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HomeMy WebLinkAbout1957-1959VILLAGE OF CHUBB€ CK Report of Audio for Period May 1, 1957 to April 30, 1959 DALE D. JONES - CERTIFIED PUBLIC ACCOUNTANT _ POCATELLO IDAHO -z - Board of Trustees Village of Chubbuck Chubbuck, Idaho Gentlemen: We respectfully submit herewith the report of our audit of the financial books and records of the VILLAGE OF CAUBBUCK, Bannock County, Idaho, for the period May 1, 1957 to April 30. 1959. This audit and report were made in conformity with the specifications adopted by the State Bureau of public Accounts at November 1, 1935, and subsequent amendments thereto. Included elsewhere herein are a group of exhibits and schedules which are presented subject to any comments which may be contained in this report. We have reviewed the accounting procedures of the village and, without making in all cases a detailed audit of the transactions, have examined or tested accounting records of the village and other supporting evidence, by methods and to the extent we deemed appropriate. Our examination was made in accordance with generally accepted auditing standards applicable in the circumstances and included all procedures which vie considered necessary. In our opinion, the accompanying 'balance sheet and related statement of receipts and. disbursements, together with supplementary schedules in support and explanation thereof, present fairly the position of the VILLAGE OF CRUBBUCK at April 30, 1959, and the results of the operations for the period then ended, in conformity with generally accepted accounting principles. Respectfully pubmitted, Dale J. ,Tones Certified Public Accountant C OMME NT S Statement of Assets and Liabilities at April 30, 1957 EXHIBIT A We submit herewith a statement of assets and liabilities showing the financial condition of the Village of Chubbuck at April 30, 1959. The assets consist of cash in the bank, unremitted and unpaid taxes, prepaid insurance, water assess— ments receivable, fixed assets, and a loan receivable from the water fund to the general fund. Computations for taxes receivable, fixed assets, and prepaid insurance are shown in detail in ExIiibit D and schedules 1 and 3, respectively. Water assessments receivable are compared with assessments and collections in schedule 4. Statement of Cash Receipts and Disbursements EXHIBIT B This statement accounts for all receipts and disbursements for the two year period for all funds. Summary of County Collections EXHIBIT CC This exhibit reflects the transactions between the Village of Chubbuck and Bannock County with respect to taxes and other revenue reaching the village through the county. Summary of 0peration_in Taxes Receivable EXHIBIT D This exhibit shows the total beginning unpaid taxes and tax charges by years and balance$ them against collections, cancel— lations and unpaid taxes at April 30, 1959. GK70AL COMMENTS All cash received from Bannock County for the period May 1, 1957 to April 30, 1959, was traced from the remittence sheets on file at the Bannock County Court House to their deposit in the bank account of the Village of Chubbuck, All Direct receitits from the State of Idaho appeared to be properly de-'nosited. All licenses, police fines, and