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HomeMy WebLinkAboutItem #5 Consultant Selection-Comprehensive Plan Updatelao"�t\ CHUBBUCK 1 0 A H 0 Memo To: Honorable Mayor and City Council From: Don Matson, Planning Services Manager Date: May 23, 2023 Community Services Department Planning Services Division 290 E Linden Avenue, Chubbuck, ID 83202 Phone 208.237.2430 www.CityofChubbuck.us Re: Consultant Selection for Comprehensive Plan Update Background: The City Comprehensive Plan Our Valley, Our Vision was adopted in 2002 with various minor amendments since that time. The plan was intended for up to 20 years of guidance for public and private development, and conditions have certainly changed since that time. A consultant is needed to complete the project, and funds were included in the budget for the endeavor. The City has also received a Comprehensive Planning Grant from the Blue Cross of Idaho Foundation for Health (BCIFH). The grant aims to assist local governments to strengthen policies and possibilities to improve the community's health in numerous ways. The Foundation refers to the 29 Social Determinants of Health recognized by the Kaiser Family Foundation and other organizations. A Comprehensive Plan can adequately address several of these items but not all. The BCIFH has other programs to focus on other determinants. Proposals: Staff released a Request for Proposals on March 30, 2023 and received questions from several consultants. Two complete proposals were received on May 11, 2023, and were reviewed by a selection committee comprising Mori Byington (Bannock Transportation Planning Organization), Tristan Bourquin (Bannock County Planning and Development), with Devin Hillam and Don Matson representing the City. After reviewing the proposals, including experience planning with health, the committee unanimously agreed to select J -U -B Engineers for the contract. J -U -B has planning and experience in the Portneuf Valley and is in the process of completing a similar plan for the City of Jerome, which was also partly funded by the Foundation. Request: Authorize the Mayor to direct negotiations with J -U -B and to sign a contract for planning services. The contract timeline is expected to be 16 to 18 months. Attached: Kaiser Family Foundation Social Determinants of Health 9FFigure 1 social Determinants of Health Mei+ +, + • • EcSta onomic Community Health Care lity and - Food and Social System Environment Context Employment Housing Literacy Hunger Social Health Income Transportation Language Access to integration coverage healthy Support Provider Expenses Safety Early childhood options systems availability education Debt Parks Community Provider Medical bills Playgrounds Vocational training engagement linguistic and cultural Support Walkability Higher Discrimination competency Zip code f education Stress duality of care geography Health Outcomes Mortality, Morbidity, Life Expectancy, Health Care Expenditures, Health Status, Functional Limitations 194�0t\- CHUBBUCK 1 0 EFF 290 E Linden Avenue, Chubbuck, ID 83202 Phone 208.237.2430 www.CityofChubbuck.us EXECUTIVE SUMMARY We recognize and appreciate the uniqueness of the City of Chubbuck. As the second largest city in Bannock County and neighbor to the County seat, Pocatello, Chubbuck is poised to continue to grow and serve southeastern Idaho. COMPANY OVERVIEW At J -U -B ENGINEERS, Inc. 0-1.1-113) we work hard, we work smart, and we work with integrity and our longevity as a company is a reflection of our work ethic. Our clients trust us and we work hard to make them successful. They know we will be honest, ethical, and deliver quality products and solution. From planning to funding, transportation engineering to stormwater, water, and wastewater engineering, our clients trust us to deliver. Our Subsidiaries The Langdon Group (TLG), a fully owned J -U -B subsidiary company, specializes in public involvement, facilitation, mediation, and strategic visioning. TLG has a proven record of successfully working with small communities to engage citizens, policymakers, and stakeholders in the comprehensive planning process. Additionally, Gateway Mapping, Inc. (GMI), another J -U -B subsidiary company, provides a superior level of GIS services. GMI's approach to GIS goes well beyond mapping—they emphasize applying GIS in ways that promote efficiency, save time, answer questions, and produce better results for our clients. (FJ-V_B% ®THE GATEWAY LANGDON ,.�; MAPPING GROUP INC. J•U•e ENGINEERS, INC. J -U -B FAMILY OF COMPANIES City of Chubbuck I Comprehensive Plan Update .. W What's Inside Executive Summary ........................ Page 1 Planning & Community Health........ Page 3 Qualifications & Experience........... Page 5 Similar Relevant Projects ............... Page 9 Proposed Work Plan.. x'60 Years in business o - Established in 1954 O 47k0+ Employees Offices across 7 states 20 7 offices in Idaho -� COEURD'ALENE \'-- MOSCOW KENNEWICK' '\ CRAIGMONT LA GRANDE `JREAS VALLEY ` ATELLO TWIN FALLS ` GARDEN CITY RENO _ = -- -- --EVANSTON LOGAN KAYSVILLE SALT FT. COLLINS LAKE OREM CITY WESTERN COLORADO For questions please contact Sheri Freemuth p. (208) 376-7330 e. sfreemuth@jub.com City of Chubbuck I Comprehensive Plan Update Understanding J -U -B is uniquely aware of the opportunities and challenges facing Chubbuck. Our Pocatello office has provided engineering services to the City over the years, our public involvement team has facilitated numerous meetings and workshops with community leaders (including a Downtown Visioning Session in 2020), and our planners bring perspective on community based solutions implemented in small to mid-size cities across Idaho. Our work in the City of Jerome (concluding in June 2023), which was partially funded by the Blue Cross of Idaho Foundation for Health (BCIFH), is particularly comparable to the Chubbuck plan. J -U -B proposes to apply the entire team from the Jerome project to support your Comprehensive Plan Update, with a customized approach for Chubbuck. Project Lead Sheri Freemuth, AICP, is our proposed Project Manager; she possesses a wide range of expertise in land use planning. She has worked for local planning agencies including small and large