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HomeMy WebLinkAbout2017Records for Destruction 5/3/2017 Documents Years # of PGS Retention Years Staff Meeting Minutes 1992-2010 1208 5 Sewer grant information and correspondence 1970-1979 122 10 Department of Environmental quality invoice 2006 4 5 Volunteer Application 2011 54 5 Bank Correspondence letters 2007-2009 4 2 Nationwide 457 correspondence 2009-2010 97 2 Center Counseling invoice 2010 1 5 Idaho Power Correspondence 2010 1 2 copies of Time cards 2007-2010 160 5 Employee Training Sheets 2004-2008 81 2 Employee correspondence 2004 3 2 Wells Fargo Correspondence 2007 26 2 Detail Ledger reports 2003 8 5 Copies code book inserts 2004 16 5 Workers Compensation correspondence and claims 1965-2011 267 5 Key Bank correspondence 2008 13 2 Public Notice returned mail 2007 66 5 Western States Backhoe invoice 2009 16 5 Ideacom Agreement 2010 2 5 Letters to City Council 1998-2009 20 2 Recycle Survey 2008 11 2 Copy Preconstruction conference 2003 6 2 Staff meeting notes 2003 22 5 ICMA correspondence 2002 20 2 Ron Conlin Faxed correspondence 2003 56 2 Bannock Planning Correspondence 1999 8 2 Receipt copies 2002-2004 199 5 Deaton & Company correspondence 2004 1 2 Auditing Company bids 2004 22 5 Letters to City Council 1985-1989 34 2 letters to the mayor 1984-1989 40 2 Senator Correspondence letters 1985-1995 170 2 US Postal rate Correspondence 1976-1995 196 2 Records Request 1996 2 2 City of Nampa Correspondence 1997 24 2 Copies Police budget 1996-1997 14 2 Copies City code book inserts 1991 5 2 Copies Annual Summary of CDA 1994-1995 3 2 1995-1996 6 2 SICOG Contract 1995-1996 17 2 SICOG Correspondence 55 PO numbers lists 2001 18 1996-2007 70 Invoices Claims for council 1973 3 5 Backhoe Bids 1989-1991 43 5 Water revenue bond 1976 95 5 Empire Construction agreement 1976 8 5 Larry Perkins Agreement 1975 18 5 Public Utilities Commission suit 1967 6 5 Northside Water Corporation correspondence 1967-1975 23 2 Joe Campbell Proposal 1977 1 5 Kimberly Nursery invoice 1990 1 5 Copy of City of Pocatello Ordinance 2513 1995 29 2 Street maintenance reports and correspondence 1990-2004 195 5 copy City of Chubbuck Petition suit 2007 68 2 correspondence emails 2005-2010 32 2 copy of Ron Conlin Affidavit 2009 3 2 Liability claims and summaries 1985-2009 1720 7 Sewer Grant information and correspondence 1970-1979 47 10 Park Fund bank statements 1989-1991 19 5 Sewer Bond information and correspondence 1970-1990 33 5 Urban Development correspondence 1970 1 2 Bureau of Outdoor Recreation correspondence 1976 1 2 Employer's Quarterly Federal Tax Return 1997-1998 126 5 IRS Invoice 1993-2005 22 2 Persi correspondence letter 1997 2 5 Department of Labor Correspondence 1997-1998 2 2 Jones, Yost, Hatt, & Erickson correspondence 1997 9 2 Copy's of City forms 1990 59 2 Wells Fargo Correspondence 2004-2009 107 2 VSP correspondence 2008 5 2 Employer's Quarterly unemployment Tax Return 2003 153 5 Western Recycling agreement 2009 9 5 Zions Bank Invoices and correspondence 2009 18 5 Jack B Parsons agreement 2011 20 5 Moore Smith Buxton invoice 2011 3 5 Environmental Quality Grant correspondence 2011 1 2 Staker Parsons agreement 2011 9 5 Deaton & Company agreements 2010 10 5 Citizens Community Bank Affidavit of Capital 2008 1 2 Environmental Quality receipt 2007 2 5 Sewer rates & revenues 1984-2002 39 5 Insurance Policy correspondence 1949-2002 1406 6 Surety Bonds 1987-1993 16 5 Bannock Urgent care correspondence 2002 2 2 Regence Applications 1972-1999 57 10 Total 7,537 Records for Distruction 4/5/2017 Documents Public Record Requests Public Record Requests Public Record Requests Public Record Requests Public Record Requests Proposal Financial Advisor Escrow