,000.00 $ - 0.00% 32-4353-110 Certificati ons/ Ll censing $ 15,000.00 $ 51000.00 $ (101000.00 -66.57% 32-4353-120 City Hall Lease $ 165,000.00 $ 165,01)0.00 $ - 0.00% 32-4353-130 City Hall Dperations $ 20,000.00 $ 20,000.00 $ - 0.00% 32-4353-140 Computer/ IT. Hardware $ 47,000.00 $ 45,000.00 $ (2,000.00) -4.25% 32-4353-150 Computer / I.T. Software $ 45,000.00 $ 45,000.00 $ - 0.06'% 32-4353-160 Employee Contunuing Education $ 1,500.00 $ 1,500.00 $ - 0.00% 32-4353-170 Employee Phone Stipend $ - $ - $ - 32-4353-180 Employee Recognition $ 1,504.00 $ 1,500.00 $ - 0.00% 32-4353-190 Equipment Insurance - 32 -4353-200 Liability Insurance - 32 -4353-210 Mapping/GIS Systems $ 810()0.00 $ 51060.00 $ (31000.00) -37.50% 32-4353-220 Memberships/ Dues $ 1,000.00 $ 1,060.00 $ - 0.00% 32-4353-230 Ofli ce Eq u i pment/Supplies $ 3,700.00 $ 3,700.00 $ - 0.00% 32-4353-240 Professional Services $ 50,01)0.00 $ 50,060.00 $ - 0.00% 32-4353-256 Shop Facility Lease - 32 -4353-260 Training/'Seminars $ 1,500.00 $ 1,500.00 $ - 0.00% 32-4353-270 Travel $ 1,0()4.00 $ 1,500.00 $ 500.00 50.04% Wastewater Line -Item Budget 32-4353-260 Training/ Seminars 32-4353-270 Travel 32-4353-280 Uti Iity-Telephone 32-4353-290 Utiltiy- Electrical 32-4353-300 Uti Itiy -Natu raI Gas 32-4353-310 Facility Maintenance/Janito 32-4353-320 Yard Facility Construction 32-4353-330 Yard Facility Operations System 32-4360100 System Maint (lines) 32-4364-110 System Maint (lift Stations) 32-43641,-120 System improvements 32-4360-130 Digi i ne(l ac: ates) 32-4360-140 System Capital Planning it / Pretreatment 32-4361-100 QCsampling/testing 32-4361-110 Treatment (Pocatello) 32-4361-120 Inspections 32-4361-130 Applications/ Approvals FY24 Final Budget FY2S Draft Budget $$$ Change %Change $ 1,50000 $ 1.,50000 $ - 0.410% $ 1,000.00 $ 1,500.00 $ 500.00 50.00% $ 7,500.00 $ 7,500.00 $ - 0.00% $ 6,500.00 $ 9,000.00 $ 2,500.00 38.46% $ 10,500.00 $ 21,000.00 $ 10,500.00 100.00% $ lO,Ooo.00 $ 5,000:0 $ (5,000.W) -50.00% $ 7,000.00 $ 7,000.00 $ - 0.00% $ lO,o40.O4 $ 5,000.00 $ (5,000.00) -50.00% $ 442,700.00 $ 431,200.00 $ (11,500.00) -2.60% $ 500.00 $ 2,000.00 $ 1,500.00 300.00% $ 500.00 $ 4,000.00 $ 3,500.00 700.00% $ 3,500.00 $ 3,5()0.00 $ 15,000.00 $ 10,000.00 $ 2,500.00 $ 4,000.00 $ T,500.00 60.00% $ 180,000.00 $ 180,000.04 $ $ 30,000.00 $ 2,000.00 $ 187,000.00 $ 193,500.00 $ 6,500.00 3..48% $ 500.00 $ 500.00 $ - 0.00% $ 1,6001000.00 $ 1,700,000.00 $ 100,000.00 625% $ 300.00 $ 300.00 $ - 0.00% 1,600,800.00 $ 1,700,800.00 $ 100,000.00 635% 32-4362-100 Electrical Motor M&O $ 15,000.00 $ 10,000.00 0.00% 32-4362-110 Pumping Equipment M&O $ 15,000.00 $ 10,000.00 0.00% 32-4362-120 Electrical power $ 28,000.00 $ 30,000.00 $ 2,000.00 32-4362-130 Scada $ 1Q0o0.00 $ 10,O0o.00 $ - 0.00% 32-4362-140 Building and grounds M&O $ 20,000.00 $ 25,000.00 $ 5,000.00 25.00% 32-4362-150 Capital Planning $ 2,912,000.00 $ 2,613,000.04 $ (299,000.00) -1027% $ 3.000,OCo.00 $ 2,698,000.00 $ (292,000.00) -9.73% itional Service 32-4370-lW Contractor Assistance - 32 -4370-110 Interagency Services $ - $ 10,000.00 $ 10,000.00 $ - $ Io,000.00 $ 10,000.00 Wastewater Line -Item Budget $ 45,000.00 $ 125,000.00 $ 30,000.00 31.58% Safety FY24I-final Budget FY25 Draft Budget M Change %Change 32-4381-100 Equipment Expenses $ 1,500.00 $ 1,500.00 $ - 0.00% 32-4381-110 32-4380-100 Pickup Repair and Maint $ 5,000.00 $ 5,000.00 $ - 0.00% 32-4381-120 32-4380-110 Large truck Repair and Maint $ 25,000.00 $ 25,000.00 $ - 0.00% 32-4381-130 32-4380-120 Heavy eq u i pment Repair & Maint $ 10,000.00 $ 10,000.00 $ - 0.00% Revenue over Expenditures 32-4380-130 TRK & Equipment Capital Planning $ 25,000.00 $ 50,000.00 $ 25,000.00 100.00% 32-4380440 Fuel & Lubricants $ 25,000.00 $ 25,000.00 $ - 0.00% 32-4380-150 Small Tools &equipment $ 5,000.00 $ 10,000.00 $ 5,000.00 100.00% Debt Service 31-4390-&12 Bonds and Interest 31-4390-8I3 Notes and Interest Wages/Benefits $ $ 45,000.00 $ 125,000.00 $ 30,000.00 31.58% Safety Administration $ 32-4381-100 Training $ 1,500.00 $ 1,500.00 $ - 0.00% 32-4381-110 Clothing $ 2,000.00 $ 4,000.00 $ 2,000.00 100.00% 32-4381-120 Equipment $ 2,000.00 $ 2,500.00 $ 500.00 25.00% 32-4381-130 Testing $ 1,300.00 $ 1,300.00 $ - 0.00% Revenue over Expenditures $ $ 6,800.00 $ 4,300.00 $ 2,500.00 36.76% Debt Service 31-4390-&12 Bonds and Interest 31-4390-8I3 Notes and Interest Wages/Benefits $ 1,031,700.00 $ 1,166,000.00 $ 134,30.00 13.02% I ntern a l Su pport Servi ces- Administration $ 442,700.00 $ 431,200.00 $ (11,500.00) -2.60% Base Services $ 4,884,600.00 $ 4,726,600.00 $ (163,000.00) -3.33% Additional Services $ - $ 10,000.00 $ 10,000.00 r 4DIV/01 Debt Service Total Expense $ 6,364,000.00 $ 6,333,800.00 $ (30,200.00) -0.47% Revenue over Expenditures $ (2,224,367.87) $ (2,193,800.00) Wastewater Capital Equipment Summary H z W a a LU 0 M LU W V1 a Capital Equipment Summary Item FY24 FY25 FY26 FY27 Hydro -Excavator (split wjWater) Backhoe (split w/Water) 5 20,000.00 Jet Truck (split w/Water) $ 225,000.00 Total $ S 5 20,000.00 $ 225,000.00 Source of Funds Fund Balance $ 20,000.00 $ 225,000.00 Total $ $ $ 20,000.00 $ 225,000.00 Teta 1 $ $ $ - $ Wastewater Capital Project Request Summary Capital Projects Request Summary Item FY24 FY25 FY26 FY27 FY78 Valenty Lift Station Upgrade $ 1,676,000.00 $ 1,676,000.00 CCTV Evaluation $ 127,000.00 180,000.00 $ 150,000.00 $ 150,000.00 $ 150,000.00 Ellis Lift Station Upgrade $ 913,000.00 $ 913,000.00 Gravity Sewer Rehabilitation - Phase 1 $ 323,000.00 $ 323,000.00 $ 1,064,000.00 $ 1,095,000.00 T-* t 2 nza rain nn t -?Fc nm,rrm t 471 rw nn C 9 ')rn nm.nn t enc rwi ylrf Source of Funds Operations Budget Fund Balance & Capacity Fees $ 3,039,000.00 $ 2,769,000.00 $ 473,000M Revenue Bonds - New Debt $ 1,214,000.00 $ 1,245,000.00 Total $ 3,039,000.00 $ 2,769,000.00 $ 473,000.00 $ 1,214,000.00 $ 1,245,000.00 Total S $ - $ - $ - $ Wastewater Personnel Request Summary H z SW G Q a W W Q W Q versonnei Kequesi bummary Position FY24 FY25 FY26 FY27 FY28 Water/ Wastewater Technician 1 (0.5 FTE) $ 25,000.00�Yetget Water/ Wastewater Technician I (0.5 FTE) $ 27,500.00 Total S 25,r -MCC S - S $ 27,500.00 Questions? City of Chubbuck Information Technology 3 -Apr -24 IT Expense IT Expense IT Expense IT Budget IT Expense 2021 2022 2023 2024 Wage and wage related 168,624.00 173364.72 General Fund Executive Phone 10-4133-280 476.93 0.00 0.00 500.00 0 Clerk Phone 10-4142-280 165.23 0.00 0.00 500.00 0 Computers 10-4142-320 0.00 0.00 0.00 2,000.00 0 Financial Phone 10-4152-280 829.16 95.00 0.00 500.00 0 Computers 10-4152-345 2,591.28 12,450.56 37,159.09 51,500.00 3,612 Legal Phone 10-4160-330 764.62 0.00 208 Computers 10-4160-340 256.98 0.00 0 Law Enforcement Computer Purchase 10-4215-341 9,457.77 4,593.30 26,946.22 50,000.00 2,586 Computer Repair 10-4215-342 0.00 204.21 0.00 0.00 0 Computer Consult 10-4215-343 0.00 0.00 0.00 5,000.00 0 Computer Contracts 10-4215-345 2,321.72 49,004.61 74,899.12 45,000.00 26,995 Telephone/Repair 10-4222-510 43,594.74 38,571.04 39,783.03 35,000.00 19,668 Fire Control Software 10-4231-345 18,675.70 28,070.17 78,037.15 69,500.00 17,616 Telephone 10-4235-510 8,516.90 8,248.09 7,970.81 7,500.00 5,010 Communication 10-4235-630 64,595.02 1,237.80 198.00 3,000.00 0 Technology 10-4236-370 15,217.13 24,161.69 20,203.33 14,262.00 2,972 Planning Development Phone Stipend 10-4240-759 375.00 412.50 37.50 0.00 0 Hardware 10-4241-140 586.32 1,922.32 0.00 0.00 0 Software 10-4243-150 690.20 16,601.45 77.28 0.00 0 Phone 10-4243-280 843.52 664.96 798.70 0.00 0 IT Operations Dept Total 161,623.55 26,306.20 27,382.71 118,000.00 34,484 Human Resource Computer Purchase 10-4260-345 0.00 0.00 0.00 2,000.00 0 Software 10-4260-347 179.00 0.00 0.00 3,000.00 0 Phone 10-4261-280 165.23 0.00 0.00 0.00 0 Engineering Hardware 10-4321-140 1,901.07 0.00 0.00 0.00 0 Software 10-4321-150 884.87 703.20 0.00 0.00 0 Parks Phone 10-4333-280 843.52 1,354.05 0.00 0.00 0 Mapping/GIS 10-4387-210 2,500.00 1,000.00 0.00 0.00 0 Phone Stipend 10-4385-759 772.50 537.50 0.00 0.00 0 Hardware 10-4387-140 68.75 123.70 0.00 0.00 0 Software 10-4387-150 2,616.17 4,880.35 0.00 0.00 0 Facility Maintenance Phone 10-4271-330 1,200.00 0 Computer 10-4271-340 1,000.00 0 Communtiy Services CS Computer HW 10-4423-140 66.97 3,000.00 0 CS Computer SW 10-4423-150 20,684.62 3,750.00 31,611 CS Phone 10-4423-280 2,413.26 1,000.00 1,801 CS Phone Stipend 10-4470-759 422.50 0.00 0 PK Computer HW 10-4492-140 23.99 903.53 280.00 0 PK Computer SW 10-4492-150 63.07 18,374.22 29,800.00 1,836 PK GIS 10-4492-210 1,100.00 0.00 0 PK Phone 10-4492-280 1,309.08 800.00 833 HSR Phone Stipend 11-4311-759 768.00 458.23 380.27 0.00 0 Phone 11-4333-280 8,312.99 7,174.01 6,173.19 7,500.00 2,836 Hardware 11-4333-140 5,248.46 8,199.18 967.17 47,000.00 14 Software 11-4333-150 25,647.15 31,974.65 45,056.99 24,000.00 11,372 Mapping/GIS 11-4333-210 4,362.46 6,826.00 1,641.93 7,500.00 2,201 Water Phone Stipend 31-4341-759 215.00 427.02 342.98 0.00 0 Phone 31-4353-280 9,587.15 8,169.91 9,507.69 8,500.00 4,611 Hardware 31-4353-140 6,511.81 11,406.47 1,964.59 47,000.00 14 Software 31-4353-150 30,572.25 45,922.90 63,145,83 40,000.00 17,328 Mapping/GIS 34-4353-210 5,493.22 7,930.03 541.93 3,000.00 2,201 SCADA M&O 31-4360-120 2,328.26 29,027.88 3,526.37 12,000.00 1,733 Wastewater Phone Stipend 32-4351-759 215.00 427.02 342.98 0.00 0 Phone 32-4353-280 8,578.74 7,173.91 6,165.42 7,500.00 2,994 Hardware 32-4353-140 7,490.60 11,426.48 1,970.81 47,000.00 14 Software 32-4353-150 30,606.93 51,044.87 69,083.82 45,000.00 17,332 Mapping/GIS 32-4353-210 5,474.48 7,938.04 2,865.13 8,000.00 2,201 SCADA 32-4362-130 1,233.11 12,413.75 8,683.61 10,000.00 593 Sanitation Phone Stipend 33-4331-759 364.50 295.82 245.68 0.00 0 Phone 33-4333-280 8,383.78 7,173.91 8,287.84 7,500.00 2,794 Hardware 33-4333-140 5,883.34 8,199.16 1,731.49 47,000.00 14 Software 33-4333-150 29,467.76 33,861.60 45,036.21 22,000.00 11,754 Mapping/GIS 33-4333-210 5,119.73 7,610.02 2,504.33 8,000.00 2,589 Total IT 710.380.00 699.375.34 033.954.98 846,592.00 4m . lj i5 - -4 0 •What have we been doing? • Future financial needs. • Chief Nick Sasser � (208) 317-8050 - work cell �� (208) 237-7172 - ext. 124 • Two (2) Sworn Law Enforcement Officers • new positions • One (1) Crime Scene Investigator /Ordinance Officer • new position • Vehicle Budget Increase • Annual SRT Funding (going forward) FY 2024 - Accomplishments 1. Implementing Mindbase Platform (officer wellness) • I won't be asking for a budget increase for Mindbase until FY27 • Thank You to the Mayor & City Council for approving this request 2. Special Response Team (SRT) • Chief Guiberson (mentioned this during last years budget presentation) • Incident Response Unit (IRU) Partnership w/PPD • I'm asking for a $10,000 budget increase for ongoing IRU partnership 3. Building Completion • Feel free to stop by anytime and get a tour • My Office Administrators are available if I'm not Department Promotions 1. Shane Manning: Lieutenant - Division Commander - Patrol Division 2. Chris Kjos: Lieutenant - Division Commander - Criminal Investigations Division (CID) 3. Mike Cammack: Sergeant - Patrol Division 4. Matt Armstrong: Sergeant- Patrol Division 5.Jeremy Kunz: Corporal - Patrol Division 6. Tyler Hoffa: Corporal - Detective - CID Department Retirements (at PERSI Rule 1. Chief Guiberson: Chief of Police 2. Cheri Edwards: Communications Officer 3. Rob Butterfield: Lieutenant • Staff Sergeant — CID under the PERSI return -to -work rule FY 2025 — Looking Forward 1. Assistant Police Chief ❖Chief Guiberson (last years budget presentation) • My thoughts on this topic 2. Organizational Structure 3. Year -to -Date Stats K -TO -DATE COMPARISQ All - test 1 ST MAR 2RTx STAN . �j Section: P�R1 Y Part 1 1.8K 1.44K K 1.08K 720 360 0 All - test YTD 2023 ... YTD 2024 z' All - test 180 144 108 72 55 57 43 44 44 34 35 zz 20 zl Y4 10 14 i3 j' 4 5 s 10 9 A 13 4 1 1 L 1 0 0CEO 1 2 2 0 II F 911 VERIFY AGENCY AGENCY AGENCY AGENCY AGENCY AGENCY ALARM ALCOHOL OFF ALCOHOL ALCOHOL, ALCOHOL, ANIMAL- ANIMAL BITE ANIMAL ANIMAL ANIMAL --AT ANIMAL- ANIMAL - ASSIST ASSIST ASSIST ASSIST ISP ASSIST ASSIST GENERIC OFFENSE INTOX U/INF PUBLIC GENERIC NOISE RETURN TO LARGE CRUELTY PROBLEM AMBULANCE BANNOCK CHU86UCK OUTSIDE POCATE LLO PERSON OWNER COUNTY FIRE PD YTD 2023 YTD 2024 All - test 180 144 108 72 43 43 43 36 31 4 2 0 1 3 0 4 7 1 5 3 3 1 c i 1� 7 0 1 0 0 1 8 3 3 0 3 3 0 4 1 TI) �2 ASSLT ASSLT, AGG ASSLT, AGG ASSLT, ASSLT, ASSLT, SIMPLEASSLT, SIMPLE ASSLT, SIMPLE ASSLT, ASSLT ATTEMPTTD BLACKMAILIE BLDG BURG, BURG, RESID BURG, R.ESID BURGLARY, BUSINESS OR CIVIL ASSIST CIVIL POLICEr IN], OTHER INTIMIDATION SEXUAL GENERIC OTHER PERSONAL W/FIREARM WJKNIFE LOCATE XTORTION LICENSE,PER NON -RES FORCED UNLAWFUL GENERIC LICENSE VIOL DISPUTE SIMPLE PERSONAL WEAPON WEAPON MITCERT, UNLAWFUL ENTRY ENTRY WEAPO VIOL ENTRY 180 144 108 72 36 0 YTD 2023 YTD 2024 All - test CIVIL Code Enforce Code Cade Code CONDUCT- CONT SUB - CONT SUB - CONT SUB - CONT SUB - CONT SUB - COUNTERFIFO COUNTERF/FO COURT ORDERCOURT ORDER COURT ORDER DEAD DIST-FAMILY DIST-NOISE DISTURB - STANDBY Home Enforcement Enforcement Enforcement- DISORDERLY POSS POSS OTHER POSS PASS SALEIMAN/MA RGERY RGERY SERVICE VIOLATION BODY- FIGHT GENERIC Occupation Snow Removal Vehicles Curb/Sidewalk MARPUANA PARAPHERNAL SYNTHETIC RIIUANA GENERIC UNATTENDED NON-VIOLENT IA YTD 2023 ern YTD 2024 All - test 186 144 1'0 EG 72 4? 