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Home My WebLink About02 15 2023 CM... za�\\ CHUBBUCK 1 H H H 0 City of Chubbuck Council Meeting Minutes February 15, 2023 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Callen Moore COUNCIL PRESENT: Roger Hernandez, Norman Reece, Melanie Evans, and Dan Heiner. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Community Services Director Devin Hillam, Planning Manager Don Matson, Development Services Manager Sean Harris, Police Chief Bill Guiberson, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers, APPROVAL OF MINUTES: February 1, 2023 and February 6, 2023. Councilmember Heiner motioned for approval of the Study Session and Council Meeting minutes. Councilmember Reece seconded motion for approval of minutes. Roll Call: Hernandez -yes, Reece -yes, Evans -yes, Heiner -yes, motion passed. GENERAL BUSINESS: Appeal of Design Review Committee's Decision at 451 E. Chubbuck Road, in accordance with section 18.16.040.H of City Code. (Council will discuss the application and if it meets City code). Planning Manager Don Matson stated that the applicant had In accordance with Section 18.16.040.H of City Code filed an appeal of a Design Review Committee Decision for denial of a second access. Mr. Matson presented that city code require that the Bannock Transportation Planning Organization (BTPO) Access Management Guidelines be satisfied (section. 16.12.025) and that the Design Review Committee review projects for conformance with the Access Management Guidelines. Because the other uses on Branson Drive are residential in nature the Committee determined that no additional access points could be granted since they would be detrimental to the safety and operation of the street currently and in the future as the area continued to redevelop. Applicant Jon Thuernagle presented multiple designs associated with this application and stated that the designed second access was to allow for delivery vehicles from having to park along the street and to be able to completely pull onto this property to deliver goods and services. Community Services Director Devin Hillam stated that the Council should evaluate this application under the Access Management Guidelines (18.16.040.B) to determine if this application meets city code. Table 3 c of the Guidelines contains the General Provisions for Access onto Local Streets. Which states that Direct Access: One access may be allowed from a local street to an individual parcel or to contiguous parcels under the same ownership or control if such access will not be detrimental to the safety and operation of the street, Lot Splitting: no additional access rights shall accrue upon the splitting or dividing of existing parcels or contiguous parcels under or previously under the same ownership or control. All access to newly created properties shall be provided internally or as determined by the governing body, and Additional Access Points: Additional access may be provided if the applicant establishes that the additional access would not be detrimental to the safety and operation of the street. Additional access points would be subject to all access management guidelines unless variances are granted. The Council felt like it would be better for public safety to have these delivery trucks off the public street when malting deliveries, as long as that access was only used for deliveries as presented and separated from the rest of the property. City Attorney Ryan Lewis recommended if the Council wanted to allow the applicant a second access to put limitations on that access and not just an open-ended access. Councilmember Heiner motioned to grant an appeal to allow a second access which will only be used as a separate delivery access as per option 2 (attached) as presented by the applicant. Conditional upon final review and approval by the Design Review Committee. Councilmember Evans seconded motion for approval. Roll Call: Reece -yes, Evans -yes, Heiner -yes, Hernandez -yes, motion passed. 2. Approval of Alpine Crossing Div. IA Final Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Brady Smith from Rocky Mountain Engineering represented the applicant. Mr. Smith presented an application for 19 single family residential lots. Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Reece motioned to recommend approval of the Final Plat for Alpine Crossing Div. IA, including the findings, facts and conclusions of law as presented. Conditional upon construction plans/drawings be approved by the Development Services. Councilmember Hernandez seconded motion for approval. Roll Call: Evans -yes, Heiner -yes, Hernandez -yes, Reece -yes, motion passed. 3. Approval of the Updated Personnel Policy. (Council will discuss the updates to the personnel policy manual). Councilmember Heiner motioned for approval of the updated personnel policy as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Heiner -yes, Hernandez -yes, Reece -yes, Evans -yes, motion passed. 4. Approval of Southeastern Idaho Reciprocal Fire Fighting Assistance Agreement (RFFA). (Council will discuss renewing the Reciprocal Fire Fighting Assistance Agreement). Fire Chief Merlin Miller presented a renewal of the Southeastern Idaho Reciprocal Fire Fighting Assistance Agreement (RFFA). Councilmember Hernandez motioned for approval of the Southeastern Idaho Reciprocal Fire Fighting Assistance Agreement (RFFA) and to authorize the Mayor to enter into the contract as presented. Councilmember Heiner seconded motion for approval. Roll Call: Reece -yes, Hernandez -yes, Evans -yes, Heiner -yes, motion passed. 5. Discuss Leasing Miller Park for Farming and Earmarking Revenues for Future Park Improvements. (Council will discuss leasing City Property). Community Services Director Devin Hillam stated that the City had recently been approached by a local fanner to see if the City could be interested in leasing the vacant land owned by the City, known as Miller Park, during growing seasons. The Council directed City Staff to look into putting this property out for a request for proposal (RFP) to help cut down on maintenance costs until the City is able to develop the property. The Council was also in favor of maintaining any funds that are generated from this property to go towards its future development. 6. Council will discuss with the Community Services Director, additional funding requests in FY23 for the following items: Comprehensive Plan Amendment, Tennis Court Resurfacing, Parks Development Impact Fee balance, grant monies, and use of the FY22 Parks & Recreation Balance in FY23. Community Services Director Devin Hillam went over some additional funding requests in FY23 which included a Comprehensive Plan Amendment, Tennis Court Resurfacing, Parks Development Impact Fee balance, and the use of the FY22 Parks & Recreation Balance in FY23. Mr. Hillam also stated that the Parks Department had been awarded an $88,000 grant, and the Community Services Department a $30,000 grant from the Blue Cross of Idaho Foundation and asked for those funds to be included in the FY23 budget. The Council directed City Staff to schedule a public hearing to reopen the FY23 budget to further discuss the Community Services Department's funding requests. 7. Adoption of Ordinance 856 Elected Officials Salaries. (Council will discuss the appropriate salary for elected officials). Councilmember Hernandez motioned for the waiver of three readings, including the reading of one time in full for Ordinance 856. Councilmember Heiner seconded motion for waiver. Roll Call: Heiner -yes, Reece -yes, Hernandez -yes, Evans -yes, motion passed. Councilmember Heiner motioned for adoption of Ordinance 856. Councilmember Evans seconded motion for adoption. Roll Call: Reece -no, Evans -yes, Heiner -yes, Hernandez -yes, motion passed. CLAIMS: City of Chubbuck claims for February 15, 2023 as presented to Mayor England and Council. Councilmember Reece motioned to approve the City of Chubbuck Claims as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Evans -yes, Heiner -yes, Hernandez -yes, Reece -yes, motion passed. 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