cities and county government and has resided in Idaho since 1987. Sheri has extensive experience in comprehensive planning, as well as reviewing site development plans and teaching workshops on both subjects. In addition, she has authored local zoning ordinances, comprehensive and specific plans (including historic preservation plans and design guidelines). Sheri will be supported in project management duties by Andrea Gumm, TLG Public Involvement Manager. Andrea is a local resident with a firsthand understanding of Chubbuck! Schedule J -U -B's schedule is such that our team will be available at the anticipated Notice to Proceed (NTP) and can complete the scope of work as outlined within 18 months, considering the option of an adjusted schedule to meet public involvement goals of the BCIFH grant. Our current schedule is 16 months, providing some flexibility as we navigate the process. "I moved to Chubbuck over ten years ago because this ❑-- Projects J -U -B has done for is where I wanted to plant my family roots. The future — the City of Chubbuck: success of Chubbuck is important to me, personally. Utilizing existing relationships, public outreach skills, Downtown Visioning Workshop and my passion for the area, /can effectively engage Pavement Management Planning stakeholders and our community, resulting in quality Regional Northwest Sewer Interceptor feedback for Chubbuck's comprehensive plan:" Sewer Collection System Master Plan Andrea Gumm, Deputy Project Manager& PubliclnvolvementLead Sewer Rehabilitation Improvements • Sewer Lift Station Upgrades • Sewer Rate Study Assistance • Transportation Grant Application Assistance Lisa and Sheri facilitating a discussion group at the Chubbuck Downtown Visioning Workshop, January 27,2020, Idaho Central Credit Union corporate headquarters. City of Chu Muck I Comprehensive Plan Update Demonstrated Experience with Planning a Community Health We are delighted the City of Chubbuck has been awarded a grant from the Blue Cross of Idaho Foundation for Health (BCIFH) to support the creation and updating of its comprehensive plan with a community health lens. Based on our recent work with the City of Jerome, we know the primary focus of the grant is to help communities embed issues related to health into their plans, integrating the topic into public outreach efforts, with the intention of weaving the essential threads of healthy communities into the foundational city planning document. In the City of Jerome, we led efforts to address the root causes that impact individual health outcomes at the community level through collaboration with local healthcare organizations and other related community groups. This was accomplished by the following meaningful public outreach techniques: • Initial stakeholder interviews with community representatives from the following sectors: health care, education, economic development, and community service groups. • Participated in a community service entity who met regularly with health care, education, and agency professionals • Prepared a bilingual handout (printed and online) to distribute throughout the community. • Provided an interpreter at public meetings. • Conducted Community Advisory Committee meetings, bilingual public surveys and in-person meetings with participants of community health sectors. • Provided local planners with tools to conduct in-person meetings at schools, with city employees and on air with local Hispanic radio. • Created specific community health activities to encourage input at public meeting. This outreach yielded feedback that defined community health for Jerome residents to include the following issues: • Access to healthcare facilities/community resources • Walkability and connectivity • Recreational opportunities • Food security and poverty • Childcare and early education Each of these issues are discussed in the draft plan and are consolidated in a Community Health section of the Quality of Life chapter. Notably, J -U -B planners took a deeper dive into the issue of food security and poverty, based on a review of demographic data, resulting in a GIS based food desert analysis. The results encouraged identification of strategic neighborhood commercial areas on the Future Land Use Map, development of appropriate policies and implementation strategies regarding connectivity, and enhanced social and economic programs, including a new farmer's market and the proposed Boys and Girls Club. - r1VPU3Uu UVIL Leniel vvenuy ..: COMPREHENSIVEUPDATE lt'� time for c I'VEW Comprehensive Pion! W Xat b a Com PNn1 .: 'S (ntgr/ �reM1erelve v:mwo olresaa antuvlessesap for iu�u�ol ry pan's tatty tie, oat -s ,erwna.W.uytlW a essuescauarnstWeart mu ytMaaersopv.Z` uGm Ikr �tmm ' � �mi.<o> i. �e.a.',�;� �mn • me,t tw:> Lane ea �n pion Xrce�r�n E ,.,. MvyJ 9r< mgeM orae. Doea the Compsepenha Pb apply to your mnpers Ys.pianiMWm Wpmp.,bw�noryiiminam miaeaewu.,ci,v�mpaa .. .�. ror Lse aouoa ai Pia: i e:tea :". ,:eei,.a „< awn«wr Nrrcnrcerrr+..nr`snrroet,n.twnror� �-. .... ioyo a WXat is Me rolect tlmelin i Ltusl a/„se�l�eromKrama E.l proyxbt/� Q 'f - r1VPU3Uu UVIL Leniel vvenuy City of Chubbuck I Comprehensive Plan Update Experience with Social Determinants of Health Economic Stability J -U -B planners provide support to clients as they pursue funding to ensure the quality of life and economic strength of their communities. One of the primary tools in this regard, is the use of Urban Renewal Districts. J -U -B planners have developed Urban Renewal Plans for various communities $ including the cities of Post Falls and Kuna, Idaho. ,a L1�l.JlJ Neighborhood & Physical Environment J -U -B planners routinely prepare specific and comprehensive plans that beneficially impact neighborhoods and the physical environment of city and county jurisdictions. We also provide Historic Preservation, Parks and Recreation and Transportation planning expertise that address specific community attributes. The Pocatello Trails Visioning project presented on page 10 is one such example. Fn Education In addition to assessing impacts on School Districts as part of our comprehensive plans, J -U -B, along with our subsidiary GMI, has provided support to the Kuna School District evaluating