HomeMy WebLinkAboutItem #6 Professional ServicesAGREEMENT FOR PROFESSIONAL SERVICES
This is an Agreement effective as of
Chubbuck ("Owner") and Keller Associates, Inc. ("Consultant").
("Effective Date") between the City of
Owner's Project, of which Consultant's services under this Agreement area part, is generally identified as follows:
Water Facility Planning Study Update ("Project").
The Owner and the Consultant agree to the following Project scope, schedule, and compensation:
SCOPE: Consultant's services under this Agreement are generally identified as described in Attachment A.
SCHEDULE: The Agreement shall commence on the above written date. Consultant anticipates completing its
services within the schedule provided in Attachment A.
COMPENSATION:
Basic Services. As compensation for services to be performed by Consultant, the Owner will pay Consultant a lump
sum amount of $71,500 (Seventy -One Thousand Five Hundred dollars) as described in Attachment A.
Additional Services. Compensation for performing Additional Services will be pursuant to a mutually agreed
upon amendment to this Agreement.
In Witness Whereof, the parties hereto have executed this Agreement as of the date first above written. Owner
further acknowledges that it has reviewed and accepted the attached Standard Terms and Conditions.
OWNER: CITY OF CHUBBUCK
Signature:
Name: Kevin B. England
Title: Mayor
Address: 290 E. Linden Avenue
Chubbuck, ID 83202
Telephone: (208) 237-2430
Date:
CONSULTANT: KELLER ASSOCIATES, INC.
Signature
Name
Title
Address: 305 N 3rd Ave., Ste A
Pocatello, ID 83201
Telephone: (208) 238-2146
Date:
KA Project #222190-000 AGREEMENT v7.20.22 Page 1 of 3
STANDARD TERMS AND CONDITIONS
1. CONTRACT—This document constitutes the full and complete Agreement between the parties and supersedes all prior
negotiations, representations or agreements, whether written or oral. The Agreement may be amended only if both parties
specifically agree in writing to such amendment of the Agreement.
2. INVOICES AND PAYMENT — Owner will make payment within 15 calendar days of the invoice date. Consultant shall keep
accurate records of expenses. If Owner contests an invoice, Owner shall advise the Consultant within 15 days of receipt of
invoice of the specific basis for doing so, may withhold only that portion so contested, and shall pay the undisputed portion.
Interest. If payment is not received by the Consultant within 30 calendar days of the invoice date, Owner shall pay interest at a
rate of 1%% per month (or the maximum allowable by law, whichever is lower) of the past due amount. Payments will be
credited first to interest and then to principal.
Suspension. If the Owner fails to make payments when due, the Consultant may suspend performance of services upon five (5)
calendar days' notice to the Owner. Owner agrees to indemnify and hold Consultant harmless from any claim or liability
resulting from such suspension.
3. DOCUMENTS —All documents prepared or furnished by Consultant are instruments of service, and Consultant retains ownership
and property interest (including the copyright and the right of reuse) in such documents. Owner shall have a limited license to
use the documents in and for the Project subject to full payment for all services relating to preparation of the documents. The
Owner agrees to obtain prior written agreement for any reuse or modifications of the instruments of service, and understands
that any unauthorized use of the instruments of service shall be at the Owner's sole risk and without liability to the Consultant.
4. STANDARD OF CARE —The standard of care for all professional engineering and related services performed or furnished by
the Consultant under this Agreement will be the care and skill ordinarily used by members of the subject profession
practicing under similar circumstances at the same time and in the same locality. The Consultant makes no warranties,
expressed or implied, under this Agreement or otherwise, in connection with the Consultant's services. Consultant shall
exercise usual and customary professional care in its efforts to comply with applicable codes, regulations, laws, rules,
ordinances, and such other requirements in effect as of the date of execution of this Agreement.
5. CHANGES OR DELAYS—The proposed scope of services, compensation, schedule, and allocation of risks reflect Consultant's
understanding of the Project at the date of this Agreement. Costs and schedule commitments shall be subject to renegotiation
for changed conditions, unreasonable delays caused by the Owner's failure, independent government agencies, Force Majeure
events (i.e. acts of God, riots, wars, sabotage, strikes, civil disturbances, pandemics, government declared emergencies, etc.), or
causes beyond the reasonable control of Consultant. Where this occurs, changes in the Agreement shall be negotiated and an
equitable adjustment in compensation and schedule shall be made.
