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HomeMy WebLinkAboutDraft MinutesCHUBBUCK I I H H 0 City of Chubbuck Council Study Session Minutes September 7, 2022 4:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL To ORDER: Mayor England COUNCIL PRESENT: Roger Hernandez, Norman Reece, and Dan Heiner. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Interim Public Works Director Bridger Morrison, Streets/Sanitation Supervisor Ryan Sullivan, Community Services Director Devin Hillam, Development Services Manager Sean Harris, Police Chief Bill Guiberson, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. GENERAL BUSINESS: 1. Presentations from City Departments on Department Fees. Community Services Director Devin Hillam went over the proposed fees for FY23 which included: concurrent construction guarantee/agreement, substantial completion guarantee/agreement, plat/improvement development agreement, preliminary plat, short plat, public notice sign deposit, storm water plan review, appeals or requests for reconsideration of decisions, traffic impact analysis report review, latecomer agreement fee, cancellation fee, reservations: ball field individual, ball field deposit, garbage/bathroom services for leagues/tournaments, ball field striping/field prep, pitcher mound rebuild, field maintenance tool use, additional portable toilet, additional picnic tables, additional trash cans, use of water at City parks, use of water for activity not directly related to pavilion -shelter use, additional fees for services or use, conditional use permit, comprehensive plan amendment, public notice sign deposit, and appeals or requests for reconsideration of decisions. Interim Public Works Director Bridger Morrison went over the proposed fees for FY23 which included: wastewater capacity fees, wastewater rates for outside City limits, water rates, water connection/capacity fees, water meter fees, water rates for outside City limits, pressurized secondary irrigation rates, sanitation extra unscheduled one-time dump fee, sanitation container relocation fee, sanitation prohibited and refrigeration unit disposal fee, sanitation roll -off unserviceable fee, sanitation roll -off recycle services fees, sanitation recycle roll -off unserviceable fee, and sanitation cleanup connection services fees. City Treasurer Rich Morgan went over the proposed fees for FY23 which included: utility services deposits. City Clerk Joey Bowers went over the proposed fees for FY23 which included: design review, and public space vendor application. 2. Discussion on City Fees. Mayor Kevin England stated that there would be a public hearing during the September 21, 2022 Council Meeting on City fees. ADJOURN: Mayor Kevin England adjourned at 5:20. CHUBBUCK I I H H 0 City of Chubbuck Council Meeting Minutes September 7, 2022 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Hernandez INVOCATION: Pastor Jim Jones Blazing Grace Church. COUNCIL PRESENT: Roger Hernandez, Norman Reece, and Dan Heiner. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Interim Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Development Services Manager Sean Harris, Police Chief Bill Guiberson, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. Mayor England excused Councilmember Melanie Evans from the meeting. APPROVAL OF MINUTES: August 17, 2022. Councilmember Heiner motioned for approval of the Council Meeting minutes. Councilmember Hernandez seconded motion for approval of minutes. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, motion passed. PROCLAMATIONS: 1. Kind Community. Councilmember Heiner read aloud a proclamation. 2. National Recovery Month Councilmember Hernandez read aloud a proclamation. 3. Constitution Week Mayor England read aloud a proclamation GENERAL BUSINESS: Acceptance of Offer of Dedication for Brookstone Estates Div. 9. (Council will discuss if all city requirements have been inspected and completed). Development Services Manager Sean Harris stated that all city requirements had been inspected and completed and recommend approval. Councilmember Heiner motioned for acceptance of offer of dedication for Broolcstone Estates Div. 9. Councilmember Reece seconded motion for acceptance. Roll Call: Reece -yes, Heiner -yes, Hernandez -yes, motion passed. 2. Acceptance of Offer of Dedication for Northside Crossing Div. 2. (Council will discuss if all city requirements have been inspected and completed). Development Services Manager Sean Harris stated that all city requirements had been inspected and completed and recommend approval. Councilmember Reece motioned for acceptance of offer of dedication for Northside Crossing Div. 2. Councilmember Hernandez seconded motion for acceptance. Roll Call: Heiner -yes, Hernandez -yes, Reece -yes, motion passed. 3. Approval of the FY23 Health Plan Trust Contribution. (Council will discuss the City's contribution to the health plan trust). Scott Gummersall presented the financial status of the City's Health Plan Trust and explained that the State Department of Insurance is requiring that the Trust carry 3 times the monthly contribution in the fund balance. Councilmember Reece motioned for the approval of the FY23 Health Plan Trust Contribution, conditional upon the Idaho Department of Insurance's approval of funding contributions. Councilmember Heiner seconded the motion. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, motion passed. 4. Adoption of Resolution 2022-06 Accrue Forgone Property Taxes. (Council will discuss the intent and purpose of collecting forgone taxes.) City Treasurer Rich Morgan stated that when he calculated the 2% budget increase that was adopted by the City Council on August 17, 2022 there was an additional $2,038 available as foregone property taxes. City Attorney Ryan Lewis stated that it was his recommendation to bring this amended resolution before the council. Councilmember Hernandez motioned to adopt resolution 2022-06 to accrue $69,571 as foregone property taxes. Councilmember Reece seconded motion for adoption. Roll Call: Reece -yes, Heiner -yes, Hernandez -yes, motion passed. 5. Approval of Renewal of Annual Appropriation Certificates of Participation Series 2019. (Council will discuss the renewal of the annual appropriation lease certificates of participation series 2019). City Treasurer Rich Morgan presented a renewal of the annual certificates of participation series 2019. Mr. Morgan stated that these certificates are the funding resource for the City Hall, Police Station remodel, and the new Animal Control Facility; these certificates will need to be renewed on an annual basis. Councilmember Hernandez motioned for the renewal of the annual appropriation certificates of participation series 2019. Councilmember Heiner seconded motion for renewal. Roll Call: Heiner -yes, Hernandez -yes, Reece -yes, motion passed CLAIMS: 1. City of Chubbuck claims for September 7, 2022 as presented to Mayor England and Council. Councilmember Hernandez motioned to approve the City of Chubbuck Claims as presented. Councilmember Heiner seconded motion for approval. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, motion passed ADJOURN: Mayor Kevin England adjourned at 6:27.