HomeMy WebLinkAboutItem #5 City Hall Park Bid440d,t\
CHUBBUCK
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Memo
To: Honorable Mayor & City Council
Community Services Department
290 E Linden Ave., Chubbuck, ID 83202
208.237.2430
www.CityofChubbuck.us
From: Devin Hillam, Community Services Director I"
Date: July 25, 2023
Re: Council will review and may approve bid award to Seasons West Inc. for construction of the park next to
City Hall (Action Item)
In accordance with Idaho Code, bids were sought from at least 3 contractors for construction work to be
completed at the park next to City Hall. Bids were opened on 7/25/23 at 2 PM and 1 bid was received.
Seasons West's bid was $170,404 and it was $3.50 lower than the estimated cost of construction. This project
is funded with $88,000 in Blue Cross of Idaho Foundation of Health, Inc. and the remaining $82,404 by Parks
& Recreation Development Impact Fees; funds are budgeted and available.
Accordingly, I recommend that the Council authorize the Mayor to enter into a contract to proceed with
the construction of the park for the bid amount of $170,404.
J:\Parks & Rec\Park Construction\City Hall Park—Name TBD\Final_City Hall Park Bid Award
Recommendation dbh 7.25.23.docx 1
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CONCEPT MASTER PLAN
BID TABULATION
Chubbuck City Hall Park
Chubbuck, Idaho
25 July 2021, 2:00 p.m.
NO.
COMPANY
BID BOND
YES NO
I.P.W. LICENSE I
YES NO
ADDENDUMS 1&2
YES NO
BID AMOUNT
TOTAL
1.
All American Yard
2.
Mountain Shadow Landscaping
3.
Seasons West
` es
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4.
I hereby certify that this is an exact and true copy of the bids received on July 25, 2023 at 2:00 p.m.
)2V4�— y eejt'.es-
By: (Name & Title)
BID FORM
Chubbuck City Hall Park
Proposal of
_ (hereinafter) called
"BIDDER"), organized and existing under the laws of the State of T—d a o doing business
as � 5 oy,s w e s ± J�N C. *. To Chubbuck City
(hereinafter called "OWNER"). Pursuant to and in compliance with the Bidder's Instructions, Drawings,
Specifications, and other documents related thereto, the undersigned, having familiarized him/her-
self/selves with the existing conditions on the site and the conditions under which the work is to be done
indicated on the Drawings and in the Specifications, hereby proposes to furnish all labor, materials,
equipment, incidental items, permits, fees, and services to perform all specified work on the above named
project.
All work shall be in strict accordance with the Contract Documents and all Addenda issued thereto,
and shall be installed at the price/prices set forth below.
By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party thereto
certifies as to his own organization, that this BID has been arrived at independently, without consultation,
communication, or agreement as to any matter relating to this BID with any other BIDDER or with any
competitor.
Work shall be in strict accordance with the City of Chubbuck and Idaho Standards for Public Works
Construction, most recent editions, Contract Documents and other documents issued thereto. Bidder
acknowledges that the undersigned acknowledges that the Landscape Architect is recognized as the Agent
of the Owner and all Work shall be done subject to his approval.
Decisions and questions as to the quality, suitability, and acceptability of the materials, interpretation
of drawings and specifications, and acceptable fulfillment of the Contract by the Bidder shall be made by
him or his assigns.
Of particular importance to be considered in the BID are the following:
CONTRACT TIME AND LIQUIDATED DAMAGES*
The WORK is to be performed within the specified construction period, which has been specified as:
*COMMENCING August 1, 2023, and
*ENDING August 31, 2023.
If the CONTRACTOR shall fail to complete the WORK within the CONTRACT TIME,
or extension of time granted by the OWNER, then the CONTRACTOR will pay to the OWNER
LIQUIDATED DAMAGES assessed at the rates established as follows:
a. $500.00 (DOLLARS) per day for each calendar day that the CONTRACTOR shall
be in default after the CONTRACT TIME stipulated herein.
The rates specified in (a) above are cumulative and are in addition to LIQUIDATED DAMAGES
assessed in association with the overall Contract Time ("a" above).
BIDDER acknowledges receipt of the following ADDENDUM:
2. nlA
4.
'Insert "a corporation", "a partnership", or "an individual" as applicable.
ADDENDUM NO. 1 - BID TABULATION - Chubbuck City Hall Park
Base Bid Item Descriptions Subtotal
Site Work - Clearing & Fine Grading (all associated tasks, labor, and materials) $
Site Work - Concrete (all associated tasks, labor, and materials) $ 2 q
Culinary Water Service - complete
$
q- 0,50
Irrigation - complete
- $
Bench asspecified
Tree Planting - complete
$
2.