boundaries and planning areas using GIS. J -U -B has also supported planning and feasibility studies for future school locations and provided civil engineering expertise during the design and permitting phase for new -_ school construction. _ t Our project manager, Sheri Freemuth, coordinated a panel at the 2022 American Planning Association Idaho Chapter conference showcasing the work of the BCIFH with their program manager, Courtney Frost, providing an overview of the grants and background on successful projects. Sheri is also familiar with the 2020 American Planning Association publication, Toolkit to Integrate Health and Equity in Comprehensive Plans, as well as the work of Changel-ab Solutions. We are eager to collaborate with Chubbuck planners to refine the planning approach and work plan as needed, to devise appropriate tracking mechanisms to meet the objectives of this exciting funding opportunity, and ultimately lead to a healthier Chubbuck! Food As described above, for the purposes of the City of Jerome Comprehensive Plan, the J -U -B team conducted a GIS based analysis of food availability in the city, comparing the location of grocery stores to the concentration of residential housing, households living in poverty, and households without access to a vehicle. Based on this graphic presentation of data, it was possible to demonstrate how access to fresh foods is a local concern. Community & Social Context TLG has worked on numerous projects addressing community and social context by leading and facilitating the following: • Idaho Department of Health and Welfare: Facilitated several public health policy advisory committees, task forces, conferences, and workshops on various topics. • Salt Lake City (SLC) Racial Equity in Policing Commission: Facilitated working group to advise and make recommendations on policy changes the SLC Police Department should make to improve its focus on racial equity. • SLC Office of Economic Development: Support development of a proactive strategy to capitalize on the existing Health Care ecosystem in SLC and further build upon it, including coordination n with industry leaders and City resources. y �G� City of Chubbuck I Comprehensive Plan Update QUALIFICATIONS £t EXPERIENCE J -U -B is qualified and experienced to complete the City of Chubbuck Comprehensive Plan Update, and to meet the City's goals with an innovative, inclusive, and actionable plan. Our Pocatello office will coordinate all local activities and provide in-person contact, while collaborating with the rest of our Idaho team. As demonstrated in the organizational chart below, our team includes planners, public involvement specialists, GIS analysts and graphic designers. In recent years, we all have worked together on other Idaho planning projects (see pgs. 9-10), notably the recent City of Jerome Comprehensive Plan. Our Senior Planners, Sheri Freemuth and Lisa Bachman, have decades of experience applying the provisions of the Idaho Local Land Use Planning Act as it pertains to Comprehensive Plans, Planning and Zoning Commission duties, Areas of City Impact, and other related provisions. Andrea Gumm Sheri Freemuth, AICP Marika Panagiotou Janeth Diaz Senior GIS Analyst Jennifer Switzer Land Use, Health and Community Design Demographics, Recreation & Transportation Addison Coffelt, Planner Strategic Initiatives Implementation Lisa Bachman, AICP SHERI FREEMUTH, AICP ( PROJECT MANAGER (MERIDIAN) American Institute of Certified Planners MCP, City Planning, San Diego State University BA, Political Science, Scripps College Sheri has over 35 years of experience in land use planning, including the preparation of comprehensive and specific plans, as well as large environmental reports. She is a skilled facilitator with expertise in creative public engagement techniques, including managing workshops and educational sessions. During her nearly two decades of work as a Senior Environmental Planner with Science Applications International Corporation (SAIC, now Leidos), she initiated and led a planning practice to serve numerous Idaho counties (Ada, Bannock, Canyon, Jerome, Payette, Twin Falls) and cities (Jerome, Boise, Fruitland, Kuna, McCall, Meridian, Nampa). Sheri has mentored community planners across the State, sharing her expertise in Idaho's local land use provisions, state and federal programs beneficial to local governments, and opportunities for collaboration with non-profit organizations. Sincejoining J -U -B in 2020, Sheri has supported the Planning Division providing her expertise in comprehensive and specific area planning, local codes and implementation strategies, and community placemaking. Her first on-site planning task was helping to facilitate a visioning session in the city of Chubbuck! Relevant Experience: • Comprehensive Plan; Minidoka County, Cities of Rupert Comprehensive Plan Services; Caribou County, ID; and Paul, ID; ProjectManager/SeniorPlanner Project Manager Comprehensive Plan; City of Jerome, ID; ProjectManager/ • Comprehensive Plan Update; Heyburn, ID; Senior Planner Senior Planner • Comprehensive Plan Update; Bannock County, ID; • Comprehensive Plan and Implementing Ordinances; Senior Planner Payette County, ID; Project Manager/SeniorPlanner. Visioning Workshop; Chubbuck, ID; Senior Planner • SH 16 Specific Area Plan; City of Nampa, ID; Project Manager City of Chubbuck I Comprehensive Plan Update ANDREA GUMM I DEPUTY PROJECT MANAGER/PUBLIC INVOLVEMENT LEAD (CHUBBUCK) Public Participation Training, International Association for Public Participation Mediation Training, CDR Associates BS, Mass Communication, Public Relations Emphasis, Minor in Business, University of Utah Andrea, a resident of Chubbuck, has a strong facilitation and public outreach background with extensive communication, consensus -building and public relations experience. She excels at building positive relationships with stakeholders and recognizes that those relationships lead to successful projects and solutions. Andrea understands how to develop and manage public involvement activities and how to design processes to help stakeholders, communities, and clients work together to make decisions and accomplish goals. Relevant Experience • Comprehensive