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Home My WebLink AboutDraft MinutesCHUBBUCK I I H H 0 City of Chubbuck Council Study Session Minutes December 6, 2023 4:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL To ORDER: Mayor England COUNCIL PRESENT: Dan Heiner, Melanie Evans, and Roger Hernandez. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Public Works Director Bridger Morrison, Public Works Operations Manager Kami Smoot, Community Services Director Devin Hillam, Parks Manager Aaron Schilhabel, Police Chief Nick Sasser, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. Mayor England excused Councilmember Norman Reece from the meeting. GENERAL BUSINESS: 1. Impact Fee Update and Review of Committee Recommendation. Community Services Director Devin Hillam gave a brief history and stated that the City of Chubbuck collects impact fees at the building permit stage for Police, Emergency Services, and Parks. Police and Emergency Services were established by Ordinance No. 783 and Parks via Ordinance No. 791 and 804. As required by the statute, each fee is associated with a capital improvements plan and as also required by the statute, impact fees collected are to be spent in-line with the needs of the current capital improvements plan. As requested by the Committee and the City Council, the City has been working with Zions Public Finance to update the Parks and Recreation, Police, and Emergency Services capital improvement plans and impact fee analyses. Susie Becker represented Zions Public Finance. Mrs. Becker went over the current impact fees for Police, Emergency Services, Parks, and information about how the maximum fees were calculated. Mrs. Becker presented updated proposed maximum fees based off the current capital improvements plans for each department. One of the biggest changes for Police and Fire is that the current impact fees did not include the costs associated with additional vehicles. 2. Skate/All Wheels Park Design Update. Community Services Director Devin Hillam presented the results from American Ramp Company public survey regarding desired amenities at the proposed all wheels park at Miller Park, located near the intersection of Philbin and Angela. 144 individuals responded with broad representation from all age ranges and a marked interest in various types of features in the all -wheels park. Following the survey, Sean Harris in my department developed a parking lot plan for the facility and that has been sent over to ARC for incorporation into the all -wheels park design. The estimated cost for the parking lot and frontage landscaping irrigation lines is approximately $200,000. A discussion with Bill Jackson with Jackson Land Design found that a CMU bathroom like the one at Stuart Park, at approximately $225/sq ft, will cost approximately $170,000. American Ramp Company is designing the all -wheels park so that it can phased as funding for the project is found, either through parks development impact fees, or through private donations, or a combination thereof. 3. Miller Park Master Plan Update. General Business item #3 was removed from the agenda 4. Parks Capital Improvement Plan General Business item #3 was removed from the agenda 5. City Hall Park & Open Space Electrical Needs. Community Services Director Devin Hillam presented that city -sponsored events like City Hall -i -days have used the areas around City Hall to bring in food trucks, we have learned that our current power services to the light poles are unable to accommodate the electrical demands of food trucks and as such, noisy generators are required. These generators make it difficult to hear and discourage both trucks and attendees from fully enjoying the parks and open space to which we're trying to attract people to in the Chubbuck Village district. Upon inquiring about how we can upgrade the electrical outlets, I learned from our Facility Services Department that panel and conduit upgrades would be required, and that the best way to do that would be by replacing concrete pads along the routes. Mike Wise with the Department wrote: "After much thought and research about the power for the food truck power at City Hall, we feel like we could maybe replace the 100 amp box down in the North side of City Hall and install a 200 amp box that would accommodate more outlets. Between what we would need and the power company needs to