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June 29, 1967
Board of Trustees
City of Chubbuck
Chubbuck, Idaho
Gentlemen:
We respectfully submit herewith the report of our audit of the
financial books and records of the City of Chubbuck, Bannock County,
Idaho, for the period January 1, 1965 to December 31, 19lib, This
audit and report were made in conformity with the specifications
adopted by the State Bureau of Public Accounts at November 1, 1956,
and subsequent amendments thereto.
Included elsewhere herein are a group of exhibits and schedules which
are presented subject to any comments which may be contained in this
report.
We have reviewed the accounting procedures of the city and, without
making in all cases a detailed audit of the transactions, have ex-
amined or tested accounting records of the city and other supporting
evidence, by methods and to the extent we deemed appropriate. Our
examination was made in accordance with generally accepted auditing
standards applicable in the circumstances and included all procedures
which we considered necessary.
In our opinion, the accompanying balance sheet and related statement
of receipts and disbursements, together with supplementary schedules
in support and explanation thereof, present, fairly the position of
the City of Chubbuck at December 31, 1966, and the results of the
operations for the period then ended, in conformity with generally
accepted accounting principles,.
Respectfully submitted,
G9
Dale D. Jones
Certified Public Accountant
9
C O M M E N T S
Statement of Assets and Liabilities at December 31. 1966 EXHIBIT A
We submit herewith a statement of assets and liabilities
showing the financial condition of the City of C hubbuck at
December 31, 1966. The assets consist of cash in the bank,
unremitted and unpaid taxes, prepaid insurance, water
assessments receivable, and fixed assets,
The liabilities consist of bonds and contract payable, water
deposits, and personal taxes collected in advance. Bonds
outstanding are explained in Schedule 2.
Computations for fixed assets and prepaid insurance are
shown in detail in Schedules 1 and 4.
Water assessments receivable are compared with assessments
and collections in Schedule 3.
Reconciliations of surplus are shown in Exhibits A-1 and A-2.
Statement ofCash Receipts and Disbursements EXHIBIT B,
B-1 and B-2
These statements account for all receipts and disbursements
for the two year period for all funds.
Expense Budget Com arison EXHIBIT C
and C-1
These statements show appropriations and expenditures in
detail for each year.
Summary of Countv Collections EXHIBIT D
This exhibit reflects the transactions between the City
of Chubbuck and Bannock County with respect to taxes and
other revenue reaching the village through the county.
Summary of Operations in Taxes Receivable EXHIBIT D-1
These exhibits show the total beginning unpaid taxes and tax
charges by years and balances them against collections,
cancellations and unpaid taxes at December 31, 1966.
.3 .
GENEW, COMMFNTS
All cash received from Bannock County for the period January 1, 1965
to December 31, 1966, was traced from the remittance sheets on file
at the Bannock County Court House to their deposit in the bank account
of the City of Chubbuck. All direct receipts from the State of Idaho
appeared to be properly deposited. All licenses, police fines, and
other receipts appeared to be properly deposited. Checks, warrants
and claims were examined in detail.
Copies of fine receipts issued by the police judge were checked and
found to agree with amounts turned in to the general fund.
Delinquent water accounts averaged over $1,500.00 for the period.
Legal action needs to be taken on several accounts and a consistant
policy on water shut -offs on delinquent accounts should be set up
and followed. Water should then not be turned on until the bill is
paid.
A control account was used for the water accounts as recommended in a
prior audit. All individual accounts were balanced each month with the
control account. An accounting machine should be used for billing and
record keeping of water accounts.
All warrants (checks) were properly made out and processed in a check -
writer as recommended in a prior audit.
Controls should be established for plumbing and connection materials.
Complaint forms used by the police judge are merely loose sheets at
the present. A bounO "Docket Book" should be obtained and the use of
these loose sheets discontinued.
A high percentage of voucher claim fortes were not properly signed by a
City representative. This should be corrected at once to comply with
state taw,
There were no unpaid claims on December 31, 1966.