47 25 36 20 26 YS 15 14 6 6 8 4 1 1 0 14 11 10 13 7 2 1 S 35 0 2 1 3 0 3 10 16 I] 1 5 1 q 0 36 I' 0 2 1 0 0 L Y=. E ' 3. 1 G 222p �� 2 1 2 2 Y q q 1 Y 0 7UV PRDB ]UV RUNAWAY ]W TOBACCO YS 4 GENERIC - GENERIC -PHONE IDENTITY ONLY ABUSEINEGLE BEHAVIOR @ PARENT OR MISC - INSPECTION TE PROBLEM UNDER 51000 THEFT CT F, DISTURB - DOM VIOL, DOM VIOL, DOM VIOL, DOMESTIC DOMESTIC DUI ESCORT EXPOSURE/'LE EXTRA FAIL TO FALSE FORCE SEX FORCE SEX FORCE SEX FORCE SEX FRAUD - FRAUD - FRAUD - GENERIC ATTEMPT PERSONAL SIMPLE VIOL, CHILD VIOL, WD COND - PATROL PAY/FTA, INFORM ASLT- ASLT- ASLT- AS LT RAPE GENERIC SWIND/CONF WELFARE STRAGU LATIO '#EAPON OTHER PRESENT KNIFE/CUTTIN GENERIC PROB VIOL REPORT FONDLING SODOMY W/OB]ECT GAME N WEAPON G YTD 2023 al. YTD 2024 All - test 180 144 109 72 35 25 36 20 26 YS 15 14 6 6 8 4 1 1 0 14 11 10 13 7 2 1 S 3 0 0 2 1 3 0 3 10 16 I] 1 5 1 q 0 I' FRAUD -'WIRE FRAUD/CCARD FRAUDIEMBEZ FRAUDJIMPER GRAFFITI HARASS- HARASS HARASSMENT [FRID] INFORMATION ]UV 7UV ASSAULT ]UV IUV BEYOND IUV CURFEW 7UV PRDB ]UV RUNAWAY ]W TOBACCO LICENSING LITTER/POLLU /ATM Z SONATION GENERIC - GENERIC -PHONE IDENTITY ONLY ABUSEINEGLE BEHAVIOR @ PARENT OR MISC - INSPECTION TE PROBLEM UNDER 51000 THEFT CT SCHOOL CONTROL LOIFERING GENERIC YTD 2023 .y. YTD 2024 All - test IS0 144 108 72 35 22 14 12 SB 16 p 2 Y p 6 6 2 2 1 2 5 Y L p 2 2 1 Y 4 8 3 0 1 2 4 0 rr-rr r��1 EF—fl" ■ IFFIU LITTER/POLLU MESSAGE MISSING MARC VIOL- OBST/RESIST/ ORDINANCE PARKING PETIT THEFT - [SOPNI PROPERTY- Property PROPERTY Property, Lost PUBLIC SIX ASSAULT SUICIDE TE PROBLEM PERSON GENERIC INTERFERE - VIOLATION PROBLEM Generic PORNDGRAPH POSS/REC/9T Damage, MAINTENANCE and/or Found RELATIONS - CHILD ATTEMPTED POLICE Y/OBSCENE OLEN Nan- CONTACT MATERIAL vandalism YTD 2023 YTD 2024 j 1S0 14'4 108 72 Sc — 11 36 — 25 L5 16 5 8 1 0 1 p 7 5 4 2 1 V 0 FW All - teA 122 77 12 — 15 Suspicion THEFT - FROM THEFT - PROP THEFT - PROP MOTOR BICYCLE BUILDING VEHICLE 47 48 42 35 ?6 ap — a 12 � 7 q 13 17 `° Y6 THEFT - PROP THEFT - PROP THEFT - PROP THEFT - PROP THEFT - THEFT - THEFT - THEFT - THEFTFOR THEFT OF TRAFFIC ACC TRAFFIC ACC TRAFFIC ACC TRAFFIC TRAFFIC TRAFFIC TRAFFIC TRAFFIC BUILDING OTHER POCKET PURSE SHOPLIFTING STOLEN VEHICLE VEHICLE CAD BEER -NON REP -PERSONAL -PROP ACCIDENT ACCIDENT -HST HAZARD OFFENSE RECKLESS PICKING VEHICLE PARTS UNFOUNDED CALL -Generic IN] DAMAGE AND RUN DRIVING YTD 2023 iY. YTD 7024 p Y �� TRAFFIC REQUEST All - test 180 144 fps 72 37 35 36 YB 1° 1? 5 g __F1 p 2 p 0 1 1 2 A TRAFFIC- TRAFFIC: DUI TRAFFIC: DUI TRESPASS - TRESPASS UNSECURED VAGRANCY VANDALISM - VANDALISM - VEHICLE - VEHICLE - VEHICLE- VEHICLE - DRIVING W/O A.Ic)Drgs- Akohal nr GENERIC REAL PREMISE PROP -Generic TO PROPERTY ABANDONED RECOVERED ABANDONED Serial PRIVILEGES Generic Drugs PROPERTY TOWED STOLEN Inspestio-n All -test Total: 3,357 Records by Date YTD 2423 YTD 2424 G MID 7217 1,48K 1.8K ► return to previous page 111 All - test 1.44K— 720 YTD 2623 , . . YTD 2024 74 i 30 ._E _ =,-K 4 6 42 Y 1 L 4 1 p p 1 1 r�7 WANTED WARRANT WARRANT, WEAPONS- WEAPONS- WEAPONS OFF PERSON ARREST Search FIREWORKS FIREWORKS -GENERIC Warrant GENERIC All - test Tata I : 7,479 Records by Date 0 1.6K 3.210 2tJ23, 7.4Bk� 8K i� return to previous page _L All -test 6.4K 3.2K a� CHU UCK POLICE DEPARTMENT Organizational Structure I - Chief of Police 3 - Lieutenants 3 - Patrol Sergeants 1 - Detective Sergeant 2 - Patrol Corporals 2 - Detective Corporals 11 - Patrol Officers 1 - Communications Supervisor 7 - Communications Officers 2 - Animal Control Officers 1.5 - Crime Scene Investigators 0.5 - Ordinance Officer tl 2 - Records Division 37 Employ ees Animal Control Animal Control Director Support Services Division Commander (Lieutenant) Communications (dispatch) Senior Emergency Communications Officer (dispatch supervisor) Officer (dispatcher) Records Division Office Administrators Chief of Police Investigators (detectives) Detective Sergeant Detective Corporal Criminal Investigations Division Commander (Lieutenant) Ordinance Division Evidence Division Senior Crime Scene Investigator (evidence technician) Patrol Division Commander (Lieutenant) Patrol Division Patrol Sergeant Patrol Corporal Patrol Officer Support Services Division Commander (Lieutenant) Chief of Police Criminal Investigations Division Commander (Lieutenant) Patrol Division Commander (Lieutenant) Assistant Police Chief Support Services Division Commander (Lieutenant) Animal Control Communications (dispatch) Chief of Police Criminal Investigations Division Commander (Lieutenant) Investigators (detectives) Evidence Division Patrol Division Commander (Lieutenant) Patrol Division Assistant Police Chief (Captain) Support Services Division Chief of Police Criminal Investigations Division Commander (Lieutenant) Patrol Division Commander (Lieutenant) Animal Control Animal Control Director Animal Control Officer Chief of Police Assistant Police Chief (Captain) Communications (dispatch) Senior Emergency Communications Officer (dispatch supervisor) Communications Officer (dispatcher) Records Division Office Administrator Animal Control Animal Control Director Chief of Police Assistant Police Chief (Captain) Communications (dispatch) Records Division Senior Emergency Communications Officer Office Administrator (dispatch supervisor) Communications Control Officer .cer (dispatcher) Animal Control Chief of Police Support Services Division Commander (Lieutenant) Communications (dispatch) Records Division Senior Emergency Animal Control Communications Officer Office Director Administrator (dispatch supervisor) Animal Control Officer (dispatcher) Support Services Division Commander (Lieutenant) Chief of Police Criminal Investigations Division Commander (Lieutenant) Patrol Division Commander (Lieutenant) Animal Control Animal Control Director Chief of Police Makes No Sense Communications (dispatch) Senior Emergency Communications Officer (dispatch supervisor) Officer (dispatcher) Records Division Office Administrator Investigators (detectives) Detective Sergeant Detective Corporal Ordinance Division Evidence Division Senior Crime Scene Investigator (evidence technician) Patrol Division Patrol Sergeant Patrol Corporal Patrol Officer Chief of Police Assistant Police Chief (Captain) Support Services Division Commander (Lieutenant) Criminal Investigations Division Commander (Lieutenant) Patrol Division Commander (Lieutenant) Support Services Criminal Investigations Patrol Division Division Commander Division Commander Commander (Lieutenant) (Lieutenant) (Lieutenant) Animal Control Animal Control Director fill Communications (dispatch) Senior Emergency Communications Officer (dispatch supervisor) Records Division Office Administrator Investigators (detectives) Detective Sergeant Detective Corporal Ordinance Division Evidence Division Senior Crime Scene Investigator (evidence technician) Patrol Division Patrol Sergeant Patrol Corporal Patrol Officer WHAT DOES THAT LOOK LIKE? (I'M NOT BORED) CHIEF OF POLICE DU'T'IES (EXAMPLES ONLY: NOT MEANT TO BE ALL CONCLUSIVE) Personnel Policy & Systems Meetings • Reviewing Background Packets 0 Idaho State POST Agency Portal • Department Promotions and • Lexipol Policy Review & Retirements Implementation • Division Commanders 0 Budgeting Decisions • Citizen Complaints • Grant(s) Management • Discipline Issues • Review Department Stats • Approve/Manage Training (CompStat & Spillman) • Building Maintenance 0 Manage Department Social Media Management (our message) • Outside Agency Cooperation 0 Manage Local Media • Afterhours Availability • Identifying Agency Priorities • Officer Wellness • Department Mission • City Council Meetings and Study Sessions • Mayor's Staff Meetings • Chief's Staff Meetings (mine) • Bright Tomorrows Child Advocacy Agency Head Meetings • DIGB5 and 9-1-1 Committee Meetings (communications) • Idaho State Police HIDTA (High Intensity Drug Trafficking Area) Agency Head Meetings • Critical Incident Management • "Fingers on the pulse" IS IT NEEDED? (YES) DOES IT TAKE PRIORITY? (I DON'T THINK SO) (A LEAST NOT RIGHT NOW) I DON'T WANT THIS IDEA TO GO AWAY! (I'D LIKE TO REVISIT THIS IN FY27) SO, WHAT DOES TAKE PRIORITY? I - Chief of Police 3 - Lieutenants 3 - Patrol Sergeants 1 - Detective Sergeant 2 - Patrol Corporals 2 - Detective Corporals 11 - Patrol Officers 1 - Communications Supervisor 7 - Communications Officers 2 - Animal Control Officers 1.5 - Crime Scene Investigators 0.5 - Ordinance Officer tl 2 - Records Division 37 Employ ees Priority - Sworn Law Enforcement Officers • Based on population statistics (FBI &DOJ) • We need up to 8 Sworn Law Enforcement Officers • Patrol Officers • Criminal Investigators (detectives) • I know we are not getting 8 sworn officers • But we need to increase our numbers gradually or we will get further behind City of Chubbuck Sworn Officer per 1000 Residents Study and Comparison April 2023 Lt. R. Butterfield According to a publication by the US Department of Justice, published in November 2022, using the most recent data avallah4e From 2421), the average number of sworn police officers in a municipality per 1000 residents was 2.1 overall Population sizes in the United States_ When broken down into population groups the number varies. According to the 2020 US census, the City of.Chubbuck had a population of 1s,570, placing it in the population category of 16,006-24,949. That population group is reported by the DOJ to have an average ratio of sworn poi ice officers per 1000 residems of 1.9. in 2018, there were 21 sworn officer positions in the Chubbuck Police Department and an estimated population of 14,644. This resulted in a ratio of 1.4 sworn officers per 100 residents. Two new positions were added bringing the total sworn officer count to 23. However, due to vacancies, in 2021 the Police department had 21 full time sworn officers. 2021 is the most current data available for comparison. Using data estimates from the US Census and actual numWirs from the FBI National Incident -flared Reporting System INIBRSI, I have completed the following table for comparison to other regional and similarly sized cities. The Chubbuck Police Department is currentN fully staffed with 23 sworn officers. Using the 15,772 population from the US Census. official estimate in 2021 and a growth rate per year of 1.3%, also from the US Census, the current population of the City of Chubbuck can be estimated at approximately 16,185. Using that estimated data, the current ratio of sworn officers in the City of Chubbuck per 1000 residents is 23/16,185 X 1000 or 1.4. In order to be in line with the Natlonal average of 13, the Chubbuck Police Department would need 31 Sworn Officers. The average ratio in Idaho across similarly populated cities {10,060-24,999} is 2.0 based on 2021 data. In order to meet this average, the Chubbuck Police Department would need 32 sworn officers. Sources: US Census FBI Crime Data Explorer (NIBRS} US Department of Justice Bureau of Justice Statistics Luca! PWice Departments Personnel, 2020 Published Nov 2022, Author Sean E. Good ison, Ph.D_ Population estimates Sworn Police Officers Officers per 1000 City 2021 (US Census) FBI (NIBRS) 2021 residents glackfoat 12,332 272.2 Arnedwri Falls 4,568 7 _ 1.6 Garden City 12,288 28 2.3 Jerome 12,555 19 1.6 Mountain Home 16,235 27 1.9 Pocatello I 57,692 1 96 1 1.7 Chubbuck 15,772 21 1.3 1.3 The Chubbuck Police Department is currentN fully staffed with 23 sworn officers. Using the 15,772 population from the US Census. official estimate in 2021 and a growth rate per year of 1.3%, also from the US Census, the current population of the City of Chubbuck can be estimated at approximately 16,185. Using that estimated data, the current ratio of sworn officers in the City of Chubbuck per 1000 residents is 23/16,185 X 1000 or 1.4. In order to be in line with the Natlonal average of 13, the Chubbuck Police Department would need 31 Sworn Officers. The average