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Home My WebLink AboutItem #1 Urban Renewal District Funds/6470-t-\ CHUBBUCK 1 0 0 H 0 Memo To: Honorable Mayor and City Council From: Bridger Morrison, Public Works Director Date: January 9, 2024 Re: Funding Request for Public Works Public Works Department 290 E. Linden Ave., Chubbuck, ID 83202 208.237.2430 — Fax 208.237.2409 www.CityofChubbuck.us As a follow up to our discussion last week about the additional needs in Public Works and as requested by Council Member Evans, I'd like to share a brief description of our priorities. As discussed in my presentation, the biggest needs in the Public Works Department are in the Street Department. My presentation discussed additional funding needs for pavement maintenance, equipment, and projects. Although I believe all of the needs are important and funding any of them would provide significant benefit to the city, it is my recommendation that as much additional funding as possible be dedicated to the Street Department to be spent on pavement maintenance. We are already deficient in this area and the reduction in CDA funding will only make it more difficult in the future. As we've discussed in the past, delayed maintenance of pavement today will result in exponentially higher costs in the future. For that reason, I believe the best return on any additional funding would result from applying it to pavement maintenance. I believe that we can delay the purchase of some equipment and look for other ways to fund the other equipment needs within the existing budget. As for the projects, there may be a need to revisit this topic in the future but there is not an immediate need and we will continue to look for grants and other funding opportunities. We understand that the needs in all city departments will always exceed our funding ability and we may not be able to reach our funding goals in the Street Department. However, we will continue to be as efficient and proactive as possible and I believe we have the information and tools to make the most out of what funding we do have. Thank you for your consideration. J:lAdministration�Director�Memos to Council�Additional Funding Memo to Council1-9-24.docx 440d,t\ CHUBBUCK 1 0 0 H 0 Memo To: Honorable Mayor & City Council Community Services Department 290 E Linden Ave., Chubbuck, ID 83202 208.237.2430 From: Devin Hillam, Community Services Director ID 1 Date: January30, 2024 www.CityofChubbuck.us Re: Community Services' funding needs with expired TIF district funds As previously discussed, the funding needs of the Parks and Recreation Division of Community Services is in dire need of system -wide maintenance. Total estimated cost for these prioritized improvements is $291,654 not including an estimate for #5 that we're still awaiting. Safety issues, legal liabilities, and efficiencies are driving our funding request and with the good weather my team has now had the ability to assess pathways and the parks system and we have cost estimates. Please see note #6 about other park needs not estimated as part of this correspondence. 1. Priority #1: Playground Resurfacing 10 parks need existing playground surfacing (compact gravel) replaced with materials which will meet national safety standards (depth of material is based upon fall height and radius from improvements. Materials were quoted from a trusted playground installer but have not been formally bid. Replacement material is proposed as engineered wood fiber (the same material that was just installed at our 2 new parks at Hiram and Long parks). i. Those parks are: Armstrong (est. $17,500), Bistline ($12,000), Briarwood ($17,500), Espie ($15,500), Heritage ($17,500), Jerry Rowland ($12,000), Mary Harker ($15,500), Mary's ($15,500), Heartland ($12,000), Tree Valley/Community ($15,500). ii. Total cost: $150,500 (mobilization and contingency built in). 