Plan Update; Bannock County, ID; Public Involvement Lead • Comprehensive Plan Services; Caribou County, ID; Public Involvement Lead • Portneufto Peaks Trails Visioning Process; Pocatello, ID; Facilitator • Downtown Revitalization Plan; American Falls, ID; Public Involvement Lead • Comprehensive Plan Update; City of Jerome, ID; Public Visioning Workshop; Chubbuck, ID; Public Involvement Involvement Lead ADDISON COFFELT I LEAD PLANNER (MERIDIAN) BS, Environmental Sciences, Rider University Community Development Block Grant Certified Grant Administrator AiWetland Delineation Certified Addison joined J -U -B in 2016 and has since gained a wealth of comprehensive and land use planning experience. Her attention to detail and ability to work collaboratively with agencies and stakeholders makes her an important part of the planning team. Recently, Addison has managed the City of Heyburn Comprehensive Plan, supported the Payette County Comprehensive Plan update and is managing the Comprehensive Plan Update for the City of Fruitland. Relevant Experience: • Comprehensive Plan & Downtown Revitalization Plan; City of Kuna, ID, Planner • Comprehensive Plan; City of Jerome, ID; Lead Planner • Jerome Transportation Master Plan; City of Jerome, ID; Project Manager • Comprehensive Plan Update; Minidoka County/City of Paul/City of Rupert, ID; Lead Planner • Comprehensive Plan Update; Bannock County, ID; Planner • Comprehensive Plan: Land Use Element Update; City of Murtaugh, ID; Planner • Comprehensive Plan Update; City of Heyburn, ID; Project Manager City of Chubbuck I Comprehensive Plan Update 4hJANETH DIAZ I GRAPHIC DESIGNER/TRANSLATOR (TWIN FALLS) BA, General Business Administration, Human Resources, Boise State University Janeth is a creative, independent, and detail -oriented graphic designer with three years'experience in graphic design and a lifetime translator. She is well -versed with most programs within the Adobe Creative Suite, particularly InDesign, Illustrator, and Photoshop. Janeth is also a proficient Spanish translator/interpreter. Her writing skills and creative background have enabled her to effectively communicate with federal, state, local and private entities. Relevant Experience: • Jerome Comprehensive Plan; City of Jerome; Graphic Designer • Twin Falls Regional Airport Master Plan; City of Twin Falls; Graphic Designer/Public Involvement Coordinator • Old Highway 30 Bridge; City of Caldwell, LHTAC; Graphic DesignerlTranslator • Jerome Master Transportation Plan; LHTAC; Translator • Comprehensive Plan Services; Caribou County, ID; Graphic Designer JENNIFER SWITZER I GIS SPECIALIST (MERIDIAN) MLMS, Geographic Information Systems, Pennsylvania State University BS, Mathematics with Chemistry Minor, University of Illinois Jennifer has over 15 years of demonstrated history working in the field of GIS and data analysis in local and federal government, and private industry. She specializes in creating and managing GIS datasets, designing database schema and implementing geodatabases for asset maintenance and history tracking, creating custom mobile field data collection maps and interactive web -based maps and web applications, compiling ArcGIS Hub sites and Story Maps with surveys and interactive comment maps for public involvement, executing spatial analyses, converting analog data to digital geospatial data, generating information products, and creating custom map exhibits. Relevant Experience: • City of Jerome Comprehensive Plan Update; Jerome, Idaho; • Comprehensive Plan Services; Caribou County, ID; GIS Lead GIS Lead • Comprehensive Plan Update; Minidoka County/City of • Comprehensive Plan Update; City of Fruitland, ID; Paul/City of Rupert, ID; GIS Lead GIS Lead • On -Call Services/Boundary Revision; Eastern Idaho • Comprehensive Plan; Payette County, ID; GIS Lead Regional Sewer District (EIRSD), ID; GIS Lead City of Chubbuck I Comprehensive Plan Update LISA BACHMAN, AICP, PCED I QUALITY CONTROL (MERIDIAN) AA, Political Science, College of Western Idaho 3 American Institute of Certified Planners Professional Community and Economic Developer Lisa has 20 years of professional planning experience working with communities and local government agencies. Lisa has managed multiple successful comprehensive plans, in addition to funding, land use, community development, and transportation master planning projects. Her experience working in the Eastern Idaho area, and having served as a city and consultant planner has given her the working knowledge of local dynamics, state and local codes, as well as an appreciation for the challenge's cities like Chubbuck face. Lisa's unique ability to relate to and understand clients' needs, combined with her experience and passion for helping communities achieve their planning goals, has translated into many successful plans and projects. Relevant Experience: Comprehensive Plan Update; Bannock County, ID; Project Manager Comprehensive Plan Update &Transportation Plan; City of Jerome, ID; QA/QC Comprehensive Plan Update; City of Heyburn, ID; QA/ QC Lead • Comprehensive Plan & Downtown Revitalization Plan; City of Kuna, ID; Project Manager • Future Land Use Map Comprehensive Plan Consultation; Soda Springs, ID; Senior Planner • Visioning Workshop; Chubbuck, ID; Senior Planner MARIKA PANAGIOTOU I PLANNING TECHNICIAN/PUBLIC PARTICIPATION (MERIDIAN) Foundations in Public Participation I IAP2 Techniques for Effective Public Participation Certification I IAP2 BA, Urban Studies & Community Development, Boise State University Marika joined J -U -B shortly after graduating from Boise State University with a BA in Urban Studies and Community Development. Her career goal is to utilize her passion for urban planning to build cities and communities that are thriving, of mixed-use, and ecologically sound. Effective city planning cannot be done without public participation, and so Marika has sought projects that blend the two. Marika's professional and educational background includes several public and committee meetings, and workshops in workplace conflict management, green cities, city and nature, urban infrastructure, and data visualization. Relevant Experience: City of Jerome Comprehensive Plan Update; Planning