AgreementProposal Water Revenue Installment Purchase and trust agreement water certificates construction extension communication Arbitrage bond information fax 1995 water project communication 1995 water certificates agreement communication 1995 closing momrandum financial advisor proposal fire mini pump lease agreement Public Hearing notice commission start date 1978-2004 term expires 500,000 fire pertection bond water/sewer project idaho sewer revenue bond chubbuck sewer project 1971 500,000 fire protection bond amendment paradise acres bicentennial park kinghorn subdivision bannock county subdivison plats extra copy industrial park widen application public hearing attendance sign in paramedical communication traffic safety commission contribution to bannock health services idaho power substation communication land use permit follow up rezoning request notice of concurrence copy highway department resolution letter to idaho power supreme court hammond vs chubbuck copy interagency agreement highway communication letters Years # of PGS Retention Years 2011 3 2 2012 67 2 2013 114 2 2014 14 2 1992 18 2 1994 23 5 1995 13 5 1995 63 5 1995 53 5 2000-2003 23 5 2000 7 5 1998 12 5 1995 19 5 1995 155 5 1994 30 5 1977 9 5 1987 15 5 1991 4 2 1980-1998 2 5 1990 123 5 1970-1974 4 10 1972 263 5 1971-1977 29 5 1990 37 5 1975 9 5 1976 13 2 1976 3 5 1976 6 5 1974 4 2 1976-1998 455 5 1976 1 2 1975 27 superseded 1974 2 5 1972 5 2 1985-2004 2 10 1975 1 5 1974 5 5 1963 10 2 1973 2 2 1973 8 close + 5 years 1976 4 2 1970-1976 4 2 right of way 1974 1974 10 10 portneuf libray relocation letter 1974 1 2 1974 development plan 1974 13 5 1974 sewer bond communication 1974 19 5 oregan construction contract 1972 2 5 stuart park 1971 1 2 charlie frasure and john murray easment 1978 14 2 zoning ordinance 1971 46 5 vera armstrong notary 1974 1 5 certificate of membership 1971-1974 7 5 pre -annexation fee 1980-1990 49 5 1973 idaho power street lighting 10yr contract 1973 5 5 dale orth right away communication 1978-1979 10 10 glen dick lease contract 1978 9 5 john deere lease contract 1979 10 5 goode motor lease contract 1980 10 5 letters to city council 1978-1980 3 5 mobile manor complaint 1975 4 5 urban development grant communication 1977 4 10 proposed community development 1977 5 5 notice of sale public auction 1978-1980 15 5 check bundles 2013-2015 12 1 Loan Management Report 1976-1983 15 10 1974 operation and maintenance manuel 1974 13 5 10 year improvement plan 1970-1980 4 5 instructions for vera 1970 2 2 final notice to sewer claims 1978 3 5 utility bill 1991 2 5 henderson right a way 1973 1 2 ward right a way 1973 1 2 espie subdivision 1992 10 5 flying j correspondence 1993 12 2 IBM correcting typewriter 1974 6 5 proof of liabilty insurance 1993 2 1 surety bond 1974-1985 94 5 craig christensen civil claim letter 2000 1 5 strategic plan for community development 1987 29 5 returned mail correspondence 1994 68 1 liquor dispensary 1985 4 5 Parrish civil suit comminications 1977-1995 330 close + 5 years Restrictive Covenants 1958-1991 100 2 sewer system communications 1991 5 5 Chubbuck Road Bid 2000 2 5 Caterpillar Bill of Sale 1998 1 5 1991 5 close + 5 years Dale Orth civil suit 5 american land check receipt 1991 1 Bannock Paving Co9ntract 1980 12 5 invitation for bids 1979 5 5 city of chubbuck weed control violation 1976 4 5 public outreach letters 1972 2 2 Horizon Concrete agreement 1983 33 5 copies depertment of commerce communication 1977 4 2 Heights Subdivision sidewalk tax exampt 1976 2 10 Public Hearing Notices 1979-2007 676 5 Burnside Bond bank statements 1979-1991 237 5 Local Improvement bond 1978 72 5 Local Improvement district correspondence 1979-1983 236 2 sample local improvement