The accounting records and other information on file for the city
were exceptionally well -handled and accurate.
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5.
CITY OF CEMBUCK, Bannock County, Idaho EXHIBIT A-1
Reconciliation of Surplus
Period January 1, 1965 to December 31,_1966
General Fund
Surplus January 1, 1965 per prior audit $39,407.09
Increase in taxes receivable $3,035.06
Increase in prepaid insurance 152.54
Decrease in personal taxes collected in adv, 344.28
Excess of receipts over disbursements -1966 3,283.22 6,815.10
$46,222.19
Less: Excess of disbursements over receipts -1965
$ 713,48
Allocations to bond sinking fund 3,300.00 4,013.48
Surplus, December 31, 1966 $42,208.71_
Waterworks Fund
Surplus January 1, 1965 per prior audit 4,557.01
Increase in water assessments receivable $ 572.09
Excess of receipts over disbursements -1966 4,144,69 _ 4,716.78
Total 9,273,79
Less. Excess of disbursements over receipts -1965
$ 623.31
Increase in water deposits payable 8M25 1,439.56
Surplus, December 31, 1966
$ 7,834,23
Note: For simplification of the above statements, repayment
of $4,000.00 on loans for 1965 and 1966 was eliminated
from waterworks fund disbusements and general fund receipts.
EXHIBIT A--2
CITY OF CHIMMCK�Banno_c_k County, Idaho
Reconciliation of Surplus
Period January 1, 1965 to December 31:„1966
Well No. 2 Fund
Surplus, January 1, 1965 per prior audit 18,718x49
Excess of cash received over disbursements -1965 $3,565,05
Excess of cash received over disbursements -166 4,104.08
Decrease in bonds payable 4:000.00 11,669.13
Surplus, December 31, 1966
Property Fund
Surplus, January 1, 1965 per prior audit
Additions to City property - 1965
Additions to City property - 1966
Decrease in bonds payable
Decrease in contract payable
Surplus, December 31, 1966
$30,388.62
$100,924.99
$12,326.83
8,942.20
8,000.00
391.87 29,660,90
$130,585.89
6.
CITY OF CHUBBUCK, Bannock County, Idaho
Statement of Cash Receipts and Disbursements
Period January 1 1965 to December 31 1966
GENERAL FUND
_Description
Cash to Begin
Receipts:
Bannock County(Exhibit D)
Highway Users Revenue
(Received direct from State)
Police Fines
Building permit
Liquor Refund (State)
County R@gional Planning (refund)
Licenses and permits
Jr. College Tuition fund
Sale of Slag and gravel
Reimbursement for supplies
Equipment Rent
Interest
Boat storage
Franchise tax
Plant mix
Reimbursements Received
(Salaries from water fund)
Repayment of loan from water fund
Total Cash receipts
Total Cash Available
7.