2. Priority #2: Side -by -Side The division currently uses aged ATVs to perform functions like weed spraying, snowplowing, and other maintenance. A UTV would replace an aged ATV and allow for more rapid spraying of weeds and performing of functions- rather than stopping at every week to spray and resume, a side-by-side will enable a team to quicky address weeds while one drives and the other sprays. As the City as taken on more landscaped streets, roundabouts, and wide paths (existing at New Day, planned for along canal between Hawthorne and Philbin), the need for efficiencies has increased as we with resources given for the number of parks staff. Estimated cost is $40,000. 3. Priority #3: Pathway Restoration Capell, Cotant, Mary's, Bicentennial, and Heritage parks need some level of pathway restoration, be it seal coating or in some cases, adding overlay materials. Upon review and based on discussions with multiple contractors, the estimated cost to sealcoat the pathways (and where needed to do some overlay and crack sealing and section replacement) is approximately J:\Administration\00 Community Services Dept Admin\Memos to Council\1.30.24 Funding Requests_parks FY24 TIF monies.docx 1 $50,000. With a 20% contingency for site mobilization and other costs, the estimated total is $60,000. 4. Priority #4: ADA Pathway Connectivity a. There are 14 parks that have accessibility connectivity issues related to accessing playgrounds, pavilions, and courts. i. Those parks are: 1. Jerry Rowland a. Needs path to playground and basketball court. b. Estimated cost is $2,000 + $500 ADA ramp 2. Community/Tree Valley a. Needs path to playground and basketball court. b. Estimated cost is $2,000 + $500 ADA ramp 3. Hartland a. Needs path to playground, basketball court, and pavilion. b. Estimated cost is $2,500 + $500 ADA ramp 4. Mary's a. Needs path to pickleball court and rebuild ADA ramps b. Estimated cost is $3,500 5. Briarwood a. Needs pathway to playground b. Estimated cost (can be used with PW project for cost savings)- $1,500 + $500 ADA ramp 6. Sample a. Needs path to playground b. Estimated cost is $1,000+ $500 ADA ramp 7. Dalton a. Needs path to playground b. Estimated cost is $1,000+ $500 ADA ramp 8. Cotant a. Needs path to east court b. Estimated cost is $1,000 9. Chase Park a. Needs path to playground b. Estimated cost is $3,450+ $500 ADA ramp 10. Larry Miller Park a. Needs path to playground and basketball court b. Estimated cost is $2,000+ $500 ADA ramp 11. Park Meadows a. Need paths to pavilions b. Estimated cost is $1,000 12. Armstrong a. Needs path to playground, basketball court, and pavilion b. Estimated cost is $3,000+ $500 ADA ramp 13. Mark Harker a. Need path to playground and basketball court b. Estimated cost is $2,845+ $500 ADA ramp 14. Heritage Park J:\Administration\00 Community Services Dept Admin\Memos to Council\1.30.24 Funding Requests_parks FY24 TIF monies.docx 2 a. Need path to playground and basketball court b. Estimated cost is $2,000+ $500 ADA ramp b. Total ADA estimated cost: $34,295 c. Total cost with 20% contingency (likely a high mobilization cost): $41,154 5. Priority #5: Repair infield and outfield areas on baseball and softball fields to level grass and infield dirt. a. Currently awaiting an estimate. 