district forms 1979 14 2 fire stateion communication 1991 2 2 Capital Improvement bank statements 1983-1990 126 5 enviromental highway bank statements 1980-1990 152 5 sewer system repair bank statements 1980-1990 91 5 court fund bank statements 1980-1990 70 5 Special court fund bank statements 1980-1990 73 5 park fund bank statements 1980-1990 75 5 Payroll Interface Journal 1993 95 5 Payroll Interface Journal 1991 191 5 Burnside Assessment payout schedule 1979-1988 18 5 Burnside payment receipts 1979-1988 67 5 Burnside delinquency notice 1979-1988 65 5 Sewer bond bank receipts 1975-1980 129 5 Revenue bond bank receipts 1976-1982 56 5 water revenue bond bank receipts 1977-1980 178 5 fire protection bond 1990 4 5 Burnside Contracts 1977-1991 97 5 idaho bank & trust security agreement 1972 2 5 Starline lease agreement 1966 2 5 massey ferguson lease agreement 1975 2 5 bank & trust bank statement 1968 4 5 clave gebo design review 2007 1 2 purchase orders 1998-2004 31 5 vehicle registrations and purchase orders 1972-2002 463 5 citizens community bank promissary 2004-2009 26 5 satori fosftwar communication 2007 1 2 bright tomorrows communication 2007 1 2 Total 51941 Records for Destruction Documents extra copies of Resolution Roll call sheets copies of Ordinance copies of committee minutes extra copy of ICCU memorandum agreement Notice of award Notice of bid Bannock Paving bond DD Refrigeration & Heating agreement Environmental Quality Wastewater grant Notice of Public Hearing & post office stubs Leave request extra copies of City code book inserts copy of Deed of Dedication copies of Offer of Dedication copy of Staff report Windmill Noise Level Comparisons City Council Packets City Council Packets City Council Packets extra copies of Ordinances and Resolutions Staff meeting minutes Neustar Agreement Notice of Public Hearing copies of asset aquisistion copies of Notice of Budget Public Hearing List of Resolutions copies of sidewalk assistance agreement extra copies of ordinance table copy of resolution 717 extra copy Certificate of Election extra copies of Ordinances Copies of Easement Bureau of Indian Affairs Law Suit Copies of Easement City Council Agendas (Laserfiche) Correspondence Letters (Laserfiche) Tell it to City Hall (Laserfiche) Outside group Proclomations (Laserfiche) Blank Easement contracts Blank application for a variance Blank application for a PUD 7/5/2017 Years # of PGS Retention Years 1956-2015 37 2 1996 6 5 1982-2003 4 5 2003-2004 9 5 2005 11 2 2002 7 5 2002 10 5 2002 5 10 2004 4 5 2005 7 10 1999-2002 181 5 2015 1 1 2014 83 2 1990 6 2 1999-2001 3 2 1999 2 2 2010 15 5 2011 951 5 1999 262 5 2010 462 5 2009-2011 75 5 2011 1 5 2005 10 5 2011 3 5 2015 10 1 2010-2015 12 1 2008 19 5 1980 2 5 1951 4 5 2012 24 2 2016 1 1 2014-2015 13 1 1976 6 2 1981 26 10 1968 4 2 2010 15 5 2002-2009 33 2 2008-2010 33 5 1985-2007 98 1 1973 10 2 1990 4 2 1983 34 2 Records for Destruction 6/7/2017 Documents Years # of PGS Retention Years City correspondence letters 1990-2005 30 2 University of Idaho correspondence 1996 20 2 US Senator correspondence 1990-1991 23 2 Anti Litter correspondence 1989 3 2 Pavement Management Systems agreement 1987 14 5 Traffic safety correspondence 1987 32 2 Microfilming correspondence 1984 12 2 Bid advertisement 1996 1 5 Monthly Fire Logs 1997-1998 113 5 Chubbuck Fire department quarterly wage forms 1996-2003 224 5 Certificates of Liability 1988-1997 28 10 Check writer agreement 1988 3 5 Insurance correspondence 1984-2002 19 2 Copy Comprehensive plan 1995 53 2 Notice of Public Hearing 1997 7 5 Copies of Comprehensive Plan Maps 1995 11 2 Hiway Ave remodel bid 1997 2 5 Land Use Petition 1997 28 2 Letters to Council, Mayor, and Land Use 1997 53 2 Tie yard