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Home My WebLink About07 01 2020 CMCITY OF CHUBBUCK COUNCIL MEETING MINUTES JULY 1, 2020 — 6:00pm LOCATED AT CHUBBUCK CITY HALL 5160 YELLOWSTONE AVE. CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Lewis COUNCIL PRESENT: Ryan Lewis, Roger Hernandez, Melanie Evans, Dan Heiner. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Tom Holmes, Public Works Director Rodney Burch, Police Chief Bill Guiberson, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, Planning & Development Director Devin Hillam, City Planner Paul Andrus, and City Clerk Joey Bowers. APPROVAL OF MINUTES: June 17, 2020. Councilmember Evans motioned for approval of the Council Meeting minutes. Councilmember Hernandez seconded motion for approval of minutes. Roll Call: Lewis -yes, Hernandez -yes, Evans -yes, Heiner -yes, motion passed. PUBLIC HEARING: An application for a Change in Land Use District from Agricultural (A) to Limited Commercial (C-1) on approximately 8.71 acres of land. Subject property is in the Northwest '/ of Section 9, Township 6 South, Range 34 East of the Boise Meridian, Idaho, generally located the Southeast corner of Philbin and West Chubbuck Rd, Chubbuck, Idaho at approximately the 1200 block of West Chubbuck Rd. The Comprehensive Plan Future Land Use map designates this area as Mixed Use. Following a public hearing on April 14, 2020 the Land Use and Development Commission recommended approval. Ken Menlove from Menlove Construction represented the applicant. Mr. Menlove presented a land use change, from Agricultural (A) to Limited Commercial (C-1). City Planner Paul Andrus stated that City Staff had reviewed the application and believed it meets the City standards and complies with the comprehensive plan. Mayor England declared the public hearing open for public comment, due to no comment Mayor England closed the public hearing. GENERAL BUSINESS: 1. Approval of Zone Change from Agriculture (A) to Limited Commercial (C-1). (Council will discuss a change in land use from Agriculture (A) to Limited Commercial (C-7)). Councilmember Hernandez motioned for approval of zone change from Agriculture (A) to Limited Commercial (C-1). Councilmember Heiner seconded motion for approval. Roll Call: Hernandez -yes, Evans -yes, Heiner -yes, Lewis -yes, motion passed. 2. Land Acquisition Request by the Chubbuck Development Authority. (Council will discuss a request from the CDA to sell .3 acres of property to the city due to the land's consumption for City Hall design needs). Planning and Development Director Devin Hillam stated that last year City Staff presented a downtown area concept that included what City Hall itself might look like. They originally anticipated having pad sites north of the City Hall building. Mr. Hillam explained that due to parking requirements for City Hall they are no longer able to fit those pad sites. Mr. Hillam also explained that it does have some implications due to the funding mechanism between the City and CDA. The funding mechanism was originally broken down on a per acre basis between the two entities, and these pad sites were originally purchased by the CDA. The CDA is asking the City to reimburse them $51,796. The Public Works Director and Chair of the CDA recommended that rather than transferring a physical payment from the City to the CDA, that a Memorandum of Understanding (MOU) be executed between these two entities. In which the City shall issue a credit to the CDA towards the City's Administrative reimbursement request to the CDA for work performed on behalf of the CDA. Councilmember Evans motioned to approve the transfer of property and payments of funds and authorize the Mayor to enter into a Memorandum of Understanding with the CDA upon legal review and approval of the MOU. Councilmember Hernandez seconded motion for approval. Roll Call: Evans -yes, Heiner -yes, Lewis -yes, Hernandez -yes, motion passed. Review of Parking Standards Reduction Adjustment for the Chubbuck City Hall Subdivision. (Council will discuss the application to see if it meets city code, and may approve waiver). Planning and Development Director Devin Hillam stated that City Code requires 189 off-street parking stalls for the City Hall facility. Mr. Hillam asked the Council to approve an adjustment to the parking requirements as permitted in section 18.08.040.A.3 of municipal code for the following reasons: i. As the downtown plan develops, traditional parking standards that work in non - downtown land uses, will likely not apply in favor of on -street parking with centralized, common -use parking areas. Expansive amounts of parking lots in urban cores (and other parts of the city for that matter) are inefficient. 