ratio in Idaho across similarly populated cities {10,060-24,999} is 2.0 based on 2021 data. In order to meet this average, the Chubbuck Police Department would need 32 sworn officers. Sources: US Census FBI Crime Data Explorer (NIBRS} US Department of Justice Bureau of Justice Statistics Luca! PWice Departments Personnel, 2020 Published Nov 2022, Author Sean E. Good ison, Ph.D_ City Population estimates 2021 (US Census) Sworn Police Officers FBI (NIBRS) 2021 2-7 Officers per 1000 residents 2.2 Blackfoot 12,1332 American Fails 41568 7 1.6 Garden City 12p288 28 2.3 Jerome '12P555 19 1-6 Mountain Home 16?235 27 1.9 Pocatello 57PO92 96 1.7 Chubbuck 15772 21 1.3 Average number of full -time -equivalent sworn officers in local police departments per 1,OOD residents, by size of population served, 2020 Size of population served 1 million or i'nore residents 500,000-999,999 250,000-499,999 100,000-249,999* 50F G-!9,999 y2�5y,�N�y�G-49,�9j, 1 V'F5J O g�9y -24x799 2,5N-9,999 2,499 or fewer t 0.0 0.5 1,0 1.5 2.0 2,5 3,0 3,5 4,0 FTE sworn officers per 1,000 residents Ckk legend to show1bde elements 1.5 1A 1.3 1.2 1.1 i 012 2012 1.2 per 1,000 people, by year 2011 201L 2013 2014 1.2 1.3 0 Chart Type: Bar v Ratio of Police Officers to Population M Chubbuck Police Department 0 F 2015 2C)16 2015 2016 1.3 1.3 2017 1.5 2018 1.5 2019 1.4 LA 2020 1.4 2421 2C2 2021 2022 1.3 0 DOWNLOAD 0 Mick legend to show1hide efernents Chart Type: bar +- ID DOWNLOAD 2.4 �a. 2012 2.4 per 1,DOO people, by year Ratio of Police Officers to Population United States Ir IV 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2.4 2.4 2.3 2.4 2.4 2.4 2.4 2.4 2.4 2.4 Click legend to showfhode elements 1.7 1.58 1.66 1.54 1.52 1.5 r 2012 1.7 2013 2013 1.7 per 1 000 people. HOW THESE HRIMBERS ARE CALCULATED 0 Chart Type: gar v► Ratio of Police Officers to Population M Idaho Vq v rF DOWNLOAD T � 2. - 2021 2022 2014 2015 2016 2017 2018 2019 2020 2021 2022 1.7 1.7 1.7 1.7 1.7 1.7 1.6 1.6 1.6 DOWNLOAD Summary U.S. Department of Justice (graph) • 15,570 x 1.9 = 29.5 • 30 Officers (national average) FBI Reported Averacre • 15,570 x 2.4 = 37.3 • 37 Officers (national average) • 15,570 x 1.6 = 24.9 • 25 Officers (Idaho average) Department Snapshot • 23 - Sworn Police Officers • U.S. DOJ national average -down 8 • FBI national average -down 14 • FBI Idaho average -down 2 National Recruiting Decline • Other Challenges • Overworked & Overstressed • Unrealistic Expectations Sworn Law Enforcement • I'm requesting the addition of two (2) more sworn law enforcement officers to our staff. • Base pay= $55,952 • $55,952 x 1.5 (50%) _ $83,928 • $83,928 X 2 (officers) = $167,856 *Note: The additional 50% is for wage related expenses [payroll taxes, workers compensation, benefits (medical, dental & PERSI) etc.] . *Note: During our most recent ICOPA Accreditation process, hiring additional law enforcement officers & support staff was recommended. NEW OFFICER Cost of Equipment Lt. Manning's estimate excel worksheet I - Chief of Police 3 - Lieutenants 3 - Patrol Sergeants 1 - Detective Sergeant 2 - Patrol Corporals 2 - Detective Corporals 11 - Patrol Officers 1 - Communications Supervisor 7 - Communications Officers 2 - Animal Control Officers 1.5 - Crime Scene Investigators 0.5 - Ordinance Officer tl 2 - Records Division 37 Employ ees Support Services - Crime Scene Investigator / Ordinance Officer • One employee doing 1 %Z jobs • Two employees covering on-call for 6 months each annually •Since 2004 • Sporadically covering on-call prior to that • Both veterans with the department with institutional knowledge • Taking time off (on-call still has to be covered) • Spend time in court • Experts in different areas of the field • In-depth investigations (example: any critical incident) takes priority and puts ordinance issues on the backburner (ordinance calls -for -service pill up) Ordinance & CriminalInveSdgat||Ons Division- Total Workload Selected Re -cords: 44E, Aaron Tyler Hoffa, 46 y Chas K os.44 - Arron Bingha m, 10 Rob Butterfield. P-2 K C`: p=a ]8 Ordinance & Patrol -Total Workload S -elected Records: 3,106 Aaron Harker. 2E6 Brandon Ade man.250 Just -in Knudsen, 220 ]ode ephens�D% 200 Ian Rethefford,184 / Kasfi Clinton, 166 I Jeremy Kunz 159 / ]a=cb A Des r � 406 Nirgan Ande3on.482 Derek Sant. 7 Sfiare Manning, 75 161 Ehad Cammack, 1f Case H6bw¥(I27 N E -e Lucas 138 ¥akt ArmstrDn 142 L Karson EbEm.l50 ordinance & Animal Control - Total Workload Selected Ramco. -ds ; 432 Aaron Harker. 286 #iy Trevor Benson, 73 Zed Platt, 73 New Crime Scene Investigator (cross train) Crime Scene Investigator (Ordinance Officer) Crime Scene Investigator (Video Records) Support Services • I'm requesting the addition of one (1) more Crime Scene Investigator / Ordinance Officer to our staff. • Base Annual Pay = $50,877 • $50,877 x 1.5 (50%) = $76,315 Recommendations • Add 1 (one) new Evidence Tech/Ordinance Officer position to our staff • Address current and future needs within these two positions • Add 2 (two) new Sworn Law Enforcement positions to our staff • Helps address current and future needs • Better reflects the Idaho and National average • Keeps us from getting farther behind SOURCES • Bureau, US Census. Census. Gov, 1 Nov. 2023, United States Census Bureau • "Federal Bureau of Investigation Crime Data Explorer." CDE (ciis.aov) • Federal - Ratio of Police Officers to Population • Chubbuck - Ratio of Police Officers to Population • Idaho - Ratio of Police Officers to Pobulation • Goodison, Sean. "Local Police Departments Personnel, 2020 - Bureau of Justice Statistics." Local Police Departments Personnel, 2020 (o ov • "Law Enforcement Core Statistics (LSCS) Program." Bureau of justice Statistics, More Law Enforcement Data • "Lt. Butterfield's Previous Presentation to the City Council." - Power Point slides 26 and 27 0 Patrol Division Criminal Investigations Division Support Services Division Administration DARE Jeep /Radar Trailer I Total = 0 • rrrr, T_ 14 5 6 0 5 0 2 2 2 0 29 7 VEHICLE FLEET • More detailed Excel document (illustrative) • Most current lease payments on upfitted patrol vehicle • $13,459.97 (annually) • Vehicle Budget = $80,000.00 (annually) • Total Lease Payments = $69,007.95 (annually) • If I lease one more upfitted patrol vehicle, I'll be over budget 2008 $97,051.00 $ 21,125.00 2009 $102,700.00 $ 20,575.00 2010 $80,000.00 $ 20,500.00 2011 $80,000.00 $ 20,500.00 2012 $80,000.00 $ 20,500.00 2013 $80,000.00 $ 20,500.00 2014 $80,000.00 $ 20,500.00 2015 $80,000.00 $ 15,500.00 2016 $80,000.00 $ 15,500.00 2017 $80,000.00 $ 15,500.00 2018 $80,000.00 $ 15,500.00 2019 $80,000.00 $ 15,500.00 2020 $80,000.00 $ 15,500.00 2021 $80,000.00 $ 15,500.00 2022 $80,000.00 $ 18,500.00 2023 $80,000.00 $ 18,500.00 2024 $80,000.00 $ 18,500.00 0I#1Ala Y: VEHICLE LEASES • Preparing for the future: • Lt. Kj os' 4 -year projection • excel worksheet • Two (2) Sworn Law Enforcement Officers • $167,856 • New Officer Equipment Cost • $41,288 ($20,644 x 2 Officers = $41,288) • One (1) Crime Scene Investigator / Ordinance Officer • $76,315 • Vehicle Budget Increase (cost tied to staff going forward) • $50,000 ($40,000 + $80,000 = $120,000) • Annual SRT Funding (going forward - new budget line item) • $10,000 Estimated Cost of Equipment (Per Officer) Officers Gear Officer Gear Vehicle and Vehicle Gear Equipment Quanity Cost Equipment Quanity Cost Equipment Quanity Cost Vest 1 $1,570 Handcuff Holder 2 $60 Patrol Vehicle Vest Cover 1 $260 OC Spray 1 $18 First Aid Kit 1 $40 Body Camera 1 $750 OC Holder 1 $30 Water Rescue 1 $100 Handgun W/ Optic 1 $880 Hand Held Flash Light 1 $160 Stop Sticks 1 $500 Handgun Light 1 $125 Flashlight Holder 1 $25 Fire Extinguisher 1 $100 Handgun Holster 1 $125 Magazine Pouch 1 $25 Spit Hood 1 $50 Shotgun 1 $950 Hobble 1 $20 Sharps Container 1 $4 Rifle W/ Optic 1 $1,400 Tourniquet and Holder 1 $50 Personal Protection Kit 1 $40 Rifle light 1 $125 Citation Book 1 $30 Vehicle IFAX 1 $155 Rifle Sling 1 $80 Reflective Vest 1 $20 Taser 1 $2,000 Badge Holder 1 $25 Uniforms Taser Holster 1 $100 Tactical Helmet 1 $300 Patrol Uniforms 3 $850 Radio 1 $4,500 Tactical Shield 1 $800 Class A Uniform 1 $500 Radio Mic 1 $200 Phone / Tablet 2 $2,000 Metal Badge 1 $180 Radio Charger 1 $130 Signal Firearms (AXON) 1 $50 Baseball Hat 1 $25 Radio Holde 1 $30 Tablet Keyboard 1 $120 Beanie 1 $20 Duty Belt 1 $200 Gas Mask 1 $520 Inner Belt 1 $50 Vest Light 1 $100 Baton 1 $130 Baton Holster 1 $42 Handcuffs 2 $80 Officer Gear Total $18,080 Vehicle Total $989 Uniform Total $1,575 Total (1 Officer) $20,644 Total (2 Officer) $41,288 Patrol Division Year Make Model Plate # VIN Unit # Lease Payment (annuall) L O Tire Swap with#7 2013 Chevrolet Tahoe P1487 iGNSK2EOXDR308972 14 X 2015 2015 Chevrolet Chevrolet Tahoe Tahoe _P1615 P1616 -- IGNLC2EC2FR536902 GNLcC2EC8FR532059 6 7 X X Auction? {electrical issues) $6-3K( 'ectedvakhe} $"K ( ajeeted vim} 2016 Ford Explorer P1690 1FM5K8ARXGGC50662 1 X 2016 Ford Explorer P1688 IFM5K8AR6GGC50660 19 X 2016 Ford Explorer P1665 1FM5K8AR8GGB36627 23 X 2017 Ford Explorer P1754 1FM5K8AROHGC26176 IO X 2017 Ford Explorer P1755 1FM5K8AR2HGC26177 15 X 2019 Dodge Durango P1841 1C4RDJFG6KC70I505 27 X 2019 Dodge Durango P1840 IC4RDJFG6KC70I504 32 X 2020 Dodge Durango P1858 IC4RDJFG7LC309408 34 X 2020 Dodge Durango P1859 IC4RDJFG9LC309409 35 X 2021 Dodge Durango P1490 1C4RDJFG9MC823391 2 $ 10,458.97 X 2021 Dodge Durango P1321 1C4RDJFGOMC823392 3 $ 10,458.97 X 2021 Dodge Durango P21287 IC4RDJFG4MC644577 36 X 2021 Dodge Durango P21288 1C4RDJFG4MC644578 37 X 2022 Dodge Durango (V8) P21383 1C4SDJFT4NC209011 8 $ 12,639.41 X 2023 Dodge Durango On Order 16 $ 13,459.97 X Ordered in Ju[ 2023 Dodge Dur:rngu Oil Order 24 S 13,459.97 X Ordered ifi Jul Criminal Investigations Division Year Make Model Plate # VIN Unit # Starting to have issues (transmission) 2007 GMC Silverado C00904 2GTEK13ZI71180961 21 X 2013 Chevrolet Tahoe IB6595U 1GNSK2E05DR311181 22 X Runs Good 2014 Chevrolet Silverado 1B6596U 3GCUKREC8EG202249 31 X Runs Good 2016 Ford Explorer 1B6618U 1FM5K8B80GGB36630 11 X Auction? (upfit issues)£ SIG (. va4ue) Dash Issues (otherwise good) 2017 Foil F150 IB5235U IFTEW1E81HKC86918 4 X 2018 Dodge Durango IB8424U 1C4RDJF67JC330563 30 X j Support Services Division Year Make Model Plate # VIN Unit # Runs Good 2009 Chevrolet Malibu (gold) IB6616U 1GIZH578BX9F220883 12 2009 Chevrolet Malibu (blue) 1B660OU 1GIZH57B39F222068 17 X Runs Good 2009 Chevrolet Equinox 106 OIU 2CND1L43Fii96246021 20 X PossiblyAuction? (electrical issues) $3-3K(propectedvalue) Rrans Good (getting old) 2011 Chevrolet Silverado P1398 IGCRKPEA5BZ276331 29 X 2015 Ford F150 P1664 IFTEXIE83FI F08093 13 X Administration Year Make Model Plate # VIN Unit # 2018 Dodge Durango 1B8833U IC4RDJFG3JC330561 18 X 2018 Dodge Durango 1B5228U 1C4RDJFG5JC330562 25 X 2022 Toyota RAW IBIWH6U 4T3LWRFVONUO75691 5 $ 4,265.33 X 2022 Toyota RAW IBIWI5U 4T3LWRFVXNUO76301 9 $ 4,265.33 X DARE I Radar Trailer Year Make Model Plate # YIN Unit # 2013 Jeep Wrangler CPD50H 1C4BJWFG9DL609539 50 2020 Reader Board A00105 *24034 26 x 95 2021 Dodge Durango P1490 1C4RDJFG9MC823391 2 Anderson Residual (end of lease payoff) $ 14,000.00 Annual Payment $ 10,458.97 Lease ends 9/1/2027 2021 Dodge Durango P1321 1C4RDJFGOMC823392 3 EUom $ 14,000.00 $ 10,458.97 9/1/2027 2022 Dodge Durango (VS) P21383 1C4SDJFT4NC209011 S Clinton $ 15,000.00 $ 12,639.41 5/1/2028 Currently in our fleet 2022 Toyota RAV4 IBIWH6U 4T3LWRFVONUO75691 5 Young $ 26,000.00 $ 4,265.33 7/1/2026 2022 Toyota 1 RAW 1BIWISU I 4T3LWRFVXNi1076301 9 Sasser $ 26,000.00 $ 4,265.33 5/112026 2023 Dodge Durango On Order 16 1 1 S 13,000.00 1 S 13,459.97 ?/?/29 Arriviag 2024 2023 Dodge Durango On Order 24 1 1 $ 13,000.011 1 S 13,459.97 ?/?/29 Total Lease Payments. $ 69,007.95 2021 Dodge Durango P1490 1C4RDJFG9MC823391 2 Anderson Residual (end o€lease ayoft) $ 14,000.00 Annual Payment Lease ends $ 10,458.97 911/2027 2021 Dodge Durango P1321 1C4RDJFGOMC823392 3 EUom $ 14,000.00 $ 10,458.97 911/2027 2022 Dodge Durango (V8) P21383 1C4SDJFT4NC209011 8 Clinton $ 15,000.00 $ 12,639.41 5/1/2028 2022 Toyota RAW IBIWI-16IJ 4T3LWRFVONUO75691 5 Young $ 26,000.00 $ 4,265.33 7/1/2026 2022 Toyota RAW 1BPM5U 4T3LWRFVXNUO76301 9 Sasser 5 26,000.00 $ 4,265.33 5/1/2026 2023 Dodge Durango On order 16 $ 13,000.00 1 $ 13,459.97 7/7/2029 2023 1 Dodge Durango On order 1241 $ 13,000.00 1 $ 13,459.97 W1712029 Currently in our fleet 2024 Ford F150 Order in 2021 Ordinance/Evidence $10,135 ?!72030 2024 To Iota RAV4 Order in 2024 Admin $4,580 M12030 ,wing 2(Y25 2024 Dod a j Durango Order in 2024 Patrol 13,459.97 VV2030 Dependent on new Erre 2024 Ford JF150 Order in 2024 Ordinance/Evidence $10,135 ?