correspondence 1997 3 2 Garden Oaks Petition to City Council 2000 21 2 E Chubbuck Rd Petition 2002 14 2 Copies of Petition examples 1997 9 2 Crystal Bay Corporation Petition 2000 24 2 Misti Manor Petition 2000 9 2 Consolidation correspondence 2001 35 2 Fax cover sheets 1989 4 2 Resume 1988 2 2 Copies Finding of Facts worksheets 1983 26 2 City memos 1977-1990 15 2 Notice of Public Hearings and copies 1976 7 5 AIC budget worksheets 1995 28 2 copies of Ordinances 1972-1983 5 2 Public Hearing Notices 1971-1979 129 5 Insurance correspondence 1977-1989 22 2 Copy of Council Minutes 1972-1989 3 2 CDA correspondence letters 1995-1996 2 2 Copy Boise transfer request 2000 1 2 copy Audit report of Sewer construction 1972-1974 16 5 City Notes 1982 3 2 Alice Cotant Life policy change 1988 2 10 Chubbuck Pride correspondence 1995 1 2 copy Council Minutes 2007 3 2 copy of Ordinance 492 1998 1 2 copy of Ordinance 471 1998 2 2 AIC correspondence 1999-2000 8 2 Caselle invoice 1999 1 5 Ray Griffin correspondence 1998 1 2 Coralee Jenkins Life policy application 1976 1 10 copy of Ordinance 342 1990 2 2 copy of Ordinance 460 1996 2 2 copy of Ordinance 534 2000 2 2 copy of Resolutions 1976-1997 29 2 copies of City Council Minutes 1972-1975 93 2 Copies of Ordinances 1979-1989 88 2 Council Meeting Claims 1971-1972 28 5 Copies of City Council Minutes 1949-2001 181 2 Copies of Ordinances 1956-2008 95 2 Copies of Resolutions 1985-2007 9 2 Outside Group Proclamations 1985-2005 176 1 Department of Labor correspondence 1998 2 2 Insurance correspondence 1969-1982 332 2 Maintenance Service Agreement 1966 1 5 Glenn Crouch City Pride certificate 1982 1 5 Insurance claims and correspondence 1985-2006 92 8 Copies of Resolutions 2006-2010 4 2 copy Chubbuck Firefighters agreement 2007-2010 17 2 Council Meeting Agenda 1999 2 5 SEICAA correspondence 2005 1 2 copy of Special Meeting Notice 1999 1 2 copy's of Detail Ledger 2007-2011 16 2 Fire Department invoices 2003-2005 7 5 Copies of Fire Department Personnel policy's 2006-2015 182 2 Copy of Emergency Operations Plan 2003 53 2 Chubbuck Road Interchange correspondence 1994 7 2 State of Idaho correspondence letter 1999 2 2 Idaho Public Utilities correspondence 1997-2000 2 2 Bankruptcy notices 1986-1997 89 3 copy of Census Bureau correspondence 1978-1999 23 2 Census Bureau user guides 2000-2010 109 5 State of Idaho correspondence letter 1995-1999 9 2 Monthly Payroll Register 2006 2 5 City Code book copies 2007 10 2 SICOG correspondence 1977-1978 3 2 American Express correspondence 2014 2 2 Capmark correspondence 2007 1 2 Copy of filing tree 2015 4 2 Land Use Roll Call sheet 2004-2011 79 5 Fax sheets 2001-2012 12 2 Marie Chappell correspondence 2011 1 2 A.B.L. LLC claim 2006 5 8 copy of Mutual Release 2008 3 2 Alliance invoice 2008 1 5 copies of Offer of Dedication 2001 4 2 Post Office correspondence 1981-1994 25 2 extra copies list of Village of Chubbuck Trustees 1949-1967 4 2 extra copies of Beth Lish History of Chubbuck 1976 34 2 Petition to Council 1976 4 2 Carl Hensley Sick Leave correspondence 1970 3 2 AIC correspondence 2005-2007 7 2 Copies of Resolutions 1965-1966 3 2 copies of Ordinances 1966-1979 2 2 extra copy of letter to Village of Chubbuck Residents 1964 1 2 George Lessert resume 1964 1 2 LH Ballif Associates contract termination letter 1970 1 5 Ordinance violation letters 1964 18 5 invoices 1962-1964 37 5 Collection letters 1964 4 5 Insurance claim letter 1964 2 5 Burnside Road water overflow letter 1964 2 2 lost title letter 1964 1 2 extra copy of Village Meeting invite 1964 1 2 Sealed bid letters 1964-1974 5 5 Miles Doty Mobile court application 1966 2 5 letter to Board of Trustees 1964 1 2 copy of resolution 2009 9 2 license application 1996 3 5 