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Home My WebLink AboutItem #2 Application MaterialsCHUBBUCK 1 0 0 H 0 Memo Community Services Department Planning Services Division 290 E Linden Ave, Chubbuck, ID 83202 Phone 208.237.2430 www.CityofChubbuck.us To: Land Use and Development Commission From: Don Matson, Planning Services Manager Date: February 6, 2024 Re: Application Materials and Desired Content for Commission Review Many files are received or generated with any application and each may have more or less importance for the Commission or the public to review. The various details are always available for anyone's review on request. Nearly all land use applications presented to the Commission are for either a Conditional Use Permit (CUP) or a Title Map Amendment (zone change or initial zone before annexation). Both require a public hearing; the CUP is a decision while zoning actions are a recommendation to the City Council. Zoning Action Materials ZONING ITEM DESCRIPTION 1 NOTE APPROX TYPICALLY PAGES INCLUDED APPLICANT SUBMISSION Application Form 4 Yes Receipt 1 No Affidavit of Legal Signed and notarized by the property owner 1+ No Interest Warranty Deed(s) 1-4 No Property Map of 1 Yes Proposal Legal Description Boundaries described with metes and bounds, required for 2 Yes with Map zoning ordinance. Narrative Some applicants will attach a narrative with an introduction, 1-3 Yes, if responses to questions on the application form, or other provided information ZONING ITEM DESCRIPTION 1 NOTE APPROX TYPICALLY PAGES INCLUDED PUBLIC HEARING NOTICES ISJ Legal Notice Copy and proof from ISJ, legal notice section 1 No Mail Notices Two-page fliers sent to property owners within 300 feet, plus 2 No (Fliers) 20 agencies and utilities. Details in the flier are repeated in the staff report Notice Area Map Map showing parcels within 300+ feet of property 1 No Notice Mailing List Owners' names and addresses (from notice area map) using 1-2 No data directly from County Assessor files Mailing Labels 1-3 No Hearing Sign A photo verifying the notice of public hearing sign was 1 No Photo posted on the property STAFF REPORT TO COMMISSION Staff Memo Facts, analysis, recommendation 5-7 Yes Application Packet Applicant submission as described above - Yes Code and Policy • State Law and Comprehensive Plan policy re zoning 2 Yes Analyses . Comprehensive Plan policies relevant to the application 2 Yes Maps . Zoning on surrounding properties 1 Yes • Comprehensive Plan Future Land Use Map 1 Yes • For initial zoning (preparing for annexation) showing city 1 Yes, initial limits and urban services and planning area boundaries zone only Public Comments 0-6 Yes (or more) Additional May include excerpts of city code, the Comprehensive Plan, - Yes, if Information illustrations, etc. needed Recommendation for Zoning Reports Structure a zone change report format with all the materials marked above as typically included in a report (see below). The other items on the list don't produce evidence that would be helpful for deliberations but can be assembled in a single companion file that is available for the Clerk to display. CHUBBUCKH 8 1 0 290 E Linden Avenue, Chubbuck, ID 83202 Phone 208.237.2430 www.CityofChubbuck.us COMMISSION REPORT CONTENT COMPANION FILE Form Receipt -Application Property Map of Proposal Affidavit of Legal Interest Legal Description with Map Warrant Deed(s) Narrative if included ISJ Legal Notice Staff Memo Mail Notices Fliers Code and Policy Analyses Notice Area Map Maps Notice Mailing List Public Comments Mailing Labels Additional Information as needed Hearing Sin Photo Design Review — Preparation for a Conditional Use Permit Because a CUP has standards and issues different for each project, and is preceded by a Design Review, there are more materials tied to a project than a zone change. The primary purpose of the Design Review is "to identify the technical requirements of city code that will apply to each unique project and how to apply them to each project." A Design Review Clearance is required before applying for a CUP. The key element is a vetted site plan that allows the Commission to focus on the use itself and consider features that may be required to improve compatibility with neighboring properties and the community. DESIGN DESCRIPTION / NOTE TYPICAL PART OF REVIEW ITEM CUP PACKET? Application Form Much of the application is a checklist of things to No include. It doesn't ask for details like a CUP. Vicinity Map Location of the site Yes Site Plan The site plan includes key elements for the review: Yes, but only if there are • General stormwater flow/collection no changes. The CUP • Traffic flow with dumpster and hydrant application may have an locations updated plan. The same • Parking areas and layout, # of spaces is true for other files in • Location / size of planting beds the Design Review • Sidewalks and ADA ramps application. Prelim. Final landscaping plan is required before issuing No; basic landscaping Landscaping building permit — it include species list, irrigation lines, areas are shown on site Plan etc. plan. Floor Plan Include gross square footage, occupancy No; unless there are classification, type of construction, and location of any external impacts based floor drains on the floor plan. CHUBBUCKH 8 1 0 290 E Linden Avenue, Chubbuck, ID 83202 Phone 208.237.2430 www.CityofChubbuck.us DESIGN DESCRIPTION 1 NOTE TYPICAL PART OF REVIEW ITEM CUP PACKET? Building Detailed elevations of all sides of proposed building(s) Yes Elevations and elements such as color, materials, KnoxBox location Signage Plan