6. Other needs: There are many other needs throughout the parks system that include replacing aged tot lot equipment, renovating pavilions, repairing concrete/asphalt pads, resurfacing the pickleball court at Mary's Park, repairing basketball courts, replacing the Cotant Park backstops, renovating the Cotant Park restrooms, lighting at fields, etc. Although estimates are not provided for those costs, I want to make the Council aware that the parks system's needs are many and the longer we prolong maintenance, the greater the costs of repair/replacement will be. We will continue to develop a detailed capital improvement plan and to seek outside funding opportunities. J:\Administration\00 Community Services Dept Admin\Memos to Council\1.30.24 Funding Requests_parks FY24 TIF monies.docx 3 za�; CHUBBUCK 1 0 N H 0 City of Chubbuck Council Study Session Minutes January 3, 2024 4:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England COUNCIL PRESENT: Melanie Evans, Roger Hernandez, Nonnan Reece, and Dan Heiner. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Public Works Director Bridger Morrison, Public Works Operations Manager Rami Smoot, Community Services Director Devin Hillam, Parks Manager Aaron Schilhabel, Development Services Manager Sean Harris, Police Chief Nick Sasser, Senior Crime Scene Investigator and Ordinance Enforcement Officer Aaron Harker, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. GENERAL BUSINESS: 1. Discussion on the possible disposal of approximately 0.08 acres of City property Iocated at the intersection of Adams Street & Mesquite Drive. Community Services Director Devin Hillam presented the disposal of approximately 0.08 acres of City property located at the intersection of Adams Street & Mesquite Drive. Currently landscaped with grass and bushes that require parks & rec maintenance. No beneficial public use of the small park. No recreational amenities. 2. Discussion on Funds from the Chubbuck Development Authority Expired 1992 Urban Renewal District, and the possibility of reopening the FY24 budget. City Treasurer Rich Morgan presented that the City had received 463,025 from the County for monies from the Chubbuck Development Authority expired 1992 Urban Renewal District. Mr. Morgan stated that the Council could reopen the FY24 budget to include these monies with specifications, or save it for future budget discussions. Community Services Director Devin Hillam presented that the Parks Department could use all of these funds for backlog in park improvement maintenance projects, ADA issues, safety concerns, and pathway improvements. Police Chief Nick Sasser stated that the Police Department could use $46,927 of the available funds as part of this year's FY24 budget. Chief Sasser presented an opportunity for the Chubbuck Police to have two officers join Pocatello's Special Response Team. This opportunity would allow these two officers to receive quality Immediate Response Unit (IRU) training from a local police department with an established team, and access to an entire IRU Team without having to just rely on a Mutual Aid Agreement with surrounding agencies. Chief Sasser also stated that his number one priority is the health and safety of his crew, and he would like to sign up for a Mindbase Platform to improve and address the wellness and vitality within the department. The Police Department is also in need of some training mats for their new training room. Senior Crime Scene Investigator and Ordinance Enforcement Officer Aaron Harker presented that the Evidence Division really needed to replace an evidence drying cabinet as an essential safety tool for their department. The current drying cabinet was an old cabinet that belong to Bannock County and had stopped working after it was moved during the remodel and could no longer be repaired. The replacement cost for