/?2030 approval Total Lease Payments; 1 $ 83,722.95 fatal Lease Payments: LS 107,317 92 2021 Dodge Durango P1490 IC4RDJFG9MC823391 2 Anderson Residual (end of lease payoff) $ 14,000.00 Annual Payment Lease ends $ 10,458.97 9/1/2027 2021 Dodge Durango P1321 IC4RDJFGOMC823392 3 Eborn $ 14,000.00 $ 10,458.97 9/1/2027 2022 Dodge Durango (V8) P21383 1C4SDJF F4NC209011 8 Clinton $ 15,000.00 $ 12,639.41 5/l/20281 Currently in our fleet 2022 Toyota RAV4 IB1WH6U 4T3LWRFVONUO75691 5 Young $ 26,000.00 $ 4,265.33 7/1/20261 2022 Toyota RAW 1BIW15U 4T3LWRFVXNLT076301 9 Sasser $ 26,000,00 $ 4,265.33 5/1/20261 2023 Dodge Durango On order 16 5 13,000.00 $ 13,459.97 ?/?/2029 2023 Dodge Durango On order 24 $ 13,000.00 $ 13,459.97 ?/?12029 Arriving 2024 2024 Ford FI50 Order in 2024 Ordinance/Evidence 510,135 `'/''2030 2024 Toyota RAV4 Orden in 2024 Admin $4,580 ''/?/2030 Arriving 2025 2024 Dodge Durango Order in 2024 Patrol 13,459.97 ?/?/2030 Dependent on New Hire 202=1 Ford F150 Order in 2024 Ordinance/Evidence $10,135 ?1`:2030 Approval $ 107,317.92 Vocal Lease Papm-nts: IS 15+4,317.92 2021 Dodge Durango P1490 1C4RDJFG9MC823391 2 Anderson Residual (end of lease payoff) S 14,000.00 Annual Payment $ 10,45897 Lease ends 9/1/2027 2021 Dodge Durango P1321 1C4RDJFGOMC823392 3 Ebom S 14,000.00 $ 10,458.97 9!1/2027 2022 Dodge Durango (V8) P21393 1C4SDJFT4NC209011 8 Clinton S 15,000.00 $ 12,639.41 5/1/2028 2022 Toyota RAW IHIWH6U 4T3LWRFVONUO75691 5 Young Paid Off Paid Off Paid Off 2022 Toyota RAV4 lB1W15U 4T3LWRFVXNUO76301 9 Sasser Paid Off Paid Off Paid Off 2023 Dodge Durango On order 16 S 13,000.00 $ 13,459.97 ?I?/2029 2023 Dadge Durango On order 24 S 13,000.00 $ 13,459.97 ?/?/2029 2024 Ford IF150 Order in 2024 Ordinance/Evidence $10,135 ?I?2030 Potentially Pay Off 2024 Ford 1150 Order in 2024 Ordinance/Fvidanee SI0,135 ?/?2030 2024 Toyota RAV4 Order in 2024 Admin $4,580 ?/?12030 Amriviasg2025 2024 Dodge Durango Order in 2024 Patrol 13,45997 '?I?12030 Dependent on New Hire 2024 Ford IF150 Order in 2024 Ordinance/Evidence S]0,135 ?/?2030 Approval Tat,A Lease Payments S. 145,74729 pp I for new �iJ Wltk 00 5c) rating for tke utomatic lire � additiona * Fromote cit rocatello Fire �i re�i�� to rs � fj refigkters to new Aerial t)atta into service • 'F •._. r. •r . .s . � r'_ .� Y � .. :, � - • f. - , - •. _ a , . .- F J — 4 - i '.y. : t r"r pp I for new �iJ Wltk 00 5c) rating for tke utomatic lire � additiona * Fromote cit rocatello Fire �i re�i�� to rs � fj refigkters to new Aerial t)atta into service Idaho Surveying and Rating Bureau, Inc. CITY of Chubbuck Date of Evaluation July 7, 2020 Report Printed August 25, 2020 Fire Suppression Rating Schedule Report Categories Evaluated Maximum Credit Credit Received Percent of Max Cr. 5.54 55% Credit for Receiving and Handling of Alarms 1.00 0.90 90% Credit for Telephone Service 2.00 1.92 96% Credit for Operators 3.00 3.o0 100% Credit for Dispatch Circuits 5.00 5.o0 100% TOTAL ALARM POINTS 10.00 9.92 99% Fire Department Credit for Engine Companies 10.00 5.54 55% Credit for Reserve Pumpers 1.00 0.90 90% Credit for Pump Capacity 5.00 5.00 100% Credit for Ladder Service 5.00 3.23 65% Credit for Reserve Ladder/Service 1.00 0.07 7% Credit for Distribution 4.00 3.28 82% Credit for Company Personnel 15.00 2.97 20% Credit for Training 9.00 4.66 52% TOTAL FIRE DEPARTMENT POINTS 50.00 25.65 51 'water Suppies Credit for Water System(s) 35.00 34.90 100% Credit for Hydrants 2.00 2.00 100% Credit for Inspection &Conditions 3.00 2.10 70% TOTAL WATER SUPPLIES POINTS 40.00 39.00 98% SUMMARY Fire Defense Classification = 4 Idaho Surveying and Rating Bureau, Inc. CITY of Chubbuck P Date of Evaluation July 7, 2020 Report Printed August 25, 2020 Fire Suppression Rating Schedule Report Categories Evaluated Maximum Cr Credit Credit Received Percent of Max Cr. Receiving and Handling of Alarms Credit far Telephone Service 2.00 1.92 96% Credit for Operator; 3.Q0 3.00 100% Credit for Dispatch Circuits S.OD 5.00 100% TOTAL ALARM POINTS 10.00 9.92 99% Fire Department Credit for Engine Companies 10.00 5.54 55% Credit for Reserve Pumpers 1.OD 0.90 90%a Credit for Pump Capacity 5.00 5.00 100% Credit for Ladder Service S.OD 3.23 65% Credit for Reserve Ladder/Service 1.Q0 0.07 7% Credit for Distribution 4.00 3.28 82% Credit for Company Personnel 15.00 2.97 20% Credit for Training 4.00 4.66 52% TOTAL FIRE DEPARTMENT POINTS 50.00 25.65 51% Water Suppies Credit for Water System(s) 35.00 34.90 100% Credit for Hydrants 2.x0 2.00 100% Credit for Inspection &Conditions 3.00 2.10 70% TOTAL WATER SUPPLIES POIN 0.00 39.00 98%a TS 40.00 SUMMARY Fire Defense Classification = 4 Total Grading Points 74.57 Divergency 9.24 Final Grading Points 65.33 9 7 5 3 -------------- 300 4.00 5.x4 6.00 7.00 3_04 9.00 10.00 FW Depaetment 9 7 5 1AMENNEEP I� 3 ------- 06, II 11 I1 110 0.00 5 00 1000 1500 2000. 25..00 3000 35 00 40.00 4S111 5000 1st Ed (08-02) Grading Report 1AMENNEEP ------- 06, II 11 I1 110 1st Ed (08-02) Grading Report We are currentl worLing with Pocatello ire Department on Automatic Aid and Placing an Amkulanccl'n tkc CkukkucLFirejtati on .t _ -. . - ;• _ ,._ ',. ... .. _. ._.� a ,. .. a a• w-- a r- vv., _ � c ..:' :, tir.._ - � r • '. �t r': },'. _ y - _ r"r fi. tiFfi — •, r[ We are currentl worLing with Pocatello ire Department on Automatic Aid and Placing an Amkulanccl'n tkc CkukkucLFirejtati on 0 \ f � ' - Fie .•� f� �,f/:!1 i ' er� ~�'wai�i. 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Imo• - - - � - - .t _ - . - . _ ,._ ',. ... .. _. ._.� a ;• ,. .. a a' �t r fi. s T , 4 seundS tTIFFf irefjrefj $50,000.00 for 3 15attalion Cklefs $50000fromim act rees for Aerial 1--. 9uipment ,ower our a rating from a 4 to a � COMMUNITY SERVICES' FY25 BUDGET PRESENTATION APRIL 3, 2024 Who We Are Building Development Services Parks & Recreation Planning i CDA, Impact Fee Admin, random code/policy revisions, community boards, etc. fanning, conomic Development M M M M M M M M M M M M M 0 Building Other Duties as Assigned Development Services Parks & Recreation D Ongoing Efforts to Adapt to Changing Conditions Bui'ld'ing • 3 FTE o Building Official o Building Inspector o Permit Coordinator Development Services �� • 2 FTE Development Services Manager * 1 Development Construction Inspector Planning • 1 FTE- Planning Manager Parks & Recreation • 4 FTE + 1 FTE Programs Specialist * Parks & Recreation Manager * 3 Parks Maintenance Workers • Plus temporary employees (through Temp Agency) Programs Specialist • New in FY24 • Will run City events when Wendy retires; assisting with running of them now • Chubbuck Days • Movies in Park o City Hall -i -day • Managing our recreation leagues o Baseball " Softball • T -ba l l o Managing our professional for rec leagues ■ Photographer ■ Concessions o Fundraising services � Other Duties as Assigned • 1 FTE- Community Services Director • Department Administration • Chubbuck Development Authority Administration o 4 urban renewal plans ■ 1 plan terminated in 2023; finalizing projects/sales this year ■ 2 plans created in past 2 years o Soon to be seeking independent Administrator to free up Director's time for city projects • Impact Fee Administration • Internal Economic Development contact • Community organization participation • Assistance with other departments' policies/codes (such as public park vendor ordinance) • Etcetera, etcetera, etcetera 91 3V Parks- Rec Leagues I III[N CALENDAR YEAR 10/1 /23 - 4/2/24 Doesn't include impact fees, connection fees, etc. FEES COLLECTED $245,093 Building Division (Permits Only) $11 ,087 Development $4,073 Planning $12,913.53 Parks (non -recreation) $41,870.00 Parks (recreation) $315,036 TOTAL za �, CHUBBUCK 1 H R H H Ah Ah I iLAA._ Enrollment Baseball 249 Softball 129 i -BULL 280 Totals: 658 Generated Funds 4 21X870.00 � 950.00 6a250.00 7,aa.aa 11X200.00 $ 3%320.00 Sponsors iota l Raven u e 1�0410.00 23,470.0ll � 950.00 7,aa.aa � - $ 11,200.00 $ 2,550,00 41,870.00 CHUBBUCK 1 0 A H o of WqL�f jl� 400 350 300 250 200 1.50 100 50 0 9 Baseball Enrollment 2017 2018 2019 2020 2021 2022 2023 2024 Community Services Department's Priorities d other departments' operations who pull funds from CS and Public Works for accurate costs and so PW and CS can accurately manage our budgets. • IT • Facility Maintenance • Etc. • Retention and training of existing personnel • Backlogged Maintenance in Parks • Find park / rec program sponsorships • Move Poky Inspection fees in FY24 and forward to another fund line • Find parks and rec revenue opportunities o In FY24 we have: ■ Created sponsorship tiers ■ Concession vendor w/ commission to City ■ Photographer vendor w/ commission to City Proposal for Council Consideration • Open the FY24 Budget to use reserves to fund needed improvements & unknown FY24 costs o Parks improvements are our major focus • Fund FY25 budgets o This funding request in these budgets assumes funding for needs provided through opening the FY24 budget. If Council doesn't want to open for FY24, we ask that the FY24 reopened budge monies carry forwards to FY25 request actual FY24 expenses) t except Tor except Tor J• A • aCHUBBUCK • 10 A H o FY24 Budget Open Impact Fees Fund Description FY24 Ap p ro-v e d frown Fund Reserves FY25 Request Justification Parks Rec Developmen�_ 1nipac- . or whatever is in fund balance when bLldl e- �=�n��° 14-40-01-100 Fee- CC-1p"--,Fl :1rnjects - 4010s000.00 1,000;,000,00 adopted iLL aLLow for Council D pproved capital imprnvemen-s as needed Aon rli 11 0 0 L1 0. CHUBBUCK 10 A H o FY24 Budget Open Impact Fees Fund Description FY24 Approved from Fund Reserves FY25 Request Justification VS- Personnel 10-4400-110 Salaries 290,000.00 $ 325,000.00 Driven by numbers from HR/Treasurer 10-4400-111 Overtime 1,000.00 $ 1,000.00 Driven by numbers from HR/Treasurer 10-4400-210 FICA $ 22,500.00 $ 25,000.00 driven by numbers from HR/Treasurer 10-4400-220 Retirement $ 30,000.00 45,000.00 Driven by numbers from HR/Treasurer 10-4400-240 'Workers' Comp 2,700,00 $ 2,700.00 Driven by numbers from HR/Treasurer 10-4400-250 Health Insurance $ 72,000.00 $ 32,000.00 Driven by numbers from HR/Treasurer 10-4400-701 Clothing $ - $ 1,000.00 Likely adopting uniforms forfield staff, nametags for office staff 10-4400-703 Service Awards $ - None forthe dept in FY25 Total $ 433,.200.00 $ 481,700.00 FBI IIIIs11011dim all II'm UPWA6.021ro za ��, CHUBBUCK 1 H R H H FY24 Budget Open Fund Description FY24 Approved .from Fund Reserves FY25 Request Justification Administration 10-4423-111 Certification/Licensing 600.00 $ 500.00 10-4423-140 Computer- IT Hardware $ 3,000.00 $ 4,000.00 Many computers are due for upgrades in FY24 and FY25 FY24 was an unknown cost for the 1 st year of a building permit program so we need to add $30k for paid expenses in FY24. We've decided to not renew it since the software sold to .another company and novo the system is broken in spots and never delivered electronic payments as promised, and the new company is having issues getting it fixed. We'l[ go to paper in FY25 while we look for a 10-4423-150 Computer- IT Software $ 3,750.00 $ 30,000.00 $ 3,750.00 new solution for FY26. 10-4423-180 Fmployee Recognition $ 500.00 $ 500.00 10-4423-220 Membership Dues $ 3,000.00 $ 3,000.00 10-4423-230 Office Equipt/Supplies $ 1,386.00 $ 1,400.00 Round to nearest $100 10-4423-240 Professional Services $ 1,500.00 $ 1,500.00 Now that our building inspector has all required certifications, this 10-4423-260 TraininW eminars 7,500.00 $ 6,500.00 number can decrease Now that our building inspector has all required certifications, this 10-4423-270 Travel $ 7,500.00 $ 6,000.00 number can decrease 10-4423-280 Utility Telephone 1,000.00 $ 1,000.00 Requesting that this be moved to another area on the City's ledger. These funds are largely pass through (we remit 75% of collected electric}plumbingto Pocatello for plan reviews and inspections) and so they are unreliable on what the cost will be. I don't believe it is fair to the department's operational fund to make it look over budget 10-4423-320 Pocatello Trade Inspections $ 25,000.00 $ 70,000.00 when it isn't (and fees have been collected to cover its cost). 