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Home My WebLink About1961-1962March 27, 1963 Hoard of Trustees Village of Chubbuck Chubbuck, Idaho Gentlemen: We respectfully submit herewith the report of our audit of the financial books and records of the VILLAGE; OF CHUBHUCK, hannock County, Idaho, for the period May 1, 1961 to December 31, 1962. This audit and report were made in conformity with the specifications adopted by the tate Bureau of Public Accounts at November 1, 1956, and subsequent amendments thereto. Included elsewhere herein are a group of exhibits and schedules which are presented subject to any comments which may be contained in this report. de have reviewed the accounting procedures of the village and, without making in all cases a detailed audit of the transactions, have examined or tested accounting records of the village and other supporting evidence, by methods and to the extent we deemed appropriate. Our examination was made in accordance with generally accepted auditing standards applicable in the circumstances and included all procedures which we considered necessary. In our opinion, the accompanying balance sheet and related statement of receipts and disbursements, to'vether with supplementary schedules in support and explanation thereof, present fairly the position of the VILLAGE; OF CHUBBUCK at December 31, 1962, and the results of the operations for the period then ended, in conformity with generally accepted accounting principles. Respectfully submitted, Dale D. clones Certified Public Accountant G 0 M M E N T S Statement of Assets and Liabilities at December 31, 1962 We submit herewith a statement of assets and liabilities showing the financial condition of the Village of Chubbuck at December 31, 1w62. The assets consist of cash in the bank, unremitted and unpaid taxes, prepaid insurance, water assess- ments receivable, and fixed assets, Computations for taxes receivable, fixed assets, and prepaid insurance are shown in detail in Exhibit D-1 and Schedules 1 and 4, respectively, Water assessments receivable are compared with assessments and collections in Schedule 50 Statement of Cash Receipts and Disbursements This statement accounts for all receipts and disbursements for the two year period for all funds® ,summary of County Collections This exhibit reflects the transactions between the Village of Chubbuck and Bannock County with respect to taxes and other revenue reaching the village through the county. Summary of Operation in Taxes Receivable This exhibit shows the total beginning unpaid Mixes and tax charges by years and balances them against collections, cancellations and unpaid taxes at December 31, 19b2a 20 EXHIBIT A EXHIBIT B EXHIBIT D EXHIBIT D-1 5. GENERAL COMMENTS All cash received from Bannock County for the period May 19 1961 to December 31, ]9t�2, was traced from the remittance sheets on file at the 3annock County Court House to their deposit in the bank account of the Village of Chubbuck, All direct receipts from the State of Idaho appeared to be properly deposited. All licenses, police fines, and other receipts appeared to be properly deposited. Checks, warrants and claims were examined in detail, Copies of fine receipts issued by the police ,judge were checked and found to agree with amounts turned in to the general fund. All but a very few of the water accounts receivable were in a current status (Less than 6C days). Legal action needs to be taken on several accounts. A control account was used for the water accounts as recommended in a prior audit. All individual accounts were balanced each month with the control account. All warrants (checks)were properly made out and processed in a check - writer as recommended in the prior audit. A number of items shown in the budget book and budget reports have been changed and re-classified in this report. General fund receipts used by the village clerk should be pre -numbered for better internal control. Complaint forms used by the police ,judge are merely loose sheets at the present. A bound "Docket Book" should be obtained and the use of these loose sheets discontinued. The fidelity bond on Charlotte Kennedy, the police judge, expired in February 1961 and apparently has not been renewed. A bond for $19000. should be obtained for her. A high percentage of voucher claim forms were not properly signed and notarized, This should be corrected at once to comply with state law, The accounting records and other information on file for the village were exceptionally well -handled and accurate. VILLAGE OF CHUBBUCK, Bannock County, Idaho Statement of Assets and Liabilities at December 31, 1962 ASSETS Cash on deposit Taxes receivables 1958 (Personal) 1959 (Personal) 1960 (Real) 1960 (Personal) 1961 (Real) 1961 (Personal) 1962 (Real) 1962 (Personal) Prepaid insurance Water assessments Well No. 2 Village property Total Assets 40 EXHIBIT A General Waterworks Well No.2 Volunteer Bond Sinking Property Fund Fund Fund Fire Fund Park Fund Fund Fund Total $16,450016 83,355.56 $ 3,415u27 6202.06 $199.30 $4,450000 8 289072°35 126045 80023 188009 22025 89397 9o.83 7,999°96 496024 126°45 80023 188°09 22025 893097 90.83 7999996 496024 408012 408012 receivable 3,306020 3,306020 31,142,47 319142047 $105,860.99 105,860.99 $26,756030 $6,661076 $34,557-74 $202.06 $199030 g4,450000 $105,860.99 $178,688015 LIABILITIES Bonds payable Water deposits payable Briscoe contract SURPLUS Operating surplus Capital surplus Total Liabilities and Surplus $24,000,00 $ 439000,00 3 67,000.00 $2,207030 2,207,30 2,212,29 2,212029 $26,756030 4,454046 10,557,74 $202006 $19930 429169°86 $4,450,00 60,648070 65,098,70 $26,756,30 66,661,76 S34,55774 $202006 $199030 $49450000 $105,860099 $178,688015 VILLAGE OF CHUBBUCK, Bannock County, Idaho ;statement of Cash Receipts and Disbursements Period May 1, 1961 to December 319 1962 General Fund Description Cash to begin Receipts Bannock County (Exhibit D) Road and bridge allocations (Received direct from State) Liquor apportionment (Received direct from State) Licenses Police fines Reimbursement for salaries ( From water fund) Reimbursements for telephone Reimbursements for insurance Total Cash Receipts Total Cash Available Disbursements Salaries Payroll taxes Office supplies Audit :.street lights Telephone Lights Fuel Water Attorney fees Legal advertising Insurance Fire department maintenance Prisoners board Police department maintenance Park maintenance Street repairs Tax allocations to Well No. 2 Fund Sanitation Bond refunds Election expense Total Disbursements Cash at End of Year 5. EXHIBIT B Period 5/1/61 Calendar to 12/31/61 Year 1962 `ictal 810,044.18 S 9,584.92 Slo,o44.18 7,891.o7 23,855.94 31,747.o1 2,36o.94 3,026.39 5,387.33 700.86 1,090.22 1,791.08 546.00 2,076.00 2,622.00 1,719.00 2,788.00 4,507.00 1,000.00 1,400.00 2,400.00 13.30 62.35 75.65 81.91 81.91 $14,313.08 $34,298.90 $48,611.98 824,357.26 $43,883.82 $584656.16 $ 5,106.50 S 7,827.69 $12,934.19 530.09 899.79 1,429.88 261.07 215.24 476.31 484.75 484.75 61g.o4 1,117.26 1,736.30 241.10 300.52 541.62 58.52 84.21 142.73 156.46 350.47 5o6.93 2o4.84 321.34 526.18 1,000.00 1,500.00 2,500.00 111055 93.60 205.15 394.57 460.49 855.o6 377.22 60.14 437.36 636.00 615.00 1,251.00 84.40 187®58 271.98 1,254.23 655.44 1,909.67 1,333-98 1,140.84 2,474.82 1,430.52 4,767.12 6,197.64 487050 1,650.00 2,137.50 306.00 306.00 430.93 430.93 $14,772.34 822,983.66 $3?,756.00 S 9,5R4.92 52o,9oo.16 $20,900.16 VILLAGE OF CHUBBUCK, Bannock County, Idaho ;statement of Cash Receipts and Disbursements Period May 19 1961 to December 31, 1962 Waterworks Fund Description Cash to begin Receipts Rentals Hook-ups Deposits Reimbursements for pipelines and materials Total Cash Receipts Total Cash Available Disbursements Power Office supplies Repairs and maintenance Connection materials Salaries repaid to general fund Salaries paid direct Improvements Bonds redeemed Bond interest Insurance Deposit refunds Total Disbursements Cash at End of Year 6. EXHIBIT B-1 Period 5/1/61 to 12/31/61 Year 1962 Total $ 69242,20 $ 3,100.27 $ 6,242.20 $12,027804 $19,166.88 $31,1.93.92 677.50 220.00 897°50 105.00 553800 658.00 667.33 29705.x6 3,372-39 $13,476-87 $22,644.94 $36,121.81 $199719.07 $25,745.21 $42,364.o1 $ 2,702.75 $ 39395.60 $ 6,098035 86.90 2oo.4o 287.30 794.45 19022.49 1,816.94 1,062.56 3,049.47 4,112.03 1,000000 1,400.00 2,400.00 900020 1,876.99 29777019 59934.09 6,485.20 12,419.29 3,000m00 3,000000 6,000.00 980.00 1,840.00 2,820.00 142,35 lo6.8o 249.15 15.50 12.70 28.20 $16,618.80 $22,389.65 $399008.45 $ 3,100.27 $ 39355.56 $ 3,355-56 7. VILLAGE OF CHUBHUCK, Bannock County, Idaho EXFIIBI'r ititement of Cash Receipts and Disbursements Period May 1, 1961 to December il, 1962 Well No. 2 Fund Cash to begin Cash received (Tax allocations from general fund) Total Cash Available Disbursements Interest Bond principal Cash at End of Year (In Idaho Sank and Trust Company, Pocatello, Idaho) Period 5/1/61 Year to 12/31/61 1962 Total 81,972.63 819295.65 $1,972.63 1,430,52 4,767.12 6,197.64 $3,403.15 Y6,062e77 $8,170.27 $ 607.50 $1,147.50 $1,755.00 1,500.00 1,500.00 3,000.00 $1,295.65 $3,415.27 $3,415.27 8. VILLAGE OF CHUBBi1CK, Bannock County, Idaho EXHIBIT C Expense Budget Comparison for Period May 1, 1961 to December 319 1961 General Fund $ 5,155.00 $ 4,235.00 $ 920.00 Bond sinking fund 2,300000 (over) Power Appropriations Expenditures under Administration-, 700.00 794.45 ( 94.45) Salaries $ 19025000 $ 637.50 $ 387.50 Office supplies 30000 261.07 38.93 Audit 450000 484.75 ( 34.75) Street lights 19500.00 61g.04 880.96 Telephone 300x00 241.10 58.90 Lights 100.00 58.52 41.48 Fuel 400000 156.46 243.54 Water 350000 204.84 145.16 Attorney fee 1,500.00 1,000.00 500000 Advertising, legal 600.00 111.55 488.45 Insurance 700.00 394.57 305.43 Fire department 1,054°00 377.22 676.78 Street repairs 49000.00 1,333®98 29666.02 Police Departments Salaries 7,00MO 4,469000 29531.00 Prisoners board 1,000.00 636.00 344.00 Maintenance 100,00 9.40 90.60 Pocatello police 1.50.00 75-00 75,00 Park maintenance 2,000.00 1,254 23 745077 Contingent 12,551.75 2,443.11 108103.64 Total General Fund $35,080.75 $149772°34 $20,308941 Waterworks Fund Bonds and interest $ 5,155.00 $ 4,235.00 $ 920.00 Bond sinking fund 2,300000 29300,00 Power 3,500.00 2,70275 797.25 Repairs 700.00 794.45 ( 94.45) Office supplies 300000 86.90 213°10 Connection materials 2,000.00 1,062056 937.44 Reimbursement for salaries ® 1,400.00 1,000.00 400.00 General Fund Salaries 2,649.00 900.20 19748,80 Improvements 5,500.00 59679.09 ( 179.09) Contingent 39238800 157°85 39080.15 $269742.00 $16,618.80 $10,123020 9. VILLAGE OF CHUBBUCK, Bannock County, Idaho EXHIBIT C-1 Expense Budget Comparison for Year 1962 2,150.00 3,500-00 General Fund 104.40 300000 (over) 49.60 Appropriations Expenditures under Administration: 3,0419647 ( 1,049.47) 194o0.00 Salaries S 11100.00 1,009.69 S 90.51 Office supplies 300000 215.24 84,76 Election 400.00 430.93 { 30.93) Insurance 700,00 460049 239.51 Telephone 400,00 300.52 99.48 Lights 100.00 84.21 15.79 Fuel 40o.00 350.47 49.53 Water 350.00 321034 28.66 Attorney fees 1,500.00 