6. TERMINATION OR REDUCTION OF SERVICES —The Owner and Consultant may terminate this Agreement in whole or in part at
any time by giving 30 days written notice thereof. The Owner shall promptly pay Consultant for all services rendered to the
effective date of suspension of services, plus suspension charges, which shall include the cost of assembling documents,
personnel and equipment, rescheduling or reassignment, and commitments made to others on the Owner's behalf. If Owner
elects to terminate, modify, or reduce any portion of Consultant's services under this Agreement, Owner shall indemnify
Consultant from any damages related to the services or activities Consultant did not provide.
7. SUSPENSION OF SERVICES — If the Owner suspends services of the Consultant for any reason for more than thirty days, the
Consultant shall be reimbursed for expenses incurred due to suspension of services, including costs associated with rescheduling
or reassigning personnel, and commitments made to others on Owner's behalf.
8. INDEMNITY AND LIMITATION OF LIABILITY — Owner and Consultant each agree to indemnify and hold the other (including their
respective officers, directors, employees, agents, owners, shareholders, members, partners, sub -consultants, subcontractors,
and representatives) harmless from and against liability for all claims, losses, damages and expenses, to the extent such claims,
losses, damages, or expenses are caused by the indemnifying party's negligent acts, errors or omissions. In the event claims,
losses, damages, or expenses are caused by the joint or concurrent negligence of Owner and Consultant, they shall be borne by
each party in proportion to its negligence. Neither the Owner nor Consultant shall be liable for incidental, indirect or
consequential damages. The Consultant's liability to the Owner and to all construction contractors and subcontractors on the
Project, due to the Consultant's negligent acts, errors omissions, or breach of contractual obligations relating to or arising out of
the Project shall not exceed the Consultant's total fee.
KA Project #222190-000 AGREEMENT v7.20.22 Page 2 of 3
9. OPINIONS OF COST— Consultant's opinions of probable cost represent Consultant's judgment as an experienced and qualified
design professional. Since Consultant has no control over the cost of labor, materials, equipment, or services furnished by others,
or over the Owner's and other contractor's methods of determining prices, or over competitive bidding or market conditions, the
Consultant cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from opinions of
probable cost prepared by the Consultant.
10. CONSTRUCTION PHASE SERVICES — If Consultant performs any services during the construction phase of the Project, Consultant
shall not supervise, direct, or have control over Contractor's work. Consultant shall not have authority over or responsibility for
the construction means, methods, techniques, sequences or procedures or for safety precautions and programs in connection
with the work of the Contractor. Consultant does not guarantee the performance of the construction contract by the Contractor
and does not assume responsibility for the Contractor's failure to furnish and perform its work in accordance with the Contract
Documents.
11. MISCELLANEOUS
Right of Entry: Unless otherwise noted in the scope of work, the Owner shall provide for Consultant's right to enter the property
owned by the Owner and others in order to fulfill the services to be performed hereunder.
Dispute Resolution: Owner or its Contractor agree to notify Consultant of any claims against the Consultant within 10 days of
discovery of any allegations, errors or omissions. Should a dispute arise, Owner and Consultant agree to negotiate disputes
between them in good faith for a period of 30 calendar days from the date the dispute is raised in writing by either the Owner or
Consultant. If the parties fail to resolve the dispute through negotiation, then the dispute shall be decided through non-binding
mediation or other mutually agreed alternative dispute resolution technique. Fees and expenses for mediation shall be split
equally between the parties. The Owner and Consultant agree non-binding mediation or other mutually acceptable dispute
resolution technique shall precede litigation. This Agreement shall be governed by the laws of the State where the Project is
located.
