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HomeMy WebLinkAboutDraft MinutesCHUBBUCK I I H H 0 City of Chubbuck Council Study Session Minutes April 5, 2023 4:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL To ORDER: Mayor England COUNCIL PRESENT: Dan Heiner, Melanie Evans, Roger Hernandez and Norman Reece. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Interim Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Development Services Manager Sean Harris, Planning Manager Don Matson, Police Chief Bill Guiberson, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. GENERAL BUSINESS: 1. Budget Presentations from City Departments. Human Resource Director Scott Gummersall went over the current FY23 budget, presented a proposed FY24 budget, and the costs associated with human resources and the City's heath fund, which provides health insurance to the City employees. The proposed human resource expenses are critical for the City to remain competitive in the current job market to retain and recruit a strong work force for the City. City Treasurer Rich Morgan went over the FY23 budgets and presented proposed FY24 budgets for the Legislative Branch (City Council), Executive Branch (Mayor), Clerk, Treasurer (Accounting, Utility Billing), Legal, Liability Insurance, Information Technology (IT), Human Resources, Storm Water, Community Celebration, and Facility Maintenance. City Departments cannot use reserves or fee dollars unless they are part of the budget if those funds are not used during FY23 they fall back into the fund balance. City Clerk Joey Bowers gave an update on IT services for the City and went over some of the efficiencies and cost savings switching from in-house personnel to outside services. Mr. Bowers stated that he felt like the City now had access to an IT Department. Police Chief Bill Guiberson stated the Police Department is completely funded through City property taxes. The number one priority of the Police Department is their employees. The increase in funds will help cover personnel costs, updating body cameras, increasing fuel costs, and IT related costs. Chief Guiberson recommended looking at re -implementing and funding a K9 Unit, and Tactical Team in the future. Fire Chief Merlin Miller stated the Fire Department is completely funded through City property taxes. The number one priority of the Fire Department is their employees. The increase in funds will help cover personnel costs, increasing fuel costs, IT related costs, and the increase in medical supplies need to protect employees. Chief Miller stated that the Fire Department needs additional full time employees. Approximately 17% of emergency service calls are over lapping, and increasing. Chief Miller stated that as discussed with the Council at their May 2, 2018 Study Session Meeting and in multiple Department Head priority meetings, the City had planned to use the funds from the 1992 urban renewal district that is set to expire to fund additional personnel for the Fire Department. Which will help significantly cut down on over lapping emergency service calls. Chief Miller stated that in 1990 the City had 7 Fire Chiefs, and recommended looking at moving towards having more than one Chief in the future. The Council asked to have a separate study session about the Fire Department and future needs, and one about the Police Department and future needs. Community Services Director Devin Hillam stated that the Departments that make up the Community Services Department included Building, Development Services, Planning, and Parks & Recreation. Mr. Hillam went over the roles and responsibilities for each department and their efforts to be more efficient, effective, and economical which includes moving from paper based permitting to an online permitting system. Mr. Hillam gave an update on the Parks Department goals and future needs. The Parks Department started up an Adopt a Park program which is a community volunteer program, and looking into the possibility of adding a Rec/Program Specialist position to oversee baseball and other rec. programs. Mr. Hillam asked the Council to consider using some of the funds from the 1992 urban renewal district that is set to expire to go towards the Parks Department. ADJOURN: Mayor Kevin England adjourned at 5:58. CHUBBUCK I I H H 0 City of Chubbuck Council Meeting Minutes April 5, 2023 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Evans COUNCIL PRESENT: Dan Heiner, Melanie Evans, Roger Hernandez, and Norman Reece. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Interim Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Development Services Manager Sean Harris, Planning Manager Don Matson, Police Chief Bill Guiberson, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. APPROVAL OF MINUTES: March 15, 2023 Councilmember Reece motioned for approval of the Council Meeting minutes. Councilmember Heiner seconded motion for approval of minutes. Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, Reece -yes, motion passed. PROCLAMATIONS: 1. Civitan Awareness Month Councilmember Evans read aloud a proclamation. 