1,500000 Legal advertising 600.00 93,60 506040 Fire department 1,056.00 6o.14 995.86 Street lights 19500.00 1,117.26 382.74 Street repairs 49000.00 1,140.84 2,859,16 sanitation 1,950000 1,650.00 300.00 Park maintenance 2,000.00 655.44 1,344056 Police Department: Salaries 8,000.00 6,818.00 1,182.00 Prisoners board 1,000.00 615.00 385.00 Maintenance 850000 112.58 737.42 Pocatello police 150.00 75000 7500 Contingent Waterworks Fund }fonds and interest Bond sinking fund Power Office supplies Maintenance Connection material Reimbursement for salaries General Fund Salaries Improvements Contingent 11,021.50 5,972.91 5,o48.59 8379377.50 822,983.66 814,393 84 S 5,095-00 S 5,095-00 S 2,150.00 6,230.20 ( 2,150.00 3,500-00 3,395.6o 104.40 300000 200.4o 49.60 1,000.00 1,022.49 ( 22.49) 2,00y0.0y0 3,0419647 ( 1,049.47) 194o0.00 1,4o0.00 39000.00 19876.99 1,123.01 2,000.00 6,230.20 ( 4,230.20) 5,055.00 119.50 4,935.50 825,500.00 $22,389.65 S 3,110.35 VILLAGE OF CHUBBUCK, Bannock County, Idaho Summary of Bannock County Collections and Remittances Period May 1, 1961 to December 31, 1962 Unremitted collections to begin Collections by County 1958 Taxes - real 1959 Taxes - real 1959 Taxes - personal 1960 Taxes - real 1960 Taxes - personal 1961 Taxes - real 1961 Taxes - personal 1962 Taxes - real 1962 Taxes - personal Penalty on delinquent taxes Interest on delinquent taxes State liquor apportionment Highway users apportionment Total Accountability 1j�% collection fee to county Net remittance by county Unremitted collections to close Total Accounted For 10. EXHIBIT D Period 5/1/61 to 12/31/61 Year 1962 Total S 186.83 S 3,562.98 S 186.83 100.76 2060 103.36 400.85 126.06 526.91 10003 10.03 49979.64 615.03 59594x67 52033 ( 7.69) 44x64 39079.28 169181,38 19,260.66 596.61 956.96 1,553.57 129867.45 12,867.45 19388091 19388®91 15.04 32.44 47.48 95.98 172043 268.41 1,522054 29368.40 3,890. 94 554.11 866.86 19420.97 8119594.00 6399133.81 847,164083 S 139.95 S 485004 S 624.99 7,891.o7 234855 94 319747001 39562°98 14,792®83 149792.83 $11,594.00 8399133.81 8474164.83 VILLAGE OF CHUBBUCK, Bannock County, Idaho Summary of Operations in Taxes Receivable Period May 1, 1961 to December 31, 1962 Unpaid taxes May 1, 1961 Tax charges - Real - Personal Total To Be Accounted For Collections - (EXHIBIT D) - Real - Personal Cancelled or adjusted by commissioners - Real - Personal Unpaid December 31, 1962 Long or (Short) EXHIBIT D-1 $103.36 5526.91 55,594.67 10.03 44.64 11.79 126.45 80.23 210.34 $19,260.66 812,867.45 $38,353.05 1,553.57 1,388.91 2,997.15 Total All 1958 1959 1960 1961 1962 Years $232.53 $617.19 $5,945.14 9,898.02 5 6,794.88 $20,156.26 $21,002.47 41,158.73 1,587.43 1,909.26 3,496.69 $232.55 $617.19 $5,945.14 $21,743.69 $22,911.73 $51,450.30 $103.36 5526.91 55,594.67 10.03 44.64 11.79 126.45 80.23 210.34 $19,260.66 812,867.45 $38,353.05 1,553.57 1,388.91 2,997.15 135.07 135.07 20.86 17.14 49.79 984.80 8,496.20 9,898.02 ($ 2.74) ($ .02) ($ 83.70) $ 76.20 ($ 6.96) ($ 17.22) 11. VILLAGE OF CHUBBUCK, Bannock County, Idaho Summary of Fixed Assets, May 1, 1961 to December 31, 1962 Description Village water system Buildings and land Furniture and fixtures Automobiles and trucks Street improvements 12m "CHEDITLE 1 Additions Additions December 319 May 1, 1961 5/112/31/61 1962 1962 $759953084 $59679009 $6,230020 $ 87,863013 11,278.37 11,2M37 707.34 707.34 2,916.88 2,916.88 39095027 39095.27 Totalis $939951070 $5,679009 $6,230.20 $105,860.99 13� V1LLA(jt� OF CHUBBUCK, Bannock County, Idaho SCHEDULE 2 Schedule of Bonds Cutstanding at December 31., 1962 Revenue General Bonds Number Obligations Bonds Number Due Date Interest Well No. 2 Fund Property Fund `dotal 55-62 July 1, 1963 4 % $ 