HomeMy WebLinkAbout05 04 2016 CMCITY OF CHUBBUCK
COUNCIL MEETING MINUTES
MAY 4, 2016 — 6:00PM
CALL TO ORDER: Mayor England called the meeting to order at 6pm.
PLEDGE ALLEGIANCE TO THE FLAG: Canter Johnson from BSA Troop 327 led the pledge.
INVOCATION: Pastor Dan Reinhold offered the invocation.
AMEND COUNCIL MEETING AGENDA: To approve alcohol license for the Golden Nugget.
Councilmember Ellis made the motion to amend the council agenda to include the approval of an
alcohol license for the Golden Nugget. Councilmember Evans seconded. Roll call vote: Ellis -
yes, Lewis -yes, Baumeister -yes, Evans -yes.
APPROVAL OF MINUTES: Council Meeting Minutes of April 6, 2016 and April 20, 2016
Councilmember Ellis moved to approve the council minutes for April 6 and April 20, 2016.
Councilmember Evans seconded. Roll call vote: Ellis -yes, Lewis -yes, Baumeister -yes, Evans -
yes.
PROCLAMATION: Portneuf Valley Bike to Work. Mayor England read the Portneuf Valley Bike
to Work Proclamation. Niki Richards, 335 Foothill Blvd accepted the proclamation and invited
everyone to ride their bikes to work.
PUBLIC HEARING:
An application by Miller Properties LLC, 6034 Fruitwood Lane, Pocatello, ID 83201 for Sunset
West Division 9 Preliminary Plat. The plat was presented by Rocky Mountain Engineering.
Staff conveyed the plat is in accordance with city ordinances.
Mayor England declared the public hearing open.
Deloy Stuart, 767 Monika Court, representing the Building Contractors Association gave
his opinion that the Sunset West subdivision is a model all builders could follow. Roy
Miller, the developer, knows what he is doing and does things right. It is important the
city work with developers so builders have a place to build.
Niki Taysom — 4963 Yellowstone, is opposed to the development because the lots are
not large enough and they should all have their own wells.
Mayor England declared the public hearing closed.
GENERAL BUSINESS:
1. Application for preliminary plat for Sunset West Division 9 Preliminary Plat.
Councilmember Ellis moved to approve the preliminary plat. Councilmember Evans
seconded. Roll call vote: Ellis -yes, Lewis -yes, Baumeister -yes, Evans -yes.
2. Discussion on Hoops Academy design review requirements with Joe Worrell.
Mayor asked if the council was ready to make a decision. Councilmember Lewis would
like time for a dialog to happen, to consider actions and additional questions. The
council will revisit this item June 1, 2016. Councilmember Lewis moved to postpone the
item to a later date. Councilmember Baumeister seconded. Roll call vote: Ellis -yes,
Lewis -yes, Baumeister -yes, Evans -yes.
Acceptance of Offer of Dedication for Gryffin Hollow Subdivision, TanaBell
Commercial Subdivision, Briscoe 7h Addition. There was some discussion on a road fix
that needed to take place in Briscoe 7h Addition. Staff felt the city was covered with a
development agreement on Briscoe 8`" Addition. Council would like the fix before the
Offer is accepted.
Councilmember Lewis moved to accept the Offer of Dedication for Gryffin Hollow
Subdivision and TanaBell Commercial Subdivision. The Offer of Dedication for Briscoe
7`h Addition was not accepted. Councilmember Evans seconded. Roll call vote: Ellis -
yes, Lewis -yes, Baumeister -yes, Evans -yes.
4. Approval of Red Robin and Golden Nugget alcohol license.
Councilmember Ellis moved to approve the alcohol licenses for Red Robin and Golden
Nugget conditional to all paperwork completed and fees paid. Councilmember
Baumeister seconded. Roll call vote: Ellis -yes, Lewis -yes, Baumeister -yes, Evans -yes.
Review and acceptance of low bid for Stuart Additions Street Reconstruction. Staff
presented the bids. Depatco was the low bidder at $2,198,888.88. Councilmember Ellis
and Evans have heard that there were problems with Depatco on the last project they did
for the city. City Staff is aware of the concerns and believes with the current contract and
proper management the issues can be resolved. Councilmember Lewis asked if the Stuart
addition residents have been notified of the plan. Staff answered in the affirmative.
Councilmember Ellis moved to accept the low bid from Depatco and authorize the Mayor
to enter into contract. Councilmember Lewis seconded. Roll call vote: Ellis -yes, Lewis -
yes, Baumeister -yes, Evans -yes.
6. Review and Acceptance of low bid for Well#2 Reconstruction. Staff presented the bids.
Harper Construction was the low bidder at $274,900.
Councilmember Lewis moved to accept the low bid from Harper Construction and
authorize the Mayor to enter into contract. Councilmember Ellis seconded. Roll call
vote: Ellis -yes, Lewis -yes, Baumeister -yes, Evans -yes.
7. Review and acceptance of low bid for 2016 Micro -Surfacing plan. Staff presented the
bids. The low bidder for the micro surface was VSS International at $234,897.30 and JK
Merrill for aggregate at $15,151.55. The plan this year is for approximately 8.5 miles of
road. Councilmember Baumeister moved to accept the low bids from VSS International
and JK Merrill and authorize the Mayor to enter into contract. Councilmember Evans
seconded. Roll call vote: Ellis -yes, Lewis -yes, Baumeister -yes, Evans -yes.
8. Review and approval to enter into water rights lease agreement. Rodney Burch explained
the water mitigation plan the City is participating in and the need for this lease as part of
our participation. Councilmember Ellis moved to approve the City entering into the
water rights lease agreement. Councilmember Baumeister seconded. Roll call vote:
Ellis -yes, Lewis -yes, Baumeister -yes, Evans -yes.
9. Request for approval of disposal of surplus equipment. Rodney Burch explained the age
and use of the equipment listed. The City has no need and all will be sent to auction.
Councilmember Ellis moved to approve the disposal of surplus equipment.
Councilmember Evans seconded. Roll call vote: Ellis -yes, Lewis -yes, Baumeister -yes,
Evans -yes.
10. Consider proposed ordinance #XXX amending Title 18. Tom Holmes read the
ordinance, by title, for the second time.
11. Acceptance of the City's Audited Comprehensive Annual Financial Statement. Rich
Morgan explained what was included in the Comprehensive Annual Financial Report and
presented each member of the Council with a copy.
Councilmember Baumeister moved to accept the report. Councilmember Ellis seconded.
Roll call vote: Ellis -yes, Lewis -yes, Baumeister -yes, Evans -yes.
CLAIMS: Computer Printout claims for May 4, 2016 as presented to Mayor England and Council.
Councilmember Ellis moved to approve the claims. Councilmember Evans seconded. Roll call
vote: Ellis -yes, Lewis -yes, Baumeister -yes, Evans -yes.
ADJOURNED at 7:02 pm
Kevin En 4AMayor
Rich Morgan -City Clerk