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HomeMy WebLinkAbout03 15 2023 CMCHUBBUCK 1 D R H 0 City of Cbubbuck Council Meeting Minutes March 15, 2023 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Hernandez COUNCIL PRESENT: Norman Reece, Dan Heiner, Melanie Evans, and Roger Hernandez. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Interim Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Development Services Manager Sean Harris, Planning Manager Don Matson, Police Chief Bill Guiberson, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, Deputy Clerk Paul Andrus, and City Clerk Joey Bowers. APPROVAL OF MINUTES: March 1, 2023 Councilmember Reece motioned for approval of the Study Session and Council Meeting minutes. Councilmember Hernandez seconded motion for approval of minutes. Roll Call: Reece -yes, Heiner -yes, Hernandez -yes, Evans -recused, motion passed. GENERAL BUSINESS: 1. Approval of Pine Ridge Short Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Bryce Marsh from Horrocks Engineers represented the applicant. Mr. Marsh presented a short plat for 5 commercial lots. Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Hernandez motioned to approve the Pine Ridge Short Plat as presented, including the findings, facts and conclusions of law and conditional upon construction plans/drawings be submitted for review and approval by the Development Services Division prior to issuing a building permit, easements for new water and sewer utilities be conveyed to the City under separate document recorded with Bannock County, and easements no longer needed for utilities be vacated per Idaho Code. Councilmember Heiner seconded motion for approval. Roll Call: Heiner -yes, Hernandez -yes, Evans -yes, Reece -yes, motion passed. 2. Review and Possible Adoption of Resolution 2023-01 to Amend the Comprehensive Plan Future Land Use Designations Map from High Density Residential to Commercial on 2.27 acres approximately 720 feet south of New Day Parkway and west of the Union Pacific Railroad. (Council will discuss the application and if it meets City code). Joel Dixon, Knudsen Engineering, represented the applicant. Mr. Dixon presented an application to amend the Comprehensive Plan Future Land Use Designations Map from High Density Residential to Commercial on 2.27 acres. Planning Manager Don Matson stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval. Councilmember Heiner motioned for adoption of Resolution 2023-01 as presented. Councilmember Reece seconded motion for adoption. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, Evans -yes, motion passed. 3. Approval for a Title Map Amendment from Dense Residential (R-4) to General Commercial (C-2) on approximately 1.90 acres of land, at approximately 301 E. New Day Parkway. (Council will discuss the application and if it meets City code). Joel Dixon, Knudsen Engineering, represented the applicant. Mr. Dixon presented a Title Map Amendment from Dense Residential (R-4) to General Commercial (C-2) on approximately 1.90 acres of land. Planning Manager Don Matson stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Reece motioned to approve a Title Map Amendment from Dense Residential (R-4) to General Commercial (C-2) on approximately 1.90 acres of land, including the findings, facts and conclusions of law as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Heiner -yes, Reece -yes, Evans -yes, Hernandez -yes, motion passed. 4. Approval of Legacy Park Div. 2 Final Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Joel Dixon, Knudsen Engineering, represented the applicant. Mr. Dixon presented an application for 24 multi -family residential building lots, and 1 commercial lot subdivision. Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Evans motioned to approve the Legacy Park Div. 2 Final Plat as presented, including the findings, facts and conclusions of law and conditional upon Legacy Park Div. 2 roundabout, and irrigation system construction plans be approved by the Development Services Division. Councilmember Hernandez seconded motion for approval. Roll Call: Evans -yes, Hernandez -yes, Reece -yes, Heiner -yes, motion passed. 5. Review and Possible Adoption of Ordinance 858 Change in Land Use District on 2.27 acres of land from Dense Residential (R-4) to General Commercial (C-2) located approximately 720 feet south of New Day Parkway and west of the Union Pacific Railroad. (Council will discuss the application and if it meets City code). Councilmember Heiner motioned for the waiver of three readings, including the reading of one time in full for Ordinance 858. Councilmember Hernandez seconded motion for waiver. Roll Call: Reece -yes, Evans -yes, Heiner -yes, Hernandez -yes, motion passed. Councilmember Reece motioned for adoption of Ordinance 858. Councilmember Heiner seconded motion for adoption. Roll Call: Evans -yes, Heiner -yes, Hernandez -yes, Reece -yes, motion passed. 