Technician • Idaho Renewable Energy Strategy, Idaho Falls, Twin Falls, Meridian; Planning Technician • City of Richmond, Utah General Plan: Planning Technician • Minidoka County & Cities of Rupert and Paul Comprehensive Plan; Planning Technician • Comprehensive Plan Services; Caribou County, ID; Public Involvement Support City of Chubbuck I Comprehensive Plan Update SIMILAR RELEVANT PROJECTS JEROME COMPREHENSIVE PLAN UPDATE (2021 -ONGOING) Esmerelda Chavez, City Planning & Zoning Administrator 208-324-8189 1 echavez@cityoferome.org I Budget: Approximately $105,000 1 Schedule: January 1, 2022 — anticipate completion by June 30, 2023 For this project, the J -U -B team is collaborating with the City of Jerome Planning and Zoning Administrator, other City personnel, and Planning and Zoning Commissioners throughout an 18 -month planning process. We are providing planning, public involvement, and GIS expertise. The geographic scope of the plan is within the city limits and inside the Area of City Impact. J -U -B has supported the City with all aspects of the plan initiation phase including evaluation of their existing conditions. We are also following a new approach, funded by the Blue Cross Foundation, to make Community Health a cornerstone of the planning process. Key to the success of the Community Health approach was integrating community health representatives throughout the process and pursuing specific health topic areas consistently (education, connectivity, food, etc.). J -U -B has led numerous aspects of the public involvement approach including stakeholder interviews, a community advisory committee and two online surveys. The plan will include all State Code required plan elements that will in turn address community concerns and outline goals, objectives, and strategies. The Draft Plan will be considered at a Planning & Zoning Commission hearing on May 23, 2023. Click here to view the City website. BANNOCK COUNTY 2040 COMPREHENSIVE PLAN (2018-2021) Hal Jensen, Planning Director 208-236-7230 1 halj@bannockcounty.us I Budget: Approximately $180,000 Schedule: April29, 2018 to September 1, 2020 (adopted March 76,202 7) J -U -B supported the County Planning and Zoning Department and a team of planners to update the Bannock County Comprehensive Plan. J -U -B and Angew:Beck led the public involvement efforts, including an online survey, GIS comment mapping, stakeholder interviews, a developer/builder focus group mobile workshops, and open houses. The process established positive relationships with communities and stakeholders, and was designed to assist the County in three major areas: Provide direction on project implementation and public fund expenditures Address where and how future development should take place B,-,irnockCounty Quick Facts • Help manage growth BannockCounty2040 consists of six principal chapters: Growth, Sustainability, Recreation and Open Space, Economic Vitality, Transportation, Public Services. Each of the chapters represents a grouping of plan components as required by Idaho's Local Land Use Planning Act. Each chapter concludes with an implementation table (with timeframes and responsible entities) that presents projects and actions needed to meet the established goals, objectives, and policies. The Comprehensive Plan was adopted in early 2021; to view a copy click here. 85,269E �i �j � j f Jf���a 66,26f 9f,569 F lar9art [mpbyan mH,M PaVina I,dntrw. v. Naho state Unirenry aArthcectunh.gmaerirq •. Po $cnoal OiYrict a. Managamant l.f W 3. Medical Getter 3. Healthcare {ONln Sa wrWecta,Inc {. Com WterMathenwli<al .1 S CiVal Pxa[e%o Erg f143,6 ' tea* 4000jobsand 2.xa.e.,......,.m S330 million $45,216 ,Sma g F lar9art [mpbyan mH,M PaVina I,dntrw. v. Naho state Unirenry aArthcectunh.gmaerirq •. Po $cnoal OiYrict a. Managamant l.f W 3. Medical Getter 3. Healthcare {ONln Sa wrWecta,Inc {. Com WterMathenwli<al .1 S CiVal Pxa[e%o S-LeyalO[Npdt�om tea* 77% :"= 2.xa.e.,......,.m �"�f g City of Chubbuck I Comprehensive Plan Update CITY OF POCATELLO REGIONAL TRAILS SYSTEM VISIONING (2021 -PRESENT) Hannah Sanger, City Science and Environment, Division Manager 208-234-6518 1 hsonger@pocatello.gov Budget: $34,000 1 Schedule: October -November, 2021; May 2022 -present The City of Pocatello is working with the US Forest Service (USFS) and Bureau of Land X Management (BLM) to develop a Sustainable Regional Trail System Vision and Goals, X X develop criteria and assess existing legal trails for vision compatibility, and create a Bannock County Comprehensive Plan prioritized list of trail expansion/improvement projects for BLM/USFS and the City. X Andrea is assisting the City and agencies in this effort by providing facilitation and X community engagement services. ,+ Andrea began the process by conducting a situational assessment of stakeholders and facilitating multiple focus groups of trails users. The results of this assessment drove the formation of a Trails Working Group that meets on a regular basis to identify issues, . ;- develop goals, and establish criteria for assessing local trails. The community -at- Payette County Comprehensive large is currently assisting the workgroup in the trails assessment process and will be , given opportunities to provide feedback on the trails vision, goals and recommended X projects. The process will ultimately recommend a desired community vision for the Plan Update trails, as well as a list of trail expansion/improvement projects for BLM/USFS and the City. t Idaho Planning Project Experience City of Jerome Comprehensive Plan X X X X X X X Bannock County Comprehensive Plan X X X X Caribou County Planning Services X X X X X Payette County Comprehensive X X X X Plan Update City of Kuna Comprehensive Plan X X Minidoka County, Rupert & Paul X X X X X X Comprehensive Plan Nampa SH 16 Specific Area Plan X X X X City of Fruitland Comprehensive Plan X X X X City of Chubbuck I Comprehensive Plan Update PROPOSED WORK PLAN We recognize and appreciate the uniqueness of the City of Chubbuck. As the second largest city in Bannock County and neighbor to the County seat, Pocatello, Chubbuck is poised to continue to grow and serve southeastern Idaho. As home to over 15,000 residents, the city includes comfortable