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HomeMy WebLinkAboutDraft MinutesCHUBBUCK I I H H 0 City of Chubbuck Council Study Session Minutes March 1, 2023 4:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL To ORDER: Mayor England COUNCIL PRESENT: Norman Reece, Dan Heiner, and Roger Hernandez. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Interim Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Program Administrator Kami Morrison. Police Chief Bill Guiberson, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. Mayor England excused Councilmember Melanie Evans from the meeting. GENERAL BUSINESS: 1. Discussion on Requests for Funding. 1A. Director Kathryn Dye represented meals on wheels. Mrs. Dye stated that meals on wheels provides ready to eat meals to elderly and disabled individuals Monday through Friday with the availability to get frozen meals for the weekend. Mrs. Dye went over where meals on wheels gets its current funding. 1B. Executive Director Sarah O'Banion represented Family Services Alliance. Mrs. O'Banion thanked the City for their support and gave a history of what Family Services Alliance does and how they help the victims of these crimes. Mrs. O'Banion stated that all their services are free and confidential. These services include providing shelter, finding permanent housing, assist with Bannock County court processes, long term support for families, therapy for children, and improve parent/child attachment with the non-violent parent. 1 C. MiaCate Kennedy, CEO represented Bannock Development Corporation (BDC). Mrs. Kennedy gave an update on changes and what BDC had been doing to promote economic development for the region and for the City of Chubbuck. 2. Discussion on FY24 Budget and Strategic/Comprehensive Planning. City Treasurer Rich Morgan presented estimated general fund revenues, human resource, and wage related expenses. The Council directed City Staff to start working towards an updated comprehensive plan for the City and asked to include strategic goals and policies that will be reviewed both annually and at least every five years as part of that updated plan. City Attorney Ryan Lewis reminded the Council that they set policy throughout the year(s) that gives direction to City Departments how to move forward with every decision that the Council makes as a body of government during their posted meetings. ADJOURN: Mayor Kevin England adjourned at 4:57. CHUBBUCK I u n H o City of Chubbuck Council Meeting Minutes March 1, 2023 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Heiner COUNCIL PRESENT: Norman Reece, Dan Heiner, and Roger Hernandez. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Interim Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Development Services Manager Sean Harris, Planning Manager Don Matson, Police Chief Bill Guiberson, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. Mayor England excused Councilmember Melanie Evans from the meeting. APPROVAL OF MINUTES: February 15, 2023 Councilmember Heiner motioned for approval of the Council Meeting minutes. Councilmember Hernandez seconded motion for approval of minutes. Roll Call: Reece -yes, Heiner -yes, Hernandez -yes, motion passed. PROCLAMATIONS: 1. National Senior Nutrition Mayor England read aloud a proclamation. PUBLIC HEARING: 1. Notice is hereby given that the City Council of the City of Chubbuck, Idaho, will hold a public hearing for consideration of a proposed amended budget for the fiscal period October 1, 2022 to September 30, 2023: and an amended fiscal appropriation ordinance for said period, and pursuant to the provisions of Section 50-1002, 50-1003, 50-1106, Idaho Code. PROPOSED EXPENDITURES The following is an estimate, set forth in said amended budget of the proposed increases in expenditure of the City of Chubbuck, Idaho, for the period October 1, 2022, to September 30, 2023. All other expenditures shall remain without change as set forth in the original appropriation ordinance adopted August 17, 2022. Said amounts are set forth by fund as follows: Fund Original Expenditure Proposed Expenditure Net Increase General $8,638,894 $8,792,463 $153,569 Parks Impact Fee $0 $565,000 $565,000 Park Grants $0 $88,000 $88,000 City Treasurer Rich Morgan went over the Community Services Departments additional funding requests in FY23 as presented during the February 15, 2023 Council Meeting. Which required the Council to open the budget to include the amount being requested as part of the FY23 budget before those departments would be able to use those funds. Mayor England declared the public hearing open for public comment. Due to no public comment Mayor England closed the public hearing. GENERAL BUSINESS: Adoption of Ordinance 857 to Amend the FY2023 Appropriation Ordinance. (Council will discuss amending the FY23 Budget). Councilmember Hernandez motioned for the waiver of three readings, including the reading of one time in full for Ordinance 857. Councilmember Reece seconded motion for waiver. Roll Call: Heiner -yes, Hernandez -yes, Reece -yes, motion passed. Councilmember Reece motioned for adoption of Ordinance 857. Councilmember Hernandez seconded motion for adoption. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, motion passed. 2. Approval of a Comprehensive Plan Amendment to the Future Land Use Designation Map, on approximately 2.27 acres of land from High Density Residential to Commercial. Subject property is located south of New Day Parkway and west of the Union Pacific Railroad and Jerry Rowland Park. (Council will discuss the application and if it meets City code). Planning Manager Don Matson stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval. Councilmember Reece motioned to approve the Comprehensive Plan Amendment to the Future Land Use Designation Map, on approximately 2.27 acres of land from High Density Residential to Commercial as presented, including the findings, facts and conclusions of law. Councilmember Heiner seconded motion for approval. Roll Call: Reece -yes, Hernandez -no, Heiner -yes, motion passed. 3. Approval of Candee Subdivision Short Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Stewart Ward from Dioptra represented the applicant. Mr. Ward presented a short plat for 1 commercial lot. Mr. Ward stated that the applicant has requested to defer the Ward Drive frontage improvements to a future division. Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Reece motioned to approve the Candee Subdivision Short Plat as presented, including the findings, facts and conclusions of law and conditional upon a storm water system report with storm water construction plans/drawings be submitted for review and approval by the Development Services Division prior to issuing a building permit, a subdivision improvement completion guarantee be submitted in the amount of 150% of Ward Drive improvement costs, and all public improvements and other development improvements, when completed, will conform with the approved construction plans and City standards. Councilmember Hernandez seconded motion for approval. Roll Call: Hernandez -yes, Heiner -yes, Reece -yes, motion passed. 4. Approval of Pauline Flats Preliminary Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Reece motioned to approve the Pauline Flats Preliminary Plat and the updated findings, facts and conclusions of law as presented, which included updating the description to one building lot, and approval of this plat does not condone uses, which are regulated by title 18. Councilmember Heiner seconded motion for approval. Roll Call: Heiner -yes, Reece -yes, Hernandez -yes, motion passed. 5. Review and Discuss Petition from Adjacent Property Owners regarding Auction & Disposal of Block 1 Lot 13, The Grove- Division No. 1 and consider authorizing staff to move forward with disposal of City Properties in The Grove Subdivision. (Council will discuss maintaining or disposal of City properties). Community Services Director Devin Hillam presented a letter and a petition from some of the residents of the Grove Subdivision. In the letter the residents have formed an association to request the City specifically bid the sale of lot 13 which is currently owned by the City. The letter also states that the existing easements and restrictions will remain in place if the City decides to dispose of this property. City Attorney Ryan Lewis stated that Idaho Code section 50 chapter 14 will govern the standards and process for disposing of this property and that the City cannot guarantee that those associated with this petition or that the proposed association will be the winning bid for this property. Councilmember Hernandez motioned to authorize the Mayor and City Staff to move forward with the disposal of City properties pursuant to the standards set forth within Idaho Code section 50 chapter 14 as presented in the Grove Subdivision. Councilmember Heiner seconded motion for approval. Roll Call: Reece -yes, Hernandez -yes, Heiner -yes, motion passed. CLAIMS: City of Chubbuck claims for March 1, 2023 as presented to Mayor England and Council. Councilmember Heiner motioned to approve the City of Chubbuck Claims as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Hernandez -yes, Heiner -yes, Reece -yes, motion passed. ADJOURN: Mayor Kevin England adjourned at 6:31.