4,000000 6 48000000 13-15 Nov. 1, 1963 4Y2 % $ 1,500000 1,50M)O 63-70 July 1, 1964 4 % 4,000.00 49000000 16-19 Novo 1, 1964 434 % 2,000 00 29000000 71-78 July 1, 1965 4 % 4,000000 4,0000oo 20-23 Nov, 1, 1965 4Y2 % 2,000.00 2,000400 79-86 July 1, 1966 4 % 4,000.00 4,0000oo 24-27 Nov. 1, 1966 4Y2 % 2,000.00 29000000 87-94 July 1, 1967 4 % 4,000.00 4,000.00 28-31 Nome 1, 1967 4Y2 % 29000.00 2,000.00 95-102 July 1, 1968 4 % 4,000.00 4,000.00 32-35 Novo 1, 1968 4Y2 % 2,000.00 2,000000 1.03-110 July 1, 1969 4 % 4,000000 4,000.00 36-40 Novo 1, 1969 4h % 2,500,00 2,500000 111-120 July 1, 1970 4 % 59000000 5,000000 41-45 Nov, 1, 1970 412 % 29500000 2,500000 121-130 July 1, 1971 4 % 5,000.00 5,000,00 46-50 Nova 1, 1971 4y2 % 2,500,00 2,50000 131-140 July 1, 1972 4 % 5,000.00 5,000000 51-55 Nova 1, 1972 4)z % 2,500800 2,500000 56-6o Nov. 19 1973 4Y2 % 29500.00 2,500000 'dotal Bonds Outstanding at December 31, 1962$24,000000 543,000.00 867,000000 14. VILLAGE OF CHUBBUCK, Bannock County, Idaho SCHEDULE 3 Schedule of Payments and Balances - Briscoe Contract Total Payment Due Payment Interest Principal Balance Balance 12/31/62 24212.29 January 1, 1963 255.00 88.49 166.51 2,045878 January 1, 1964 255,00 81083 173-17 1,872.61 January 1, 1965 255000 74.90 180010 1,692051 January 19 1966 255000 67.70 187030 19505.21 January 1, 1967 255000 60.21 194.79 1,310.42 January 1, 1968 255,00 52.42 202858 1,107.84 January 1, 1969 255°00 44.31 210.69 897.15 January 1, 1970 255x00 35.89 219.11 678004 January 1, 1971 255000 27.12 227088 450.16 January 1, 1972 255,00 18000 237000 213.16 January 1, 1973 221.70 8054 213016 -0- VILLAGE OF CHUBBUCK, Bannock County, Idaho Schedule of Insurance Coverage at December 31, 1962 Policy No. Name of Company 29264 State Insurance Fund F201-962 Snake River Mutual Insurance Co. 69391 U.S. Fidelity & Guaranty Co. 69391 U.S. Fidelity & Guaranty Co, BLP 150695 General Insurance Co. of America # 5952 Lloyds of London BM -751523 Firemens Insurance Co. of Newark Total Type of Coverage Workmen's Compensation Fire - Building and equipment Fidelity bond - Geneva Valenty Fidelity bond - Kenneth Kennedy Liability Forgery and Check Alteration All physical losses - Pumps 15. SCHEDULE 4 Amount Of Dates Prepaid Coverage Premium Effective Expiration Premium Normal 179.97 l/ 1/62 12/31/n2 -0- $ 7,000.00 79.80 11/16/60 11/16/63 24.38 3 15,000.00 52.50 6/28/62 6/28/63 26.25 6 5,000.00 25.00 6/28/62 6/28/63 12.50 S 50,000.00 $100,000.00 284.93 5 5,000.00 $ 25,000.00 $ 10,000.00 37.50 S 25,000.00 355.95 7/21/62 7/21/63 166.20 ll/ 9/61 11/ 9/63 15.65 5/15/61 5/15/64 1b3.14 408.12 VILLAGE OF CHUBBUCK, Bannock County, Idaho Waterworks Fund Assessments and Collections Period May 1 to December 31, 1961 and Calendar Year 1962 1961 May 1 balance May June July August September October November December Totals for Period May 1 to Dec. 31, 1961 1962 January 1 balance January February march April May June July August September October November December Totals for Year 1962 16. SCHEDULE 5 Total Assessments Collections Balance $13,889®97 $139476.87 $3,448®75 $3,035.65 6 1,664.25 $ 19856.50 2,843.4o 1,686.75 1,532.00 2,998.15 1,667.00. 1,492.50 3,172.65 1,763.59 1,476.50 3,459.74 2,209.33 2,390.10 3,278.97 1,669.10 1,469097 3,478.10 1,676.50 1,753°95 3,400.65 1,553.45 1,505.35 39448,75 $13,889®97 $139476.87 $3,448®75 $3,448.75 $ 1,524.50 $ 1,421.35 3,551.90 1,567.00 1,330.75 3,788.15 1,550.25 1,496.10 3,842.30 1,712.25 1,578.90 3,975.65 1,671.75 2,253.80 3,393.60 3,465.72 3,379055 3,479.77 1,675-80 1,759.92 3,395.65 1,865.47 1,794.77 3,466.35 19851.25 1,569.95 3,747.65 1,539.26 1,977.15 3,309.76 2,042.89 2,078.'+5 3,274.20 29036.25 2,004.25 3,306.20 $22,502.39 $22,644.94 53,306020