neighborhoods dotted with businesses, schools, parks and churches. With peaks of growth over the past seven decades since incorporation, the city has endeavored to provide adequate services and guide development to create a sustainable community. I 1 1 • 110 11 1 0 R H 0 This tradition of planning, along with an experienced planning staff, bodes well for this new Comprehensive Plan. We are eager to work as an extension of your staff to design a process that engages the entire City, residents and visitors, employers and employees, public and private sectors. We propose a three-phase work plan, including all of the tasks described in your RFP, and others we believe will be essential to a new and effective plan. This section also includes a summary of our public outreach approach highlighting ways in which we will engage all sectors of the community and further the discussion regarding social determinants of health. This section concludes with a proposed schedule and budget. Local comprehensive planning can be challenging; J -U -B is confident we can guide the City of Chubbuck through a collaborative process that will reduce complexity and provide a clear path for all parties involved. The following approach outlines each phase of our proposed process to update the City's Comprehensive Plan: *Please note our thoughts on Innovative approaches depicted with and community health focus areas depicted with IMAGINE (June — October 2023) /_This initial phase will kick off the City of Chubbuck Comprehensive Planning process with a series of interactions with the community to imagine the future. We encourage you to identify a small group of City personnel and appointed commissioners to provide guidance throughout the process to track the phases, tasks and approach, modifying as needed. This planning team will kick-off the process as soon as we receive a Notice to Proceed and will meet each consecutive month throughout the process. The first deliverable is anticipated to be a Work/Public Involvement Plan (WPIP), to refine and finalize the project scope and schedule, identify the project team, and clarify roles and responsibilities. We will discuss and identify key issues, community representatives, and create a project contact list. The WPIP will include strategies for working with and informing the public, including added details regarding stakeholders, integrating community health interests, identified issues/concerns, plan milestones, community events, and meeting Iocations.The WPIP typically presents a distinctive graphic brand and style guide (fonts, logos, colors, etc.) for use throughout the life of the project, making it easy to identify and follow. To initiate the public outreach for this process, key stakeholder interviews will be conducted and a situational assessment report will be generated. The team will develop a list of key community members to visit with at the onset of the planning process, to help identify goals, issues, concerns, themes and trends. We also recommend the use of a bilingual project handout, crafted at the outset of the planning process to educate the general public about the comprehensive planning process, the community health focus, and how they will be able to participate over the course of the plans development. This handout is completely suitable for use on the City's website (ideally on a Comprehensive Plan page) and electronic distribution, as well as mailing and in-person distribution. A key element to our successful planning process is engaging a Steering Committee (SC). The WPIP development process should result in the identification of SC participants including community health represntatives. Once the City has appointed a SC, J -U -B will facilitate an initial meeting to discuss the planning process, the community health focus, review issues previously collected, and introduce some of the data collected by the planning team. We plan on in-person attendance by Sheri Freemuth and Andrea Gumm to all SC meetings, with engagement from other members of the consultant team as needed. For this initial meeting, we anticipate preparation of a comprehensive list of goals, issues, challenges, and opportunities, guided primarily by the Social Determinants of Health, and an exercise to promote community visioning. 4 Based on the results of the SC, we propose an online comment mapping tool to confirm and expand on community concerns and visioning. This initial feedback gathering activity will provide the basis for the development of goals, objectives, and implementation strategies. We will also collect existing planning documents, the City's Existing Conditions Report, the Future Land Use Map (FLUM), and gather existing GIS and demographic information. We would be happy to meet with the Chubbuck Department Leaders, Land Use & Development Commission (LUDC), and City Council at work session at any time during this phase. CREATE (Nov. 2023 —April 2024) During this phase, the planning team will collaborate with the community to create an updated Comprehensive Plan. We will review existing plans and policies, maps, and other information regarding the City of Chubbuck, collected during phase 1. Whenever possible, J -U -B will utilize the current comprehensive plan, the key updated elements/supporting documents, and refer to all applicable plans from other agencies. The planning team will work together to also merge and group comprehensive plan elements as appropriate, while complying with the Idaho Local Land Use Planning Act provisions for plan components. Special attention will be given on how best to approach the Social Determinants of Health, either by integrating them throughout the plan, sorting them into the appropriate components, or perhaps including a separate section to highlight the analysis. J -U -B's punning team will apply aemograpnic forecasts utilizing existing conditions information to prepare a description of future trends. This narrative will be accompanied by updated maps, using the City's GIS/Spatial data, that will help inform our planning efforts and the Draft Community Scorecard. A second meeting with the SC will affirm the plan components and potential goals, objectives and implementation strategies