other receipts appeared to be properly deposited. Checks, warrants and duplicate deposit slips were examined in detail and found to be in order. All but a very few of the water accounts receivable were in a current status Gess than 60 days). Legal action had been token on several, accounts. This resulted in a good response. The loan of $1,892.50 from the general fund to the water fund was repaid in June of 1959, A control account should be established for the water works fund, with monthly reconciliations of total assessments and water accounts receivable with the individual ledger accounts. A large number of warrants (checks) did not have an amount entered in the Utotal" space. This space should be filled in, to lessen the chance of 1°check-ra.isinga. A checkwriter should be obtained and used for all warrants (checks) issued. The large balances in the general fund and water fund could quite possibly be Endangered by an expert 11check artist". A high percentage of voucher claim forms were not properly signed and notarized. This should be corrected at once to comply with state law. The accounting records and other information on file for the village were generally well -handled and accurate. I 4m w 4-2 ra •o Ca o--toGC%l vl 0ho.000 O CSD V% O`. C~ C�! Ca OD O\ (r% 4 N o o G u1 CCS! 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Total Cash to begin $3,188.66 $5:047.24 $3,188.66 Receipts (SCEEDUIR 4) X06.04 15,420 72 25, 32.6.26 Total Cash Available $13,094.70 �20.46�9 6 $28.515.42 Disbursements Power $1,226.82 $1,616.40 $2,843.22 Office expense 57.50 124.00 181.50 Insurance 157.10 62.85 219.95 Supplies 74.03 189.23 263.26 Bond interest 2,380.001 2,250.00 4,630.00 Bonds redeemed 3,000.00 3,000.00 6,000.00 Repairs 432.78 1,292.52 1,725.30 Deposit refunds 16.70 12.75 29.45 Salary of waterma.ster 116.00 174.00 290.00 Equipment 586.53 63.00 649.53 Capital expenditures 2,967.74 2,967,74 Total Disbursements Cash at End of Year $82042.46 _$11,752. 9_ $19,799.95 -47.248 71,E $8.715.47 VILLAGE Or CHU.BBUCK, Bannock County, Idaho Statement of Cash Receipts and Disbursements For Period May 1. 192 to A ria. 20 122. Well No. 2 Fond Cash to begin Cash received Total Cash Available Disbursements Well and pump contract Engineering services Checkbook Expense on bond issue Repay loan to general fund Interest Total Disbursements Cash at End of Year EXHIBIT 3-2 Fiscal Year Fiscal Year 19 7-58 ��-.5 Total_ $20,4(r�85.24 $30,000-00 1 402. A31,402.49 $30,000.00 21,877.73 $31.,402.49 $6,256.54 $20,916.46 $27.173.00 1,793.00 1,793.00 1.25 1.25 628.35 26.25 654.60 350.62 350.62 495.00 675.00 1,170,00 $9,59L-2-6 21.t 617.21 $31,142.47 $20,475.24 260.02 $260.02 VILLAAH OF CHOBBUCK, Bannock County, Idaho Summary of Bannock County Collections and Remittances Period ME 1, 1957 to April _22z_1252 Unremitted collections to begin Collections by County 1954 Taxes - real 1955 Taxes .. real. 1956 Taxes - real 1956 faxes - personal 1957 Taxes - real 1957 Takes - personal 1958 Taxes - real, 1958 Taxes _ personal Penalty on delinquent real taxes Interest on delinquent taxes State liquor apportionment Road and bridge apportionment Total Accountability 1,% Collection fee to county Net remittance by county Unremitted collections to close