this cabinet was $15,849. Public Works Director Bridger Morrison presented that the Public Works Department could use all of these funds to go towards pavement maintenance, and equipment needs. To maintain the City's overall pavement condition index (PCI), an estimated $1.1 million per year is needed for asphalt maintenance. The Public Works Department could also use these funds to go towards the Hawthorne Road Bridge, or as the City's required match for the Idaho Transportation Departments (ITD) Yellowstone/ Siphon Rd. intersection project. ADJOURN: Mayor Kevin England adjourned at 5:19. Jo rty Clerk evin Engl L,ayor FY'24 REQUEST- PARKS & REC • There is an approx. 0"400$800,000 backlog in park improvement maintenance projects • Toy replacement • Bathroom updates • Field renovations o Walking Path/Basketball Court resealing/replacing portions o Parking lot resurfacing o Dri • Not to mention, the existing maintenance backlog does not include nking Fountain replacement funding needs for future Miller and Truman/Espie Parks. Armstrong Park Bicentennial Park jA 11 41 nit low Aimm Bicentennial Park AVY ' _ �. �, ! .w, ,: •� � / I r ._ �....�. _ � v.. it -z.,. � x _d,now t } ,,, f ' Q 00 0% EMS ANA A rI% MI/ :TT71 ■ &Fo s .3�"° y `+irk .£k`�•+ s 4 6 � *. Cotant Park k- iK46 Cotant Park MI 44L�lm r Amok ANw ■Alk A. nw ■��i A a, a9FWA mm FOR 7�A &Fw e�� Mary's/Heartland Parks Mary's/Heartland Parks .. u,--�.... a. ��:r^-.. S .-., ..... 's'!":. �.. ,- ,.,'.' , ^rf_.'^v'F-.:-"SYR:s`,::•iir '4, ..,.. - rx. R � S Awmg- �.. r Community Park (Garden Dr r U- CHUBBUCK !�OkAmoll] 7.7SJ: Park- Maintenance FY23 Approved 'STD ActuaI Mowing Restroom - 291.00 Irrigation 25,000.00 7,500.00 11249.00 weeds 1,500.00 51200.00 - Trees Light Poles 6,000.00 650.00 Fertilizer 1,000.00 2,000.00 - 3'965.00 500.00 20, 7 00.00 $ 2' 110.00 5Park- Facility Maintenance FY23Approved Playgrounds 125,000 ;--0 - Restroom 1,964.00 9,000.00' Building 25,000.00 1,500.00 Walking Path 947.00 1,500.00 Pavilion 91500.00 1,000.00 Light Poles 1,000.00 BasketbaII Court 1,000.00 - Fence 3'965.00 500.00 Splash Pad 12,500.00 Volleyball Court 1,000.00 Ball Fields 2,500.00 Tennis Courts 60,000.00 ,5CID. 00 YTD Actu a 125,000 ;--0 2°919.00 50,000 1,964.00 51000.00 6,152.00 25,000.00 109.00 5,000.00 947.00 11000.00 91500.00 199.00 500 O s 125 0 C s 665.00 1,000.00 3'965.00 19, 144.00 0 FY24Proposed Justification 201000.00 Contrading vMere make financial sense 7,500.00 51200.00 61000.00 21000.00 40,700.00 FY24Proposed Justification 125,000 ;--0 Replace/repair outdated and-,�;orn out equ ipt a I I over city} 50,000 Remodel outdated restrooms forbetter,,�inter'izat'ion 51000.00 25,000.00 Paths need sealed, patched, or portions removed/rep laced 5,000.00 Dav i I ions need painted and bird proofed 11000.00 91500.00 UtDclate backboards, nets, cracks, etc 500 O s 125 0 C s 1,000.00 80,000 s lackstop renovation, field renovation' bleachers I II 90,000.00 60k carried over from FY29 into F#24, 90k from fund balance from parks capital planning $ 401,900.00 Park- Shoulder Work F'Y23 Approved YTD ActuaI FY24 Proposed Justification Snag Removal x,900.00 S 365,0O $ 1,500.00 S Park- Property FY23 Approved Trash 9,500.00 a _.500.00 5,000.00 YTD ActuaI FY24Proposed Justification - 9,500 �L - _.500.00 S - 51000.00 CHUBBUCK 1 0 A H o 0 S Farb- Shoulder Work FY23 Approved YTI) ACtUa I FY24 Proposed Justification Snow Remova 7,500.00 S 366.00 S 1x500.00 FY2 3 Approved Trash 3x50: 00 ADA 1.5CIL", 00 SeO00.00 YTD Actu a Park- Ad-ditiona I Services FY2 3 Ap p rove d VTD Ac tea a I Hanging Flo er s q�OOC).C)O $ - FY24 Proposed Justification 3,500.00 1:500 CO 5,000.00 FY24 P ro p o s e d! U s t-ificati on gr000.00 FY'24 REQUEST- PARKS & REC • Side by Side w/ attachments (weed spraying, snow removal, fertilizing) - $40,000 • Trim Mower- $17,000 • Commercial mower- $90,000 • $60k was budgeted for Osborn Tennis Cou capacity to advertise the job t more year. Anticipated cost FY24)0 rt resurfacing in '23. No his year and court holding up for 1 $90k (carry over FY23, add $20k for CHUBBUCK 5 Park- Additional Services =uel & Lubricants SmaII Tool/Equipment Large Equipment FY23 Approved 13,500.00 3,500.00 10,000.00 27,x.