Hazardous Environmental Conditions: The scope of Consultant's services does not include any responsibility for detection,
remediation, accidental release, or services relating to waste, oil, asbestos, lead or other hazardous materials, as defined by
Federal, State, and local laws or regulations. Consultant is not required to be become an arranger, operator, generator, or
transporter of hazardous substances, and shall have no responsibility for the discovery, handling, removal, disposal or exposure
of persons to hazardous substances of any form.
Subsurface Investigations: In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may
vary significantly between successive test points and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect total project cost and/or execution. These conditions and
cost/execution effects are not the responsibility of Consultant.
Consultant Reliance: Owner shall make available to Consultant all relevant information pertinent to the Project. Consultant
shall be entitled to rely, without liability or the need for independent verification, on the accuracy and completeness of any and
all information provided by Owner, Owner's consultants and contractors, information from public records, and information
ordinarily or customarily furnished by others, including, but not limited to specialty contractors, manufacturers, suppliers, and
publishers of technical standards.
Certifications: Consultant shall not be required to sign any documents that result in Consultant having to certify, warrant, or
guarantee the existence of conditions whose existence Consultant cannot ascertain within its services for the Project.
Third Parties: Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a
third party against either the Owner or Consultant. Consultant's services hereunder are being performed solely for the benefit of
the Owner, and no other entity shall have any claim against Consultant because of this Agreement or Consultant's performance
of services hereunder.
Severability & Waiver: In the event any of these Contract Provisions are found to be illegal or otherwise unenforceable, the
unenforceable Contract Provisions will be stricken, and those remaining Contract Provisions shall continue in full force and
effect. The failure of either party of this Agreement to insist, in any one or more instances, upon the performance of any of the
terms, covenants or conditions of this Agreement, shall not be construed as a waiver of such term, covenant or right.
Joint Drafting: The Parties expressly agree that this Agreement was jointly drafted, and that they both had opportunity to
negotiate its terms and to obtain the assistance of counsel in reviewing its terms prior to execution. Therefore, this Agreement
shall be construed neither against nor in favor of either Party, but shall be construed in a neutral manner.
KA Project #222190-000 AGREEMENT v7.20.22 Page 3 of 3
Attachment A
CITY OF CHUBBUCK
WATER FACILITY PLANNING STUDY UPDATE
SCOPE OF WORK
PROJECT DESCRIPTION
The City of Chubbuck ("Owner") has contracted with Keller Associates, Inc. ("Consultant") to provide an
updated Water Facility Planning Study (WFPS). The Consultant's scope of work has been developed based on
the following project description. As the project moves forward, some of the information may change or be
refined, and additional information will become known, resulting in the possible need to change, refine, or
supplement the scope of work.
The City of Chubbuck is preparing an updated WFPS from the one that was previously completed in 2015. The
City has a need to update the study and re -prioritize the capital improvements to create a plan moving forward
with more accurate information. The study will be funded by the City of Chubbuck and Idaho DEQ.
The City operates and maintains over 70 miles of waterline ranging in size from 6 -inch to 24 -inch diameter water
mains. In addition, the City maintains 5 groundwater well houses, 4 water storage tanks, and 3 booster stations.
The system supplies over 900 million gallons of potable water per year to the system users.
The study will document known conditions, identify deficiencies, and provide a plan to guide the Owner in
completing improvements to the drinking water system. The WFPS will identify existing and new facility
requirements, evaluate the benefits and costs of improvement alternatives, and make recommendations for
future improvements.
Consultant's services are limited to those services outlined in the following scope of work.
SCOPE OF WORK
TASK 1: PROJECT MANAGEMENT
Consultant Responsibilities
1.1 Project Management. Provide general project administration services including contract administration,
project accounting, monthly progress reports, monthly ORF's to DEQ, scheduling, and internal project
administration.
1.2 Kickoff Meeting. Prepare for and attend a project kickoff meeting with the Owner. The purpose of this
meeting will be to review design criteria, establish communication channels, review the overall project
schedule including major milestones and meetings, review objectives of the study, discuss available data
and published materials that will be made available by the Owner, and review process for deliverables
including process for Owner review and approval. Planning criteria will also be reviewed during the
Kickoff Meeting.
Owner Responsibilities:
• Provide meeting space for project meetings. Provide advertising as needed.