2. In ten -ns of regular, day-to-day uses, 79 stalls required by code for the multipurpose and council chambers areas will not be full and when they are, it is likely that the bulk of the parking area used by City employees will be empty since uses of the assembly rooms will predominately be after traditional work hours. 3. To calm traffic in the downtown area and to maximize perspectives of a busy downtown, on -street parking is preferred by the planning department and is favored by planning industry literature. 4. In an effort to promote better access to City Hall via Pocatello Regional Transit for those members of our community, 8 stalls along Burley drive were removed from the original draft plan in favor of a bus stop near City Hall. 5. Although not specifically shown on the plan, the adjoining area by the City Hall site has a tremendous amount of on -street parking capacity on Burley Drive and E. Linden Ave. that could accommodate needs for additional parking area. 6. If parking truly proves to be problematic during working hours when the assembly rooms and City Hall are being used, the City can limit meeting sizes in the multi-purpose room as a way to decrease parking needs. Councilmember Lewis motioned to approve the parking standards reduction adjustment for the Chubbuck City Hall Subdivision as presented and requested. Councilmember Heiner seconded motion for approval. Roll Call: Heiner -yes, Lewis -yes, Hernandez -yes, Evans -yes, motion passed. An Application for a Preliminary Plat for the Chubbuck City Hall Subdivision. Applicant proposes to subdivide 5.13 acres into 8 commercial lots. Property generally located at 224 E. Linden and 4699 Burley Dr., Chubbuck, Idaho. (Council will discuss the application and if it meets City code). City Planner Paul Andrus represented the applicant. Mr. Andrus stated that this application had been reviewed by City Staff and appears upon approval of requested conditions to meet the standards of Titles 16, 17 and 18 of City Code and complies with the comprehensive plan. Councilmember Hernandez motioned to approve the preliminary plat for the Chubbuck City Hall Subdivision as presented, conditional upon a fire hydrant to be placed near the entrance of the building, road names should be discussed and determined, a deviation for the road location on Burley Drive, construction of a secondary irrigation system, potable water and sanitary sewer services will be required for each lot throughout the development, parking adjustment waiver, and the CDA to be a co-owner on the final plat. Councilmember Evans seconded motion for approval with conditions. Roll Call: Hernandez -yes, Evans -yes, Heiner -yes, Lewis -yes, motion passed. 5. Acceptance of Offer of Dedication for 1St Amended Erasure Industrial Park I" Addition. (Council will discuss if all city requirements have been inspected and completed). Public Works Director Rodney Burch stated that there was no public improvements required; this is just a finalization stage for this subdivision. Councilmember Lewis motioned for acceptance of offer of dedication for l" Amended Erasure Industrial Park 1St Addition. Councilmember Hernandez seconded motion for acceptance. Roll Call: Evans -yes, Heiner -yes, Lewis -yes, Hernandez -yes, motion passed. 6. Acceptance of Offer of Dedication for ICCU Main Campus Re -Plat. (Council will discuss if all city requirements have been inspected and completed). Public Works Director Rodney Burch stated that there was no public improvements required; this is just a finalization stage for this subdivision. Councilmember Lewis motioned for acceptance of offer of dedication for ICCU Main Campus Re -Plat. Councilmember Evans seconded motion for acceptance. Roll Call: Heiner -yes, Lewis -yes, Hernandez -yes, Evans -yes, motion passed. 7. Approval of Cooperative Agreement with Bingham County. (Council will discuss the use of the City's Bearcat Crack Seat Unit by Bingham County). Public Works Director Rodney Burch stated that this is a ratification of an approved agreement with Bingham County. Councilmember Evans motioned for approval of the ratification of the cooperative agreement with Bingham County, Councilmember Heiner seconded motion for approval. Roll Call: Lewis -yes, Hernandez -yes, Evans -yes, Heiner -yes, motion passed. CLAIMS: City of Chubbuck claims for July 1, 2020 as presented to Mayor England and Council. Councilmember Heiner motioned to approve the City of Chubbuck Claims as presented. Councilmember Evans seconded motion for approval. Roll Call: Hemandez-yes, Evans -yes, Heiner -yes, Lewis -yes, motion passed. ADJOUFTN: Mayor Kevin England adjourned at 6:45. _A� (� I vers -City Clerk Kevin England- 4ayr