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HomeMy WebLinkAbout03 16 2022 CMA�0'(_ CHUBBUCK I D n H D City of Chubbuck Council Meeting Minutes March 16, 2022 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England. PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Evans COUNCIL PRESENT: Melanie Evans, Roger Hernandez, Norman Reece, and Dan Heiner. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Public Works Director Rodney Burch, City Engineer Bridger Morrison, Planning & Development Director Devin Hillam, Planning Manager Don Matson, Police Chief Bill Guiberson, Fire Chief Merlin Miller, Development Services Manager Sean Harris, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. APPROVAL OF MINUTES: March 2, 2022, Councilmember Heiner motioned for approval of the Study Session and Council Meeting minutes. Councilmember Hernandez seconded motion for approval of minutes. Roll Call: Evans -yes, Hernandez -yes, Reece -yes, Heiner -yes, motion passed. PUBLIC HEARING: 1. Notice is hereby given that the City Council of the City of Chubbuck, Idaho, will hold a public hearing for consideration of a proposed amended budget for the fiscal period October 1, 2021 to September 30, 2022: and an amended fiscal appropriation ordinance for said period, and pursuant to the provisions of Section 50-1002, 50-1003, 50-1106, Idaho Code. PROPOSED EXPENDITURES The following is an estimate, set forth in said amended budget of the proposed increases in expenditure of the City of Chubbuck, Idaho, for the period October 1, 2021 to September 30, 2022. All other expenditures shall remain without change as set forth in the original appropriation ordinance adopted August 18, 2021. Said amounts are set forth by fund as follows: Fund Original Expenditure Proposed Expenditure Net Increase Water $2,750,000 $3,277,000 $527,000 Wastewater $3,250,000 $3,506,000 $256,000 Sanitation $1,850,000 $3,126,900 $1,276,900 Public Works Director Rodney Burch went over the proposed expenditures. Mr. Burch stated that the proposed increases reflect the actual costs to operate the water and wastewater systems and fund the Capital Improvement Plan. The source of increase revenue will be from increased user rates that the Council adopted in September of 2021, after the FY22 budget was approved. The increased sanitation expenditure reflect the purchase of two additional sanitation collection trucks and residential / recycle carts needed to replace existing inventory and provide for appropriate reserve inventory. The truck purchases have been planned for FY22 but missed being included in the FY22 budget process. The source of increase revenue will be from cash reserves. Mayor England declared the public hearing open for public comment. Boyd Byrd at 5036 Kevin Ave., was Neutral. Mr. Byrd felt like the residents needed to be better informed on the current city budget. Due to no more public comment Mayor England closed the public hearing. GENERAL BUSINESS: 1. The Swearing in of Chubbuck Police Officers. Chief Bill Guiberson presented Officer Alves, and Officer Retherford. Officers Alves, and Retherford were sworn in by Mayor England and then had their badges pinned on by family members. 2. Approval to Amend the FY2022 Fiscal Appropriation Ordinance. (Council will discuss amending the FY22 Budget). Councilmember Heiner motioned to approve to amend the FY22 fiscal appropriations ordinance as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, Evans -yes, motion passed. Approval of the Annexation of 12.87 Acres of Land Located at the Northwest Corner of Lea Ave. and North Lamar St. (Council will discuss the annexation of 12.87 acres into the City limits). Planning Manager Don Matson presented an annexation application for 12.87 acres with Limited Residential P (R -2P) Zoning. Planning Manager Don Matson stated that this application meets the standards of the comprehensive plan for annexation and a Limited Residential P (R -2P) zone. Councilmember Hernandez motioned to approve the annexation of 12.87 acres of land located at the northwest corner of Lea Ave. and North Lamar St. Councilmember Evans seconded motion for approval. Roll Call: Reece -yes, Heiner -yes, Evans -yes, Hernandez -yes, motion passed. 4. Approval of Initial Zoning on 12.87 Acres of Land as Limited Residential P (R -2P) Located at the Northwest Corner of Lea Ave. and North Lamar St. (Council will discuss the application and if it meets City code). Brady Smith from Rocky Mountain Engineering represented the applicant. Mr. Smith presented an initial zoning application for 12.87 acres with Limited Residential P (R -2P) Zoning. Planning Manager Don Matson stated that this application meets the standards of the comprehensive plan for a Limited Residential P (R -2P) zone. Councilmember Heiner motioned to approve the initial zoning of 12.87 acres of land with Limited Residential P (R -2P) located at the northwest corner of Lea Ave. and North Lamar St. Councilmember Evans seconded motion for approval. Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, Reece -yes, motion passed. 5. Approval of Bilyeu Estates Div. 8 Preliminary Plat. (Council will discuss the application and if it meets City code). Brady Smith from Rocky Mountain Engineering represented the applicant. Mr. Smith presented an application for 13 single family residential lots. Development Services Manager Sean Harris stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval with conditions. Councilmember Hernandez motioned to approve Bilyeu Estates Div. 8 Preliminary Plat, conditional upon a $750 irrigation pump fee to be collected with each building permit. Councilmember Evans seconded motion for approval. Roll Call: Hernandez -yes, Reece -yes, Evans -yes, Heiner -yes, motion passed. 