within each component, informed by the results of the public survey. This meeting will also include a discussion around the FLUM, prompting further conversations around land development patterns, future growth, and community impacts. The SC will also discuss the particulars surrounding an in-person public event designed to focus on the key plan elements. City of Chubbuck I Comprehensive Plan Update Imagine Proposed Tasks: a. Work/Public Involvement Plan b. Community OutreachNisioning • Situational Assessment/Key Stakeholder interviews • Chubbuck Department Leaders (LUDC) and City Council Work Session • Online Community Comment Mapping Activity • Steering Committee Meeting #1 • Promote process and GIS Comment Mapping tool at community events 13=_ c. Data Collection Reference list E/ J -U -B will design an open house to engage the public in a dynamic goal and objective setting session. This event will focus on the identification of implementation strategies. Furthermore, the planning team will begin preparing the Future Land Use Map, prompting further conversations around land development patterns, future growth, and community impacts. At the conclusion of this meeting, the project team will convene a focus group of health and education experts in the area to review feedback from the goal and objective setting workshop, and further refine goals and strategies address health and education aspects of the plan. We would be happy to meet with the Chubbuck Department Leaders, Land Use & Development Commission (LUDC) and City Council at work session at any time during this phase. Create Proposed Tasks: a. Review existing plans, maps, and documents b. Prepare plan outline to comply with Idaho Code c. Apply forecasts to future trends analysis d. Community Outreach (round 2) • Public Workshop/in-person Public Event • Health and Education Focus Group • Chubbuck Department Leader, LUDC and City Council check-in/update • Steering Committee Meeting #2 e. Draft Goals, Objectives & Strategies f. Draft FLUM n[3 g. Draft Community Scorecard INSPIRE (May -September 2024) In this phase, the previous work will come together in the preparation of a document to guide future decision making and inspire actionable implementation steps. Based on the input of the SC and the public meetings, preliminary draft chapters will be crafted to fully integrate the Social Determinants of Health topics while addressing the plan elements required under Idaho Code. Maps, tables, and graphics will be used to summarize information wherever possible. C) The SC will meet to discuss public feedback received in Phase 2, revisit the FLUM and any other outstanding issues and focus on an actionable implementation plan. We recommend a dedicated implementation chapter identifying strategic initiatives and data points that can be tracked regularly (or "scored) to verify whether the strategies are achieving the anticipated objectives and goals. Based on SC and public input, J -U -B will prepare an internal review draft for consideration by the planning team, and then transmit the Preliminary Draft (with any necessary amendments) to the SC for their review and comment. The SC comments will be incorporated, and a Draft Plan will be posted on-line and distributed for public comment. We anticipate providing an opportunity for public comment on the Draft Plan via an online survey as well as at public input stations (City Hall, Portneuf Library, etc.). These comments will be gathered and summarized for presentation at the LUDC public hearing. PUBLIC OUTREACH APPROACH There is no "one size fits all" method to engaging the entire City of Chubbuck. TLG is an industry leader in public engagement. We will take a focused, approach to customize our public outreach efforts, ensuring that our approach provides early, meaningful, and continuous stakeholder engagement. Andrea Gumm with The Langdon Group will manage the public outreach for this plan. Andrea's proximity to City offices, her past work on local projects, and her existing relationships, give our project team unparalleled familiarity with the local context. It will make our team and public outreach execution effective and efficient. While the below tasks are mentioned in the work plan on previous pages, the City of Chubbuck I Comprehensive Plan Update J -U -B will support City staff in presentations to LUDC and City Council. We will work with the City to make adjustments to the Draft document before and after each hearing, as needed. An electronic version of the Final Plan along with 20 hard copies is anticipated in Fall 2024. The plan will be easy to navigate, yet comprehensive. It will inspire the City to make strategic, informed decisions, and track progress toward success. Inspire Proposed Tasks: a. Community Outreach (round 3) • Community Survey #2 • Public Input Stations • Steering Committee Meeting #3 • LUDC Public Hearing • Chubbuck City Council Public Hearing & Adoption b. Preliminary Draft with Implementation chapter/ Strategic Initiatives and updated Scorecard c. Draft & Final Comprehensive Plan (20 copies) I :m following provides valuable information on how our public involvement approach to those tasks add value and create unique opportunities for public input. EARLY Situational Assessment: We will start by developing a list of key stakeholders, interest groups, and organizations that will be involved in the planning process. This assessment includes one-on-one interviews with these key stakeholders to solicit ideas, interests, or concerns, as well as uncover any issues that may be lingering below the surface. These interviews will help identify additional key stakeholders for inclusion in the plan and establish how stakeholders might like to be involved in the process. As a part of the situational assessment, we will take an intentional, targeted look at the community health aspects of the plan, as well as ensuring we engage underrepresented and limited English proficiency (LEP) communities. This is essential in ensuring the City develops a plan that is a true representation of all of its citizens. MEANINGFUL Online Comment Mapping: A customized, interactive web - tool will allow residents to express their goals and ideas for