10-4423-322 Cells/Tablets 4,000.00 $ 2,500,00 All who need phonesltablets now have them. 10-4423-323 Cellular Plans $ 4,500.00 $ 4,500.00 All of funding request are either grants or previously approved funds. In Feb. '23, the Council approved $80k for the comp plan but that didn't get put into the FY24 budget for some reason. We also received $30k from BCIF forthe Plan's health component that wasn't budgeted for FY24. This plan will a[low for Comp Plan 10-4423-350 Comprehensive Plan $ - $ 65,000.00 $ 45,000.00 spending that has and will occur in FY24 and to finish it out in FY25. Total $ 63,136.00 $ 95,000.00 $ 150,150.00 CHUBBUCK � ioaxo 10-4434-100 10-4434-110 10-4434-120 10-4434-130 10-4455-100 10-4455-110 Fund Description Equipment Fuel and Lubricants Small Tools/Equipment Vehicle Maintenance Vehicle Replacement Fund Description Safety Training K— ILI to, FY24 Budget ]pen FY24 Approved from Fund Reserves FY25 Request Justification $ 3,500.00 $ 3,500.00 150.00 $ 150.00 $ 2,500.00 $ 2,500.00 $ - 0 Total $ 6,150.00 $ 6,150.00 FY24 Budget Open FY24 Approved from Fund Reserves FY25 Request Justification 500..00 M 4 Clothing 500.00 $ Total $ 1,000.00 $ 500.00 •ff'jil • We have seen rises in prices for safety equipment and are taking steps to ensure that adequate safety equipment is available - boots, 800.00 coats, overalls, ear protection, etre protection, etc 1,800.00 za �, CHUBBUCK 1 0 R H 0 A FY24 Budget Open Fund Description FY24 Approved from Fund Reserves FY25 Request Justification Parks- Personnel 10-4470-110 Salaries $ 396,000.00 $ 425,000.00 10-4470-111 Overtime $ 13,000.00 $ 13,000.00 10-4470-112 Seasonal Temps 65,000.00 $ 65,000.00 10-4470-210 FICA $ 28,000.00 33,000.00 110-4470-220 Retirement $ 45,000.00 $ 67,+000,00 10-4470-240 Workers' Comp $ 14,000.00 $ 14,000.00 10-4470-250 Health Insurance $ 116,000,00 $ 132,000.00 10-4470-761 Clothing $ - $ 1,000.00 Likely adopting uniforms forfield staff, nametags for office staff 10-4470-763 Service Awards $ - $ - None for the dept in FY25 Total $ 677,000,00 $ 740,000.00 om City Treasurer/HR CHUBBUCK 1 0 A H o CompLite r-ITSoft, v.,a re a AFAIA I lk 10-4492-180 Employee Recognition FY24 Bridget Open 300. 0 Fund Description FY24 ,approved from Fund Reserves FY25 Request Park Administration Office Equipt)Supplies 800.00 $ 10-4492-110 Certification/Licensing $ 8,000,00 $ 3,000.0 1 - 92-130 City Hall Operations $ 5,800,00 $ 8,000.0 10-4492-140 Compu~er- IT Hardware 280,00 500.00 10-4492-150 CompLite r-ITSoft, v.,a re 29.800.-00 10-4492-180 Employee Recognition 300. 0 10-4492-220 Membership Dues $ 50-0.0.0 $ 10-4492-230 Office Equipt)Supplies 800.00 $ 10-4492-240 Professional Services $ 8,000,00 10-4492-260 Trainingl erninars $ 2,000.00 10-4492-270 Travel 2,000,90 10-4492-280 Uti lity- Telep h o n e $800.00 10-4492-290 Utility- Electrical $ 9,000.000 10-4492-800 Utility- Natural Gas $ 2,100.00 $ 10-4492-810 Facility Maintenance)janitoriaL $ 1,000.0 $ 10-4492-820 Facility Maintenance yard Constru $ 2,500.00 10-4492-880 Faycility Operations $ 100,00 Tota l $ 62,680, 00 Fund Description Parks - Fleet Maintenance 10-4481-128 Fleet Maintenance FY24 Bridget Open FY24 Approved from Fund Reserves $ 24,000.00 •J Justification 0 FY24 used FY28 actuals to project. I believe costs were assigned in FY23tothe fund that shouldn'thave been and that $3k close to 8,000,00 actual 800,09 800,09 1,000 00 YTD is $796.42 To do a capital inventory of condition and lifespan of all parks amenities to help with projected maintenance costing and 48,000, 00 priorities 2,000,00 2,000,00 800,00 9,000.0 2,100 00 1,000 00 2,500 00 100.00 80,800,00 FY25 Request 24,000,00 Justification Za �, CHUBBUCK 1 H R H H FY24 request will fix infieldloutfieId separations and will replace old 0-4514200 Ballfields REQ I 11 ES I $ 50,000.00 PARV, '�S & REC 2,500.00 backstops 0-4514-210 FY24 Budget Open $ 90,000,00 Fund Description FY24 Approved from Fund Reserves FY25 Request Justification Playgrounds Parks & Other Space - $ 200,000.00 0-4503-100 Mowing $ 9,000.00 $ 12,000.00 Casts have gone up for equipment/tools/supplies 0-4503-110 Irrigation Uses the $1,000 grantthat Mayor received for walking +chaLie nge 7,500.00 $ 9,000.00 Casts have gone up for equipmentltvolslsupplies 0-4503-120 Weeds $ 5,200.00 $ 8,000.00 Costs have gone yup for equipmentltoolslsupplies 0-4503-130 Trees $ 6,000.00 $ 3,500.00 Costs have gone up for equipment/tools/supplies 0-4503-140 Fertilizer $ 2,000.00 $ 2,000.00 $ 0-4514-110 Restroom $ 9,000.00 $ 9,000.00 includes maintenance of permanent restrooms and rentals of temp 0-4514-120 Buildings $ 5,000.00 $ 5,000.00 0-4514-130 Walking paths $ 1,500.00 $ 16,500.00 $ 1,500.00 Resurfacing of pathways to add lifespan 0-4514-140 Pavilion $ 8,000.00 $ 1,000.00 0-4514150 Light poles $ 1,000.00 $ 2,500.00 $ 1,000.00 Upgrades to LED downward lighting at Cape[[ Park 0-4514-160 Basketball Courts $ 3,500.00 $ 1,000.00 0-4514-170 Fences $ 500.00 $ 500.00 Community Events 0-4514-180 Splashpad $ 12,500.00 $ 12,500.00 find sponsors for additional events and to help with those events. 0-4514-190 VnlleybaItcourts $ 1,000.00 $ 1,000.00 $ FY24 request will fix infieldloutfieId separations and will replace old 0-4514200 Ballfields $ 2,500.00 $ 50,000.00 $ 2,500.00 backstops 0-4514-210 Tennis Courts $ 90,000,00 $ 90,000.00 Can go another season with courts as is; carry over funding Playgrounds $ - $ 200,000.00 0-4525-120 Trees $ - $ 500.00 $ 500.00 Uses the $1,000 grantthat Mayor received for walking +chaLie nge 0-4525-130 Snow removal $ 1,500.00 $ 1,500.00 0-4536-130 Trash $ 3,500.00 $ 5,000.00 Bags are mare expensive; would like to add more trash bins 0-4536-140 ADA $ 1,500.00 $ 30,000.00 $ 1,500.00 FY24 monies would enable ADA connections to park amenities Going to try artificial flowers in FY24 to save personnel time and water. Depending on haw the flowers function, we may not need to spend this $3k but if they don't work this season, we'd like to 0-4547-140 Hanging Flowers $ 9,000.00 $ 9,000.00 continue with hanging flower baskets in FY25 Chubbuck Days, Movies in Park, City Hallidays, etc. Going to tryto 0-4547-170 Community Events $ 7,000.00 $ 7,000.00 find sponsors for additional events and to help with those events. 0-4558-100 Fuel and Lubricants $ 13,500.00 $ 13,500.00 0-4558-110 Sm at( Toots/Eq uipment $ 3,500.00 $ 3,500.00 The division has set aside monies into the reserves for mowers and other large equipment. For FY24, the division needs a field groomer 0-4558-120 Large Equipment $ 10,000.00 $ 70,000.00 $ 10,000.00 and side by side with attachments for weeds/snow plowing/etc. total $ 213,700.00 $ 369,500.00 $ 211,000.00 CHUBBUCK 1 0 A H o FY24 Budget Open Fund Description FY24 Approved from Fund Reserves FY25 Request Justification Rec Leagues Baseball- Equipment $ Baseball- Uniforms $ Baseball- League Leadership Baseball- Umpires Baseball- PromotionallAdvertisirig Softball- Equipment $ Softball- Uniforms. $ Softball- League Leadership $ Softball- Umpires Softball- Promotional/Advertising $ Softball- Equipment $ Softball- Uniforms Softball- League Leadership Softball- Umpires $ Softball- Prom otional/Adverdsing Total $ - REQi,IFEST- PARV 10,000.00 bags, balls, catchers mics, mounds, helmets S & REC 8,000.00 FY24 Budget Open cost - $ 1,000.00 Fund Description FY24 Approved from Fund Reserves FY25 Request Justification Parks- Safety cast - $ 200.00 $ 300.00 0-4500-100 Training $ 3,000.00 2,500.00 bags, balls, catchers mats, mounds, helmets 0-4569-110 Clothing $ 2,000.00 7,000.00 2,004.00 - $ 0-4569-120 Employee Recognition $ 600.00 $ 600.00 6,000.04 $ 6,000.00 cast - 200.00 We are now vaccinatirg field workers for certain viruses they may be 0-4569-130 Testing $ 500.00 $ 1,000-00 exposed to bags, balls, catchers ruins, mounds, helmets Total $ 6,100.00 $ 6,100.00 cost FY24 Budget Open Fund Description FY24 Approved from Fund Reserves FY25 Request Justification Rec Leagues Baseball- Equipment $ Baseball- Uniforms $ Baseball- League Leadership Baseball- Umpires Baseball- PromotionallAdvertisirig Softball- Equipment $ Softball- Uniforms. $ Softball- League Leadership $ Softball- Umpires Softball- Promotional/Advertising $ Softball- Equipment $ Softball- Uniforms Softball- League Leadership Softball- Umpires $ Softball- Prom otional/Adverdsing Total $ - 8,000.00 $ 10,000.00 bags, balls, catchers mics, mounds, helmets - $ 8,000.00 8,000.00 cost - $ 1,000.00 $ 1,000.00 League president - 12,000.00 12,0OO.00 cast - $ 200.00 $ 300.00 flyers, social media ads, etc. - $ 6,000.00 8,044.00 bags, balls, catchers mats, mounds, helmets - 7,000.00 $ 7,000.00 cost - $ 1,000.00 1,000.00 League president - $ 6,000.04 $ 6,000.00 cast - 200.00 300.00 flyers, social media ads, etc. - 6,500.04 $ 8,000.00 bags, balls, catchers ruins, mounds, helmets - $ 4,000.00 4,000.00 cost 1,000.00 $ 1,000,00 League president - $ 4,504.04 $ 4,500.00 cost - $ 200.00 300.00 flyers, social media ads, etc. - $ 65,600.40 $ 71,440.001 A FY24 Open- Total $ • Am 1 E2A0 9 W 930, 100, 00 I $400,000 i m p a c# fee money if we can ,fie# to Mi [ter Parking lot a n d pathway connection at C nta nt $70,000 money from purposeful savin s money from parks for veh i s les 5,000 from previously approved comp plan monies $500 f ro m gra nt m o n ey- m ayo rr's wa Lki n g challenge $299,00 for parks system maintenance $65,600 fn r rec lea gu e n p arab o n s $30,000 fn r p errs itti n g s oftwa re Armstrong Park Bicentennial Park Ail Bicentennial Park Cape[[ Park llv4 lim-m- ww�_ Cotant Park k plkl�- IN, - M Cotant Park w I�k r..nta nt a ric Espie Park Jerry Rowland Park 74 i y& i 1- t 41 � r _ Ati �b +s ii410Arsy+ � „�,. �� - -. �' _._ tY�+.�-fie• � �n�� :tJ ,.:$` YI\ .y t. p� Mary Harker Park Mary's/Heartland Parks Mary's/Heartland Parks z �RRM� 7*4�• ti e z �RRM� Community Park (Garden Dr.) "�s +we: E4t � v Sh v-. i —WIL � b 4 Legislative 50-203 City of Chubbuck F A M I L Y SERVICES Legislative FY2025 Budget 10-4111-110 LG SALARIES 10-4111-210 LG FICA 10-4111-220 LG RETIREMENT 10-4111-240 LG WORKMANS COMPENSATIO 10-4111-250 LG HEALTH INSURANCE 10-4112-370 LG TRAVEL, MEETING & OTHER 10-4112-480 LG AIC DUES 10-4112-693 LG LAND USE COMPENSATION 10-4113-100 LG TRANSIT BUS 10-4113-120 LG CROSSING GUARDS 10-4113-130 LG BANNOCK DEVELOPMENT 10-4113-140 LG SEICOG 10-4114-110 LG SEICCA MEALS ON WHEELS 10-4114-115 LG FAMILY SERVICES ALLIANCE 10-4114-120 LG SENIOR CITIZEN CENTER 10-4114-130 LG POCATELLO FREE CLINIC 10-4113-140 LG VISIT POCATELLO Legislative Total FY2024 FY2025 $$$ Change %Change 36,000 37,800 1,800 0.05 2,700 2,800 100 0.04 THINK LEARN BE 4,400 4,700 300 0.07 0 SouthEastern Idaho MORE 300 300 0 0.00 Community Action Agency i „ .,.,.. FOCATELLq.'CtiU6BUCK 76,000 76,000 0 0.00 SCHOOL DISTRICT 25 5,200 5,200 0 0.00 6,500 6,500 0 0.00 700 700 0 0.00 43,000 43,000 0 0.00 , 4,000 4,000 0 0.00 15,000 15,000 0 0.00 3,000 5,000 2,000 0.67 '"`•"••""s�qut�� 7,000 10,000 3,000 1.00 6,000 6,000 0 0.00 7,500 8,250 750 0.10 7,000 7,000 0 0.00 POOAT[LLO 10,000 10,000 0 0.00 CHUBBUCK l Pocatello Free Clinic 234,300 242,250 7,950 0.03 °"" `�" ""� ' O- kt h, The Legislative budget represents approximately 2.2% of the General Fund budget. The legislative budget represents approximately 1.0% of the City's entire budget. F A M I L Y SERVICES PRT ALLIANCE Pocatello Regional Transit q S-rh - ``'""° We're With You! FY2024 FY2025 $$$ Change %Change 36,000 37,800 1,800 0.05 2,700 2,800 100 0.04 THINK LEARN BE 4,400 4,700 300 0.07 0 SouthEastern Idaho MORE 300 300 0 0.00 Community Action Agency i „ .,.,.. FOCATELLq.'CtiU6BUCK 76,000 76,000 0 0.00 SCHOOL DISTRICT 25 5,200 5,200 0 0.00 6,500 6,500 0 0.00 700 700 0 0.00 43,000 43,000 0 0.00 , 4,000 4,000 0 0.00 15,000 15,000 0 0.00 3,000 5,000 2,000 0.67 '"`•"••""s�qut�� 7,000 10,000 3,000 1.00 6,000 6,000 0 0.00 7,500 8,250 750 0.10 7,000 7,000 0 0.00 POOAT[LLO 10,000 10,000 0 0.00 CHUBBUCK l Pocatello Free Clinic 234,300 242,250 7,950 0.03 °"" `�" ""� ' O- kt h, The Legislative budget represents approximately 2.2% of the General Fund budget. The legislative budget represents approximately 1.0% of the City's entire budget. Executive Executive 50-203 City of Chubbuck Executive 10-4131-110 10-4131-210 10-4131-220 10-4131-250 10-4131-310 10-4132-370 10-4133-280 FY2025 Budget EX SALARY EX FICA EX RETIREMENT EX HEALTH INSURANCE EX OFFICE SUPPLIES EX TRAVEL, MEETINGS & OTHEI EX PHONE Executive Total FY2024 45,000 3,400 51500 177700 500 29000 500 FY2025 47,250 3,520 6,150 177700 500 2,000 500 $$$ Change 21250 120 650 0 0 0 0 %Change 0.05 0.04 0.12 0.00 0.00 0.00 0.00 74,600 77,620 3,020 0.04 The Executive budget represents approximately .7% of the General Fund budget. The Executive budget represents approximately .3% of the City's entire budget. Clerk 50-204 The Mission of the Clerk's Office is to build trust and confidence by promoting transparency, engaging the community, support elected officials, inform the public by providing accessibility to public records. City of Chubbuck Clerk FY2025 Budget FY2024 10-4142-280 CK PHONE 500 10-4142-310 CK OFFICE SUPPLIES 27700 10-4152-370 CK COMPUTERS 27000 10-4142-370 CK TRAVEL 41000 9,200 The Clerk budget represents approximately .9% of the General Fund budget. The Clerk budget represents approximately .4% of the City's entire budget. FY2025 500 27700 27000 47000 9,200 $$$ Change 0 0 0 0 0 %Change 0.00 0.00 0.00 0.00 0.00 Treasurer 50-204 The City's accounting department strives to provide factually correct financial information to decision makers based on Generally Accepted Accounting Principles (GAAP) with assurances to the citizen that financial resources are used and reported legally and lawfully. City of Chubbuck Treasurer FY2025 Budget FY2024 FY2025 $$$ Change %Change 10-4151-250 FN HEALTH INSURANCE 12,500 12,500 0 0.00 10-4151-340 FN OFFICE EQUIPMENT & MAIN' 3,000 3,000 0 0.00 10-4152-280 FN PHONE 500 500 0 0.00 10-4152-310 FN OFFICE SUPPLIES & ADM 6,000 6,000 0 0.00 10-4152-345 FN COMPUTERS 30,000 30,000 0 0.00 10-4152-370 FN TRAVEL TRAINING PUBLICAI 5,000 5,000 0 0.00 10-4152-480 FN DUES 500 500 0 0.00 10-4152-490 FN AUDIT 30,000 30,000 0 0.00 Treasurer Total 87,500 87,500 0 0.00 The Treasurer budget represents approximately .9% of the General Fund budget. The Treasurer budget represents approximately .4% of the City's entire budget. Legal City of Chubbuck Legal FY2025 Budget 10-4160-110 LL SALARIES 10-4160-210 LL FICA 10-4160-220 LL RETIREMENT 10-4160-240 LL HEALTH INSURANCE 10-4160-250 LL OFFICE SUPPLIES & ADMIN 10-4160-420 LL SERVICE 10-4160-440 LL PUB., RECORDNG, ETC. 10-4160-680 LL CODIFICATION 10-4160-681 LL SAUSA Legal Total The Legal budget represents approximately .8% of the General Fund budget. The legal budget represents approximately .3% of the City's entire budget. 