Shrub Planting - complete
$
610
Weed -Barrier Fabric - complete
$
+_O -a
Rock Mulch Placement "Perma-Bark" - complete
$
I z- 05
Sod Installation - complete $
Site Amenities - (including all associated tasks, labor, and materials for $
picnic tables, benches, trash cans, cornhole, ping pong, and drinking fountain) 2J -
Site Clean -Up - complete $ 2- -4-
Performance Bond - required -
Total Cost of Construction: $
Notes:
1. Total Cost of Construction for the Base Bid items will be used to determine the Low Bidder.
2. All work MUST meet City of Chubbuck and Idaho Standards for Public Works Construction,
most recent editions. These standards are a part of the Contract Documents.
Signature: (Bidder)
UNIT PRICE SCHEDULE - GENERAL CONSTRUCTION
/2 �2.3
Date:
NOTE: The Owner reserves the right to increase or decrease or eliminate entirely certain items of materials
from the scope of the work, if found desirable or expedient. The following unit prices will be used to adjust
the Contract amount for additions or deductions from the scope of the work. All Bidders MUST fill out this
Unit Price Schedule and these prices shall include all direct costs, indirect costs (material cost, labor costs,
taxes, etc.), overhead and profit.
ITEM
NO.
ITEM DESCRIPTION
GENERAL CONSTRUCTION ITEMS
UNIT
UNIT PRICE
ADD OR
DEDUCT
I .
Bench asspecified
EA
'2 2 O -D
2.
Trash Can asspecified
EA
2 061
3.
Picnic Table asspecified
EA
1- 6
4.
Ping Pong Table asspecified
EA
"2:T, 9 D
5.
Cornhole Set
EA
6
10
BIDDER'S GENERAL INFORMATION
PROJECT: Chubbuck City Hall Park
DATE: f 2 o23
To verify adequate qualifications and experience, BIDDER must submit his sheet, filled out in its entirety,
with their sealed BID. Attach additional sheets as required to completely fill out the required information.
Failure to complete any item, or failure to completely and truthfully provide the requested information, shall
constitute grounds for the BID to be considered non-responsive and to cause its rejection.
(1) Bidder's Name and Address: 5c! aso-,, 3 "A Xt,-� c.
P10. oma 51666 WAdV"Fqils4 S qs
(2) Bidder's Telephone Number: _5 — 3 17-
(3) Contractor's License Primary Classification: -
Idaho Public Works License Number:_P(N C --
Supplemental
-
Supplemental classifications held, if any: !�J
Naive of Licensee, if different from above: t JA
(4) DECLARATION STATEMENT: ALL Bidders must sign below declaring that all of their
Employees and the Employees of their Subcontractors who work on this project will be Legally
Docurpfrited to wor in the United States.
L
zz�
Signature: (Owner ompany preparing BID)
(5) CONSTRUCTION SCHEDULE showing START and FINISH dates for all main work categories.
(6) Provide a list of three (3) similar construction contracts involving work of a similar scope and
comparable value completed over the past five (5) years. Include the following information for
each project: + 0e- t?,,a Pet I
a. Name and location of Project. -* ,Ph; h Pd_ Aot4rA Abam
b. Name, address, and telephone number of the project Owner. *TSL A l ttm h .i d
C. Brief description of the work involved. "
d. Contract amount.
C. Contract date for completion.
f. Date of actual completion - reason for delay, if any.
g. Naive, address, and phone number of Engineer / Architect / Landscape Architect.
b. Name of Owner's Inspecting Officer.
i. State your involvement in any litigation arising out of the project.
j. Status of current litigation, if any, associated with any project. If none, state N/A.
k. Provide a list of the prospective subcontractors you expect to use on this project*
Owner understands that the subcontractor's provided my not be the final subcontractor's used. A final
subcontractor's list must be presented by the successful Bidder at the Pre -Construction Conference.
Bidder understands that Owner reserves the right accept or reject proposed subcontractors'
I
Bid Bond
CONTRACTOR:
(Manx, lcgal,tilrrhrsortrladrlits.+)
Season's West, Inc.
P.O. Box 51666
Idaho Falls, ID 83405
OWNER:
(Name, legal slates acrd adW ssr)
City of Chubbuck
290 E Linden Ave.
Chubbuck, ID 83202
BOND AMOUNT: $ 5%
Document A310 TM -2010
Conforms with The American Institute of Architects AIA Document 310
SURETY:
(14rnne,legrrlmalrrsandprirrciprrllrincerfhavinetivj
Travelers Casualty and Surety Company of
America
One Tower Square
Hartford, CT 06183
Five Percent of Amount Bid
PROJECT:
(Name, locallouoraddress; acrd Projecrrnmiber, ifaity)
Chubbuck City Hall Park
This document has Important
legal consequences. Consultation
with an attorney is encouraged
with respect to [Is completion or
modification,
Any singurar reference to
Contractor, Surety, Owner or
other party shall be considered
plural where applicable.
