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HomeMy WebLinkAboutDraft MinutesCHUBBUCK I I H H 0 City of Chubbuck Council Study Session Minutes December 7, 2022 4:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL To ORDER: Mayor England COUNCIL PRESENT: Melanie Evans, Dan Heiner, Norman Reece, and Roger Hernandez. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Interim Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Lieutenant Steve Young, Fire Chief Merlin Miller, City Treasurer Rich Morgan, and City Clerk Joey Bowers. GENERAL BUSINESS: 1. Presentation by Bannock Development Corporation (BDC). This item of business was removed from the agenda. 2. Discussion about Policy for City Utility Connections Outside of City Limits. Community Services Director Devin Hillam presented the following recommended criteria for City Utility Connections Outside of City Limits. Single Lot County- Requesting City Sewer (replacing septic only): 1. Consent to Annex (recorded) 2. Agree that if the parcel redevelops or further develops in the future whether in County or City, that City development and planning standards will be followed as closely as possible in coordination with City staff. 3. Request letter from City of Pocatello indicating that the connection will not count against City capacity. 4. Same connection fee and monthly rate as city rate payers (to incentivize connections). Subdivision or Minor Land Division in County- Requesting City Sewer Only (New lots w/ private or community wells): 1. Consent to Annex (recorded) 2. Agree that if the parcel redevelops or further develops in the future, that City standards will be followed where not followed under this policy. 3. Design development so that when water is available, developments with lots larger than 1 acre on average can develop in a consistent and efficient manner 4. Follow BTPO/City access management policy 5. Provide rights-of-way (and streets, if building) of such width and locations to meet City of Chubbuck's standards. 6. Follow most strict setbacks of Chubbuck and County for all structures 7. Request letter from City of Pocatello indicating that the connection will not count against City capacity. 8. Same connection fee and monthly rate as city rate payers (to incentivize connections). Subdivision in County- Requesting City Water Only (likely will be rare/never) 1. Consent to Annex (recorded) 2. Streets to City minimum standards as if in City a. Typical Sections- curb, gutter, sidewalk, asphalt, striping b. ROW widths c. Road curves, block lengths, etc. d. Future Road class map road locations, including stubbed roads e. Fire hydrants 3. Follow BTPO/City access management policy 4. Follow most strict setbacks of Chubbuck and County for all structures 5. Provide canal public recreational easements 6. If surface water irrigation rights and source, to build and operate a private distribution system, HOA funded, maintained 7. Consent to meet all city standards when annex a. Trash enclosures 8. Same connection fee and 1.5 times the monthly rate as city rate payers. Subdivision in County- Requesting City Water & Sewer 1. Consent to Annex (recorded) 2. Streets to City minimum standards as if in City a. Typical Sections- curb, gutter, sidewalk, asphalt, striping b. ROW widths c. Road curves, block lengths, etc. d. Future Road class map road locations, including stubbed roads e. Fire hydrants 3. Follow BTPO/City access management policy 4. Abandon all wells and septic's on the property. If any buildings are connected to septic or well, they need to connect to City utilities. 5. Provide canal public recreational easements 6. If surface water irrigation rights and source, to build and operate a private distribution system, HOA funded, maintained 7. Consent to meet all city standards when annex a. Trash enclosures b. Streetlights c. Land uses 8. Request letter from City of Pocatello indicating that the connection will not count against City capacity. 9. Same connection fee and monthly rate as city rate payers (to incentivize connections). The Council directed City Staff to work with Legal Counsel to put together a resolution to establish a policy for City Utility Connections Outside of City Limits. ADJOURN: Mayor Kevin England adjourned at 4:19. CHUBBUCK I I H H 0 City of Chubbuck Joint Meeting Minutes December 7, 2022 5:00 PM City Hall Multi -Purpose Room 290 East Linden, Chubbuck, ID 83202 CALL To ORDER: Mayor England COUNCIL PRESENT: Melanie Evans, Dan Heiner, Norman Reece, and Roger Hernandez. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, City Engineer Bridger Morrison, Community Services Director Devin Hillam, Development Services Manager Sean Harris, City Treasurer Rich Morgan, and City Clerk Joey Bowers. GENERAL BUSINESS: 1. A Joint Meeting with the City Council and the Chubbuck Development Authority Board (CDA) to Discuss Project Priorities and the Remainder of the 1992 Urban Renewal Plan. The City Council and CDA Board Members discussed the current projects associated with the 1992 Urban Renewal Plan. The City Council and CDA Board Members also discussed priorities for future projects. The main project that both boards wanted to see finished with the 1992 Urban Renewal Plan before it closes out in 2023 was the Hawthorne Irrigation Bridge Project. CDA Attorney TJ Budge stated that legal counsel Elam and Burke had counseled that as long as the project had been designed and ready for bid before the closing of the 1992 Urban Renewal Plan. The CDA would be able to receive/maintain those funds throughout the remainder of the project. Mr. Budge also verified that information with the Bannock County Assessor's office. The City Council and CDA Board directed City Staff to start working on designing the Hawthorne Irrigation Bridge Project. City Engineer Bridger Morrison stated that on the Philbin/Chubbuck Road Roundabout Project that was funded by the CDA, the concrete that was placed for the sidewalks and truck apron, which is at the interior of the roundabout, failed to meet the project specifications. After additional testing, it was confirmed that the concrete did not meet the strength requirements called for the in the construction documents. Therefore, we have two options to address the deficient concrete: 1) Require the concrete to be removed and replaced, or 2) Leave the concrete in place but not pay the contractor for those items. If Option 2 were selected, there would be a savings to the project of $145,370.00. If Option 2 were selected, there will likely be additional future maintenance costs that the Street Department will be responsible for related to the concrete. Therefore, the City would like the CDA to consider if that funding could be applied to projects the Street Department needs to complete in the near future. If that is possible, the funding provided by the CDA would be recognized as offsetting future maintenance costs that the Street Department will be responsible for at the roundabout. The Street Department had identified some project needs that could be considered such as significant storm drain improvements on Eagle Drive near Briarwood Park, storm drain improvements on Hawthorne Road between Knudsen and Chubbuck Road, and sidewalk ADA improvements at various locations. The CDA Board asked for this item of business to be placed on their January 17, 2023 meeting agenda for further discussion and decision. ADJOURN: Mayor Kevin England adjourned at 5:32. CHUBBUCK I I H H 0 City of Chubbuck Council Meeting Minutes December 7, 2022 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Reece COUNCIL PRESENT: Melanie Evans, Dan Heiner, Norman Reece, and Roger Hernandez. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Interim Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Development Services Manager Sean Harris, Lieutenant Steve Young, Fire Chief Merlin Miller, City Treasurer Rich Morgan, and City Clerk Joey Bowers. APPROVAL OF MINUTES: November 16, 2022. Councilmember Reece motioned for approval of the Council Meeting minutes. Councilmember Heiner seconded motion for approval of minutes. Roll Call: Evans -yes, Heiner -yes, Reece -yes, Hernandez -yes, motion passed. GENERAL BUSINESS: 1. Approval of Copperfield Landing Div. 6 Final/Short Plat and the findings, facts and conclusions of law. (Council will discuss the application and if it meets City code). Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Hernandez motioned to recommend approval of the Copperfield Landing Div. 6 Final/Short Plat including the findings, facts and conclusions of law, as presented. Councilmember Heiner seconded motion for approval. Roll Call: Heiner -yes, Reece -yes, Hernandez -yes, Evans -yes, motion passed. 2. Approval of the Alcohol license for Beer and Wine for Olive Garden. (Council will discuss if all City, State and County requirements have been completed). City Clerk Joey Bowers presented an Alcohol license for Beer and Wine for Olive Garden. Councilmember Hernandez motioned to approve the Beer, Wine, and Liquor License as presented, conditional upon on all City, State, and County fees are paid in full. Councilmember Evans seconded motion for approval. Roll Call: Reece -yes, Hernandez -yes, Evans -yes, Heiner -yes, motion passed. 3. Approval of Items for Auction or Disposal. (Council will discuss City property for auction or disposal). Councilmember Heiner motioned for approval of items for auction or disposal. Councilmember Reece seconded motion for approval. Roll Call: Hernandez -yes, Evans -yes, Heiner -yes, Reece -yes, motion passed. 4. Discussion about December 21, 2022 Council Meeting. (Council will discuss how they want to move forward with this Council Meeting). CLAIMS: The Council recommended canceling the second meeting in December. City of Chubbuck claims for December 7, 2022 as presented to Mayor England and Council. Councilmember Heiner motioned to approve the City of Chubbuck Claims as presented. Councilmember Evans seconded motion for approval. Roll Call: Evans -yes, Heiner -yes, Reece -yes, Hernandez -yes, motion passed. GENERAL ANNOUNCEMENTS: Christmas in the Park on December 9, 2022 at Cotant Park. ADJOURN: Mayor Kevin England adjourned at 6:07.