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Home My WebLink About09 16 2020 CMCITY OF CHUBBUCK COUNCIL MEETING MINUTES SEPTEMBER 16, 2020 6:00PM LOCATED AT CHUBBUCK CITY HALL 5160 YELLOWSTONE AvE. CALL TO ORDER: Mayor England. PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Heiner COUNCIL PRESENT: Roger Hernandez, Ryan Lewis, Dan Heiner, and Melanie Evans. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Tom Holmes, Public Works Director Rodney Burch, Planning Manager Don Matson, City Treasurer Rich Morgan, and City Clerk Joey Bowers. APPROVAL OF MINUTES: September 2, 2020, Councilmember Heiner motioned for approval of the Study Session and Council Meeting minutes. Councilmember Lewis seconded motion for approval of minutes. Roll Call: Hernandez -yes, Lewis -yes, Heiner -yes, Evans -recused, motion passed. PROCLAMATIONS: 1. POW/MIA Mayor England removed this proclamation from the agenda. 2. Constitution Week Mayor England read aloud a proclamation. Councilmember Evans recused herself from public hearing 41 and general business #2. PUBLIC HEARING: 7. An application for annexation of approximately 9.64 acres of land into the City of Chubbuck and to include the property in the Limited Commercial (C-7) Zone. The subject property is in the SW '/ of Section 4, Township 6 South, Range 34 East of the Boise Meridian, Idaho. The affected parcels are generally located at the northeast corner of Philbin Road and Chubbuck Road. The Comprehensive Plan Future Land Use map designates this area for Mixed Use development and a small portion for Medium Density Residential development Following a public hearing on July 74, 2079 the Land Use and Development Commission recommended approval of the petition. Sean O'Brien from Rocky Mountain Engineering represented the applicant. Mr. O'Brien presented 9.64 acres of land to be annexed into the City of Chubbuck as commercial (C-1) zoning. Mr. O'Brien also stated that the original annexation application included residential (R-4) zoning but after working with the surrounding neighborhoods the applicant removed that zoning from the application. Councilmember Lewis stated that some of the concerns that the surrounding neighbors had was about a 40ft buffer between the commercial development and the residential property lines. Councilmember Lewis asked if the applicant had any concerns about requiring a 40ft buffer. Mr. O'Brien stated that the applicant would follow the buffer/set back guidelines in City Code, and felt like those types of conditions should be established during the platting process. Councilmember Lewis also stated that there was some questions about some of the trees on this property. A private property owner has the right to remove any trees from its property and cannot be used as a determination factor in an annexation application. Planning Manager Don Matson stated that City Code 18.12.20 does require a 40ft set back between a commercial development and a residential development. An applicant can apply for a 50% reduction if there is acceptable landscaping and screening. Mr. Matson also stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and 18 of City Code, and recommended approval. Mayor England declared the public hearing open for public comment. David Hall at 4893 Hiram Ave, was Neutral. Mr. Hall represented the neighborhood surrounding this application. The neighborhood appreciated that the applicant was willing to do just commercial (C-1) zoning for this application. Mr. Hall stated that he was in favor of the annexation and felt like the (C-1) zone was a great transition from the surrounding residential (R-2) properties. Mr. Hall also asked about the 40ft set back requirement and if a parking lot could be designated as a buffer, but felt like those types of questions would be better handled during the platting/development phase. Due to no more public comment Mayor England closed the public hearing. 2. A public hearing, pursuant to Idaho code 50-1002, will be held for consideration of the proposed reserve of forgone property taxes for the fiscal year October 7, 2020, to September 30, 2021. The hearing will be held at Chubbuck City Council Chambers, 5760 Yellowstone Ave, Chubbuck, Idaho at 6:00pm on September 16, 2020. All interested persons are invited to appear and show cause, if any, why such reserve should or should not be adopted. Copies of the proposed City Budget are available at Chubbuck City Hall during regular office hours. Mayor England stated that this is a cleanup from August 19, 2020 Council Meeting, Effective July 1, 2020 Idaho laws requires all cities to hold a public hearing and adopt a resolution to acquire any untaken property taxes, that can be taken at a later date for a specific need/purpose. Mayor England declared the public hearing open for public comment, Due to no public comment Mayor England closed the public hearing. 