HomeMy WebLinkAbout08 26 2003 CM135
COUNCIL MEETING MINUTES
August 26`h, 2003
Minutes of a regular meeting held at Ellis Elementary School, August 26`h, 2003.
Present: Mayor John O. Cotant, Council members Leroy S. Quick, Steven M. England, Marvin
C. Gunter, B. Kent Kearns, Attorney Thomas J. Holmes, Public Works Director Steven
M. Smart and City Clerk Ron C. Conlin.
Meeting was called order at 7:30 p.m. by Mayor Cotant.
PLEDGE ALLEGIANCE TO THE FLAG was lead by Mark Bunce.
APPROVAL OF MINUTES - Mayor Cotant asked for corrections and additions to the Special
Meeting Minutes of August 12`h, 2003 and Regular Meeting Minutes of August 12`h,
2003.
Councilman Kearns moved to approve the Special Meeting Minutes of August 12`h, 2003
and Regular Meeting Minutes of August 12`h, 2003 with typo corrections, Councilman
England seconded. All council members present at the meetings voted in favor of motion.
PUBLIC HEARING - An application by Arave Construction Co, 1395 N.W. Main, Blackfoot,
Idaho 83221 for a change of Land Use District to General Commercial, (C -2), contingent
upon requested annexation. Property is located at southeast corner of Yellowstone and
Siphon Roads, (approximately 5560 Yellowstone Ave.).
Mayor Cotant declared the public hearing open.
Tom Arave, 1395 N.W. Main, Blackfoot, Idaho stated the parcel is approx 15 acres,
location is from Yellowstone Ave to the railroad tracks on Siphon Road. Mr. Arave said
there will be no accesses from Yellowstone Ave or Siphon Roads. All access will be from
the interior. The one access will be to Industry Way.
There being no comment from the public, Mayor Cotant declared the public hearing
closed.
Councilman Kearns moved to accept the Land Use and Development Commission's
recommendation to approve an application by Tom Arave, Blackfoot, Idaho for a change
of Land Use District to General Commercial, (C -2), contingent upon requested
annexation on property located at the southeast corner of Yellowstone Ave. and Siphon
Road, (approximately 5560 Yellowstone Ave), Councilman Quick seconded. All council
members voted in favor of motion.
137
COUNCIL MEETING MINUTES - (cont.)
August 26 ', 2003
PUBLIC HEARING - An application by Cary Baird/Kays Kove, Box 57, Inkom, Idaho 83245 for
a Planned Unit Development, (PUD) for twin homes, together with its preliminary
development plan and preliminary plat. Property is located at 550 E. Chubbuck Road.
Property is presently zoned Limited Residential, (R -2).
Cary Baird was not present at the meeting.
Mayor Cotant declared the public hearing open.
PWD Smart gave a report on the plat. Discussion about improvement of Hiline Road.
Terri Taylor, 530 E. Chubbuck Road expressed concern about the proposed emergency
road. Mrs. Taylor expressed concern about the size of the proposed twin homes, she
would like to see the homes Cary Baird is proposing. Mrs. Taylor expressed concern
about irrigation water to the twin homes, her concern is her home does not get flooded.
Bill Paul, 540 E. Chubbuck Road said Mr. Baird told him he was going to gate and
padlock the emergency road.
Fire Chief Eric King suggested the emergency road be Winstead of the proposed 20'.
Councilman Quick moved to table the application by Cary Baird, Kays Kove for a
Planned Unit Development for twin homes at 550 E. Chubbuck Road, together with its
preliminary development plan and preliminary plat until Cary Baird is in attendance at the
meeting, Councilman Gunter seconded. All council members voted in favor of motion.
PUBLIC HEARING - 2003 -2004 FISCAL YEAR BUDGET - City Clerk Ron Conlin presented
the 2003 -2004 Fiscal Year Budget, stating the budget was published as required by Idaho
Code.
General Fund
Police
$ 1,946,584.
Fire Department
$
673,217.
Parks & Recreation
$
419,201.
General Administration
$
944,275.
Police Grants
$
36,090.
HS &R
$
524,496.
Parks Dedication
$
108,000.
Chubbuck Development Auth$
1,473,000.
Special Revenue Funds
$
17,900.
139
COUNCIL MEETING MINUTES - (cont.)
August 26`x, 2003
2003 -2004 FISCAL YEAR BUDGET - (cont.)
