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HomeMy WebLinkAboutItem #5 Records for DestructionRecords for Destruction Documents Circuit Breaker Direct Pay Applications Equal Pay Reports IRS TIN Reports Vendor Listing Chart of Accounts School Crossing Guard report AP Invoice Documents from 10/1/2015-9/30/2016. Accident report from 2000, 2001, 2002 Patrol Vehicle registrations 1990-1998 Bicycle registration 1990-1998 copies of uniform misdemeanor & infraction citations Quarterly Treasure Report Utility Applications Termination Billing Baseball Sponsorships Shut Off List Meter Book Recycling Signup Forms CDA Public Hearing Signup sheet LUDC Public Hearing signup sheet LUDC & CDA Terms & Appointments Receipt Book Staff Meeting Minutes Council, CDA & Land Use Audio Recordings Social Media Correspondence Text Correspondence Proof of Publication proof Records Request Email Correspondence Press Release Baseball Background Checks Baseball/Softball Birth Certificates Council Packets Mayor Correspondence Billing Register Cash Receipting Pocatello Sewer Treatment Charges Monthly Cash Report A/P Checks A/P reports Bank Statements & Reconciliation 1/5/2022 Years # of PGS Retention Years 2015-2016 2011-2016 2014-2016 2009-2014 2006 Illllllllllllf'z�y Ki 2009-2013 2015-2016 2007-2012 2016 C! 2015-2016 2015 2016 2015-2016 2015 2016 2016 2016 2016 2019 2019 2019 2019 2019 2019 2019 2015 2004 2016 2018-2019 2016 2019 2016 2016 2016 2016 2015-2016 50 500 50 50 50 25 50 3000 50 50 50 50 16 150 200 15 75 1000 50 7 23 15 15 24 48 500 50 50 50 3000 10 100 300 1000 50 2000 6000 63 12 2600 6000 200 5 5 5 7 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 2 2 2 2 2 2 2 5 15 5 2 5 2 5 5 5 5 5 Public Hearing Requests/Notices & Correspondence 2016 500 5 Work Orders 2016 5000 5 Police Record Request 2016 100 5 Copy Council Agendas 2016 36 5 Copy Land Use & CDA Agendas 2016 36 5 Bankruptcy Notices 2016 50 5 Collection Records 2016 25 5 Delinquent Accounts 2016 43 5 Terminated Landlord Agreements 2016 11 5 Baseball Player Grants 2016 5 5 Liability Claims 2012 50 Close + 7 years Outside Group Proclamations 2020 12 1 Fire A/P & A/R 2016 1500 5 Fire Budget Records 2016 500 5 Dig Line Reports 2018 50 3 Tennis Forms 2017 50 3 Park Reservations 2017 50 3 Chemical Applications 2017 50 3 Landfill Tickets 2019 100 2 Time Cards 2016 1000 5 Hartland/Mary's Park Grant 2009 4 Close + 10 years RFA Grant 2011 7 Close + 10 years VFA Grant 2010 4 Close + 10 years Fuel Bids 2016 85 5 Playground Inspection Reports 2015-2016 82 5 Call out Reports 2015-2016 150 5 Sanitation Application 2016 174 5 Contractor Certificate of Liability 2010 75 10 Tennis Keys 2019 75 2 Police Weekly Cash Report/Receipts 2007-2014 420 5 Police Receipt Books 2011-2014 400 5 Police pre employment Applications 2018 100 2 Total 38,342