Location, size/dimensions of signs, esp. free-standing Yes — location of signs signs on site plan Lighting Plan Location of structures, light distribution, demonstrate No how light will be contained on site Sewer Pre- A list of chemicals (beyond normal household) and No treatment oils to be stored on property; if proposed for disposal in sewer system include a pre-treatment plan Traffic Analysis A small project traffic report has an average size of 10 No pages while a larger complex site will have an engineer's report up to 150 pages long; purpose is to determine if measures / improvements will be required of the developer Other Applicant Applicants may include materials or details per their Not usually — most are Submittals desires and also risk. Some of the details, such as only relevant to the construction plans, aren't required up front because Design Review; unless changes requested in the design review could alter there are unusual the site plan, stormwater, parking, etc. impacts based on the project. For example, Extra Mile included their branding / sign style guide and complete building plans with both the For example, a business Design Review and CUP applications. Complete branding/ sign style building plans and a style guide (other than building guide elevations) are not part of the application request. For those projects requiring a CUP, the process "takes it from there" to the Commission. The CUP application confirms the project complies with various technical standards, and empowers the Commission in their evaluating the use, layout, aesthetics, etc., and how it may impact neighboring properties. Design Review submittals (site plan, etc.) may be altered before a CUP application; only the finished product is desired for presentation. CHUBBUCK 1 0 R H 0 290 E Linden Avenue, Chubbuck, ID 83202 Phone 208.237.2430 www.CityofChubbuck.us Conditional Use Permit Materials CUP ITEM DESCRIPTION I NOTE APPROX TYPICALLY PAGES INCLUDED APPLICANT SUBMISSION Application Form 4 Yes Receipt 1 No Affidavit of Legal Signed and notarized by the property owner(s) 1+ No Interest Warranty Deed(s) 1-4 No Property Map of 1 Yes Proposal Narrative Some applicants will attach a narrative with an introduction, 1-3 Yes, if as well as responses to questions on the application form provided Site Plan To display details some applicants will use extra pages 1-5 Yes Floor Plan 1-2 Yes Building Illustrations of the building elevations is not expressly 1-4 Yes Elevations required in code but almost always included; staff requires them for the Commission's benefit if it is new construction Other Images Some applicants may submit additional illustrations 1+ Yes, if For example, Extra Mile included their branding / sign provided style guide (25 pages) and complete building plans (9 pages) with both the Design Review and CUP applications Design Review Copy of the Design Review Clearance memo, listing 2-3 Yes Clearance Memo technical requirements and conditions of approval Explanation of how the project design, being presented for 1-3 Yes the CUP, has resolved any issues from the Clearance memo PUBLIC HEARING NOTICES ISJ Legal Notice Copy and proof from ISJ, legal notice section 1 No Mail Notices Two-page flier sent to property owners within 300 feet, plus 2 No (Fliers) 20 agencies and utilities; details in the flier are repeated in the staff report Notice Area Map Map showing parcels within 300+ feet of property 1 No Notice Mailing List Owners' names and addresses (from notice area map) using 1-3 No data directly from County Assessor files Mailing Labels 1-3 No Hearing Sign A photo verifying the notice of public hearing sign was 1 No Photo posted on the property CHUBBUCKH 8 1 0 290 E Linden Avenue, Chubbuck, ID 83202 Phone 208.237.2430 www.CityofChubbuck.us CUP ITEM DESCRIPTION 1 NOTE APPROX TYPICALLY Facts, analysis, recommendation Affidavit of Legal Interest PAGES INCLUDED STAFF REPORT TO COMMISSION Staff Memo Facts, analysis, recommendation 5-7 Yes FFCL Additional Information 4 Yes Application Packet Applicant submission as described above Hearing Sin Photo Yes Policy Analysis Comprehensive Plan policies relevant to the application 2 Yes Maps e Zoning on surrounding properties 1 Yes • Comprehensive Plan Future Land Use Map 1 Yes Public Comments 0-6 Yes (or more) Additional May include excerpts of city code, the Comprehensive Plan, Yes, if Information illustrations, etc. I I needed There is also a sunset to a CUP approval — it expires 12 months after approval unless all conditions have been met and the use has commenced or, if a new building, construction has begun. An extension of up to 2 years may be granted. Recommendation for CUP Reports Structure a report format with all the materials marked above as typically included in a report (see below). The other items on the list don't produce evidence that would be helpful for deliberations but can be assembled in a single companion file that is available for the Clerk to display. COMMISSION REPORT CONTENT COMPANION FILE Staff Memo Receipt Facts, analysis, recommendation Affidavit of Legal Interest Add trip generation information new Warrant Deed(s) Policy Analysis ISJ Legal Notice Maps Mail Notices Fliers Public Comments Notice Area Ma Additional Information Notice Mailing List FFCL Mailing Labels Form and Packet described above Hearing Sin Photo -Application Property Map of Proposal Copy of All Design Review Files Narrative Site Plan Floor Plan Building Elevations Other Images Design Review Clearance Memo CHUBBUCK 1 0 R H 0 290 E Linden Avenue, Chubbuck, ID 83202 Phone 208.237.2430 www.CityofChubbuck.us