HomeMy WebLinkAbout04 03 2024 Study Session/i � 4 'G - '\
CHUBBUCK
I D R H 0
City of Chubbuck
Council Study Session Minutes
April 3, 2024
3:00 PM
City Hall Council Chambers
240 East Linden, Chubbuck, ID 83202
CALL TO ORDER: Mayor England
COUNCIL PRESENT: Dan Heiner, Melanie Evans, Roger Hernandez, and Norman Reece.
STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Public Works
Director Bridger Morrison, Community Services Director Devin Hillam, Planning Manager Don
Matson, Police Chief Nick Sasser, Fire Chief Merlin Miller, Human Resource Director Scott
Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers.
GENERAL BUSINESS:
1. Presentation by Jacob Denning on a Recreation Center Partnership.
Jacob Denning represented ForEverly Charities. Mr. Denning stated that the mission
of their charity is to enable special needs individuals and their supporters to attain
fulfillment by meeting their diverse needs, promoting overall wellbeing, providing
education, fostering inclusion, and creating transformative opportunities where each and
every person, especially the youth, can unlock their full potential. We believe in bridging
the gaps where needs are not being met for every last one. ForEverly Charities had been
working with businesses and partners over the last couple years and is working towards
creating an athletic complex within the community.
2. Update from VisitPocatello-Chubbuck.
Jeffery Glissendorf represented Visit Pocatello and Visit Chubbuck. Mr. Glissendorf
presented a progress report, and the most recent tourism statistics.
3. Budget Presentations from City Departments.
Public Works Director Bridger Morrison went over the current makeup of the Public
Works Department. These included Highway, Streets, and Roads, Sanitation, Water,
Wastewater, GIS, Fleet Maintenance, and Engineering. Mr. Morrison went over roles and
responsibilities for each department, capital projects & equipment, future personnel
needs, and proposed a budget for FY25 for each department.
City Clerk Joey Bowers gave an update on IT services for the City and went over
some of the efficiencies and cost savings switching from in-house personnel to outside
services. Mr. Bowers stated that he felt like the City now had access to an IT Department.
Police Chief Nick Sasser stated the Police Department is completely funded through
City property taxes. Chief Sasser went over the current makeup and the roles and
responsibilities of the Police Department. Chief Sasser also presented future personnel
and equipment needs, and proposed a budget for FY25.
Fire Chief Merlin Miller stated the Fire Department is completely funded through City
property taxes. Chief Miller went over the current makeup and the roles and
responsibilities of the Fire Department. Chief Miller also presented future personnel
needs, the needs for a second station, and proposed a budget for FY25. Chief Miller
would like to promote three current staff members to Battalion Chiefs to help assist with
some of the Fire Chiefs responsibilities.
Community Services Director Devin Hillam stated that the Departments that make up
the Community Services Department included Building, Development Services,
Planning, and Parks & Recreation. Mr. Hillarn went over the roles and responsibilities for
each department and their efforts to be more efficient, effective, and economical which
includes moving from paper based permitting to an online permitting system. Mr. Hillam
went over capital projects, equipment needs, park improvement maintenance projects,
ADA issues, safety concerns, pathway improvements, future personnel needs, and
proposed a budget for FY25 for each department.
City Treasurer Rich Morgan went over the FY24 budgets and presented proposed
FY25 budgets for the Legislative Branch (City Council), Executive Branch (Mayor),
Clerk, Treasurer (Accounting, Utility Billing), Legal, Liability Insurance, Information
Technology (IT), Human Resources, Storm Water, Community Celebration, and Facility
Maintenance. City Departments cannot use reserves or fee dollars unless they are part of
the budget if those funds are not used during FY24 they fall back into the fiend balance. It
had been the policy of the City other than for planned capital projects, that when a
department would like to request/use reserves, especially in the general fund, that the
department come before the Council to request those funds, ask approval from the
Council to schedule a public hearing to open up the budget to accept those funds into the
budget, and allow that department to use those funds for the proposed project/need.
4. Discussion on Financial Reserves and City Policy.
City Treasurer Rich Morgan went over Financial Reserve funds for General, Highway,
Streets, and Roads, Sanitation, Water, and Wastewater. Sanitation, Water, and
Wastewater are proprietary funds and Idaho Codes states that those funds can only be
used for capital projects or other needs within the department for which those funds had
been collected. General funds are not specially appropriated to any other fund.
Highway, Streets, and Roads funds can only be used for Highway, Streets, and Roads.
Mr. Morgan stated that it had been the policy of the City to follow the industry
standard to have at least three to six months of reserves saved up in case of an
emergency. Mr. Morgan also went over the City's current accounting policies.
ADJOURN: Mayor Kevin England adjourned at 5:56.