HomeMy WebLinkAbout04 15 2020 CMCITY OF CHUBBUCK
COUNCIL MEETING MINUTES
APRIL 15, 2020 6:00PM
LOCATED AT
CHUBBUCK CITY HALL
5160 YELLOWSTONE AVE.
CALL TO ORDER: Mayor England
COUNCIL PRESENT: Ryan Lewis
COUNCIL PRESENT VIA ZOOM: Roger Hernandez, Melanie Evans, and Dan Heiner.
STAFF PRESENT: Mayor Kevin England, City Attorney Tom Holmes, and City Clerk Joey Bowers.
STAFF PRESENT VIA ZOOM: Public Works Director Rodney Burch, and Planning and
Development Director Devin Hillam.
APPROVAL OF MINUTES: April 1, 2020.
Councilmember Lewis motioned for approval of the April 1, 2020 Council Meeting minutes.
Councilmember Evans seconded motion for approval of minutes.
Roll Call: Hernandez -yes, Lewis -yes, Heiner -yes, Evans -yes, motion passed.
GENERAL BUSINESS:
Acceptance of City Hall Project Bids.
(Council will discuss award of construction bids).
Public Works Director Rodney Burch presented the City had received 62 bids relating
to 26 subcontracts for the construction of the new City Hall. Mr. Burch also reviewed the
funding mechanism that the Council approved in October 2019 for this project, the police
station renovation and the new animal control facility. To move forward with the new
City Hall project the City needs to execute a guaranteed maximum price (GMP) contract
with CM Company in the amount of $9,992,747. This contract will allow the CM
Company which had previously been selected as the City's Construction Management
General Contractor (CMGC), to proceed with final negotiations and contracts with the 26
subcontractors and to commence with construction.
Councilmember Lewis asked about the time line for each of these three projects and
how those time lines affects the certificates of participation. Mr. Burch stated that the
certificates of participation that is the funding mechanism for these three projects requires
the City to complete all three projects within three years. The police renovation and the
new animal control facility will go out for bid next year just prior to the completion of the
new City Hall.
Councilmember Heiner motioned for approval of the guaranteed maximum price contract with
CM Company in the amount of $9,992,747.
Councilmember Hernandez seconded motion for approval of contract.
Roll Call: Lewis -yes, Heiner -yes, Evans -yes, Hernandez -yes, motion passed.
2. A review of a proposal by City Staff to replace existing Chapter 18.28 Administration of
the Land Use Ordinance with a rewritten chapter 18.28 Administration and to amend
section 17.12.080.G of municipal code to increase the number of preliminary plat agency
review time from 10 calendar days to 10 business days, following a public hearing and
recommendation of approval by the Land Use and Development Commission on March 10,
2020.
Planning and Development Director Devin Hillam presented some inconsistences in
City Code and these proposed solutions would align City Code more closely with Idaho
Code's Local Land Use Planning Act (LLUPA). These inconsistences include variances,
public hearings, conditional use permits, and rezones. Idaho Code for variances requires
notification to adjacent property owners, whereas City Code requires notification to all
property owners within 300ft. Idaho code also only requires one public hearing for most
land use applications. City Code requires two, one with the Land Use and Development
Commission and one with the City Council. Mr. Hillam stated that the Association of
Idaho Cities legal staff recommends holding only one public hearing to help increase
resident input at the Land Use level, and to help decrease public frustration. City Staff
recommended removing the required public hearing before City Council, unless the
residents' petition for a public hearing, and then that public hearing would go before the
City Council. Idaho Code also requires a process to request a reconsideration before a
decision goes to district court. City Code currently does not have a set process for an
applicant to request a decision reconsideration. City Code also does not address items to
consider when approving a rezone, text amendment, annexation, and a comprehensive
plan. City Staff recommended that Council should also add the following as a
consideration factor for an annexation application; that the income generated by property
taxes would exceed long term cost to the City, associated with maintenance, provision of
services, and facilities, and that the advantages for both the City and applicant out way
the disadvantages.
CLAIMS:
1. City of Chubbuck claims for April 15, 2020 as presented to Mayor England and
Council.
Councilmember Lewis motioned to approve the City of Chubbuck Claims as presented.
Councilmember Evans seconded motion for approval.
Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, Lewis -yes, motion passed.
ADJOURN: Mayor Kevin England adjourned at 7:01.
This meeting was available to the public electronically and by phone.
Via Zoom Teleconferencing. Meeting ID: 236 496 115
Due to the occurrence and imminent threat to public health and safety arising from the effects of the
2019 novel coronavirus (COVID-19). Governor Little issued a Proclamation on March 13, 2020
suspending section 74-203(5) and requiring All Public Meetings to be held electronically or by phone.