Employee Benefit Fund $ 540,000.
Enterprise Funds
Sewer Fund $ 1,390,760.
Waterworks Fund $ 1,429,191.
Sanitation Fund $ 962,000.
Total $10,464.714.
Mayor Cotant declared the public hearing open.
Helen Mayberry, SEICCA, Meals on Wheels Program was present to ask the Council to
consider a donation to the Meals on Wheels Program. Helen Mayberry said the cost to
deliver meals to homebound Chubbuck residents is $56,000.
,^ Mayor Cotant said the City of Chubbuck will consider a donation to the Meals on Wheel
Program.
Becky Ponkow, 254 James Ave commended Mayor Cotant and Council for not raising
rates or taxes.
Councilman Kearns asked if there had been any consideration of increasing the amounts
for Employee Benefit Fund, (health, dental and vision). CC Conlin said he figured the
maximum liability amounts for the 2003 -2004 Fiscal Year, these are the amounts
presented in the Tentative Budget.
Mayor Cotant declared the public hearing closed.
ORDINANCE 4575 - Appropriating the several sums of money deemed necessary and sufficient
to defray all expenses and liabilities of the City of Chubbuck for the fiscal year beginning
the ls` day of October, 2003 and ending on the 30`h day of September, 2004 and
designating the different funds to which shall be drawn and paid, and known as the
"Annual Appropriations Ordinance" of Fiscal Year, 2003 -2004.
Attorney Holmes read Ordinance #575 in full.
Councilman Quick moved to dispense with the rule of reading Ordinance #575 on three
separate days, Councilman Gunter seconded. Roll Call Vote: Quick, yes; England, yes;
Gunter, yes; Kearns, yes.
141
COUNCIL MEETING MINUTES - (cont.)
August 26`h, 2003
ORDINANCE #575 - (cont.)
Councilman England moved to adopt Ordinance #575 as read, Councilman Kearns
seconded. Roll Call Vote: Quick, yes; England, yes; Gunter, yes; Kearns, yes.
RESOLUTION #4 -2003 - to pay the estimated expenses of said City, that there be levied against
all the taxable property of the said City the following amounts for the Fiscal Year 2003-
2004, and that the same be certified to the County Auditor of Bannock County.
Councilman Kearns moved to adopt Resolution #4 -2003 as read, Councilman England
seconded. All council members voted in favor of motion.
ORDINANCE #576 - Approving an amendment to the Urban Renewal Plan for the Chubbuck
Urban Renewal Area; authorizing the City Clerk to transmit a copy of this ordinance and
other required information to County, State and other officials; providing for a limitation
on actions against the Plan after 30 days from the effective date of the ordinance.
Mayor Cotant, Councilman England and Attorney Holmes read Ordinance #576 in full
for the first reading.
Councilman Quick moved to dispense with the rule of reading Ordinance #576 on three
separate days, Councilman Gunter seconded. Roll Call Vote: Quick, yes; England, yes;
Gunter, yes; Kearns, yes.
Councilman Quick moved to adopt Ordinance #576 as read, Councilman Kearns
seconded. Roll Call Vote: Quick, yes; England, yes; Gunter, yes; Kearns, yes.
BUSINESS LICENSE APPLICATION - Michael S. Davis, Davis Amusement Cascadia, P.O.
Box 1585, Clackmas, Oregon 97015 has applied for a license to operate a carnival at the
Pine Ridge Mall Parking Lot, 4155 Yellowstone Ave.
Police and Fire Departments recommended approval.
Fire Chief Eric King suggested the Fire Department approve the site inspection prior to
issuing the business license.
Councilman England moved to grant Michael S. Davis, Davis Amusement Cascadia a
business license to operate a carnival at the Pine Ridge Parking Lot, 4155 Yellowstone
Ave subject to site inspection approval by the Fire Department before business license is
issued, Councilman Quick seconded. All council members voted in favor of motion.
143
COUNCIL MEETING MINUTES - (cont.)
August 26�h, 2003
DAY CARE FACILITY LICENSE APPLICATION - Rose M. Jones, 330 W. Chubbuck Road
#29 for a day care facility license to operate a day care facility at 265 E. Chubbuck Road,
Suite C.
Police and Fire Departments recommended approval.
Councilman Gunter moved to grant Rose M. Jones, 330 W. Chubbuck Road, #29 a day
care facility license to operate a day care facility at 265 E. Chubbuck Road, Suite C,
Councilman Quick seconded. All council members voted in favor of motion.