specific geographic locations by simply clicking on a map, categorizing their concern (e.g., safety, services, land use, traffic, recreation, zoning), and entering their comment. The key take -away from this tool is a database of public input tied to specific geographic locations. This cost-effective technology will allow the project team to overlay existing land use patterns, transportation network condition information with public input into a single visually informative map. Public Meetings & Workshops: Holding public meetings at key milestones during the plan, as described in the work plan, will provide another opportunity for the project team and interested stakeholders to meet, inform and collaborate. We plan to hold public meetings/visioning workshops at the initiation of the planning process and during draft plan review milestones. Just as important as the timing of these meetings is the location — we propose meetings be held in traditional format (i.e., open house at City Hall), but also at key locations and at specific times to maximize our reach.This includes neighborhood meetings (smaller open -house style events in specific areas of the City), and potential online open houses for those who do not have the means or time to attend an in- person event. Depending on budget and resources, our team could support the facilitation of these meetings by developing the materials to equip City staff with the ability to facilitate these meetings if needed. CONTINUOUS Steering Committee: As mentioned in the previous section, our team will facilitate SC engagement, encourage participation from stakeholders, and successfully bring people together to influence the plan update. With a balance of structure and flexibility, our team will establish an environment where people can discuss difficult topics, prioritize efforts, collaborate on ideas and implementation, and build consensus. Our team will be diligent and intentional about including a variety of perspectives, by seeking to involve individuals with expertise in education, public health, youth issues, diversity and other traditional planning topics. City of Chubbuck I Comprehensive Plan Update Community Presentations. We can also provide updates or formal presentations to established groups such as the City Council, and/or other local organizations (e.g., Rotary, Chamber of Commerce). Meeting People Where They Are One of the most important parts of our outreach is getting people participating. We plan to take a targeted, intentional approach at promoting and advertising all of our outreach opportunities. Some of these ideas include: • All project and promotional information sent home from school with local elementary students (bilingual) • Utilizing the SC and their networks to advertise and promote outreach opportunities • Door-to-door flyers in neighborhoods • Outreach to local HOAs and neighborhood groups, including neighborhood pages on social media • Outreach at local churches and local assisted living facilities • Bilingual information sharing (with QR codes for comment opportunities) at community events (Chubbuck Days, summer Movies in the Park) • Targeting large employers and local businesses in the community for information distribution O to employees. f We will become an extension of your team, and we can provide a buffer between you and the public. We will be available to be the primary contact for all stakeholders and respond to their needs and comments received by email, phone, social media, or direct contact. Andrea will be available to meet with stakeholders and City staff as needs arise. All our graphics, outreach materials and engagement opportunities will be promoted and accessible on websites and social media. Graphics and documents will be designed "mobile ready"to be easily accessible and readable to G= all online users. r�_ City of Chubbuck I Comprehensive Plan Update PROPOSED SCHEDULE J -U -B is ready to begin this planning process in June 2023 and anticipates that it will require approximately 16 months to conclude. J -U -B will work with the City of Chubbuck to design a personalized, strategic approach for updating the Comprehensive Plan. J -U -B understands the City will use the updated Comprehensive Plan to address daily challenges and prospective opportunities, and to monitor the success of strategies across the spectrum of plan elements. We anticipate the comprehensive planning process following the work plan described above, will take approximately 16 months from Project Kick-off to Adoption of the Plan, as shown on the proposed schedule graphic. 2023 _ _ 2024 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Project Administration Public Participation Develop Comprehensive Plan Comprehensive Plan Adoption I J -U -B will work closely with the City of Chubbuck to develop a detailed scope of work, with technical assumptions, that will inform a complete operating budget. The proposed budget presented here reflects the Scope of Work described in the RFP and refined in our proposed Work Plan. We will apply our experienced project team, introduced on pages 5 - 8, over the course of the planning process. At present we anticipate no more than 4% of the total budget will be applied to travel and reproduction costs. J -U -B practices state of the art project tracking to ensure the City will receive the best value within the budgeted amount. Our monthly progress reports and regular team meetings with our clients, result in timely communication of any project issues. Our project personnel as presented are committed to supporting the City of Chubbuck for the life of the project. Our Pocatello office, our planners' past work with you and throughout southern Idaho, results in a project team that has unparalleled familiarity with the local context. This also makes our team and public outreach efforts efficient, minimizing travel costs and allowing the budget to be focused on innovation and productivity. Administration $16,500 Public Participation $37,700 Develop Comprehensive Plan Update $48,400 Adoption of Comprehensive Plan Update $16,600 Total $119,200 * This fee includes appropriate contingencies, labor and direct expenses. Additional details available upon request.