The Contractor and S urety are bound to Ilia Owner ill Ilia antonlit set forth above. for the payment of nvhich ilia Contractor and Surety bind
themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this
Bond arc such that if the Owner accepts the bid of [he Contractor within clic tine specified in the bid documents, or within such linic period
as may be agreed to by Clio Omier and Contractor, and the Contractor either (1) caters into a contract with the Owner in accordaucc wit[t
the [ants of such bid, and gives such bond or bonds as may be specified ill the bidding or Contract Documents, with a surcry admitted in
the jurisdiction of the Project and otherwise acceptable to ilia Owner, for the faithful performance of such Contract and for the prompt
payment of labor and material furnished in [he prosecution thereof, or (2) pays to the Owner the diRcrcnco, not to exceed the amount of
this Bond, between Che auhount specified in said bid and such larger amount for which [lie Owner inay in good faith contract tvilh another
party to perlbrhti [lie work covered by said bid, then [his obligation shall he null and void, ollierwise to remain in lull force and ell'ect. The
Surely herehy waives any notice of un agreenieat betnveen ilia Owncr and Contracinr io extend the lime in which file Owner may accept the
bid. Waiverofnotice by Cho Surety skull not apply to any cx[cusion exceeding, sixty (60) days in the aggregate bgyand the time lar
acceptance of bids sped I led in the bird documents, and the Owner and Contractor shall obtain Ilia Surel,rls conwol liter an extension beyond
rorty (60) day%.
If this Bond is issued in connection with a subcontractor's bid to a Contractor, the teen Contractor in this Bond shall be deemed to be
Subcontractor and Iltc tont Owner shall be deemed to be Contractor.
When this Bond has been lirrnisbed to comply with a slatulory or other legal requirement in the location ol'the Projecf; atty provision in
this fiundcorillicting «illi said stattrtnry or legal requirement shall bodeented deleted herefrom and provi%hur,confiimhing to such
N tatutory or other legal regttireiuem shall be deemed incorporhted herein. When so furnished: [lie intent is that Ibis Bond shalt he construed
as a statuton• hand and not as a coninnm law bond.
Si*-ned and scaled this 25th day of July, 2023
( 'idles§)
f'
(1g7L'S;S) nstta
Season's West, Inc.
(Principal) (Seal)
By: &(11 ,
(T h)
Travelers Casualty and Surety Company of America
(Surely) (Se(hi)
ey:,eL
M114Todd R. Mary orney-in-Fact
Travelers Casualty and Surety Company of America
Travelers Casualty and Surety Company
TRAVELERS J St. Paul Fire and Marine Insurance Company
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company, and
St. Paul Fire and Marine Insurance Company are corporations duly organized under the laws of the State of Connecticut (herein
collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint Todd R Mary of
IDAHO FALLS , Idaho , their true and lawful Attorneys) -in -Fact to sign, execute, seal and
acknowledge any and all bonds, recognizances, conditional undertakings and other writings obligatory in the nature thereof on behalf of
the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or
guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed bylaw.
IN WITNESS WHEREOF, the Companies have caused this instrument to be signed, and their corporate seals to be hereto affixed, this 21st day of April,
2021.
�1%W StalF%}� ODO
Ar
.eCONM. 8
State of Connecticut
City of Hartford ss.
By: -
Robert L. Rane enior Vice President
On this the 21st day of April, 2021, before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior
Vice President of each of the Companies, and that he, as such, being authorized so to do, executed the foregoing instrument for the
purposes therein contained by signing an behalf of said Companies by himself as a duly authorized officer.
rwe •
sn- NaWi*,�
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
My Commission expires the 30th day of June, 2026 i*ca+.Y " _
s puwc; Anna P. Nowik, Notary Public
This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of each of
the Companies, which resolutions are now in full force and effect, reading as follows:
RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice
President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint
Attorneys -in -Fact and Agents to act for and on behalf of the Company and may give such appointee such authority as his or her certificate of authority
may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings
obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may
remove any such appointee and revoke the power given him or her; and it is
FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or
any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided
that each such delegation is in writing and a copy thereof is filed in the office of the Secretary; and it is
FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance,
or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive
Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the
Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary;
or (b) duly executed (under seal, if required) by one or more Attorneys -in -Fact and Agents pursuant to the power prescribed in his or her
certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is
FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President,
any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seat of the Company may be affixed by facsimile to
any Power of Attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys -in -
Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such Power of
Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed
and certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or
understanding to which it is attached.
I, Kevin E. Hughes, the undersigned, Assistant Secretary of each of the Companies, do hereby certify that the above and foregoing is a
true and correct copy of the Power of Attorney executed by said Companies, which remains in full force and effect.
Dated this 25th day of July , 2023
)NI 044"',
��y,654
kWRrrOCUVNf ,
Kv� Hughes, Assistant Secretary
To verify the authenticity of this Power efAttorney, please call us at 1-800-411-3880.
Please refer to the above-named Attorney(s)-in-Fait and th& details of the bond to which this PowerofAttorney is attached