50-204 FY2024 FY2025 $$$ Change %Change 13, 000 13,650 650 0.05 1,000 1,000 0 0.00 2,000 2,000 0 0.00 19,500 19,500 0 0.00 91200 9,200 0 0.00 25,000 25,000 0 0.00 6,500 6,500 0 0.00 7,000 7,000 0 0.00 1,500 1,500 0 0.00 84,700 85,350 650 0.01 Liability Insurance City of Chubbuck Liability Insurance FY2025 Budget ICRMP Member Owned, Member Driven FY2024 FY2025 $$$ Change %Change 10-4193-460 GV GENERAL INSURANCE 215,000 215,000 The Liability Insurance budget represents approximately 1.8% of the General Fund. The Liability Insurance budget represents approximately .8% of the City's entire budget. 0 0.00 Information Technology City of Chubbuck IT 10-4250-339 10-4250-341 10-4250-342 10-4250-345 10-4250-346 10-4250-348 10-4250-370 FY2025 Budget IT OFFICE EQUIP IT COMPUTER PURCHASE IT COMPUTER REPAIR IT COMPUTER CONTRACTS IT COMPUTER CONTRACT - SOL IT SOFTWARE IT TRAINING Information Technology Total FY2024 1,000 25,000 57000 25,000 35,000 25, 000 2,000 118,000 (51 SOLLUS INFORMATION SYSTEMS Partner Since 2015 FY2025 1,000 25,000 51000 25,000 35,000 251000 2,000 118,000 The Information Technology budget represents approximately 1.3% of the General Fund budget. The Information Technology budget represents approximately .6% of the City's entire budget. $$$ Change 0 0 0 0 0 0 0 0 %Change 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Human Resources The City of Chubbuck's Human Resources Department seeks to ensure that great employees work for a great employer; an employer that succeeds in delivering quality services with maximum efficiency. City of Chubbuck Human ResourcE FY2025 Budget FY2024 FY2025 $$$ Change %Change 10-4260-315 HR HEALTH INSURANCE 2,566 2,566 0 0.00 10-4260-315 HR DUES FEES SUBSCRIPTION% 25500 21500 0 0.00 10-4260-345 HR COMPUTER PURCHASE 2,000 2,000 0 0.00 10-4260-347 HR COMPUTER SOFTWARE 33000 3,000 0 0.00 10-4260-370 HR TRAINING 1,000 1,000 0 0.00 Human Resource Total 111066 11,066 0 0.00 The Information Technology budget represents approximately .6% of the General Fund budget. The Information Technology budget represents approximately .3% of the City's entire budget. Storm Water This budget is intended to cover the City of Chubbuck's expenses associated with the Pocatello Urbanized Area NPDES MS4 Stormwater permit as managed by DEQ. The permit applies to Pocatello, Chubbuck, Bannock County, ISU, and ITD. The requirements of the permit include training, education outreach, stormwater monitoring, and reporting. City of Chubbuck Storm Water 10-4330-690 FY2025 Budget STORMWATER FY2024 FY2025 $$$ Change %Change SERVICES 25, 000 25,000 1 0.00 CHURRUCK Community Celebration Our CommUNITY: A great place to live, work, & raise a family Facility Maintenance City of Chubbuck Facility Maintem FY2025 Budget 10-5001-310 FM SUPPLIES & TOOLS 10-5001-330 FM PHONE 10-5001-340 FM COMPUTER 10-5001-350 FM TRAVEL, TRAINING, OTHER 10-5001-370 FM CLOTHING 10-5001-380 FM EMPLOYEE RECOGNITION 10-5002-290 FM UTILITY ELECTRICAL 10-5002-310 FM FACILITY MAINENANCE/JANI 10-5002-320 FM GROUNDS 10-5002-330 FM HVAC 10-5003-100 FM SAFETY TRAINING 10-5003-110 FM SAFETY CLOTHING 10-5003-120 FM SAFETY EQUIPMENT 10-5004-110 FM CAPITAL FACILITIES LEASE FY2024 FY2025 $$$ Change %Change 800 800 0 1.00 1,200 1,200 0 1.00 1,000 1,000 0 1.00 1,000 1,000 0 1.00 500 500 0 1.00 500 500 0 1.00 1,000 1,000 0 1.00 2,000 2,000 0 1.00 8,000 8,000 0 1.00 11,000 11,000 0 1.00 500 500 0 1.00 500 500 0 1.00 1,000 1,000 0 1.00 78,000 78,000 0 0.00 107,000 107,000 0 1.00 General Fund General Fund ■ Legislative ■ Executive ■ Clerk. Treasurer ■ Legal ■ Liabilty Insurance ■ Information Technology ■ Human Resource ■ Storm Water ■ Community Celebration ■ Facilities Maintenance ■ LE FC CS CS/PK General Fund 1F L 0 21000,000 4,000,000 ■ LE FC CS CS/PK ■ Community Celebration ■ Human Resource ■ Liabilty Insurance 5,000,000 8,000,000 10,000,000 ■ Facilities Maintenance ■ Storm Water ■ Information Technology ■ Legal City of Chubbuck Operational Reserves 10 General 11 HSR 31 Water 32 Wastewater 33 Sanitation Reserve 3,453,406 (2,310,284) 5,927,134 5,555,415 2,782,464 FY2024 Budget 9,973,573 2,395,000 4,938,400 6,364,000 2,952,800 Operational Reserve Range low High 2,493,393 4,986,787 598,750 1,197,500 1,234,600 2,469,200 1,591,000 3,182,000 738,200 1,476,400 Capital Avaliable 960,013 (1,533,381) (2,909,034) (3,507,784) 4,692,534 3,457,934 3,964,415 2,373,415 2,044,264 1,306,064 Accounting Department Policies Purpose The City of Chubbuck has an important responsibility to its citizens to carefully account for public funds, to manage City finances wisely, and to plan for the adequate funding of services desired by the public. The City's accounting policies establish the framework for overall fiscal planning and management. These accounting policies set forth guidelines for both current activities and long range planning. Obiectives A. To promote sound financial management by providing accurate and timely information on the City's financial condition. B. To help design and manage an effective and efficient revenue system that assures adequate funding for services and service levels. C. To help establish and define appropriate service levels and administer the expenditure of available resources to assure fiscal stability. D. To maintain sufficient reserves so as to maintain service levels during periods of economic downturn. E. To help review and monitor the condition of the City's capital equipment and infrastructure, setting priorities for its replacement and renovation based on needs, funding alternatives and availability of resources F. To protect the City's credit rating and provide for adequate resources to meet the provisions of the City's debt obligations on all municipal debt. G. Establish guidelines to invest the City's operating cash to ensure its safety, provide necessary liquidity and maximize yield. H. To help investigate, pursue and effectively administer federal, state and other grants, which address the City's current priorities and policy objectives. I. Accounting, Auditing and Financial Reporting A. Accounting Practices and Principles The City's accounting practices and financial reporting shall conform to Generally Accepted Accounting Principles (GAAP) as set forth by the Governmental Accounting Standards Board (GASB), the authoritative standard setting body for units of local government. B. Financial and Management Reporting Reports will be available at any time to Department Heads, Fund Managers and City Council that compare expenditures and revenues to original or amended budgets for the fiscal year-to- date. Any explanations needed will be provided upon request. C. Annual Audit The City shall have its records and accounts audited annually. The audit shall be performed by a certified public accounting (CPA) firm, licensed to practice in the State of Idaho. D. Compliance and Review The accounting policies can be reviewed and changed at any time. At a minimum the entire policy will be reviewed annually and updated, revised or refined as deemed necessary. Policy statements adopted by City Council are guidelines, and occasionally exceptions may be appropriate and required. Exceptions will be identified, documented, and explained to City Council. II. Budget and Long -Range Financial Planning A. Balanced Budget The budget shall be balanced for each and every budgeted fund. Total anticipated revenues plus that portion of the fund balance in excess of authorized reserve, which is designated as a budgeted funding source, shall equal total estimated expenditures for each fund. B. Level of Budget Adoption All budgets shall be adopted at the legal level of budgetary control, which is the fund level. All budgets shall be adopted on a basis consistent with Generally Accepted Accounting Principles (GAAP). C. Current Funding Basis (Recurring Revenues) The City shall budget and operate on a current funding basis. Recurring expenditures shall be budgeted and controlled so as not to exceed current revenues. Recurring expenses will be funded exclusively with recurring revenue sources to facilitate operations on a current funding basis. 2 D. Use of Non -Recurring Revenues Non-recurring revenue sources, such as one-time revenue remittance of fund balance in excess of policy can only be budgeted/used to fund non-recurring expenditures, such as capital purchases or capital improvement projects. This will ensure that recurring expenditures are not funded by non-recurring sources. E. Revenue Estimates for Budgeting 1. In order to maintain a stable level of services, the City shall use fiscally responsible objectives and an analytical approach when preparing revenue estimates. This process shall include analysis of probable economic changes and their impacts on revenues, historical collection rates, and trends in revenues. This approach is intended to reduce the likelihood of actual revenues falling short of budget estimates and should avoid mid -year service reductions. 2. The City whenever possible, will seek outside sources of revenue, such as federal, state, and local grants, in order to leverage local dollars. 3. Estimates from grant sources will be projected only in the amount that has been awarded to the City. 4. For services that benefit specific users, the City shall establish and collect fees to recover the costs of those services. User fees shall be reviewed every year and compared to the current fee structure and adjustments should be recommended where necessary. S. Utility rates and enterprise fund user fees shall be set at levels sufficient to cover operating expenditures (both direct and indirect costs), meet debt obligations, and provide adequate levels of working capital. The rates and user fees will be determined by the department head using responsible objectives and analysis. These amounts can be amended when necessary. F. Budget Preparation 1. The Mayor, Accounting Department and Department Heads have primary responsibility for formulating budget proposals. New or expanded services should support City Council goals and should be discussed with City Council as appropriate. 2. Any competing requests for City resources will be weighted within the formal annual budget process. G. Budget Management The City Council shall delegate authority to the Mayor, Accounting Department and Department Heads in managing the budget after it is formally adopted by the City Council, including the transfer of funds within departments. Expenditures are legally adopted by the fund level. Department Heads are responsible for the management of expenditures within departments and line items. Expenditures should not exceed the adopted budget, plus subsequent changes approved by the City Council. H. Amended Budget A. A Department Head should request approval from the Mayor for inter department or line item budget adjustments. 