6. Appeal of Land Use and Development Commission's Denial Decision of a Conditional Use Permit at 120 W. Siphon Rd., in accordance with section 18.28.080 of City Code. (Council will discuss the application and if it meets City code). Joel Dixon, Knudsen Engineering, represented the applicant. Mr. Dixon stated that Idaho Transportation Department will not allow an access off of Yellowstone Ave. for this property which makes it undesirable for commercial use. The only access onto this property will be a shared access with an existing multi -family development off of Siphon Rd. This application follows the same use as the property on the west boundary line and similar use to the north of this property. Applicant Jesse Aldous presented some family history surrounding this vacant property and the reasons he chose to develop this property. Mr. Aldous talked to other developers and his financing company about the possibility for commercial development on this property and they all expressed the same concerns about access. Councilmember Evans stated that she had visited this property prior to the meeting. Planning Manager Don Matson stated that staff recommended denial of the proposed CUP based on residential land uses at this location do not comply with the comprehensive plan. The plan policy is to create a commercial corridor on Yellowstone Ave. and ensure an adequate supply of commercial land. The Plan encourages residential infill in suitable locations; this site is at the intersection of two principal arterials and not suitable for residential. Community Services Director Devin Hillam stated that the comprehensive plan states an intersection of two principal arterials is prime location for commercial land uses to benefit the long-term needs of the community. Councilmember Heiner motioned to approve the appeal for a Conditional Use Permit at 120 W. Siphon Rd., in accordance with section 18.28.080 and 18.28.020.0.5 of City Code as presented, including the findings, facts and conclusions of law and conditional upon the attached (5b) staff recommendations. Councilmember Evans seconded motion for approval. Roll Call: Hernandez -yes, Heiner -yes, Reece -yes, Evans -yes, motion passed. 7. Acceptance of Sanitation Parking Building Re -Bid. (Council will discuss and award sanitation parking building rebid). Interim Public Works Director Bridger Morrison presented bids for the two sanitation parking buildings. Mr. Morrison stated that the low bidder was RS Jobber Inc., and recommended awarding this bid to RS Jobber Inc. Councilmember Reece motioned to accept the bid from RS Jobber Inc.in the amount of $401,810 for the sanitation parking buildings as presented, and authorize the Mayor to enter a contract with RS Jobber Inc. for this project. Councilmember Hernandez seconded motion for approval. Roll Call: Reece -yes, Heiner -yes, Evans -yes, Hernandez -yes, motion passed. 8. Approval of Requests for Funding for FY2023. (Council will discuss funding requests). Jeffery Glissendorf represented Visit Pocatello and Visit Chubbuck. Mr. Glissendorf presented a progress report, and the most recent tourism statistics. Mr. Glissendorf stated that visit Pocatello received a travel grant for $260,000 to promote tourism in our area. Councilmember Heiner motioned to approve $7,000 for Meals on Wheels, $6,000 for Family Services Alliance, $15,000 for Bannock Development Corporation, and $10,000 for Visit Pocatello/Chubbuck. Councilmember Evans seconded motion for approval. Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, Reece -yes, motion passed. 9. Approval to Appoint Adam Thayer to the Land Use and Development Commission. (The Council will discuss an appointment to the Land Use and Development Commission). Mayor England presented Adam Thayer to replace Brady Smith on the Land Use and Development Commission. Councilmember Hernandez motioned to approve the appointment of Adam Thayer to the Land Use and Development Board. Councilmember Reece seconded motion for approval. Roll Call: Hernandez -yes, Evans -yes, Reece -yes, Heiner -yes, motion passed 10. Approval of Items for Auction or Disposal. (Council will discuss City property for auction or disposal). Councilmember Heiner motioned for approval of items for auction or disposal. Councilmember Hernandez seconded motion for approval. Roll Call: Evans -yes, Reece -yes, Heiner -yes, Hernandez -yes, motion passed. 11. Approval of the ADA Transition Plan. (Council will discuss the adoption of an ADA transition plan). Deputy Cleric Paul Andrus presented a draft ADA Transition Plan for the City. Councilmetnber Evans motioned for approval of the ADA Transition Plan. Councilmember Heiner seconded motion for approval. Roll Call: Reece -yes, Heiner -yes, Hernandez -yes, Evans -yes, motion passed. 12. Adoption of Resolution 2023-02 Records Retention and Classification. (Council will discuss public records retention and classifications) City Cleric Joey Bowers presented a records retention and classification schedule. Councilmember Heiner motioned for adoption of Resolution 2023-02 as presented. Councilmember Reece seconded motion for adoption. Roll Call: Hernandez -yes, Evans -yes, Heiner -yes, Reece -yes, motion passed. 