EXHIBIT B
1965
1966
Total
$9,338.06
$10,624.58
$ 9,338,06
27,120.29
27,962 14
55,082043
8,130.43
9,116.20
17,246.63
1,713.50
1,152,00
2,865.50
10.00
10.00
5,008.98
6,327.49
11,336.47
51.10
51.10
2,145.62
2,675.98
4,821.60
329.23
329.23
222.50
19.00
241.50
21.85
22.50
44.35
264.00
75.00
339.00
238.59
110.05
348.64
27.00
27.00
737.12
913.74
1,650.86
227.00
227,00
1,400.00
1,400.00
2,800.00
2,000.00
2,000.00
4,000.00
$49,028.38 $ 52,391043 $101,421.31
$58,367,94 $ 63,016,01 $110,759.37
Exhibit B , Continued page 8
9M
CITY OF CBJBWCS Bannock CountY, Idaho =11BIT B
Continued)
Statement of Cash Recei is and Disbursements
Period January 1 1965 to Decembsr 31 1966
GENERAL HIND
Disbursements
Administration
255.15
198,40
$ 453.55
Salaries
12,024.00
12,324.00
24,348.00
Payroll taxes
619.20
1,012.18
1,631.38
Office supplies
957.36
259.99
1,217.35
Telephone
358.35
306.16
664.51
Lights
292.40
253.60
546.00
Fuel
334.51
228,14
562.65
Water
546.00
594.00
1,140.00
Attorneys Fee
1,935,10
2,109.85
4,044.95
Street lights
1,905.42
2,332.68
4,238.10
Dog tags
18.97
18.97
Insurance
839,74
1,321.58
2,161.32
Fire Department
62.07
3,999.57
4,061.64
Streets & Repairs
18,554.93
9,377.84
279932.77
Police operating expenses
2,208,82
4,555.46
6,762.28
Prisoners board
194.50
528.00
722.50
Park Department
201.50
997.13
1,198.63
Quonset taxes
214.80
213.58
428.38
Destroy dogs
59.00
123.00
182.00
Well #2 Fund
6,182.51
82354,08
12,536,59
Total Disbursements
47,743.36
47,108.21_
94,851.57
Cash at end of year 410,624.58 $15,907.80 115,907.80
9e
CITY OF CHUBBUCK , Bannock County, Idaho
Statement of Cash Receipts and Disbursements EXHIBIT B-1
Period January 1, 1965 to December 31, 1966.
WATERKOIRKS FUND
Description Year 1965 Year 1966 Total
Cash to begin
Receipts:
Rentals
Deposits
Hook up
Sanitation
Total Cash Receipts
Total Cash Available
Disbursements:
Salaries
Bonds redeemed
Briscoe contract payment
Bond interest
Utilities
Sanitation
Repairs
Connection materials
Improvements
Office supplies
Transfers to general fund -
(salaries)
Refunds of deposits
Repayment of loans
Insurance
Miscellaneous
Engineering for sewer system
Repayment of loan - geer l
Yun�
Total Disbursements
Cash at end of year
8 9,660.01 $ 7,036.70 $ 9,660,01
22,621.64 23,089.46 452711.10
350,00 515,00 865,00
1,933.00 1,920.00 3,853,00
_7,951050 8,170,75 16,122.25
$32,856.14 $33,695,21 $66,.551.35
$42,516015 $40,731,91 $769211.36
$ 2,030.99
4,000000
255000
1,400,00
3,361.57
6,618.35
1,142,23
2,050.28
9,029.83
483,05
$ 2,328.29
4,000,00
255.00
1,240.00
3,928.39
6,893.05
1,906.55
2,736°07
4,400,80
283.38
$ 4,359,28
8,000,00
510.00
2,640.00
7,289.96
13,511.40
3,048.78
4,786,35
13,430,63
766,43
1,400.00
1,400,00
2,800,00
13.00
35.75
48.75
1,040,23
1,040,23
170074
133.24
303,98
5,18
1000
15J8
479,00
479,00
2,()00.00
2,000.00
4,000.00
035,479.45
$31,550052
$67,029,97
$ 7,036,70
$ 9,181,39
1 9,181.39
10.
CITY OF CHIJBBUCK Bannock County, Idaho
Statement of Cash Receipts and Disbursements EXHIBIT B-2
Well No. 2 Fund
Descri tion
Year 1965
Year 1966
Total
Boyd interest
922.50
832.50
1,755.00
Cash to Begin
8,077.02
$11,642.07
$ 8,077.02
Cash received:
Tax allocations from
general fund 6,182,51 6,354.08 12,536.59
Interest income-U.5.Treas. 305.04 582.50 887.54
Total Cash Available
Disbursements:
$140564.57 $18,578.65 $21,501.15
Bond principal
$2,000.00
$2,000.00
$4,000.00
Boyd interest
922.50
832.50
1,755.00
U.S. Treasury bonds
14,616.17
14,616.17
Total Disbursements
$2,922.50
$17,448.67
120,371.17
Cash at end of year
011,642.07
$ 1,129.98
__ 1 1,129,98
11.