EXHIBIT C Fiscal Year Fiscal Year 1957-58 1958-59 Total $158.68 $251.04 $158.68 $20.47 .66 21..13 25.18 30.44 55.62 1,931.98 58.33 11990.31 7.13 7.13 4,456.53 2,645.31 7,1.01.84 334.38 8.63 343.01 6,035.06 6,035.06 497.11 497.11 11,12 12.49 23.61 42.18 37.37 79.55 186.58 171.03 357.61 448.73 353,65 802.38 $7,622.96 $10101.12 $17,473.04 $103.35 $139.86 $243.21 7,268.57 9,725.31 169993.88 251.04 235.95 235.95 Total Accounted For X7.622.96 $10,101.12 17.473.04 0 CH 0 w � Zo � N � � is • 00 ♦ • �0 • Q e • • • • co • -8 419 r,-4 rt --i N O�Qn H LV L- -} r -I N r1 i ff3 r- Q O V� co 9 r -i C- � N O rN1 C Q 'S C r -I -co- r -I +� C1r) C�0 OD 0 0ON O rt 0 ON GN v r -I CC -N cr \0 rQi N \ ID -3 • n r -i all p� xn • • • a • • .3 0 H 0 rn o N N r -P N C%l o � � v cr% m cn r•iri r•1 A N N r i -WC\l r-1 � N v F4 Pa W Fi P� P-1 1 1 I I � U O H fi PLI f� N `res G •rl Q •r-1 1-- 0 V% O v r�I cd �O '91 `ra r -I Zi O Q1 4D m 0% is V V) r -I rp 94 0Fi w 0 4?�q1 cd C'1 Cl •ice w ra % H Q Cd � 4.5 Q -H 4) 42- -P r-1 -4 k r Cd r -I V 01 f�,Oyn Iii •F- } VILIAGE OF CHUBBUCK. Bannock County, Idaho EXHIBIT E ZE ense Budget Coaparison for Period MM -1, 1957 to April 30� 1958 Total Waterworks Fund X8,680,00 $8,047.46 X632.54 Appro- Expendi- (Over) General Fund: priatione tures Under Salaries ar_d wages $5,000.00 $5.075.56 $(75.56) Street maintenance 1,500.00 444.93 1,055.0' Utilities and street lights 29000,00 1,337.25 662.75 Prisoner 'board 700.00 1,762.50 (1,062.50) Insurance 435.00 446.10 (11.10) Legal 830.00 850.00 (20.00) Gas and oil 600.00 611.52 (11.52) Stationery, supplies and printing 600,00 90.29 509.71 Garbage disposal 200,00 100.00 100.00 Fire department expense 832,00 175.67 656.33 All other 1,000.00 480,20 519.80 Total General Fund $11,697.00 $11,374.02 $2,322;8 Waterworks Fund; Principal r Revenue bonds $3,000.00 $3,000.00 Interest .. Revenue bonds 2,380.00 2,380.00 Salary of superintendent 600.00 116,00 $484.00 Electric power 1,200.00 1,226.82 (26.82) Improvements 400.00 586.53 (186.53) Repairs 1,000.00 432.78 567.22 Other 100.00 305.33 (205.33) Total Waterworks Fund X8,680,00 $8,047.46 X632.54 VILLAGE OF CHUBBUCX,_ Bannock County,_ Idaho Expense Budget Conmarison for Period May 1, 1958 to ApriU0, 1959 General Fund: Administrative salaries Election supplies Printing, stamps, etc. Telephone Lights, fire station rue 1 Attorney Legal advertising Street lights Insurance Garbage disposal Fire department Street department Police department Board of prisoners Police department Gas & oil Contingent fund Total General Fend Waterworks Fuad; salaries repairs Principal - Revenue Bonds Interest _ Revenue Bonds Power Repairs Supplies Salaries Improvements Contigent fund EXHIBIT E-1 Appro- riations Eapendi tures (Over) Under $800.00 $720.00 $80.00 200.00 13.04 186.96 400.00 213.32 186.68 240.00 238.90 1.10 120.00 70.68 49.32 500.00 206.71 293.29 325.00 492.22 (167.22) 175.00 145.70 29.30 780.00 717.18 62.8p- 2.82500.00 500-00 ,582.24 (82.24) 400.00 300.00 100.00 600.00 600.00 900.00 2,692.00 $(1,792.00) 5,000.00 4,258.00 742.00 1,500.00 1,423.95 76.05 600.00 669.92 (69.92) 500.00 567.34 (67.34) 8,000.00 3,184.58 4,815.42 $21.540.00 $16.495.28 $5,044.22 $3,000.00 $3,000.00 2,260.00 292.50.00 $10.00 1,500.00 1,616.40 (116.40) 