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Impact Fee Advisory Committee Meeting Minutes
November 12, 2019
In Attendance: Rodney Burch; Public Works Director, Dan Heiner; Chubbuck Development
Authority Chair, Citizens Community Bank, Brandon Jackson; Land Use
Development Committee, Idaho Central Credit Union, Jason Mendenhall; Land
Use Development Committee Chair, Jason Dixon, Immediate Past President of
the Realtors Association, Bannock County Clerk, Doug Briscoe; Briscoe/Bybee
Contractors, Tom Holmes; City Attorney, Kami Morrison; Office Administrator,
Land Use Development Committee and Chubbuck Development Authority
Administrative Assistant.
Burch called the meeting to order at 5:29pm.
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1. Review and acceptance of proposed Impact Fee ordinance (action item)
Burch opened by stating it's required that the group meets once a year as well as once every 5 years to
review capital improvement plans. Packets distributed to Committee Members contained three financial
reports from the Finance Department. Reports showed revenues collected from impact fees for Fire,
Police and Parks. Fees collected in fiscal year 2019 for Fire were $12,498; Law Enforcement fees
collected were $12,388 and Parks fees were $0. Burch explained that the zero amount is based on the
transition of developments as they go through preliminary plat and other development processes. The
city has since collected some of those fees which will show up on fiscal year 2020 statements. Burch
commented that reporting requirements are that the city submit a report if there are any expenditures
but that the city did not spend any capital monies out of the three funds.
Mendenhall asked how the Commission would determine if the fee is accomplishing what it's supposed
to. Burch stated the expenditure side will be compared to capital improvement plans in those three
areas. Plans are very specific on where monies can be spent. Monies are set up in their own accounts
and never hit the city's general fund which provides for specific tracking of those expenditures.
Department Heads would approve if expenditure is in accordance with capital improvement plans.
Additional documents in the packet were ordinances that were passed by City Council. Police and
Emergency Services were passed at the full recommended (by study) amounts and were passed in
February. Parks was passed in May. Parks and Recreation fee schedule that was adopted was $2,355 for
single family residential and $2,195 for multi -family residential. Those will be stepped in over a period
of four years as represented by the effective dates shown in the ordinance.
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Mendnehall questioned how to determine by 2022, if that number is close to what it needs to be. Burch
stated the Committee has role in that by looking at the Parks Master Plan and if conditions have
changed. If so, committee could reevaluate that number and make a recommendation to council to
update.
Jackson asked if the amount is then insufficient in the account and doesn't meet what was expected is it
possible the fees be increased to make up for deficit. Burch stated to keep in mind fees are not funding
programs but are funding equivalent services and cannot go back and make up the difference and
therefore may not meet future levels of service if that is the case. Heiner, stated there will always will be
deficit for some time if not indefinitely.
Mendenhall commented that they will have a better understanding in 2020 when expenditures will be
available to compare to capital improvement plan, then Committee can analyze more accurately.
Holmes, stated the need to look at inflation adjustment and that the city will need to have a resolution
to adopt that inflation factor.
Burch asked for a motion to approve the reports as submitted. Heiner made a motion to approve
reports as presented. Mendenhall seconded. All voted in favor to approve. Motion carried.
Heiner noted that for next year's Impact Fee Meeting he will need to be replaced due to being elected
as a City Council Member.
Meeting was adjourned at 5:47 pm.
Rodney Burch
Kami Morrison
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