{0 !�MkAmoll] 7.7SJ: YTD Ac to a 9,576.00 664.00 4,581.00 14, X21.00 0 FY24Proposed Justification 13,500.00 3,500.00 147..000.00 $107k from Fund Balance for Mokever and Trimmer Mower; $40k for side-hy-side ,,�gith attachments 1&4,x.00 CHUBBUCK 1 0 A H o CS Pa rk- Safety Training Clothing Equipment Testi rig 'i Total (Parks,) FY2 3 Ap p rove d 4,000.00 2,000.00 600.00 500.00 7Fx00.00 C? 0 19 YTD Attu a I 1:185.00 96.00 4,063.00 65.00 G' 2RO. 00 FY24Proposed 3,000.00 2,000.00 600.00 500.00 Gr 100.00 . 1 316p 7 7 2.00 I' 341p 7 00.00 . _... _� Budget � +$571,700 vs FY23 ■ X87,200 are personnel (inflationary adjust; insurance) FY'24 REQUEST- SUMMARY ■ $484,500 are: • From 1992 Plan $ o Increases to lines t o match actuals • Contracting services when better deal than city can o Facility Backlog Maintenance o Dept side-by-side for more efficiency • From Fund Balance o $60k carryover from FY23 budget for tennis courts o $107k from fund balance from parks capital planning- mower/trimmer Urban Renewal District (request for additional project funding) 1) Special Response Team 2) Officer Wellness 3) Evidence Drying Cabinet • Aaron Harker �o � PF Special Response Team (SRT) w �e Chief Guiberson 1. That we can't keep completely relying on outside agencies for our SRT needs. 2. Recommend creating an Assistant Police �1 Chief (I'll address my thoughts on that .. topic in a future presentation). •Currently Arlo ¢,e We rely on a Mutual Aid Agreement with our surrounding agencies for our SRT needs. •Pocatello Police Department (PPD) p� •Bannock County Sheriff's Office (BCSO) 1 •Section 11 • "This agreement may be voluntarily D A H 0 terminated ... not less than thirty (30) days ..." Pr Special Response Team (SRT) w I've spoken with the heads of our surrounding Law � Enforcement agencies. Chief Schei is open to the possibility of our officers ..�� joining their Immediate Response Unit (IRU) i .. His proposal: 0 We get 4 spots on his team 0 $10,000 annually r CPD Admin: t0 Have obtained PPD's IRU policies and are �1 currently reviewing them • Realistically D A H 0 0 We can only fill 2 spots on the team 0 Could possibly renegotiate $5,000 annually? fj bVi ipsnc Total Per Officer Gear $ 3,978.00 Total Per Officer Training $ 3,700.00 Annual Fee $ 10,000.00 Swat Gear Cost Cost Training Cost j Helmut $1,200.00 swat School $ 2,000.00 Ear Protection 70.00 Ammo (Yearly) $1,200.00 Plate Carrier 700.00 SIM Rounds $ .500.00 Plates (Level VI) 600.00 Swat Belt Holster $ 70.00 $ 150.00 Magazine Pouch $ 140.00 Uniform $ 180.00 Swat Soft Jacket 170.00 1 Glories 30.00 Boots 150.00 Gas Mask $ 513.00 Total Per Officer Gear $ 3,978.00 Total Per Officer Training $ 3,700.00 Annual Fee $ 10,000.00 Z Immediate Response Unit IRU w1 believe: � • Opportunity to receive quality IRU training from a local PD - with an established team. • Opportunity for us to "test the waters" to ensure this relationship will be a good fit. • way? Will our members be utilized in a meanin ful i g Major Benefit: We will have access to an entire IRU team at Arlo minimal cost. I'm requesting: $25,356 t0 Outfit two CPD Officer for the Team • Cover the initial $10,000 annual cost