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Item #2 Records for Destruction
Records for Destruction Documents Years # of PGS Retention Years Circuit Breaker 2017 50 5 Direct Pay Applications 2017 500 5 Equal Pay Reports 2017 50 5 IRS TIN Reports 2015 50 7 Vendor Listing 2007 50 5 Chart of Accounts 2014 25 5 School Crossing Guard report 2014 50 5 AP Invoice Documents from 10/1/2015-9/30/2016. 2017 3000 5 Quarterly Treasure Report 2017 16 5 Utility Applications 2015 150 5 Termination Billing 2017 200 5 Baseball Sponsorships 2016 15 5 Shut Off List 2017 75 5 Meter Book 2017 1000 5 Recycling Signup Forms 2016 50 5 CDA Public Hearing Signup sheet 2017 7 5 LUDC Public Hearing signup sheet 2017 23 5 LUDC & CDA Terms & Appointments 2017 15 5 Receipt Book 2017 15 5 Staff Meeting Minutes 2017 24 5 Council, CDA & Land Use Audio Recordings 2020 48 2 Social Media Correspondence 2020 500 2 Text Correspondence 2020 50 2 Proof of Publication proof 2020 50 2 Records Request 2020 50 2 Email Correspondence 2020 3000 2 Press Release 2020 10 2 Baseball Background Checks 2016 100 5 Baseball/Softball Birth Certificates 2005 300 15 Council Packets 2017 1000 5 Mayor Correspondence 2020 50 2 Billing Register 2017 2000 5 Cash Receipting 2020 6000 2 Pocatello Sewer Treatment Charges 2017 63 5 Monthly Cash Report 2017 12 5 A/P Checks 2017 2600 5 A/P reports 2017 6000 5 Bank Statements & Reconciliation FY16-17 200 5 Public Hearing Requests/Notices & Correspondence 2017 500 5 Work Orders 2017 5000 5 Police Record Request 2017 100 5 Copy Council Agendas 2017 36 5 Copy Land Use & CDA Agendas 2017 36 Bankruptcy Notices 2017 50 Collection Records 2017 25 Delinquent Accounts 2017 43 Terminated Landlord Agreements 2017 11 Baseball Player Grants 2017 5 Liability Claims 2013 50 Close + 7 years Outside Group Proclamations 2021 12 Fire A/P & A/R 2017 1500 Fire Budget Records 2017 500 Dig Line Reports 2019 50 Tennis Forms 2018 50 Park Reservations 2018 50 Chemical Applications 2018 50 Landfill Tickets 2020 100 Time Cards 2017 1000 Fuel Bids 2017 85 Playground Inspection Reports 2017 82 Call out Reports 2017 150 Sanitation Application 2017 174 Contractor Certificate of Liability 2011 75 Tennis Keys 2020 75 Police Receipt Books 2015 150 Animal License Application 2020 150 Police invoices/receipts 1993-1994 100 ordinance enforcement cases 2000-2008 1500 Utility Adjustments 2017 9 CDA Packets 2017 500 Land Use Packets 2014-2017 1000 Total 40,616 5 5 5 5 5 5 1 5 5 3 3 3 3 2 5 5 5 5 5 10 2 5 2 5 10 5 5 5