Assumptions:
• Project management budget assumes a project schedule of up to 15 months.
• Project is being funded by the following entities: The Owner and Idaho DEQ
• Unless otherwise noted, meetings/workshops may include a combination of in person or virtual
attendees. This assumption applies to this task as well as subsequent tasks.
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Deliverables:
• Monthly invoices and project update summaries.
• Kickoff meeting agendas and meeting notes.
• Request for information.
TASK 2: DATA ACQUISITION & FACILITY TOURS
Consultant Responsibilities
2.1 Request for Information. A request for information will be prepared by the Consultant describing the
information needed including, but not limited to, the following items:
a. Daily water supply production data (previous 5 years) in spreadsheet format.
b. Water meter consumption data (previous 2 years). Identify major water users within the service area
with private water supplies.
c. 24-hour SCADA data for pumping rates and reservoir levels for peak demand periods to be identified
by Consultant.
d. Water quality monitoring data for the past 3 years.
e. Financial summary records, including annual expenses, revenues, replacement budgets, number, and
type of accounts, etc.
f. Population growth projections, land use, anticipated development densities, and anticipated growth
areas.
g. Reported well/booster production rates, pump curves, and well drawdown information.
h. Updates on available water rights information.
i. Age information for existing facilities and pipelines, where available.
j. Summary of existing system controls (i.e., pump on/off settings).
k. Storage tank inspection reports, if available.
I. List of known problems/issues.
2.2 Site Tour. Consultant will complete a site tour with Owner's operation staff of the existing wells, booster
stations and storage tanks, to assess general conditions, interview Owner staff, and note known and
observed problems. This site tour will occur in conjunction with the Kickoff Meeting.
2.3 Hydrant Testing. Develop a hydrant testing plan to collect data to be used in model calibration. Complete
one day of hydrant flow testing. Provide hydrant meter and pressure gages and coordinate with Owner
staff who will assist in gathering data. Note system boundary conditions (i.e. supply flow rates and tank
levels) during time of testing.
2.4 Data Collection and Review. Collection and processing of furnished data, mapping, and reports. Provide a
follow-up Request for Information for supplemental data.
Owner Responsibilities
• Provide requested data within four weeks of request.
• Complete field work and provide sampling/testing, if required.
• Conduct site tour with Consultant; provide access to facilities and records.
• Provide at least two staff for hydrant testing. Be responsible for public notices, traffic control (if
required), and controlling and observing system operations during hydrant testing.
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Assumptions
Site tour is limited to visual observations and is not intended to be a comprehensive inspection.
Consultant will not enter confined spaces. Structural and electrical engineering reviews are not included
in the scope of work but could be completed as an additional service.
Deliverables
• Requests for Information
TASK 3: PROJECT PLANNING
Consultant Responsibilities
3A Study Area. Assist Owner in identifying the 20 -year and buildout service areas. It is anticipated that the
existing City impact area will be used for this study area.
3.2 Environmental Resources. Document natural resources in the project area, including land use, flood
plains, wetlands, historic, biological, water quality issues, socio-economic, climate, geography, soils, rivers,
and air quality.
3.3 Growth Trends. Review historical residential growth projections and summarize recommended growth
rates. It is planned that this will be a 20 -year projection based on historical growth patterns and having
the Owner weigh in on current development trends in the area.
3.4 Water Quality Requirements. Document drinking water standards and monitoring requirements.
3.5 Water Rights. Provide a summary of existing water rights and when additional water rights may be
needed by the City based on demand projections.
3.6 Water Demand Projections.
a. Review Historical Data. Review water production data supplied by the Owner. Evaluate seasonal
variations in water demand. Develop average day, maximum day, and peak hour design demands.
Summarize demands per equivalent dwelling unit.
b. Evaluate Water Loss. Water production data will be compared to water consumption data for a two-
year period to estimate the amount of unaccounted for water.
c. Demand Projections. Consultant will work with the Owner to develop 20 -year and 40 -year population
projections, future land use and densities. The Owner will need to provide input and approve water
demand projections as they directly impact the analysis and recommendations for future conditions.
dl. Fire Flow Demands. Summarize desired fire flow requirements per local fire authority and/or the
Idaho Surveying and Rating Bureau (ISRB).