3 B. A Department Head should work with the Council, Mayor, City Clerk and the Accounting Department when an increase in budget authority is needed. The Council may amend the budget and grant additional authority when the following occur: a. Revenues are received or are to be received from sources not anticipated in the budget for that year b. Revenues are received or are to be received from anticipated sources but in excess of the budget estimates; or c. Fund balances on hand are available to be used, in accordance with the Reserve Policy. Performance Management The departments will utilize performance measures, trends and comparisons to budgets and previous year's actuals as a management tool to monitor and improve service and accountability. J. Long -Range Financial Plans 1. The Department Heads with the help of the accounting department should work to develop and maintain a five-year financial forecast for each department. 2. The forecast should enable current services and current service levels provided to be sustained over the forecast period. Operating impacts from completed capital improvement projects within the departments should be considered in the forecast. Commitments/obligations already made that require future financial resources shall also be included. 3. The forecasts should seek to identify impact to property taxes, fees and rates. 4. Major financial decisions should be made in the context of the Long -Range Plan. The forecast seeks to assess long-term financial implications of current and proposed policies, programs, and assumptions that develop appropriate strategies to achieve the department's goals. The forecast will provide an understanding of available funding; evaluate financial risk; assess the likelihood that services can be sustained; assess the level at which capital investment can be made; identify future commitments and resource demands; and identify the key variables that may cause change in the level of revenue. III. Revenues Design, maintain and administer a revenue system that will assure reliable, equitable, diversified and sufficient revenue stream to support desired City services. A. Balance and Diversification in Revenue Sources The City shall strive to maintain a balanced and diversified revenue system to protect the City from fluctuations in any one source due to changes in local economic conditions, which may adversely impact that source. B. User Fees — Tax Funds 4 I . For services that benefit specific users, the City shall establish and collect fees to recover the costs of those services. Where services provide a general public benefit, the City shall recover the costs of those services through property tax and shared revenues. 2. At a minimum, the City will strive to cover direct costs. 3. User fees should be reviewed every year and adjusted to avoid sharp changes. 4. Factors in setting fees shall include, but are not limited to: market and competitive pricing, effect of demand for services, and impact on users, which may result in recovering something less than direct, indirect and overhead costs. 5. The City may set a different fee for residents versus non-residents. 6. User fees should be adopted by the Annual Fee Resolution. C. User Fees — Enterprise Funds 1. Utility rates and other Enterprise Fund user fees shall be set at levels sufficient to cover operating expenses (direct and indirect), meet debt obligation and debt service coverage, provide pay-as-you-go funding for capital improvements, and provide adequate levels of working capital. 2. The City may set a different fee for residents versus non-residents. 3. Responsible objectives and analysis shall serve as the basis for rate change considerations. 4. User fees should be adopted by the Annual Fee Resolution. D. One-Time/Unpredictable Revenue Sources 1. One-time, unpredictable revenue sources should not be used for ongoing expenses/expenditures. 2. One-time, unpredictable revenue sources may be used for one-time purchases such as increase in fund balance requirements, capital equipment purchases, or capital improvements. E. Revenue Collection The City shall maintain high collection rates for all revenues by monitoring monthly receivables. The City shall follow an aggressive, consistent, yet reasonable approach to collecting revenues to the fullest extent allowed by law for all delinquent taxpayers and others overdue in payments to the City. Revenues actually received will be compared to budgeted revenues by the accounting department and any variances considered to be material will be investigated. F. Write -Off of Uncollectible Receivables (Excludes property taxes, court fines and warrants) 1. Past due accounts will be sent a past due bill, a delinquent notice, and receive a phone call before they are sent to a collection agency. a. After all collection attempts have been exhausted, uncollectible amounts remaining can be written -off. b. The write-off of uncollected accounts is a bookkeeping entry only and does not release the debtor from any debt owed to the City. 5 2. Accounts Receivable past due accounts will be a sent a past due bill, a delinquent notice, and received a phone call before they are sent to a collection agency. a. After all collection attempts have been exhausted, uncollectible amounts remaining can be written -off. b. The write-off of uncollected accounts is a bookkeeping entry only and does not release the debtor from any debt owed to the City. IV. Expenditures Identify services, establish appropriate service levels and administer the expenditure of available resources to assure fiscal stability and the effective and efficient delivery of those services. A. Maintenance of Capital Assets Within the resources available each fiscal year, the City shall maintain capital assets and infrastructure at sufficient levels to protect the City's investment, to minimize future replacement and maintenance costs, and to maintain service levels. B. Periodic Program/Services Reviews Department Heads with the help of the accounting department shall undertake periodic reviews of City programs and services for both efficiency and effectiveness. Programs or services determined to be inefficient and/or ineffective shall be recommended through the annual budget process to be reduced in scope or eliminated. C. Purchasing All City purchases of goods and services shall be made in accordance with the City's current Purchasing Policy's. V. Fund Balance and Reserves Maintain the fund balance and working capital of the various operating funds at levels sufficient to protect the City's credit worthiness as well as its financial position during emergencies or economic fluctuations. A. Fund Balance/Working Capital The City shall maintain fund balance and working capital amounts that preserve the operational stability of the city. This is usually defined as 3 to 6 months of operations. B. Use of Fund Balance/Working Capital 11 Fund balance/working capital shall only be used for emergencies, non-recurring expenditures/expenses or major capital purchases that cannot be accommodated through current year savings. Should such use reduce balances below the level established as the objective for that fund, restoration recommendations will accompany the request/decision to utilize said balances. C. Fund Balance Classification The governmental fund financial statements will present fund balances based on classifications that comprise a hierarchy that is based primarily on the extent to which the City is bound to honor certain constraints on the use of the financial resources within the governmental funds. The classifications used will be as follows: • Nonspendable: Amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Examples include inventories, prepaid items, and long-term receivables. • Restricted: Amounts for which constraints have been placed on the use of resources either (a) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments, or (b) imposed by law through constitutional provisions or enabling legislation. Restricted fund balances include but may not be limited to: Debt Service Reserves, Special Court Funds created by State Statute, Debt Service Funds, State and Federal Forfeitures/Seizures, and City -Wide Donation revenues. • Committed: Amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the City Council. These amounts cannot be used for any other purpose unless the City Council removes or changes the specified use by taking some type of action that was employed when the funds were initially committed. • Assigned: Amounts that are constrained by the City's intent to be used for specific purposes but are neither restricted nor committed. In governmental funds other than the general fund, assigned fund balances represent the amount that is not restricted or committed. This indicates that those resources are, at a minimum, intended to be used for the purpose of that fund. • Unassigned: Is the residual classification of the general fund and includes all amounts not contained in other classifications. Unassigned amounts are technically available for any purpose. Commitment of Fund Balance: • The City Council is the City's highest level of decision-making authority and the formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a council action. The action must either be approved or rescinded, as applicable, prior to the last day of the fiscal year for which the commitment is made. Order of Expenditure of Funds: • When multiple categories of fund balance are available for expenditure, the City will typically use Restricted fund balances first, followed by Committed, and the Assigned, but reserves the right to selectively spend from any of the categories, including Unassigned based upon the individual circumstances. VI. Capital Expenditures and Improvements 7 Annually review and monitor the state of the City's capital equipment and infrastructure, setting priorities for its replacement and renovation based on needs, funding alternatives, and availability of resources. A. Capitalization Threshold for Tangible Capital Assets 1. Tangible capital items should be capitalized only if the asset's initial, individual cost is more than $25,000 and has an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. 2. Donated capital assets are recorded at estimated fair market value at the date of donation. 3. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend an asset's life are not capitalized. 4. Accurate inventories of all tangible items will be maintained to ensure proper stewardship of public property. B. Five -Year Capital Improvement Plan (CIP) 1. Department Heads with the help of the Accounting Department shall annually prepare a five-year capital improvement plan based on the needs for capital improvements and equipment, the status of the City infrastructure, replacement and renovation needs, and potential new projects. Capital projects are improvements or additions to the City's physical plant/facilities/infrastructure and become a part of the City's asset inventory. Capital projects can be further categorized into land, buildings, improvements other than buildings, and infrastructure, which includes roads, sidewalks, bridges, utility lines, physical plants, etc. Capital costs typically consist of preliminary design, final design, and construction, and may involve the acquisition of land or easements. For purposes of the CIP Plan, a Capital Improvement Project should generally exceed a cost of $100,000. 2. For every project identified in the CIP, a project scope and project justification should be explained. Also, project costs shall be estimated, funding sources identified and annual operation and maintenance costs computed. 3. Annually, through the budget process and at year-end, projects are to be reviewed. For those identified as complete, any remaining funds will close to fund balance. These funds can then be re -appropriated during the next fiscal year capital budget. Funds remaining from bond proceeds will only be used in accordance with the legal use of those funds. 4. Appropriations for capital projects are for the fiscal year only, therefore re -appropriation of capital funding is needed annually. 