DAY CARE FACILITY LICENSE APPLICATION - Sheree Van Levuven, Cuddlebugs, 639 W.
Chubbuck Road has applied for a license to operate a day care facility at 639 W.
Chubbuck Road.
Police and Fire Departments have recommended approval.
Councilman Kearns moved to grant Sheree Van Levuven, Cuddlebugs a business license
to operate a day care facility at 639 W. Chubbuck Road, Councilman Gunter seconded.
All council members voted in favor of motion.
HANCOCK PARK FINAL PLAT - SOUTHEAST CORNER HAWTHORNE AND W.
CHUBBUCK ROAD - PWD Smart presented a short plat for Hancock Park. PWD Smart
stated, in opposition to the Design Review Committee requirements, the developer is
proposing an access onto Hawthorne Road in their construction drawings.
Councilman Kearns made a motion to deny the Hancock Park Plat until it complies with
the requirements of the Design Review Committee.
Rodney Burch, 375 Lisa explained he understands the plat is not in compliance with
access management plan with the Hawthorne Road access, but would like to ask for a
variance. Mr. Burch explained why he is asking for the variance.
Richard Marley, 5150 Stuart stated, if there is an access on Hawthorne Road and W.
Chubbuck Road, vehicles will cut through the development to avoid the W. Chubbuck
and Hawthorne Roads intersection.
Councilman Kearns amended his prior motion to approve the Hancock Park Final Plat on
condition there is no access to Hawthorne Road, Councilman Quick seconded. All
council members voted in favor of motion.
145
COUNCIL MEETING MINUTES - (cont.)
August 2&, 2003
REMODEL /ADDITION TO CITY HALL - Architect Pete Anderson presented costs for the
proposed add on to the City Hall Remodel/Addition. Mr. Anderson stated the add on is
approximately 1580 square feet. The additional cost is $170,662 for the add ons. The add
on cost per square foot is approx. $75.00. The bid for the City Hall Remodel /Addition is
$94.00 per square foot. Mr. Anderson stated that when he was at Council Meeting last
time he talked about $80,000 to $120,000 for add ons. Pete Anderson stated RE Beck is
asking for a 60 day extension. The Remodel/Addition should be completed by February 1,
2004.
Councilman England moved to approve the add ons as presented at the additional cost of
$170,662, Councilman Kearns seconded. All council members voted in favor of motion.
CURBSIDE RECYCLING DISCUSSION - PWD Smart stated he has received some recycling
information from PSI. The City can start passing out brochures, etc. PWD Smart asked
for suggestions about how to distribute the information.
The recycling will be a matter of choice, but everyone in the City will be required to pay
the $2.50 monthly.
Discussion about educating the public on the recycling program. Councilman England
suggested information be sent to the schools.
Mike Ponkow, 254 James expressed concern about the smaller containers and the wind
blowing the recyclable material all over the City.
PWD Smart stated he will invite a PSI Recycling Representative to come to the
September 9 ', 2003 Council Meeting to address the wind concerns, along with any other
concerns.
Councilman England suggested an ordinance be drafted and read the three required times
at Council Meetings.
CITY OF CHUBBUCK CLASSIFICATION AND BENEFITS - BDPA, INC. - CC Conlin gave
to Mayor Cotant, Council and Department Heads copies of BDPA's Classification and
Compensation Executive Summary for review and approval.
After discussion, Council decided to call a Special Meeting with Mayor Cotant, Council
and Department Heads to review the Classification and Compensation Executive
Summary presented by BDPA, Inc, September 3rd, 2003 at 10:00 a.m. at the Chubbuck
Fire Department.
147
COUNCIL MEETING MINUTES - (cont.)
August 26 ', 2003
CLAIMS - Computer print -out claims presented to Mayor Cotant and Council.
Councilman England moved to approve the computer print -out claims as presented,
Councilman Kearns seconded. All council members voted in favor of the motion.
GENERAL DISCUSSION -
1. Councilman Kearns stated the State moved their sealed bidding process to a ceiling of
$50,000. The State did not amend the City Laws, so Cities are still limited to the
$25,000. Councilman Kearns suggested cities lobby and get the ceiling of
$50,000 for cities also.
At 9:40 p.m, Councilman England moved, Councilman Quick seconded, with full council
approval to adjourn meeting.
Ron C. Conlin, City Clerk