3.7 Additional Planning Criteria Considerations. Summarize additional regulatory and industry standard
planning criteria for water supply redundancy, storage requirements (operational, peaking, emergency,
and fire storage components), mechanical redundancy, minimum and maximum operating pressures.
Owner Responsibilities
• Provide input and approval on growth projections and planning criteria.
• Assist in coordinating with local fire authority.
Assumptions
• Planning criteria will not be changed once established. Changing planning criteria may result in rework
which can be completed as an additional service.
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Scope excludes environmental work EID (Environmental Information Document). If required, and EID,
environmental permitting, and field work (i.e., wetland delineations/investigations, biological
assessments, and cultural resource surveys) will be provided as an additional service.
Deliverables
• Draft Project Planning write-up.
TASK 4: EXISTING FACILITIES EVALUATION
Consultant Responsibilities
4.1 Base Map. Update the existing system base map, showing location of key facilities and pipelines and
pressure zone boundaries.
4.2 Water System Management Classification, Operators and License. Provide a brief writeup of system
required licensing and current operator license information.
4.3 Conditions Assessment. Based on facility tour, information from Owner's staff, and available information,
document existing physical conditions deficiencies. Distribution pipe information will be summarized by
pipe material and age (if available). Review findings with Owner, and address Owner's comments prior to
finalizing in the study.
4.4 Water Supply and Delivery Evaluation. Compare existing and future projected water demands to the
existing firm water supply capacity of the water system and available water rights. Summarize existing
water supply deficiencies. Compare max day plus fire and peak hour demands to firm delivery capacity for
each pressure zone.
4.5 Water Storage Evaluation. Estimate existing and future operational, peaking, emergency, and fire storage
needs based on planning criteria. Consider delivery capacities of pumping facilities and control valves in
identifying potential storage and delivery deficiencies within individual pressure zones.
4.6 Water Distribution System Evaluation.
a, Water Model Calibration. Use existing base mapping, record drawings, water demand information,
pump curves, and Owner provided data to update the existing system model. Using field collected
data, calibrate the existing water model.
b. Existing System Evaluation. Exercise computer model to check system pressures and impacts and
denote areas below 40 PSI and above 80 PSI. Evaluate system against fire flow planning criteria and
report available fire flows and fire flow deficiencies.
c. Future System Evaluation. Expand model to include additional pipe network requirements associated
with servicing new growth areas. Add demands from new growth. Exercise the model to identify
potential system deficiencies attributed to new growth.
4.7 Water Quality. Existing water quality data will be reviewed for each of the sources and at distribution
system sampling data locations, if available. Identify if treatment beyond chlorination is required.
4,8 Financial Status of Existing Facilities. Discuss and summarize historical fees and rate structures. Budget
and capital improvements will be addressed under a separate task.
4.9 Review Meeting Workshop. Lead a workshop meeting with the Owner to review preliminary findings.
Owner Responsibilities
• Participate and provide meeting location for workshop meeting.
Assumptions
• This scope assumes that evaluating of treatment options beyond chlorination will not be required,
beside the existing treatment at Well #4.
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• Scope excludes water rights research, permitting support services, and hydrogeologic investigations.
• If model does not readily calibrate to existing conditions, and additional field work is recommended to
troubleshoot the Owner's water system, these services can be completed as an additional service.
• This scope does not include energy evaluations including field work and wire -to -water evaluations.
• WaterCAD modeling software will be used for hydraulic modeling.
Deliverables
• Meeting agendas and minutes.
TASK 5: NEED FOR SYSTEM IMPROVEMENTS
Consultant Responsibilities
5.1 Health, Sanitation, and Security. Summarize concerns and relevant regulations from state and federal
agencies.
5.2 Aging Infrastructure. Incorporate summary findings of conditions assessment of assets and summarize
available pipeline age/material information.
5,3 Reasonable Growth. Discuss and document growth capacity that is necessary to meet needs during
planning period. Facilities proposed to be constructed to meet future growth needs will be summarized in
a separate task.
