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HomeMy WebLinkAboutDraft MinutesCHUBBUCK I I H H 0 City of Chubbuck Council Study Session Minutes June 7, 2023 4:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England COUNCIL MEMBERS PRESENT: Roger Hernandez, Norman Reece and Dan Heiner. STAFF MEMBERS PRESENT: Mayor Kevin England, Interim Public Works Director Bridger Morrison, Water/Wastewater Operations Manager Cameron Lusk, Public Works Operations Manager Kami Smoot, Community Services Director Devin Hillam, Administrative Assistant Kayla McCain, Police Chief Bill Guiberson, Lieutenant Nick Sasser, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. Mayor England excused Councilmember Melanie Evans from the meeting. GENERAL BUSINESS: 1. Discussion on the FY24 Budget. City Treasure Rich Morgan presented an estimated FY24 budget that included department presentations/requests. The general fund had $10,974,507 requests for funding. The estimated revenue for the general fund was $9,962,997. Highway Streets and Roads had $3,169,600 in requests for funding. The estimated revenue for Highway Streets and Roads was $2,362,921. The Water, Wastewater and Sanitation budgets are in balance. The General Fund and Highway Streets and Roads Fund revenue projections did include an increase of 3% in property tax budget over the previous year, the current intergovernmental revenue estimates from the Association of Idaho Cities (AIC), and one million in the new construction roll expected from the retiring TIF district, which had been allocated to the general fund, the tort department, and Highway Streets and Roads in the same proportion as the property tax was levied on the most recent L2. The Council asked to hold a special budget study session on June 15, 2023 for further discussion and to be prepared to adopt a balanced tentative budget during the July 5, 2023 Council Meeting for publication. 2. Discussion on the Chubbuck Recreation League. Community Services Director Devin Hillam presented that the league president approached him about the City taking back the operations of the leagues since the coordinators and volunteers aren't able to be as responsive to the day-to-day questions, payment/refund processing, registration, and other needs like city employees have been able to in the past. Hillam stated that the Parks Department currently does not have the internal resources to absorb the oversight/management, and presented the costs and possible job duties associated with adding a position. The City had been informed that if they cannot serve this role, volunteers and minimally paid coordinators cannot adequately fulfill the functions necessary to run the league, and the league currently exists under the framework of the City, the league will likely dwindle and suffer and eventually go away. Administrative Assistant Kayla McCain spent the current season shadowing the different leagues, attending meetings and team drafts, asked questions, involved with payments, invoices, and receipts. McCain went over some of the concerns and issues that she had seen or received over the phone, and presented some ideas to grow the program in the future. The Chubbuck league is the only rec. league available for girls fast pitch softball in town. 3. Water Cross -Connection Program Discussion and Update. Interim Public Works Director Bridger Morrison went over the history associated with City Code Chapter 13.12 Cross Connection: Any physical arrangement whereby a public water supply is connected, directly or indirectly, with any other water supply system, sewer, drain, conduit, pool, storage reservoir, plumbing fixture, or other device which contains or may contain contaminated water, sewage, or other waste or liquids of unknown or unsafe quality which may be capable of imparting contamination to the public water supply as a result of backflow. Morrison presented four different options, the costs associated with each option, and the positives and negatives associated with each option. These options will allow the City to move forward with enforcing this section of code by doing everything possible to protect the City's water system from being contaminated. The proposed options included: contract with a third -party vendor to provide testing/reporting services, require homeowners to submit testing at their own cost and track internally, hire additional city staff to design, implement and maintain the program, and spend the next year educating and asking homeowners to complete testing themselves. Next year the city will complete testing and bill homeowners for the service. The Council recommended moving forward with option one to contract with a third - party vendor to provide testing/reporting services. Even though this option did have an initial cost this option would allow the City to know the exact number of cross connections that exist, it covers the initial costs for the homeowners, and gives staff time to educate homeowners on the requirements, costs, and all the options moving forward to maintain a cross connection. 4. Discussion on City Parks. Community Services Director Devin Hillam presented three locations that the parks department felt like was surplus property and that the city could possibly dispose of to cut down on maintenance costs. Hillam also talked about Miller Park and how the neighborhood is currently taking advantage of that property. Hillam went over the estimated costs associated with the current proposed master plan for Miller Park and recommend creating a new master plan that would allow the City to look for sponsors/donors and make improvements over several years to develop Miller Park. The Council recommended looking into disposing of the presented locations as surplus property, and to work on creating a new master plan to develop Miller Park. ADJOURN: Mayor Kevin England adjourned at 5:26. CHUBBUCK I I H H 0 City of Chubbuck Council Meeting Agenda June 7, 2023 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Mayor England INVOCATION: Lt. Ernie Evans Salvation Army COUNCIL MEMBERS PRESENT: Roger Hernandez, Norman Reece and Dan Heiner. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Interim Public Works Director Bridger Morrison, Public Works Operations Manager Kami Smoot, Community Services Director Devin Hillam, Police Chief Bill Guiberson, Lieutenant Nick Sasser, Planning Manager Don Matson, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. Mayor England excused Councilmember Melanie Evans from the meeting. APPROVAL OF MINUTES: May 17, 2023 Councilmember Reece motioned for approval of the Council Meeting minutes. Councilmember Heiner seconded motion for approval of minutes. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, motion passed. GENERAL BUSINESS: 1. Acceptance of the FY22 Comprehensive Financial Report. (Council will discuss the FY22 audited financial report). City Treasurer Rich Morgan presented and went over the financial report. Doran Lambson from Deaton & Company presented and went over the final audited report. Councilmember Heiner motioned to accept the FY22 comprehensive financial report. Councilmember Hernandez seconded motion for acceptance. Roll Call: Reece -yes, Heiner -yes, Hernandez -yes, motion passed. 2. Acceptance of Offer of Dedication for Little Creek Coffee. (Council will discuss if all city requirements have been inspected and completed). Councilmember Reece motioned for acceptance of offer of dedication for Little Creek Coffee as presented. Councilmember Heiner seconded motion for acceptance. Roll Call: Heiner -yes, Hernandez -yes, Reece -yes, motion passed. Acceptance of Offer of Dedication for Westfield Estates Div. 4. (Council will discuss if all city requirements have been inspected and completed). Councilmember Heiner motioned for acceptance of offer of dedication for Westfield Estates Div. 4 as presented. Councilmember Reece seconded motion for acceptance. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, motion passed. 4. Approval of Items for Auction or Disposal. (Council will discuss City property for auction or disposal). Councilmember Heiner motioned for approval of items for auction or disposal. Councilmember Hernandez seconded motion for approval. Roll Call: Reece -yes, Heiner -yes, Hernandez -yes, motion passed. 5. The Council will Discuss and Possibly Authorize the Mayor to Enter into a Contract for Planning Services for a Comprehensive Plan Update with J -U -B Engineers Inc. Planning Manager Don Matson presented that staff had received two complete proposals and that they were reviewed by a selection committee comprising of the Bannock Transportation Planning Organization, Bannock County Planning and Development, and the City. After reviewing the proposals, including experience planning with health, the committee unanimously recommend J -U -B Engineers for the contract. Councilmember Reece motioned authorize the Mayor to enter into a contract for Planning Services for a Comprehensive Plan update with J -U -B Engineers Inc. as presented. Councilmember Hernandez seconded motion for acceptance. Roll Call: Heiner -yes, Hernandez -yes, Reece -yes, motion passed. 6. Council will review and may approve proposals from Recreation Today/Haemker Construction for park amenities at Hiram Park ($86,889) and Long Park ($82,379). (Council will discuss park improvements at Hiram and Long Park). Community Services Director Devin Hillam presented proposals for park amenities at Hiram Park and Long Park. Councilmember Heiner motioned to approve the proposed park amenities at Hiram Park ($86,889) and Long Park ($82,379) and authorize the Mayor to enter into a contract with Recreation Today/Haemker Construction as presented. Councilmember Reece seconded motion for approval. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, motion passed. CLAIMS: 1. City of Chubbuck claims for June 7, 2023 as presented to Mayor England and Council. Councilmember Heiner motioned to approve the City of Chubbuck Claims as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Reece -yes, Heiner -yes, Hernandez -yes, motion passed. ADJOURN: Mayor Kevin England adjourned at 6:20. CHUBBUCK I I H H 0 City of Chubbuck Council Study Session Minutes June 15, 2023 1:00 PM City Hall Multi -Purpose Room 290 East Linden, Chubbuck, ID 83202 CALL To ORDER: Mayor England COUNCIL PRESENT: Melanie Evans, Dan Heiner, Roger Hernandez and Norman Reece. STAFF MEMBERS PRESENT: Mayor Kevin England, Interim Public Works Director Bridger Morrison, Public Works Operations Manager Kami Smoot, Streets & Sanitation Supervisor Ryan Sullivan, Community Services Director Devin Hillam, Police Chief Bill Guiberson, Lieutenant Nick Sasser, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. GENERAL BUSINESS: 1. Discussion on the FY24 Budget. City Treasure Rich Morgan presented an updated spreadsheet that summarized the department's budget requests and Council suggestions made during the June 7, 2023 Council Meeting to present a scenario that would balance. -General Fund revenue projections have been increased to $10,850,490. This increase includes a 3% increase in property tax budget, new construction, $1,092,000 from the expiring TIF, and $168,000 in foregone amount. -Fire Control's budget authority for wage and wage related expenditures remains at $2,967,050 which includes FY24 estimated hiring salaries for 9 new positions. However, Fire Control's authority to hire has been restricted to 3 full time personnel which will result in $690,000 available for FY24 capital projects. Community Services Parks Department's budget was $1,391,480 which included $500,000 for park maintenance. This budget is now $1,226,480 which includes $250,000 for park maintenance and $85,000 in wage and wage related expenses for a new position. -Highway Streets and Roads would be able to utilize $613,983 of capital, for road projects. The City had scheduled the adoption of its tentative budget on July 5, 2023. This budget would meet all the requirements of Idaho Code. ADJOURN: Mayor Kevin England adjourned at 1:59.