2. Child Abuse Prevention Month Mayor England read aloud a proclamation. GENERAL BUSINESS: Approval of 265 West Chubbuck Road Apartments Short Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Wyatt Radke from A & E Engineering represented the applicant. Mr. Radke presented a 1 lot short plat for 1 building lot in the 265 West Chubbuck Road Apartments subdivision. It also included extending water and sewer services to the development. Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Reece motioned to approve the 265 West Chubbuck Road Apartments Short Plat as presented, including the findings, facts and conclusions of law and conditional upon a secondary pressurized irrigation system including pump station be developed in the next division of development, and construction plans/drawings be submitted for review and approval by the Development Services Division prior to issuing a building permit. Councilmember Hernandez seconded motion for approval. Roll Call: Evans -yes, Hernandez -yes, Reece -yes, Heiner -yes, motion passed. 2. Approval for a Title Map Amendment from General Commercial (C-2) and Limited Residential (R-2), to General Commercial (C-2) on approximately .85 acres of land located at 310 W Chubbuck Road.(Council will discuss the application and if it meets City code). Brady Smith from Rocky Mountain Engineering represented the applicant. Mr. Smith presented a Title Map Amendment from General Commercial (C-2) and Limited Residential (R-2), to General Commercial (C-2) on approximately .85 acres of land Planning Manager Don Matson stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval. Councilmember Heiner motioned to approve a Title Map Amendment from General Commercial (C-2) and Limited Residential (R-2), to General Commercial (C-2) on approximately .85 acres of land, including the findings, facts and conclusions of law as presented. Councilmember Evans seconded motion for approval. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, Evans -yes, motion passed. 3. Presentation of the 2022 Annual Report from the Chubbuck Development Authority (CDA). (Council will discuss an annual financial report from the Chubbuck Development Authority). Executive Director Devin Hillam presented and went over the 2022 Annual Report from the Chubbuck Development Authority. 4. Review and Approve Amended Agreement for remaining 1992 Downtown Improvement District Urban Renewal Project funds between the Chubbuck Development Authority (CDA) and the City. Executive Director Devin Hillam presented a project update for the remaining 1992 Downtown Improvement District Urban Renewal Project funds between the Chubbuck Development Authority (CDA) and the City. Hillam stated that the City's Engineer reached out to start the design process. Upon contacting several firms, he was informed that design engineers across the nation would be months out before they could ever start design (geotechnical engineers would be 8-9 months out before they could even start the design). The Hawthorne Road/bridge improvement project cannot be designed and bid in time to meet statutory requirements associated with the district's termination timeline. Hillam stated that the CDA Board recommend to use those funds for pedestrian safety improvements along Chubbuck Rd. and Yellowstone Ave. as called out in section 1.3 of the City -CDA Project Development Agreement. Councilmember Hernandez motioned to approve an amended agreement for the remaining 1992 Downtown Improvement District Urban Renewal Project funds between the Chubbuck Development Authority and the City as presented, and authorize the Mayor to enter a contract. Councilmember Reece seconded motion for approval. Roll Call: Reece -yes, Heiner -yes, Evans -yes, Hernandez -yes, motion passed. 5. The Council will Discuss and Possibly Authorize the Mayor to Enter into a Contract for the Valenty and Ellis Lift Station Rehabilitation Project with J -U -B Engineers, Inc. Interim Public Works Director Bridger Morrison presented a preliminary contract for the Valenty and Ellis Lift Station Rehabilitation Project with J -U -B Engineers, Inc. Mr. Morrison stated that legal counsel had approved the contracted amount and scope of work but was still working through some of the legal provision within the contract. Councilmember Reece motioned pending review and recommendation from legal counsel to approve a contract for the Valenty and Ellis Lift Station Rehabilitation Project with J -U -B Engineers, Inc. as presented, and authorize the Mayor to enter a contract. Councilmember Evans seconded motion for approval. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, Evans -yes, motion passed. CLAIMS: 1. City of Chubbuck claims for April 5, 2023 as presented to Mayor England and Council. Councilmember Heiner motioned to approve the City of Chubbuck Claims as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Heiner -yes, Hernandez -yes, Reece -yes, Evans -yes, motion passed. ADJOURN: Mayor Kevin England adjourned at 6:40.