CITY OF CHUBBUCK, Bannock County. Idaho
Statement of Cash Recei is and Disbursements E)(#IBIT B-3
Period January 1 1965 to December 31 1966
Volunteer Fire De t, Fund
Year 1965 Year 1966 Total
Cash to begin $ 185.51 $ 219.46 $ 185.51
Crib received: 209,75
Snare River Mutual 89.75 120.00
50.00 50,00
Harry Hart
Total Cash Available
275,26 8389.46 445.26
Disbursements:
Meeting expense 85.80 77.92 9 133.7.2
Cash at end of year $
219.48 311 54 $ 311.54
Statement of Cash Receipts and Disbursements M#IBIT B-4
Period January 1, 1965 to December 31, 1966
Park Fund
Year 1965 Year 1966 Total
Cash to begin $ 199.30 $ 199.30 $ 199.30
Cash received None None
ash disbursed None None
Cash at end of year $
199.30 $ 199.30 $ 199.30
CITY OF CHUBBUCK, Bannock County__,_ Idaho
Expense Budget Comparison _for _1965
GENERAL FUND
Administration:
Administration
Salaries
Office Supplies
Phone
Lights
Fuel
Water
Attorney Fees
Legal advertising
Street Lights
Park Dept.
Insurance
Fire Department
Streets -wages
Contracts payable
Contracts payable
Contracts payable
Street Repairs
Contingent
Police Department
Salaries
Appropriation Expenditure
- ID.B.& T.
-G.K.Machine
-F.M.Lacy
Police Judge
Police car rental
Radio Repair
Gas and oil
Prisoners Board
$ 500.00
1,800.00
1,100.00
400.00
300.00
500.00
550.00
1,800.00
1,500,00
2,500.00
2,000.00
800.00
5,430.00
4,800.00
1,598.08
3,907.92
3,404.40
5,000.00
8,42568
9,600.00
600.00
1,147.20
300.00
720.00
800.00
255.15
1,800.00
957.36
358.35
292.40
334.51
546.00
1,800.00
135.10
1,905.42
201.50
839.74
62.07
2,325.00
1,598.08
3,907.92
3,404.40
7,319.53
7,075.51
9,600.00
600.00
1,164.36
440.50
625.96
194.50
12.
EXHIBIT C
Over/Under
$ 244.85
-0-
142.64
41.65
7.60
165.49
4.00
-0-
1,364,90
594.58
1,798.50
( 39.74)
5,367.93
2,475.00
-0-
-0-
-0-
(2,319.53)
1,350.17
-0-
-0-
17.16
140.50
94.04
605.50
Total General Fund $59,483.28 _____ $47,743.36 $11,739.92
CITY OF UIUBBUCK, Bannock County, Idaho
Expense Budget Comparison for 1965 (Continued)
Waterworks Fund
Bond and Interest
Bond Sinking Fund
Utilities
Office Supplies
Sanitation
Repairs
Connection materials
Improvements
Salaries
Plumbers
Reimbursement for salaries
Loan — General Fund
Contingent
Totals
Well No. 2 Fund
Appropriation
5,655.00
1,750.00
4,000.00
350.00
6,500.00
2,500.00
3,000.00
3,000,00
2,200.00
720.00
1,400,00
2,000.00
7,125.00
Expenditure
5,655.00
.00
3,361.57
483.05
6,618.35
1,142.23
2,050.28
9,029.83
2,030.99
.00
1,400.00
2,000.00
1,708.15
13.
E 11BIT C
(Continued)
Over/Under
.00
1,750.00
638.43
133.05)
118.35}
1,357.77
949.72
(6,029.83)
169.01
720.00
.00
.00
5,416.85
$40,200,00 $35,479.45 $4,720.55
Bonds and Interest $2,922.50 $2,922.50 $ .00
14.
