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HomeMy WebLinkAbout2022Records for Destruction 1/5/2022 Documents Years # of PGS Retention Years Circuit Breaker 2015-2016 50 5 Direct Pay Applications 2011-2016 500 5 Equal Pay Reports 2014-2016 50 5 IRS TIN Reports 2009-2014 50 7 Vendor Listing 2006 50 5 Chart of Accounts 2013 25 5 School Crossing Guard report 2009-2013 50 5 AP Invoice Documents from 10/1/2015-9/30/2016. 2015-2016 3000 5 Accident report from 2000, 2001, 2002 50 5 Patrol Vehicle registrations 1990-1998 50 5 Bicycle registration 1990-1998 50 5 copies of uniform misdemeanor & infraction citations 2007-2012 50 5 Quarterly Treasure Report 2016 16 5 Utility Applications 2014 150 5 Termination Billing 2015-2016 200 5 Baseball Sponsorships 2015 15 5 Shut Off List 2016 75 5 Meter Book 2015-2016 1000 5 Recycling Signup Forms 2015 50 5 CDA Public Hearing Signup sheet 2016 7 5 LUDC Public Hearing signup sheet 2016 23 5 LUDC & CDA Terms & Appointments 2016 15 5 Receipt Book 2016 15 5 Staff Meeting Minutes 2016 24 5 Council, CDA & Land Use Audio Recordings 2019 48 2 Social Media Correspondence 2019 500 2 Text Correspondence 2019 50 2 Proof of Publication proof 2019 50 2 Records Request 2019 50 2 Email Correspondence 2019 3000 2 Press Release 2019 10 2 Baseball Background Checks 2015 100 5 Baseball/Softball Birth Certificates 2004 300 15 Council Packets 2016 1000 5 Mayor Correspondence 2018-2019 50 2 Billing Register 2016 2000 5 Cash Receipting 2019 6000 2 Pocatello Sewer Treatment Charges 2016 63 5 Monthly Cash Report 2016 12 5 A/P Checks 2016 2600 5 A/P reports 2016 6000 5 Bank Statements & Reconciliation 2015-2016 200 5 Public Hearing Requests/Notices & Correspondence Work Orders Police Record Request Copy Council Agendas Copy Land Use & CDA Agendas Bankruptcy Notices Collection Records Delinquent Accounts Terminated Landlord Agreements Baseball Player Grants Liability Claims Outside Group Proclamations Fire A/P & A/R Fire Budget Records Dig Line Reports Tennis Forms Park Reservations Chemical Applications Landfill Tickets Time Cards Hartland/Mary's Park Grant RFA Grant VFA Grant Fuel Bids Playground Inspection Reports Call out Reports Sanitation Application Contractor Certificate of Liability Tennis Keys Police Weekly Cash Report/Receipts Police Receipt Books Police pre employment Applications 2016 2016 2016 2016 2016 2016 2016 I�z�s[a 2016 2016 2012 2020 2016 2016 2018 2017 2017 2016 2009 2011 2010 2016 2015-2016 2015-2016 2016 2010 500 5000 100 36 36 50 25 43 11 5 50 Close + 7 years 12 1500 500 50 50 50 50 100 1[6811] 6'i 5 5 5 5 5 5 5 5 5 1 5 5 3 3 3 3 2 5 4 Close + 10 years 7 Close +10 years 4 Close +10 years 85 5 82 5 150 5 174 5 75 10 75 2 2007-2014 420 5 2011-2014 400 5 2018 100 2 Total 38,342