to join the team � Admittedly: • 1 would be requesting additional funds during the next budget presentation to maintain our involvement in the team going forward. IDAHO Immediate Response Unit (IRU) Questions Before Topic Change? ppppp- 90 C K p 0 Officer Wellness • Set the Stage • In his article, Police Departments are Losing Of icers and Struggling to Replace Them, Kris Maher explains, "A survey of nearly 200 police departments last year by the Police Executive Research Forum, a Washington D.C., think tank, found that the resignation rate per 100 officers was up 18% between April 2020 and March 2021 compared with the prior -year period, while the rate of retirements rose 45%" (Maher, 2022). The article started out by explaining that smaller agencies aren't immune to this trend and, if you are paying attention, officers are leaving their jobs for their own well-being. • We recently had an officer leave for this exact reason • In 1995 the Chubbuck Police Department lost Corporal Gregory Russell Lobdell to suicide. • Our first responders deal with abnormal things on a normal basis. In his book, Bulletproof Spirit, Captain Dan Willis (Ret.) covers a number of statistics, including the fact that on average 120 — 140 officers commit suicide yearly, 25 — 30% have stress -based health problems, 40% have serious sleep disorders, 23% seriously abuse alcohol, etc. (Willis, 2019, p. 23, p. 24, & p. 35). This doesn't even account for the fact that our junior officers are expected to pick up more "side duties" than ever before and, because advancements in social media, they are being scrutinized like no time before. In this day -and -age, it doesn't take our junior officers long to figure out that they can make similar money, with half the workload and scrutiny, doing something else. If senior officers are honest with themselves, they understand that gone are the days that they can pretend that as much was expected of them as a younger officer, with the same level of scrutiny. This profession takes a real toll on our people and a proactive approach to wellness will keep them healthy and on the job. • What's the Point? • This is a topic that is often spoken about, but a solution is never acted on. • We need to start taking our first responders wellness seriously. • We need to stop "kicking the can down the road." • In March of 2022, 1 graduated from the FBINA (class #281) • 1 attend several 10 -week courses of study • Advanced Concepts of Wellness and Vitality in Law Enforcement • I wrote a paper (nothing impressive) • Proposing a "Wellness Professional" position for the City of Chubbuck • This would be costly, but I believe I've found the best alternative • Mindbase Platform • https://getmindbase.comZ • In the past... • Application • Lighthouse • Lexipol (Cordico) • The problem with these apps is that nobody access them. • If they do, we don't know about it. • Mindbase is different. • It's much more than an app • It gives us statistical numbers • Comparable to our CompStat tool • Hard Numbers Mindbase Platform App -Based Wellness Early Intervention Alerts Cperatianalized Dashboard so w Proactive Human Connection am Personalized Experience so Increased Engagement Activity Tracking Personalized Self -Care Anonymized Reporting Anonymous Wellness Content Connections to Peer Support Connections tD Clinical Resources • Mindbase Cost: • 3 -year contract • $5,100 per year • I'm requesting: • $15,300 to pay for the entire program for a 3 -year period • 1 believe: • This is the a 3 -year contract is a perfect timeframe to evaluate our planned CPD Wellness Program • How often its being use? • What topics are being accessed? • After 3 -years: • Re-evaluate and decide if the program is being used to it's potential • Admittedly: • After 3 -years, I would be requesting addition funding in my budget to maintain the Mindbase tool going forward. • Last minute addition to presentation • New Training Room • Training Mats (24x24) • Cost: $6,269.40 • Department Logo Included Questions before I turn it over to our CPD Evidence Expert? 