5. Infrastructure Evaluation and Replacement/Rehabilitation Water, wastewater, drainage, street lighting, streets and sidewalks, municipal facilities and other infrastructure are fundamental and essential functions for public health and safety, environmental protections and the economic well-being of the City. As a result, the City's CIP should be focused on ensuring that infrastructure is replaced as necessary to protect the City's investment, to minimized future replacement and maintenance costs, and to maintain existing levels of service. a. High priority should be given to replacing/rehabilitating capital improvements prior to the time that they have deteriorated to the point where they are hazardous, incur high maintenance costs, negatively affect property values, or no longer serve their intended purpose. b. The decision on whether to repair, replace or to rehabilitate an existing capital asset will be based on which alternative method is most cost-effective, which would include life -cycle costing, and provides the best value to the City. 6. Replacement of Capital Assets on a Regular Schedule (Fleet, Fire Trucks, and High - Tech) The City should strive for the appropriate replacement of its fleet, fire trucks, and high technology capital assets. Funding for the replacement of these assets will be accomplished through the annual budget process, within the resources available each fiscal year. A variety of funding options will be explored, including but not limited to cash on hand and lease/purchase, based upon a determination of what would be in the best interest of the City. 7. Capital Expenditure Financing The City recognizes that there are three basic methods of financing its capital requirements: Funding from current revenues; funding from fund balance; or funding through the issuance of debt. 8. Pay -As -You -Go Capital Improvements a. The City will pay cash for capital improvements within the financial affordability of each fund versus issuing debt when funding capital improvements and capital purchases. This will reduce/minimize the property tax and utility rate impacts on citizens. b. The City will seek out and use intergovernmental funding sources for capital improvements in order to leverage City funding and to minimize property and utility rate impacts. 9. Capital Improvements/Project Reporting A summary/status report on the City's various capital projects will be given to the Mayor and Council as requested. VII. Debt Establish guidelines for debt financing that will provide needed facilities, land, capital equipment and infrastructure improvements while minimizing the impact of debt payments on current and future revenues. A. Use of Debt Financing Debt financing, to include general obligation bonds, revenue bonds, lease/purchase agreements, and other obligations permitted to be issued or incurred under Idaho law, shall only be used to purchase capital assets that cannot be prudently acquired from either current revenues or fund balances and to fund infrastructure improvements and additions. Debt will not be used to fund current operating expenditures. 01 The City will pay cash for capital improvements within the financial affordability of each fund versus issuing debt when funding capital expenditures and capital improvements, which shall include, but not be limited to, shared revenues, utility system revenues, developer fees, and state and federal grants. B. Affordability The City shall use an objective analytical approach to determine whether it can afford to issue general-purpose debt, General Obligation, water/sewer debt, and any other financing permitted by State law. The process shall include an internal feasibility analysis for each long-term financing which analyzes the impact on current and future budgets, which would include the tax and utility rates. The process shall also include the benefits of the proposed projects. The decision on whether or not to issue new debt shall be based on the benefits of the project, current conditions of the municipal bond market, and the City's ability to service new debt. In no case will the City issue general obligation debt that will exceed the maximum amount allowed per State law. C. Types of Long -Term Debt 1. General Obligation Bonds (GOA General Obligation bonds require voter approval and are secured by a promise to levy taxes in an amount necessary to pay annual debt service. a. General Obligation bonds must be issued for projects that are in accordance with the wording in the bond proposition. 2. Revenue Bonds Revenue bonds are generally payable from a designated source of revenue. For the City to issue new revenue bonds, revenues, as defined in the ordinance authorizing the revenue bonds in question, shall meet the bond coverage as defined in the ordinance. Annual adjustments to the City's rate structures for Enterprise Funds will be made as necessary to maintain coverage of the bond requirements. D. Debt Structures The City shall normally issue bonds with a life not to exceed 30 years for both general obligation and revenue bonds, but in no case longer than the useful life of the asset. The City shall seek level or declining debt repayment schedules. There shall be no balloon bond repayment schedules, which consists of low annual payments and one large payment of the balance due at the end of the term. There shall always be at least interest paid in the first fiscal year after the bond sale and principal payments starting generally no later than the second fiscal year after the bond issue. The City will follow the State code concerning legal debt margins. The City shall seek to begin making attempts to structure future debt issuances, where affordable, to a declining structure. 10 E. Debt Refinancing The City's accounting department shall monitor the municipal bond market for opportunities to obtain interest savings by refinancing outstanding debt. As a general rule, the net present value savings of a particular refunding should exceed 3.0% of the refinanced maturities unless: (1) a debt restructuring is necessary; or (2) bond covenant revisions are necessary to facilitate the ability to provide services or to issue additional debt or; (3) the refunding is combined with a new debt issuance. F. Sale Process The City shall use a competitive bidding process in the sale of debt unless the nature of the issue warrants a negotiated sale. G. Bond Ratings Full disclosure of operations and open lines of communications shall be maintained with the rating agencies. Credit ratings will be sought from one or more of the nationally recognized municipal bond rating agencies. The City will continually strive to maintain or increase the City's current bond ratings by prudently managing its funds and by reviewing and monitoring financial policies, budgets, forecasts and the financial health of the City. H. Covenant Compliance The City will comply with all covenants stated in the bond ordinance, including providing for annual disclosure information and providing for material event notices. I. Arbitrage Rebate Monitoring and Reporting Arbitrage is the interest earned on the investment of bond proceeds above the interest paid on the debt. The City will maintain a system of recordkeeping and reporting to meet the arbitrage rebate compliance requirement of the IRS regulation. The recordkeeping shall include tracking project expenditures, interest earned on the bonds, calculating rebate payments, and remitting any rebatable earnings to the federal government in a timely manner in order to preserve the tax-exempt status of the outstanding debt. Arbitrage rebate calculations will be performed as required by state law on all debt issues and the liability recorded for any positive arbitrage. Due to the specialized nature of the calculations, this function will typically be outsourced. J. Lease/Purchase Agreements The City will use lease/purchase agreements for the acquisition of equipment when it is cost- effective and provides for attractive terms. All lease purchase agreements will be approved by the City Council no matter the dollar amount. VIII. Cash Management and Investments 11 To maintain the City's cash in such a manner so as to ensure the absolute safety of principal, to meet the liquidity needs of the City, and to achieve the highest possible yield. A. Investment Management 1. All aspects of cash/investment management shall be designed to ensure safety and integrity of the City's financial assets. 2. Cash/Investment management activities shall be conducted in full compliance with prevailing local, state, and federal regulations. 3. The City will utilize competitive quotes from approved broker/dealers, affording no special advantage to any individual or corporate member of the financial or investment community. 4. The City will only do business with City authorized broker/dealers and/or financial institutions as approved by Council and who have executed a written certification of their review of the City's Investment Policy. 5. The City shall design and establish policies relating to a variety of cash/investment management issues, such as eligibility and selection of various broker/dealers, safekeeping requirements, collateral requirements, delivery versus payment requirements, weighted average maturity requirements, and other such aspects of the program, which necessitate standard setting in pursuit of appropriate prudence and enhanced protection of assets. 6. Investments of the City shall be made with the exercise of judgement and care which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment. B. Investment Strategy The City maintains a consolidated portfolio in which it pools its funds for investment purposes. The City's investment program seeks to achieve safety of principal, adequate liquidity to meet cash needs, and reasonable yields commensurate with the preservation of principal and liquidity. C. Arbitrage Investments Investment on bond proceeds will be made with safety of principal and liquidity in mind, but with a competitive rate of return. If there is positive arbitrage, the rebatable earnings will be sent to the IRS, as necessary. D. Depository The City will select its official bank through a formal bidding process, as per Idaho State code, in order to provide the City with the most comprehensive, flexible, and cost-effective banking services available. The City's review the financial health of its depository will include but not be limited to earnings, assets, capital, and liquidity. IX. Grants and Intergovernmental Revenues 12 The City will seek, apply for, and effectively administer federal, state and local grants, which support the City's current priorities and policy objectives. The City should take advantage of opportunities to enhance service delivery through intergovernmental cooperation, shared revenues, and grants. A. Grant Guidelines I . The City shall apply and facilitate the application for only those grants that are consistent with the objectives and high priorities identified by the Council and management. 2. Grant funding will be considered to leverage City funds. Inconsistent and/or fluctuating grants should not be used to fund ongoing programs and services. 3. The potential for incurring ongoing costs, to include assumptions of support for grant - funded positions from local revenues, will be considered prior to applying for a grant. B. Grant Review Process A uniform grants pre -application process will be utilized to assure the City has all the information necessary to make a decision regarding a potential grant. Information to be provided should include, but not be limited to: b. The grant being pursued and the use to which it would be placed c. The objectives or goals of the City which will be achieved through the use of the grant d. The local match required, if any, plus the source of the local match e. The increased cost to be locally funded upon termination of the grant 2. All grant agreements will be reviewed by the appropriate City staff, including accounting and the sponsoring department, to ensure compliance with State, Federal, and City regulations. C. Budgeting for Grant Expenditures Annually, via the budget process, departments will submit for possible funding, known grant opportunities. These grant opportunities will be prioritized and ranked along with all other supplemental requests. If approved, the expenditure and associated revenue will be appropriated in the requesting fund. If there are grant opportunities that arise during the year and are received by the City, the budget can be amended via the projections, if the City can fund the local match required. D. Grant Termination and/or Reduced Grant Funding 1. In the event of reduced grant funding, City resources will be substituted only after all program priorities and alternatives are considered during the budget process, unless the City is obligated through the terms of the grant to maintain the positions, services, or equipment. 2. The City shall terminate grant -funded programs and associated positions when grant funds are no longer available, and it is determined that the program no longer supports City goals and/or is no longer in the best interest of the City, unless the City has obligated itself through the terms of the grant to maintain the positions, services, or equipment. 13