CITY OF CMMBUCK Bannock County, Idaho EXIIIBIT C-1
Expense Budget Com arison for 1966
Administration:
ApRroRriation
Expenditure
Over Under
Salaries
$ 3,100.00
2,267.50
832.50
Office Supplies
500.00
190.89
309.11
Civil Defense
100.00
100,00
.00
150.00
Election Supplies
150.00
400,00
.00
306.16
93.84
Phone
Lights
350.00
253.60
96.40
Water
620,00
594.00,
26.00
Fuel
500.00
228.14
271.86
Attorney -legal
1,800.00
1,800.00
�00
Legal advertising
1,000,00
309.85
690.15
Legal Building permits
750 00
,00
2,332.68
750000
367.32
Street Lights
21700.00
1,000.00
1,321 58
(321.58
Insurance
Fire Department
10,000,00
3,999,57
6,000 43
Park
1,000.00
997.13
2.87
Street - wages
3,600,00
1,575.00
2,025.00
Contracts payable-F.M,Lacy
3,404.40
3,404.40
.00
Street Repairs
10,000x00
4,209.63
5,790.37
Contingent
13,548.69
7,910.62
5,638.07
Police Dept.
Police Salaries
9,600.00
9,624.00
( 24,00}
Police Judge
600.00
600.00
.00
Gas and oil
720.00
1,058.27
( 338.27
Police car rental
1,177.38
2,790.84
1,613.46
Radio repairs
OWN
706.35
106.35
Prisoners Board
500.00
528.00
28,00
Totals General Fund
$67,720,47
$47_,108.21
.20,612,26
15.
CITY OF CHUB UGh, Bannock County_, Idaho IIHIBIT C-
on nue
Ex ease Budget Comparison for 1966
WATERWORKS TIN D
Appropriation
Expenditure
Over/Under
Bonds and Interest
5,495.00
$ 5,495.00
$ .00
Bond Sinking Fund
1,550.00
.00
1,550.00
Utilities
4,000.00
3,923.39
71.61
Reimbursement for salaries
& loan 3,400.00
3,400.00
.00
Sanitation
7,200.00
6,1393.05
306.95
Repairs
3,000.00
1,906.55
1,093.45
Connection materials
3,000.00
2,736.07
263.93
Survey for shutoff
1,20W OO
.00
1,200.00
Improvements
7,000.00
4,400.SO
2,599.20
Salaries
2,100.00
1,1314.04
285.96
Shut-off man
600.00
514.25
85.75
Office supplies
500.00
283.38
216,62
Contingent
3,455 00
178.99
3,276.01
Totals
$42,500.00
$31,550.52
$10,_949.48
Well No. 2 Fund
Bonds and interest
$ 2,832 50
2 332.50.
.00
w
CITY OF CHUBBUCK, Bannock County, Idaho
EXHIBIT D
Summary of Bannock County Collections and Remittances
Period January 1, 1965 to December 31, 1966 _
Year 1965 Year 1966 Total
Unremitted collections to begin $19,062.43 $20,842.34 $19,062.43
Collections by Count
1962
Taxes
- Real
354.14
18.75
372.89
1962
Taxes
- Personal
24,02
24.02
1963
Taxes
- Real
690.11
95.38
785.49
1964
taxes
- Real
8,658.68
345.00
9,003.68
1964
Taxes
- Personal
288.29
288.29
1965
Taxes
- Real
16,483.97
8,507.66
24,991.63
1965
Taxes
- Personal
1,130e25
235.03 "
1,365.28
1966
Taxes
- Personal
641,84
1,492.48
2,134.32
1966
Taxes
- Real
17,864.82
17,864.82
1967
Taxes
- Personal
672.23
672.23
Penalty on
delinquent taxes
52,59
22.13
74.72
Interest on
delinquent taxes
208,97
99.02
307,99
State liquor
apportionment
2,722.34
1,754.10
4,476.44
Road
and bridge apportionment
3,740.51
2,798.98
6,539.49
Junior College
tuition transfer
329.23
329.23
Total Accountability $54,058.14 $55,077.15 $88,292.95
4% Collection fee to county
$ 428.00
$ 441.84
$ 869.84
Net remittance by county
32,787.80
33,337.75
66,125.55
Unremitted collections
to close
20,842.34
21,297°56
21,297.56
Total Accounted For
$54,058.14
5,077.15
$88,292.95
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17.