413. -a. I 9 t 413. -a. The Evidence Drying Cabinet An Essential Safety Tool. AAron R. Harker, MS Chubbuck Police Department Evidence Division What is the purpose of a Drying Cabinet? • Dries evidence that is saturated in bodily fluids. • Control and contain strong odors of decay, insects, and airborne pathogens • Protects and preserves evidence. What happened to current drying cabinet? • Damaged and Needs replaced • Belongs to Bannock County Sheriff's office. 0 • u s th Additional Things to Consider • The replacement cost of unit: $15,848.30 • The filter cost replaced every two years: • $719 for carbon filters, $405 for Hepa filters • $260 • Regula for 12 p r ins IM refilters (changed each case) tions of the Drying Cabinet • For staff safety, the cabinet needs to be placed in a separate location from where people work. • Provides a cleanable and reusable resource. • The unit is a standard piece of 41 equipment in a crime lab. 1 l ANI' QtiESTIONS • Water — Following Rate Study .reserves loans and rate increases • Wastewater — Following Rate Study (reserves, loans and rate increases) • Sanitation — to complete a Rate Stu`&� (may show need to raise rates • Streets — Needs which are funded through dedicated funds and property taxes. Streets Department Needs •Pavement Maintenance •Equipment •Projects Pavement Maintenance (Background) 101 CL a 80 0 60 40 0 20 E 0 CL Good Fair Poor Fa Pavement Age Resurface 100 Mill C), 80 a- 70 60 0 #= 50 U 40 30 a 20 10 0 Preventive M&R - Less costly Range of Typical "Critical PCI" Values Acceleration of pavement deterioration Major M&R - More costly 10 20 Pavement Age (Years) 30 Pavement Maintenance (Background) Proactive vs. Reactive M&R 1001 Original Pavement $1 2 $'7 a Seal Coat Thin Overlay 75 0 Structural Overlay 50 Remaining Service Life = 0 c Reconstruction E a 251 Pavement Age $15 Pavement Maintenance (LOS and Need) f [111n 69�7m 90 85 EM 75 MR 65 60 55 50 +_ sta rt City of Chubbuck, ID Annual Condition for Various Budget Levels Analysis Date = 12/30/2021 rrrr—sirrrrrrrrrrr. Fbc All Budget = $16.2M Over 5 Years Target PCI = 78, Budget = $1910k/Year — — Maintain Current Backlog: Final PCI = 75, Backlog = 3%, Annual Budget = $1350k/Yr r r r Recommended Budget: Final PCI = 74, Backlog= 3°°%, Annual Budget = $1390k/Yr Chuhhuck Budget: PCI = 69, Backlog = 4%, Annual Budget = $600k/Yr Steady State PCI: Final PCI = 72, Backlog = 399%, Annual Budget = $1100k/Yr Backlog Control Budget: PCI = 75, Backlog = 3% Annual Budget = $1350k/Yr PCI Control Budget: PCI = 75, Backlog = 3°%, Annual Budget = $1390k/Yr Do Nothing 2021 2022 Year 2023 Chuhhuck has a PCI controlled network 2024 115 To maintain overall PCI, an estimated $ 1. 1M per year is needed for asphalt maint. 5 -YR Plan 4 Legend — 550K/yr 1.1 M/yr Y Z � T \ Q I p I � I c o W Quinn Rd 0 0.25 0.5 1 Miles I I I I I I I I = I J Portneuf 1] Wellness Complex 1 , , , 1 —4483 1 - - -1 % -- , , 1 Pine RidgeMall • • 4648 ft Saratoga St O W Quinn Rd a Es PHilikEakagnin, SafeGraph, Ca*oTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPAWVPS, r US Census Bureau, USDA Esri, NASA, NGA, USGS, FEMA O m Pavement Maintenance (Chubbuck History) Pavement Maint. and Repair Costs $2,000,000.00 $1,800,000.00 $1,600,000.00 $1,400,000.00 $1,200,000.00 $1,000,000.00 $800,000.00 $600,000.00 $400,000.00 $200,000.00 2014 2015 2016 2017 2018 2019 2020 2021 2022 ■ Maint. Budget ■ CDA Contribution 2023 Pavement Maintenance • Approximately 1 mile of mill and overlay • $426,000 • $500,000 total pavement maintenance related cost Budget Highlights • Budget includes $275,000 for new sweeper and small snow plow in accordance with Capital Equipment Plan. • Budget includes $404,400 for Pavement Maintenance to result in a balanced budget (expenses=revenue) • Pavement Management Plan shows a need for a minimum of $ I . IM per year on pavement maintenance to maintain current pavement conditions. • Identified need of $695,600 to meet pavement management plan. Budget Request Summary FY23 Final Budget FY24 Proposed Budget $$$ Change % Change ESTIMATED Revenue $2,300,000.00 $2,474,000.00 $174,000.00 7.6% Wages & Benefits $778,700.00 $887,500.00 $108,800.00 13.97% Administration $276,200.00 $305,800.00 $29,600.00 10.72% z Operational Expenses (including Capital Equip. and Pavement Maint.) $1,109,100.00 $1,144,700.00 $35,600.00 3.21% W 5 Additional Services $0.00 $0.00 $0.00 Debt Service $136,000.00 $136,000.00 $0.00 0.00% a W Q Total Planned Expenses $2,300,000.00 $2,474,000.00 $174,000.00 7.6% oc Capital Equipment (included in Operational Expenses above) $0.00 $275,000.00 $275,000.00 Pavement Maintenance (included in Operational Expenses above) $547,400.00 $404,400.00 -$143,000.00 Expenses Exceeding Revenue $0.00 $0.00 $0.00 Identified Additional Needs $695,600.00 Budget Highlights • Budget includes $275,000 for new sweeper and small snow plow in accordance with Capital Equipment Plan. • Budget includes $404,400 for Pavement Maintenance to result in a balanced budget (expenses=revenue) • Pavement Management Plan shows a need for a minimum of $ I . IM per year on pavement maintenance to maintain current pavement conditions. • Identified need of $695,600 to meet pavement management plan. Revenue Uncertainty • FY23 — Budgeted Revenue $2.3M • FY23 $2,500,000.00 $2,000,000.00 $1,500,000.00 $1,000,000.00 $500,000,00 Actual Revenue $1,941,487 FY22 Total FY23 Total U309,49i Capital Projects Request Summary a to rn FY23 FY24 FY25 FY26 FY27 Pavement Management $ 547,400.00 404,400.00 $ 675,000.00 $ 400,000.00 675,000.00 Chubbuck Roundabout - 1-15 Crossing (ITD Funded) Siphon - New Day/ Yellowstone Intersection LU CDA Potenial Projects (Council Agreement) Total $ 547,400.00 $ 404,400.00 675,000.00 400,000.00 $ 675,000.00 Identified Additional Needs CL W Pavement Management $ 695,600.00 $ 425,000.00 w 700,000,00 $ 425,000,00 2 Total - $ 695,600,00 S 425,00€1.00 700,000.00 425,000.00 Total $ 547,400.00 $ 1,1 0,000.00 ;} 1,1DI'OU0.00 5 1,100'.000.00 1,100,000.()0 Streets Department Needs •pavPmant I.vlq I •Equipment •YrrnPctc MZ�� Capital Equipment Summary Item FY23 FY24 FY25 FY26 FY27 Snow Plow Truck $75,000,00 $50,000.00 $75,000.00 Street Sweeper $0.00 w2 215, C 0().00 SO.00 $250,000.00 z W Striping Grinder w0.o0 Asphalt Roller $45,000.00 CL Total $75,000,00 X275.000.00 S0.00 S37C1,OU0.00 S Uj Source of Funds Operations Budget '75,008.00 Sweeper Grants Total $75,000,00 $0.00 $0.00 S0.1:10 w - Total $0.00 -$275,000.00 $0.00 S Equipment Needs • Capital Equipment Plan (snow plows, street sweepers, rollers) Additional Equipment needs • Mastic Machine — to allow our crews to f$70k)m some of the asphalt maintenance • Equipment for weed control — 4 -wheelers, (40 �ra k) rs, steam machine, trimmers, etc. Streets Department Needs •Pavement iviLain •Equipmen` •Projects Projects • Hawthorne Road Bridge ($1.5-$2M) • Match for ITD project — Yellowstone/Siphon intersection (portion of signal, sidewalks and paths, landscaping, etc.) r