5.4 Compliance with State and Federal Regulations. Summarize existing deficiencies with state and federal
regulations. Also summarize deficiencies in meeting established planning criteria.
Owner Responsibilities
• Provide input and review of this section of the plan.
TASK 6: ALTERNATIVES ANALYSIS
Consultant Responsibilities
6.1 Alternatives Evaluation. Where improvements are not relatively straightforward, evaluate alternatives for
supply, distribution, and storage that will be selected to resolve the system deficiencies and meet the
target planning criteria. Utilize the computer model to develop future scenarios to reflect 20 -year growth
needs and recommended improvements. Benefits and drawbacks will be summarized for each alternative
along with rough cost estimates. A "no action" alternative will also be considered for each category.
a. Supply Alternatives. Evaluate up to three supply alternatives that address the existing and anticipated
future system deficiencies. These alternatives may include Well's #7, #8, and #9 along with their
locations.
b. Storage Alternatives. Evaluate up to three storage alternatives that address the existing and
anticipated future system deficiencies. These alternatives may include water tanks on the east side of
1-15, additional tanks/booster in the main pressure zone, or expanding the existing tank farm.
Distribution Alternatives. Where improvements are not relatively straightforward, evaluate up to two
distribution alternatives for Main Pressure Zone that could increase fire flow and meet desired
pressures. It is anticipated that a complete evaluation will be completed on fire flows and there may
be multiple distribution alternatives considered for new wells and/or tanks in the lower zone. Evaluate
up to two distribution alternatives for the Bench Zone that could increase fire flow and meet desired
pressures. It is anticipated that a complete evaluation will be completed on fire flows and there may
be multiple distribution alternatives considered for new wells and/or tanks in the upper zone. Provide
discussion on general pipeline alternatives including replacement and parallel pipelines. Additional
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refinement of pipeline alternatives is anticipated to occur in future predesign tasks associated with
these projects.
6.2 Site Plan/Schematics. Develop a master plan concept figure showing selected alternative locations.
6.3 Environmental Impacts. A summary of the preliminary environmental screening of the supply
alternatives, storage/pressure alternatives, and distribution alternatives will be developed. Improvement
projects will address climate, land use, floodplain, wetlands, water quality, rivers, wild, cultural resources,
flora, and fauna.
6.4 Land Requirements. Discuss property needed for alternatives.
6.5 Potential Construction Problems. Discuss possible construction challenges for supply, storage/pressure,
and distribution alternatives.
6.6 Sustainable Considerations. Discuss potential water and energy efficiency and green infrastructure
elements to be considered during design.
6.7 Cost Estimates. Prepare updated rough cost estimates for feasible alternative(s).
6.8 Review Meeting Workshop. Lead a workshop meeting with the Owner to review findings. Outcome of
meeting is anticipated to include consensus of recommended improvements.
Owner Responsibilities
Provide a review of the alternatives considered and input on selection criteria and ultimate selection of
preferred alternative.
• Provide direction on which public/private lands to consider for improvement alternatives.
• Participate and provide facilities for workshop meeting. Provide public notices, if required.
Assumptions
The scope of this study does not include an Environmental Information Document or associated
environmental investigations and field work.
Deliverables
• Meeting agenda and minutes.
TASK 7: PROPOSED PROJECTS (RECOMMENDED ALTERNATIVES)
Consultant Responsibilities
7.1 Capital Improvement Plan.
a. Summarize recommended improvements.
b. Prepare planning level cost estimates for recommended improvements. For future projects
anticipated to be developer driven and developer funded, summarize only upsize costs.
7.2 Preliminary Project Schedule. Summarize costs for 5 -year, 10 -year, and 20 -year needs.
7.3 Permit Requirements. Discuss what permits may be needed for Priority 1 improvement projects.
7.4 Financing Options. Summarize potential financing options available for Priority 1 improvements.
7.5 Annual Budget Considerations.
a. Summarize Operating Revenues and Expenses. Using information provided by Owner, summarize
existing annual operating expenses and revenues, and identify existing budgets dedicated for capital
expansion and replacement projects.
b. Anticipated User Charges and Other Income. Based on potential financing options, estimate the
annual budget impacts to debt finance Priority 1 improvements. Compare this information to
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potential available surplus revenues and recommend annual additional revenues to meet debt service
requirements. These projected user rate increases for the proposed projects will be compared to
those values that were provided to FCS for the water rate study in 2021. These will include very basic
calculations for the projected user rates based on cost estimates developed in the capital
improvements plan.