13. Discussion about Recreation Program Operations and whether the Council wishes to manage the Youth Baseball/Softball/Tee ball Programs in House. Community Services Director Devin Hillam presented that the league president approached him about the City taking back the operations of the leagues since the coordinators and volunteers aren't able to be as responsive to the day-to-day questions, payment/refund processing, registration, and other needs like city employees have been able to in the past. We have been informed that if we cannot serve this role, since the volunteer and minimally paid coordinators cannot adequately fulfill the functions necessary to run the league and the league currently exists under the framework of the City, the league will likely dwindle and suffer and eventually go away. CLAIMS: The Council asked City Staff to look further into this request. City of Chubbuck claims for March 15, 2023 as presented to Mayor England and Council. Councilmember Reece motioned to approve the City of Chubbuck Claims as presented. Councilmember Heiner seconded motion for approval. Roll Call: Heiner -yes, Reece -yes, Hernandez -yes, Evans -yes, motion passed. GENERAL ANNOUNCEMENTS: Police Chief Bill Guiberson announced his retirement in June. ADJOURN: Mayor Kevin England adjourned at 7:36. Joers- i y CIerk .J Kevin Englan ayor Pauline Flats Appeal Attachment 5b However, should the Commission wish to approve the application, staff recommends t e following conditions, at a minimum: o To make the buildings (2 -stories) better conform with the existing developments, the northernmost building shall be rotated 90° to reduce the number of windows focusing to the north. o Because the site is located on 2 principal arterials, one being a main entry from the interstate into the community, and to enhance compatibility with the surrounding neighborhood, applicant shall work with the Community Services Director to provide for a variety of architectural projections, colors, shudders, vertical lines, and/or other features to break up the monotony of the side and rear elevations, which meet with satisfaction of the Director. FACTS BACKGROUND: Located at the northwest corner of Yellowstone Ave and Siphon Rd, most of the site, ±80%, is designated as "Commercial" on the Comprehensive Plan Future Land Use Map. A smaller portion, ±20%, is designated "Mixed Use". The site has been vacant and not farmed for approximately 45 years, since the creation of the Paradise Acres Subdivision immediately to the north in 1975. In 2005 the parcel was created in the Wyndhaven Subdivision, with the western part of the subdivision being developed as apartments. In 2012 the City purchased the northeast corner of the site for a wastewater lift station. Yellowstone Ave and an irrigation canal with right-of-way run along the eastern side of the property. REFERENCE MAP: 290 E Linden Avenue, Chubbuck, ID 83202 /64 208.237.2430 — Fax 208.237.2409 CHUBBUCK www.CityofChubbuck.us 1 0 1 H a CHUBBUCK 1 0 1 H 0 Pauline Flats Appeal Attachment 5b Community - - Depart Planning Services Division 290 E Linden Avenue, Chubbuck, ID 83202 208.237.2430 — Fax 208.237.2409 www. CityofChub buck. us APPLICATION FOR A CONDITIONAL USE PERMIT FOR APARTMENTS IN THE GENERAL COMMERCIAL (C-2) ZONE CITY OF CHUBBUCK LAND USE AND DEVELOPMENT COMMISSION REGULAR MEETING ON FEBRUARY 14, 2023 SUMMARY DESCRIPTION: An application for a Conditional Use Permit for apartments in the General Commercial (C-2) zone on approximately 2.6 acres of land. Subject property is generally located at 120 W Siphon Road in Chubbuck, Idaho. The application will be reviewed against criteria in section 18.28.020.C.5 of City Code. Type of Action: Decision. STAFF FINDINGS: After reviewing the application and related materials, staff finds that it does not meet the standards established by the City for the Conditional Use Permit (CUP) requested. • The property is entirely zoned G2; apartments are conditionally permitted in the (C-2) zone. • The Comprehensive Plan Future Land Use Map designates this parcel for "Commercial" and "Mixed Use" development; the majority of the property, ±80%, is designated as "Commercial". • The property is located on the intersection of two principal arterials, prime locations to create commercial land uses to benefit the long-term needs of the city. The Design Review Committee has reviewed the site plan against technical requirements of the City as required by city code and requested revisions from the developer; the committee's recommendations are reflected in the site plan included with this report. The Committee did not approve the use and only reviewed technical requirements: o The committee directly reviews and approves such details as parking, landscaping, access, utility services, and sanitation. o In the design review committee meeting for the project, the Applicant was informed that a CUP would be needed and because the comp plan prefers arterial intersections to be commercially zoned and used, a CUP likely would be difficult to obtain. o The Land Use and Development Commission may approve other or more stringent conditions on the proposal. The applicant has met City Code requirements to be heard for a CUP. Staff recommends denial of the proposed CUP and Findings of Fact and Conclusions of Law: o Residential land uses at this location do not comply with the plan. o Plan policy is to create a commercial corridor on Yellowstone and ensure an adequate supply of commercial land. o The Plan encourages residential infill in suitable locations; this site is at the intersection of two principal arterials and not suitable for residential. o An intersection of two principal arterials is prime location for commercial land uses to benefit the long-term needs of the community. o See full discussion of recommendations beginning on page 6.