do the panel upgrades we feel like we could make it happen for around (ballpark) $60,000. We are not entirely sure how we would get the conduits to the areas that we need them to make this happen but was thinking that if the concrete was removed and replaced we could install then, otherwise we may need to have some boring done and we did not get any cost estimations for taking the concrete out and replacing or possibly boring it. I know there are a lot of variables here and still questions in our minds." As the Council has seen, many of the concrete pads around City Hall have been having issues with spalling and should/could be replaced. Upgrading the electrical capacity at the park and open space area around City Hall would qualify for use of parks development impact fees, and could fund the replacement of some of the concrete sections which otherwise would need to be funded through other funds, such as the general fund. ADJOURN: Mayor Kevin England adjourned at 4:37. CHUBBUCK I I H H 0 City of Chubbuck Council Meeting Minutes December 6, 2023 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Hernandez COUNCIL PRESENT: Dan Heiner, Melanie Evans, Roger Hernandez, and Norman Reece. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Parks Manager Aaron Schilhabel, Development Services Manager Sean Harris, Police Chief Nick Sasser, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. APPROVAL OF MINUTES: November 15, 2023. Councilmember Evans motioned for approval of the Council Meeting minutes. Councilmember Hernandez seconded motion for approval of minutes. Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, Reece -yes, motion passed. GENERAL BUSINESS: 1. Approval of Cascade Falls Preliminary Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Applicant Ryan Satterfield presented a 6 lot Preliminary Plat for commercial building lots in the Cascade Falls at Harvest Springs Subdivision, Division 1, and requested to defer the secondary pressure irrigation pump station to a future division. Mr. Satterfield asked about staff's recommendation for development agreements between adjacent property owners. Mr. Satterfield also stated that this application included a temporary permanent access (Bluff Point Rd.) that will become a secondary access once the property to the south is developed which will allow Harvest Springs Blvd to connect to New Day Parkway. Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Reece motioned to approve Cascade Falls Preliminary Plat including the findings, facts and conclusions of law with conditions as presented by City Staff. Councilmember Heiner seconded motion for approval. Roll Call: Evans -yes, Hernandez -yes, Reece -yes, Heiner -yes, motion passed. 2. Approval of Philbin Crossing Preliminary Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Jason Linford from Sunrise Engineering represented the applicant. Mr. Linford presented a 5 lot Preliminary Plat for commercial building lots in the Philbin Crossing Subdivision. Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Evans motioned to approve Philbin Crossing Preliminary Plat including the findings, facts and conclusions of law with conditions as presented by City Staff. Councilmember Hernandez seconded motion for approval. Roll Call: Hernandez -yes, Reece -no, Heiner -yes, Evans -yes, motion passed. 3. Acceptance of Offer of Dedication for Academy Campus. (Council will discuss if all city requirements have been inspected and completed). General Business item #3 was removed from the agenda 4. Acceptance of Offer of Dedication for Yellowstone Village. (Council will discuss if all city requirements have been inspected and completed). Development Services Manager Sean Harris stated that all city requirements had been inspected and completed and recommend approval. Councilmember Reece motioned for acceptance of offer of dedication for Yellowstone Village as presented. Councilmember Heiner seconded motion for acceptance. Roll Call: Reece -yes, Heiner -yes, Evans -yes, Hernandez -yes, motion passed. 5. Approval of Concord Corner Short Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Jason Linford from Sunrise Engineering represented the applicant. Mr. Linford presented a 4 commercial building lots and 1 common lot short plat. Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Heiner motioned to approve Concord Corner Short Plat including the findings, facts and conclusions of law with conditions as presented by City Staff. Councilmember Reece seconded motion for approval. Roll Call: Evans -yes, Hernandez -yes, Heiner -yes, Reece -yes, motion passed. 6. Adoption of Ordinance 866 Idaho Power Franchise Fee Renewal. (Council will discuss granting Idaho Power a 25yr extension). Councilmember Hernandez motioned for the waiver of three readings, including the reading of one time in full for Ordinance 866. Councilmember Evans seconded motion for waiver. Roll Call: Hernandez -yes, Heiner -yes, Reece -yes, Evans -yes, motion passed. Councilmember Heiner motioned for adoption of Ordinance 866 as presented. Councilmember Hernandez seconded motion for adoption. Roll Call: Heiner -yes, Reece -yes, Evans -yes, Hernandez -yes, motion passed. 7. Adoption of Resolution 2023-10 Administrative or Ministerial Claims. (Council will discuss administrative and ministerial claims against the City). City Attorney Ryan Lewis presented a resolution to set up a procedure to process claims against the City when there is no Council Meeting scheduled. The Council added wording that would allow any Councilmember to remove a claim until the next scheduled meeting. Councilmember Reece motioned for adoption of Resolution 2023-10 with modifications. Councilmember Hernandez seconded motion for adoption. Roll Call: Reece -yes, Evans -yes, Hernandez -yes, Heiner -yes, motion passed. Review Parks Capital Improvement Plan Proposal and Possible Approval for the Mayor to enter into a contract for services with J -U -B Engineers. (The Council will Discuss and Possibly Authorize the Mayor to Enter into a Contract). General Business item #8 was removed from the agenda 9. Review Miller Park Master Plan Proposal and Possible Approval for the Mayor to enter into a contract for services with J -U -B Engineers. (The Council will Discuss and Possibly Authorize the Mayor to Enter into a Contract). General Business item #9 was removed from the agenda 10. Acceptance of 2023 Election Results. (Council will discuss the official election results from the county) Councilmember Hernandez motioned for acceptance of the 2023 Election Results. Councilmember Heiner seconded motion for approval. Roll Call: Evans -yes, Hernandez -yes, Heiner -yes, Reece -yes, motion passed. 11. Discussion about the December 20, 2023 Council Meeting. The December 20, 2023 Council Meeting will be canceled. CLAIMS: 1. City of Chubbuck claims for December 6, 2023 as presented to Mayor England and Council. Councilmember Reece motioned to approve the City of Chubbuck Claims as presented. Councilmember Heiner seconded motion for approval. Roll Call: Evans -yes, Heiner -yes, Reece -yes, Hernandez -yes, motion passed. GENERAL ANNOUNCEMENTS: City Halliday December 12, 2023 at 6pm. ADJOURN: Mayor Kevin England adjourned at 6:31. STATE OF IDAHO ss. COUNTY OF BANNOCK I, Jason C. Dixon, County Clerk of said county and state, do hereby certify that the attached is a full, true and complete copy of the abstract of votes for the City of Chubbuck Council Seat 3 as it appeared on the Election ballot on November 7th, 2023 as shown by the record of the Board of Canvassers filed in my office this 1411 day of November, 2023. E-30, Approved Secretary of State, January 2011 County Clerk BANNOCK COUNTY RESULTS GENERAL ELECTION NOVEMBER 7, 2023 CITY OF CHUBBUCK COUNCIL MEMEBERS SEAT 3 Precinct > a C Q CHUBBUCK 016 9 10 CHUBBUCK 050 100 84 CHUBBUCK 051 157 173 CHUBBUCK 052 171 195 CHUBBUCK 053 100 151 CHUBBUCK 054 54 104 CHUBBUCK 055 37 28 CHUBBUCK 056 140 127 CHUBBUCK 057 70 48 CHUBBUCK 058 92 66 CHUBBUCK 071 118 126 CO. TOTAL 1,048 1,112 BANNOCK COUNTY RESULTS GENERAL ELECTION NOVEMBER 7, 2023 Total # absentee ballots cast 94 Total # early voting ballots cast 306 VOTING STATISTICS City of Chubbuck o 12 o o a) ONC) = Lu= O cuin U -0 .- Cu Precinct 2 M aEp ) m — -0 � c6 .cn Z (D cn� �� i z o r o CHUBBUCK 016 280 2 282 21 7.4% CHUBBUCK 050 508 13 521 189 36.3% CHUBBUCK 051 1,205 12 1,217 353 29.0% CHUBBUCK 052 1,265 20 1,285 378 29.4% CHUBBUCK 053 1,154 12 1,166 268 23.0% CHUBBUCK 054 533 14 547 163 29.8% CHUBBUCK 055 461 6 467 68 14.6% CHUBBUCK 056 731 14 745 284 38,1% CHUBBUCK 057 359 15 374 121 32._4% CHUBBUCK 058 562 6 568 162 28.5% CHUBBUCK 071 756 21 777 256 32.9% CO. TOTAL 7,814 135 1 7,949 1 2,263 1 28.5% Total # absentee ballots cast 94 Total # early voting ballots cast 306