700.00 1,292.52 (592.52) 500.00 313.23 186.77 500.00 174.00 326.o0 1,000.00 3,030.74 (2,030.74) 4,500.00 75.60 4,424.40 Total Waterworks Funcl $13.960.00 VILLAGE OF'CHUBBUGL Bannock County, Idaho SummaM aimed Assets May 1 1957 to A ri1 0 1959 SCHUMU 1 Net Value Net Deprec-. Net Value Description May 1, 1957.. Additions iation April 30.151 Villeige water system $67,049.95 $3,617.27 $3,442.93 $67,224.29 Buildings and land 129286.32 232.10 1,240.25 11,27$.37 l'urni.ture and fixtures 884.17 176.83 707.34 Automobiles and trucks 1,528.13 2,500.00 1,111.25 2,916.88 Street improvements 559.01 223.60 335.41 Totals $82,207-Z8 6 -37 6,194.86 82 46202 VILLAGE 4F CAi7. UCg Bannock CF ounty� Idaho SCREDUIS 2 Schedule of :Bonds 0ytatanding at Aril 0 19 Revenue General Bonds Obligations Bonds Number Number Due Date Interest Amount 31-36 July 1, 1959 $3,000.00 37-42 1-3 Nov. 1, 19S9 1,.500.00 July 1, 1960 3,000.00 43-48 ..6 Nov. 1, 1960 � 1,500.00 July 1, 1961 3, 000.40 49-54 7-9 Nov. 1, July 1, 1961 1962 4:-':,% 4% 1,500.00 3,000.00 55-62 10-12 Nov. 1, 1962 V10.1 1,500.40 July 1, 1963 4,000.0o 6340 13-15Nov. 1, 1963 4% 1,500.40 July 1, 1964,000.00 16-19 Nov. 1, 1964 2,000.00 71-78 July 1, 1965 1 4,0oo.90 24-23 Nov. 1, 1965 29000.00 79-86 July 1, 1966 4, 0{10.40 24-27 Nov. 1, 1966, 2,000.00 87-94 July 1, 1967 � 4, 000.00 28-31 Nov. 1, 1967 2,000.04 95-102 July 1, 1968 4,000.00 32-35 Nov. 1, 1968 2, 400.40 103-110 July 1, 1969 V 4,000.00 36.,-40 Nov. 1, 1969 � 2, 500.00 111-120 July 1, 2970 KE 5,000.00 121-134 1l-45 Nov. 1, 1974 2,,500.00 46-50 July 1, Nov. 1, 1971 197111 422%2,500.00 5,000.00 131-140 July 1, 1972 45,400.44 51-55 Nov. ]., 1972 2,500-00 56-6o Nov. 1, 1973 � 2,500.00 Total Bonds Outstanding at April 34, 1959 18 000.00 CD I \CeN a rn rn I rl C I a I rl ri o ci o a 40 43 OD ON ra H CV Cil I r! Q NIO Q CQ O \ ani O (*o1 H Obi i N CV a C O G d � +3 O 00 v C) O D Ow Cw a aw C.. .. H I WN a H fi} ri 9i W Q f {42 Ii v'l L� rl Q '.:l � O 0 43 iyl EQ CA k ri o rq r I .Ci iii d Wl O ter! id LU irk Mi {� U i -a W p fel fel . 9 � Q Ci 0 9 I'. +� W a m O l4j Ei • I -i H d • y t7J � Ch H "►7 rte-! %r1 Vn tom? ( % rm -1 N r1n a z 0 as FA W w o I VILLAGEOF CHUBBUCg Bannock County, Idaho Analysis of Water Works Fund Receipts For Period MM 1 1957 -to A rii 20.,1959 accounts receivable Regular assessments 511157 to 4/30/58 Deposits assessed 511/57 to 4/30/58 Hook-ups assessed 5/1/57 to 4/30/58 Total Less: Balance of water accounts receivable at 4/30/ Water deposit refunds 5/1157 to 4/30/58 Fire station and fire plugs accounts credited against loan Credits allowed on assessments Collections to accounts for per books Receipts (per Exhibit 3-1) Amount Over for 1957-58 Year Regular assessments 5/1158 to 4/30/59 Deposits assessed 511158 to 4/30/59 Hook-ups assessed 511158 to 4130159 Total Less: Balance of water accounts receivable at 4/30/ Water deposit refunds 511158 to 4/30159 Credits allowed on assessments Fire station and fire plugs accounts credited against loan Collections to account for per books Receipts (per Exhibit B-1) Over for 1958-59 year $10,354.39 235.00 -850.00 11.4321-22 $13,880.89 1,180.00 258.45 3.975.00 $9,905.89 9,906.04 $12,544.40 280.00 --2,250: 00_ 1 .774.40 $18,294.25 42Z. 50 2,874.10 $15,420.15 15.420.22