3. NOTICE IS HEREBY GIVEN that the City Council of the City of Chubbuck, Idaho, will conduct a Public Hearing at 6:00 pm on September 16, 2020. Due to COVID-19 and CDC best practices for social distancing, the public meeting will occur via web -conference and telephone, in accordance with Idaho Code 63-1311A, and with respect to the following items: to consider public comment regarding proposed fee increases in excess of five percent (S%) of the amount of the fee last collected or regarding proposed new fees with respect to Returned Check Fee, Delinquent Fee for Past Due Balance on Account, Out For Shut Off, Mechanical Base Permit Building Re -inspections Beyond Second Re -inspection, Building Inspections Outside of Regular Office Hours, Planned Unit Development Application, Zoning Development Agreement Creative Community Zone Change, Variance Administrative, Zoning Certification/Compliance Letter Standard and Expedited, Floodplain Development Permit for Building and for Development, Public Hearings Cost of Publication for Hearings and Mailing of Notices, Plat/Construction Plan Review and Re -inspections beyond a second re -review of a required phase, Home Occupation, Contractor License, Sewer Treatment Connection and Capacity Fees passed through from the City of Pocatello, 3/" Meter Materials Fee, 7" Water Meter, I" Meter Materials, 2" Meter Materials Turbine, and 2" Compound Meter Materials and Greater than a 2" Meter Materials Fee. City Treasurer Rich Morgan went over the requested changes for utility billing. Public Works Director Rodney Burch went over the requested changes for the Public Works Department. Mayor England declared the public hearing open for public comment, Due to no public comment Mayor England closed the public hearing. GENERAL BUs1NESs: 1. Presentation by Teresa McKnight from REDI. (Council will discuss a presentation by the Regional Economic Development for Eastern Idaho). Teresa McKnight, CEO represented Regional Economic Development for Eastern Idaho (REDI). Mrs. McKnight gave an update on changes and what REDI had been doing to promote economic development for the region and for the City of Chubbuck. Mrs. McKnight stated that the City of Chubbuck currently had three representatives with REDI to represent and promote Chubbuck. Jim Johnston, Interim CEO for Bannock Development Corporation (BDC) gave an update on the relationship between BDC and REDI and how that relationship can promote economic development for the City of Chubbuck. The Council was concerned that the City of Chubbuck was not being properly promoted by REDI due to the fact that Chubbuck was missing on its map of the region on their websitc and all the available property that lies within the Chubbuck City limits was listed as part of the City of Pocatello. The Council also wondered if its membership dues could be better spent to promote economic development. Z. Approval of Annexation with Cominercial (C-1) Zoning. (Council will discuss the annexation of 9.64 acres with Commercial (C-7) Zoning. Councilmember Lewis motioned for approval of annexation with commercial (C-1) zoning. Councilmember Hernandez seconded motion for approval. Roll Call: Hernandez -yes, Lewis -yes, Heiner -yes, Evans -recused, motion passed. 3. Adoption of Resolution 2020-02 Accrue Forgone Property Taxes. (Council will discuss the intent and purpose of collecting forgone taxes.) Councilmember Heiner motioned for adoption of Resolution 2020-02. Councilmember Hernandez seconded motion for adoption. Roll Call: Lewis -yes, Heiner -yes, Evans -yes, Hernandez -yes, motion passed. 4. Adoption of Resolution 2020-03 City Fees. (Council will discuss all public and department fees for the City). Councilmember Lewis stated that most of these fee increases are an effort to charge those impacted what the City is being charged/costs to do business, so that the City doesn't have to charge all the residents in the community. Councilmember Lewis motioned for adoption of Resolution 2020-03, with requested changes. Councilmember Evans seconded motion for adoption. Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, Lewis -yes, motion passed. 5. Approval of Alpine Crossing 1B Final Plat. (Council will discuss the application and if it meets City code). Brady Smith from Rocky Mountain Engineering represented the applicant. Mr. Smith presented a 14 lot single family residential subdivision. Mr. Smith also stated that there will be a temporary storm water pond with this project that will eventually be moved to a permanent location. Planning Manager Don Matson stated that this application had been reviewed by City Staff and appears to meet the standards of Titles 16, 17 and IS of City Code, and recommended approval. Councilmember Lewis motioned for approval of Alpine Crossing 1 B Final Plat, conditional upon construction plans/drawings to be accepted by the City Engineer. Councilmember Heiner seconded motion for approval. Roll Call: Hernandez -yes, Lewis -yes, Heiner -yes, Evans -yes, motion passed. 6. Acceptance of Downtown/City Hall Street Development Bid. (Council will discuss and award street development bids). Public Works Director Rodney Burch presented bids for the Downtown/City Hall Street Development project. Mr. Burch stated that the low bidder was Idaho Materials, and recommended awarding this bid to Idaho Materials. Funding for this project had been approved by the Chubbuck Development Authority (CDA). Councilmember Hernandez motioned to accept the bid in the amount of $866,422 from Idaho Materials for the Downtown/City Hall Street Development project Councilmember Evans seconded motion for approval. Roll Call: Lewis -yes, Heiner -yes, Evans -yes, Hernandez -yes, motion passed. CLAIMS: City of Chubbuck claims for September 16, 2020 as presented to Mayor England and Council. Councilmember Evans motioned to approve the City of Chubbuck Claims as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, Lewis -yes, motion passed. ADJOURN: Mayor Kevin England adjourned at 8:22. This meeting was available to the public electronically and by phone. Via Zoom Teleconferencing: Meeting ID: 8318064 6831 Joe r i y lerk Kevin Englan = ayor