EXHIBIT D-1
CITY OF CMJBBUCK, Bannock County, Idaho
18.
SCHEDULE 1
Summary of Fixed Assets - Years 1965 and 1966
January 1, Additions Additions December 31,
Descri tion 1965 1965 1966 1966
City water system
$101,927.01 $ 9,029.83
$ 4,400.80
$115,357.64
Buildings and land
18,905.07
18,905.07
Furniture & Fixtures
707.34
707.34
Equipment
9,672.29
2,397,00
12,069.29
Street improvements
6,415.67 3,297.00
_ 2,144.40
11,856.97
Totals
$137,027.28 $12,326.83
$8,942.20
$158,8.96.31
19.
CITY OF CHUBBUCK, Bannock County,_Idaho
Schedule of Bonds Outstandina at December 31 1966 SCHEDULE 2
Revenue General
Bonds
Obligations
Well #2
Property
Number
Bonds No,
Due Date
Interest
Fund
Fund
Total
87-94
July
1,
1967
4%
4,000.00
$6 4,000.00
28-31
Nov.
1,
1967
42'-%
2,000.00
2,000.00
95-102
Jbly
1,
1968
4%
4,000.00
4,000.00
32-35
Nov.
1,
1968
42-%
2,000.00
2,000.00
103-110
July
1,
1969
4%
4,000.00
4,000.00
36-40
Nov.
1,
1969
42-%
2,500.00
2,500,00
111-120
July
1,
1970
4%
5,000.00
5,000.00
41-45
Nov.
1,
1970
4421%
2,500.00
2,500.00
121-130
July
1,
1971
4 %
5,000.00
5,000.00
46-50
Nov.
1,
1971
4
2,500.00
2,500.00
131-140
July
1,
1972
4,%
5,000.00
5,000400
55-55
Nov.
1,
1972
4j%
2,500.00
2,500.00
55-60
Nov.
1,
1973
42%
2,500.00
2,500.00
Total Bonds Outstanding at Dec. 31, 1966 $16,500.00 $27,000.00 $43,500.00
20.
CITY OF CRUBBUCK,Bannock County Idaho
Waterworks Fund Assessments and Collections
Period January 1, 1965 to December 31, 1966 SCIIEDnE 3
1965 Assessments Collections Balance
January 1 balance
$
$
$5,669.20
January
2,386.35
2,670,30
5,385.25
February
2,521.20
2,635.80
5,270.65
March
2,436.05
2,456.75
5,249.95
April
2,729.00
2,604.85
5,374.10
May
2,519.75
2,531.00
5,362.85
June
2,482.85
2,255.15
5,590,55
July
3,106.49
2,882.25
5,814.79
August
2,810.25
3,317.19
5,307.85
September
2,816005
2,451.50
5,672.40
October
2,862.70
2,990,20
5,544090
November
3,227065
3,011,85
5,760.70
December
2,593,80
3,049.30
5,305.20
Totals for Year 1965
$32,492.14
$32,856.14
, 305.20
1966
January 1 balance
$
$
$5,305.20
January
2,717.00
2,475.10
5,547.10
February
2,694.00
2,422.10
5,819.00
March
2,727.75
2,609.85
5,936.90
April
2,852.75
3,291.50
5,498.14
May
2,658.80
2,749.00
5,407.95
June
3,164.10
3,137.50
5,434.55
July
3,473.50
3,260.96
5,647.09
August
2,718.00
2,672.75
5,692.34
September
3,123.50
3,047.25
5,768.59
October
2,658.80
2,657.25
5,770.14
November
2,869.00
2,783.80
5,855.34
December
2,974,10
2,588.15
6,241.29
Totals for year 1966
$341631.30
$33,695.21
$ 6,241.29
21.
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