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HomeMy WebLinkAboutDraft MinutesCHUBBUCK I I H H 0 City of Chubbuck Council Study Session Minutes January 3, 2024 4:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL To ORDER: Mayor England COUNCIL PRESENT: Melanie Evans, Roger Hernandez, Norman Reece, and Dan Heiner. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Public Works Director Bridger Morrison, Public Works Operations Manager Kami Smoot, Community Services Director Devin Hillam, Parks Manager Aaron Schilhabel, Development Services Manager Sean Harris, Police Chief Nick Sasser, Senior Crime Scene Investigator and Ordinance Enforcement Officer Aaron Harker, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. GENERAL BUSINESS: 1. Discussion on the possible disposal of approximately 0.08 acres of City property located at the intersection of Adams Street & Mesquite Drive. Community Services Director Devin Hillam presented the disposal of approximately 0.08 acres of City property located at the intersection of Adams Street & Mesquite Drive. Currently landscaped with grass and bushes that require parks & rec maintenance. No beneficial public use of the small park. No recreational amenities. 2. Discussion on Funds from the Chubbuck Development Authority Expired 1992 Urban Renewal District, and the possibility of reopening the FY24 budget. City Treasurer Rich Morgan presented that the City had received 463,025 from the County for monies from the Chubbuck Development Authority expired 1992 Urban Renewal District. Mr. Morgan stated that the Council could reopen the FY24 budget to include these monies with specifications, or save it for future budget discussions. Community Services Director Devin Hillam presented that the Parks Department could use all of these funds for backlog in park improvement maintenance projects, ADA issues, safety concerns, and pathway improvements. Police Chief Nick Sasser stated that the Police Department could use $46,927 of the available funds as part of this year's FY24 budget. Chief Sasser presented an opportunity for the Chubbuck Police to have two officers join Pocatello's Special Response Team. This opportunity would allow these two officers to receive quality Immediate Response Unit (IRU) training from a local police department with an established team, and access to an entire IRU Team without having to just rely on a Mutual Aid Agreement with surrounding agencies. Chief Sasser also stated that his number one priority is the health and safety of his crew, and he would like to signup for a Mindbase Platform to improve and address the wellness and vitality within the department. The Police Department is also in need of some training mats for their new training room. Senior Crime Scene Investigator and Ordinance Enforcement Officer Aaron Harker presented that the Evidence Division really needed to replace an evidence drying cabinet as an essential safety tool for their department. The current drying cabinet was an old cabinet that belong to Bannock County and had stopped working after it was moved during the remodel and could no longer be repaired. The replacement cost for this cabinet was $15,849. Public Works Director Bridger Morrison presented that the Public Works Department could use all of these funds to go towards pavement maintenance, and equipment needs. To maintain the City's overall pavement condition index (PCI), an estimated $1.1 million per year is needed for asphalt maintenance. The Public Works Department could also use these funds to go towards the Hawthorne Road Bridge, or as the City's required match for the Idaho Transportation Departments (ITD) Yellowstone/ Siphon Rd. intersection project. ADJOURN: Mayor Kevin England adjourned at 5:19. CHUBBUCK I I H H 0 City of Chubbuck Council Meeting Minutes January 3, 2024 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Evans COUNCIL PRESENT: Melanie Evans, Roger Hernandez, Norman Reece, and Dan Heiner. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Development Services Manager Sean Harris, Police Chief Nick Sasser, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. APPROVAL OF MINUTES: December 6, 2023. Councilmember Evans motioned for approval of the Study Session and Council Meeting minutes. Councilmember Heiner seconded motion for approval of minutes. Roll Call: Evans -yes, Hernandez -yes, Reece -yes, Heiner -yes, motion passed. ADMINISTRATION OF OATH OF OFFICE: City Clerk Joey Bowers administered the oath of office to elected Councilmembers Norman Reece, Dan Heiner, and Melanie Evans. GENERAL BUSINESS: 1. Election of Council President. Councilmember Heiner motioned to elect Councilmember Roger Hernandez as Council President. Councilmember Reece seconded motion, all voted in favor, motion passed. 2. Approval of Chubbuck Village Preliminary Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Jason Linford from Sunrise Engineering represented the applicant. Mr. Linford presented an application for a preliminary plat for the Chubbuck Village Subdivision. The applicant proposed to subdivide 5.22 acres into 5 commercial/mixed use lots, 1 common area lot, and 1 non -buildable lot. Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Heiner motioned to approve Chubbuck Village Preliminary Plat including the findings, facts and conclusions of law with conditions as presented by City Staff. Councilmember Evans seconded motion for approval. Roll Call: Reece -yes, Heiner -yes, Evans -yes, Hernandez -yes, motion passed. Approval of Legacy Park Div. 2 Final Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Reece motioned to approve Legacy Park Final Plat including the findings, facts and conclusions of law with conditions as presented by City Staff. Councilmember Hernandez seconded motion for approval. Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, Reece -yes, motion passed. 4. Approval of Copperfield Landing Div. 7 Final Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Jason Linford from Sunrise Engineering represented the applicant. Mr. Linford presented an application for a final plat for the Copperfield Landing Div. 7. The applicant proposed to subdivide 11.76 acres with 78 total lots including 12 twin home lots, 60 single family —attached lots, 3 multi -family lots, and 3 common area lots. Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Hernandez motioned to approve Copperfield Landing Div. 7 Final Plat including the findings, facts and conclusions of law with conditions as presented by City Staff. Councilmember Reece seconded motion for approval. Roll Call: Hernandez -yes, Evans -yes, Reece -yes, Heiner -yes, motion passed. 5. Acceptance of Offer of Dedication for Northside Crossing Div. 4. (Council will discuss if all city requirements have been inspected and completed). Development Services Manager Sean Harris stated that all city requirements had been inspected and completed and recommend approval. Councilmember Reece motioned for acceptance of offer of dedication for Northside Crossing Div. 4 as presented. Councilmember Heiner seconded motion for acceptance. Roll Call: Evans -yes, Reece -yes, Heiner -yes, Hernandez -yes, motion passed. 6. Acceptance of Offer of Dedication for Linden Cove. (Council will discuss if all city requirements have been inspected and completed). Development Services Manager Sean Harris stated that all city requirements had been inspected and completed and recommend approval. Councilmember Heiner motioned for acceptance of offer of dedication for Linden Cove as presented. Councilmember Hernandez seconded motion for acceptance. Roll Call: Reece -yes, Heiner -yes, Hernandez -yes, Evans -yes, motion passed. CLAIMS: City of Chubbuck claims for January 3, 2024 as presented to Mayor England and Council. Councilmember Heiner motioned to approve the City of Chubbuck Claims as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Heiner -yes, Hernandez -yes, Evans -yes, Reece -yes, motion passed. ADJOURN: Mayor Kevin England adjourned at 6:16.