6. Approval of Annual Report from the Chubbuck Development Authority (CDA). (Council will discuss an annual financial report from the Chubbuck Development Authority). Executive Director Devin Hillam presented the 2021 Annual Report from the Chubbuck Development Authority. Councilmember Evans motioned to approve the annual report from the Chubbuck Development Authority. Councilmember Hernandez seconded motion for approval. Roll Call: Reece -yes, Evans -yes, Heiner -yes, Hernandez -yes, motion passed. 7. Approval of Annual Impact Fee Advisory Committee Recommendation/Report. (Council will discuss an annual report/recommendation on city impact fees). Planning & Development Director Devin Hillam presented that the Impact Fee Advisory Committee recommend the Parks impact fee increase to the allowed maximum amount as scheduled, Emergency Services, and Police impact fees remain at their maximum levels, and that a new 5 year study needs to be performed using the 2020 census data. Attorney Lewis stated that the Impact Fee Committee is an advisory committee and that no motion is required until further action from the Council is needed. 8. Discussion and Possible Approval to Purchase Fire Department Apparatus. (Council will discuss funding the purchase of a fire department apparatus). Fire Chief Merlin Miller presented the purchase of a ladder truck that will take two years to build before the Department would take possession of that apparatus. Mr. Miller presented that they had received a donation of $500,000 from Idaho Central Credit Union to purchase this truck and would finance the rest through Zions Public Finance for 10 years. The City would make the payment each year using franchise fees. Councilmember Heiner motioned the approval to move forward with the purchase of the fire department apparatus, as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Heiner -yes, Hernandez -yes, Reece -yes, Evans -yes, motion passed. 9. Acceptance of Philbin/Chubbuck Rd. Roundabout Bids. (Council will discuss award of construction bids). Public Works Director Rodney Burch presented bids for the Philbin/Chubbuck Rd. Roundabout project. Mr. Burch stated that the low bidder was Mickelsen Construction, and recommended awarding this bid to Mickelsen Construction. Funding for this project was approved by the Chubbuck Development Authority at their March 15, 2022 board meeting. Councilmember Hernandez motioned to accept the bid from Mickelsen Construction in the amount of $1,880,921.20 for the Philbin/Chubbuck Rd. Roundabout project, and authorize the Mayor to enter a contract with Mickelsen Construction for this project. Councilmember Heiner seconded motion for approval. Roll Call: Reece -yes, Hernandez -yes, Evans -yes, Heiner -yes, motion passed. 10. Consideration and Adoption of Resolution 2022-01 Cooperative Maintenance Agreement with Idaho Transportation Department. (Council will discuss renewal of agreement with ITD regarding maintenance of highway facilities within the City limits). Public Works Director Rodney Burch presented a Cooperative Maintenance Agreement with Idaho Transportation Department. Councilmember Evans motioned to adopt resolution 2022-01 Cooperative Maintenance Agreement with Idaho Transportation Department as presented. Councilmember Hernandez seconded motion for adoption. Roll Call: Hernandez -yes, Evans -yes, Heiner -yes, Reece -yes, motion passed. 11. Acceptance of Offer of Dedication for The Villas at Northside Crossing. (Council will discuss if all city requirements have been inspected and completed). Development Services Manager Sean Harris stated that all city requirements had been inspected and completed and recommend approval. Councilmember Heiner motioned for acceptance of offer of dedication for The Villas at Northside Crossing. Councilmember Evans seconded motion for acceptance. Roll Call: Evans -yes, Heiner -yes, Reece -yes, Hernandez -yes, motion passed. 12. Adoption of Ordinance 841 Public Space Vendor. (Council wit[ discuss permitting public space vendors). Planning and Development Director Devin Hillam presented a public space vendor policy, which will allow a business to setup a temporary location in public spaces. Public Space is defined as Property owned or controlled by the City of Chubbuck including but not limited to City parks, streets, rights-of-way, and real estate. Councilmember Evans motioned for the waiver of three readings, including the reading of one time in full for Ordinance 841. Councilmember Heiner seconded motion for waiver. Roll Call: Heincr-yes, Reece -yes, Hernandez -yes, Evans -yes motion passed. Councilmember Reece motioned for adoption of Ordinance 841. Councilmember Evans seconded motion for adoption. Roll Call: Reece -yes, Hernandez -yes, Evans -yes, Heiner -yes, motion passed. CLAIMS: 1. City of Chubbuck claims for March 16, 2022 as presented to Mayor England and Council. Councilmember Heiner asked for a discussion on water rights at a future Council Study Session, and Councilmember Hernandez asked for a discussion on recycling. Councilmember Heiner motioned to approve the City of Chubbuck Claims as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Hernandez -yes, Evans -yes, Heiner -yes, Reece -yes, motion passed. GENERAL ANNOUNCEMENTS: Mayor England let the Council know that Public Works Director Rodney Burch had turned in a letter of resignation effect as of April 8, 2022. Mayor England also appointed Paul Andrus to replace Rodney Burch on the Health Trust Committee. Joint Meeting with the Chubbuck Development Authority Board on April 20, 2022 at Spm. ADJOURN: Mayor Kevin England adjourned at 7:11.