Annual Replacement Budgets. Develop recommended annual replacement budgets for existing
infrastructure based on typical replacement values and asset life.
d. Annual Operations and Maintenance Costs. Estimate the operations and maintenance cost
implications for the Priority 1 improvement projects.
7.6 Review Meeting Workshop. Lead a workshop meeting with the Owner to review an overall summary of
the plan, selected improvements, and budget implications.
7.7 Draft Plan Section. Prepare draft section writeup. Final document to have Owner's comments
incorporated.
Owner Responsibilities
• Provide input on the prosed projects.
• Participate and provide facilities for workshop meeting. Provide public notices, if required.
• Provide review and comments on the plan.
Assumptions
• An evaluation of operation and maintenance budgets for personnel is not included as part of this study
but can be provided as an additional service. A staffing evaluation is not included as part of the study.
• For future distribution system projects anticipated to be developer driven and developer funded,
summarize only pipeline upsize costs.
Scope excludes a user rate analysis, including evaluation of individual rate structures, cost -of -service
evaluations, and connection fee studies. These services were recently completed for the City by the FCS
Group.
Deliverables
• Draft writeup of capital improvement plan.
TASK 8: FACILITY PLAN DOCUMENTATION & PUBLIC MEETING
Consultant Responsibilities
8.1 Draft Document. Prepare and combine draft documents for a complete facility plan. Add executive
summary and assemble appendix materials. Draft documents to be updated to address Owner comments.
Submit final draft report for Owner review.
8.2 Public Meeting. Prepare materials for and present summary findings in a public meeting.
8.3 Comments. Address final Owner and public comments and submit for agency review.
8.4 Agency Comments. Address agency comments and finalize document.
Owner Responsibilities
• Review and comment on final draft plan in a timely manner.
• Participate and provide facilities for public meeting. Provide public notice as required (typically no less
than 14 days in a newspaper of community -wide circulation). Assist in addressing public comments.
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Deliverables
• Public meeting presentation materials.
• Three (3) paper copies of the plan and one electronic copy in PDF format.
OPTIONAL SERVICES (Not Included in scope of work)
• Field work, including survey check, material testing, additional flow monitoring, etc.
• Environmental Field Work
• Additional Meetings, Public Outreach, or Stakeholder Support
• Funding application and administrative support
• Staffing, operations and maintenance evaluation and recommendations beyond what is listed in the scope
of work
• Energy efficiency evaluations
• Water management and conservation planning
• Water system resiliency evaluation, vulnerability assessment, and emergency response planning.
• Environmental information documents, studies, field investigations, and permitting support
— 1— „
Consultant intends to provide a draft master plan document for Owner review within 15 months of receiving the
requested information from the Owner. The schedule assumes that requested information is provided by the
Owner within the timeframes indicated in the scope of work, and that Owner reviews are generally completed
within two weeks.
COMPENSATION
As compensation for services to be performed by Consultant, the Owner will pay Consultant as described in the
following table. The total authorized budget amount shall not be exceeded without written authorization from
the Owner.
Task
Task 1— Project Management
Task 2 — Data Acquisition & Facility Tours
Task 3 — Project Planning
Task 4 — Existing Facilities Evaluation
Task 5 — Need for System Improvements
Task 6 — Alternative Analysis
Task 7 — Proposed Projects (Recommended Alts.)
Task 8 — Facilities Plan Documentations & Public Meeting
TOTAL COST
LS = Lump Sum T&M = Time and Materials
Type
Amount
LS
$ 6,400
$ 7,500
LS
LS
$ 7,100
LS
$ 10,200
$ 2,800
LS
LS
$ 16,300
LS
$ 11,800
LS
$ 9,400
$ 71,500
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