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Home My WebLink About08 19 2020 CMCITY OF CHUBBUCK COUNCIL MEETING MINUTES AUGUST 19, 2020 -- 6:00PM LOCATED AT CHUBBUCK CITY HALL 5160 YELLOWSTONE AvE. CALL TO ORDER: Mayor England. PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Evans COUNCIL PRESENT: Melanie Evans, Dan Heiner, and Roger Hernandez. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Tom Holmes, Public Works Director Rodney Burch, Police Chief Bill Guiberson, Planning Manager Don Matson, Planning & Development Director Devin Hillam, City Treasurer Rich Morgan, and City Clerk Joey Bowers. Mayor England excused Councilmember Ryan Lewis from the meeting. APPROVAL OF MINUTES: August 5, 2020. Councilmember Evans motioned for approval of the Study Session and Council Meeting minutes. Councilmember Hernandez seconded motion for approval of minutes. Roll Call: Evans -yes, Heiner -yes, Hernandez -yes, motion passed. PUBLIC HEARING: An application for annexation of approximately 9.64 acres of land into the City of Chubbuck and to include the property in the Limited Commercial (C-1) Zone. The subject property is in the SW 7/ of Section 4, Township 6 South, Range 34 East of the Boise Meridian, Idaho. The affected parcels are generally located at the northeast corner of Philbin Road and Chubbuck Road. The Comprehensive Plan Future Land Use map designates this area for Mixed Use development and a small portion for Medium Density Residential development. Following a public hearing on July 14, 2019 the Land Use and Development Commission recommended approval of the petition. This public hearing was removed from the agenda. 2. A public hearing to consider the transfer of property from the Chubbuck Development Authority (CDA) to the City of Chubbuck for approximately 0.3 acres of property located near the new City Hall building at the corner of Burley Drive and E Linden, in accordance with Idaho Code § 67-2323. The CDA and City propose via memorandum of understanding to transfer the property for a sum of $51,796 and that the payment shall be in the form of a credit towards the funds owed from the CDA to the City for administrative reimbursements. The transfer of property is necessary to accommodate additional lands needed for parking area for the new City Hall facility. The land had previously been acquired by the CDA for the purpose of street and lot construction in accordance with the urban renewal plan. Planning and Development Director Devin Hillam stated that last year City Staff presented a downtown area concept that included what City Hall itself might look like. They originally anticipated having pad sites north of the City Hall building. Mr. Hillam explained that due to parking requirements for City Hall they are no longer able to fit those pad sites. Mr. Hillam also explained that it does have some implications due to the funding mechanism between the City and CDA. The funding mechanism was originally broken down on a per acre basis between the two entities, and these pad sites were originally purchased by the CDA. The CDA is asking the City to reimburse them $51,796. The Public Works Director and Chair of the CDA recommended that rather than transferring a physical payment from the City to the CDA, that a Memorandum of Understanding (MOU) be executed between these two entities. In which the City shall issue a credit to the CDA towards the City's Administrative reimbursement request to the CDA for work performed on behalf of the CDA. The CDA approved this MOU following a public hearing on Tuesday August 18, 2020. Mayor England declared the public hearing open for public comment, due to no comment Mayor England closed the public hearing. GENERAL BUSINESS: 1. Approval of Annexation with Commercial (G1) Zoning. (Council will discuss the annexation of 9.64 acres with Commercial (C-1) Zoning. This business item was removed from the agenda. 2. Approval of Memorandum of Understanding with the Chubbuck Development Authority. (Council will discuss a memorandum of understanding with the CDA to transfer.3 acres of property to the city due to the land's consumption for City Hall design needs). Councilmember Heiner motioned to approve the Memorandum of Understanding with the CDA Councilmember Hernandez seconded motion for approval. Roll Call: Hernandez -yes, Evans -yes, Heiner -yes, motion passed. 3. Presentation by Idaho Water Company. (Council will discuss a presentation on available water rights). Del Khotz represented Idaho Water Company. Mr. Kohtz presented some water right opportunities that was currently available for the Council to consider purchasing. 4. Acceptance of 2020 Fog Seal Roadway Project Bid. (Council will discuss and award fog seal bids). Public Works Director Rodney Burch presented bids for the fog seal roadway project. Mr. Burch stated that the low bidder was Mickelsen Construction, and recommended awarding this bid to Mickelsen Construction. Councilmember Hernandez motioned to accept the bid in the amount of $206,407.83 from Mickelsen Construction for the fog seal roadway project. Councilmember Heiner seconded motion for approval. Roll Call: Evans -yes, Heiner -yes, Hernandez -yes, motion passed. 5. Adoption of Ordinance 817 Appropriations for FY2021. (Council will discuss the adoption of a budget for FY2021). City Treasurer Rich Morgan presented a proposed budget for FY21. Mr. Morgan stated that the proposed budget does include the City's intent to participate in the Governors public safety proposal through the State, by not taking a 3% increase from last year's budget. Councilmember Evans motioned for the waiver of three readings, including the reading of one time in full for Ordinance 817. Councilmember Hernandez seconded motion for waiver. Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, motion passed. Councilmember Evans motioned for adoption of Ordinance 817. Councilmember Heiner seconded motion for adoption. Roll Call: Evans -yes, Hernandez -yes, Heiner -yes, motion passed. 6. Adoption of Resolution 2020-02 Accrue Forgone Property Taxes. (Council will discuss the intent and purpose of collecting forgone taxes) City Treasurer Rich Morgan presented a resolution that is required by state law to accrue the 3% increase in property taxes that was available for FY2021. This will allow the City to access this forgone property tax in the future. Councilmember Heiner motioned for adoption of Resolution 2020-02. Councilmember Hernandez seconded motion for adoption. Roll Call: Hernandez -yes, Heiner -yes, Evans -yes, motion passed. 7. Approval of Renewal of Annual Appropriation Certificates of Participation Series 2019. (Council will discuss the renewal of the annual appropriation lease certificates of participation series 2019). City Treasurer Rich Morgan presented a renewal of the annual certificates of participation series 2019. Mr. Morgan stated that these certificates are the funding resource for the new City Hall, Police Station remodel, and the new Animal Control Facility; these certificates will need to be renewed on an annual basis. Councilmember Evans motioned for the renewal of the annual appropriation certificates of participation series 2019. Councilmember Hernandez seconded motion for renewal. Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, motion passed. 8. Review and Discuss Water and Wastewater Utility Fee Rates. (Council will discuss a water and wastewater user fee rate study). Public Works Director Rodney Burch Presented FCS Group. FCS Group had been working on a water and wastewater rate study for the City of Chubbuck as requested by the City Council. Angie Virnoche and Paul Quinn represented FCS Group and presented the results and finding from their water and wastewater capacity replacement rate study for the City of Chubbuck. City Clerk Joey Bowers apologized for the technical deficiencies that occurred during the final presentation. Mr. Bowers stated that the final presentation was available on the City website, and that the presentation and audio recording would be available to the public at the Clerk's office. CLAIMS: City of Chubbuck claims for August 19, 2020 as presented to Mayor England and Council. Councilmember Heiner motioned to approve the City of Chubbuck Claims as presented. Councilmember Evans seconded motion for approval. Roll Call: Evans -yes, Heiner -yes, Hernandez -yes, motion passed. ADJOURN: Mayor Kevin England adjourned at 7:15. This meeting was available to the public electronically and by phone. Via Zoom Teleconferencing: Meeting ID: 853 8604 8616 7 �V B ers-City Clerk Kevin ECn!- ayor 4B c