Fire Department Personnel Manuel's 2002-2010 49 5 City of Pocatello invoices 2001 2 5 Neal Warner correspondence 1999 1 2 copies of ordinances 1971-1974 90 2 copies of Council Meeting Minutes 1972-1974 17 2 US Cellular Proposal 2000 12 5 American Express correspondence 2012 9 2 copies of City of Pocatello Sewer agreement 1972-1980 20 5 Copies of Resolutions 1979-1981 2 2 extra copies of certificate or recognition 2000 3 2 extra copies of Official Oath of Office 2000 4 2 Total Microfilm Rolls 3,237 General Fund Expenditures 1979-1980 Roll 9 5 Water Fund Sanitation & Sewer revenue 1979-1980 Roll 9 5 Water Works Fund Sanitation and Sewer expenditure 1979-1980 Roll 9 5 Water Department hookups deposit monthly billing 1958-1970 Roll 9 5 Meter Readings 1972 Roll 1 5 Miscellaneous accounts billing ledger 1972-1978 Roll 1 5 General Fund Expenditures 1979-1980 Roll 7 5 Water Work Fund Sanitation & Sewer 1979-1980 Roll 7 5 Water Work Fund Sanitation & Sewer 1979-1980 Roll 7 5 Water Department hookups deposit monthly billing 1958-1970 Roll 7 5 Water Department readings and receipts 1971-1972 Roll 10 5 General Fund Claims 1964 Roll 6 5 Mountain State Telephone 1965-1966 Roll 6 5 General Fund Claims 1965-1966 Roll 6 5 Waterworks Control sheets 1965-1966 Roll 6 5 License Duplicates 1965-1966 Roll 6 5 General Fund check duplicates 1965-1966 Roll 6 5 Waterworks Systems Revenue 1965-1966 Roll 6 5 Billing Ledger 1977 Roll 3 5 Water Department Readings 1972-1980 Roll 12 5 Water department Readings 1973 Roll 12 5 Billing Ledger 1972-1980 Roll 12 5 Billing Ledger 1975 Roll 1 5 Billing Ledger 1977 Roll 3 5 Water Department Readings 1973 Roll 12 5 Billing Ledger 1972-1988 Roll 12 5 Water Department readings and receipts 1972-1973 Roll 11 5 Water Department readings and receipts 1972-1972 Roll 11 5 Water Works deposit slips 1965-1967 Roll 7 5 General Fund deposit slips 1965-1966 Roll 7 5 Waterworks income 1965-1966 Roll 7 5 Waterworks Expenditures 1965-1966 Roll 7 5 Financial Reports 1965-1966 Roll 7 5 Tax Remittance reports 1965-1966 Roll 7 5 Bank Statements 1965-1966 Roll 7 5 Retirement Records 1967 Roll 7 5 Control Sheets 1967 Roll 7 5 Monthly Financial reports 1967 Roll 7 5 General Claims form 1961-1962 Roll 4 5 Water Department receipts and ledger 1962 Roll 4 5 Bank Deposit 1961-1962 Roll 4 5 Remittance Report 1962 Roll 4 5 Water Expenditures 1962 Roll 4 5 General Fund expenditures 1962 Roll 4 5 General Income 1962 Roll 5 Employee tax withholdings 1961-1962 Roll 4 5 Statement Checks 1962-1964 Roll 4 5 General Claims form 1961-1964 Roll 4 5 Water Department Receipts and Ledgers 1961-1962 Roll 4 5 Bank Deposit 1961-1962 Roll 4 5 Remittance Reports Water Expenditures Water Department readings and receipts General Fund Claims Mountain States Telephone Waterworks Control sheets License Duplicates General Fund check duplicates Waterworks Revenue accounts Meter Readings Billing Ledger Billing Ledger Bank Statements Waterworks Contract sheet Financial & Budget reports General Funds income Bank Statements Taxes Fica-State-Tax Waterworks Expenditures Check copy's Deposit Slips General Funds Claims 1961-1962 Roll 5 1961-1962 Roll 5 1971-1972 Roll 10 5 1964-1966 Roll 5 1965-1966 Roll 5 1965 Roll 5 1965-1966 Roll 5 1965-1966 Roll 5 1965-1966 Roll 5 1971-1972 Roll 5 1971-1972 Roll 5 1975 Roll 5 1963-1964 Roll 5 1963-1964 Roll 5 1963-1964 Roll 5 1963-1964 Roll 5 1964 Roll 5 1963-1964 Roll 5 1963-1964 Roll 5 1963-1964 Roll 5 1963-1964 Roll 5 1963-1964 Roll 5 Total Rolls 20 Records for Destruction 5/17/2017 Documents Years # of PGS Retention Years Pebble Ski permit area correspondence 1987 3 2 Call sheet 2000 5 2 copy's of public hearing notice 1997-2004 134 5 ICRMP correspondence 1997-2007 9 7 Budget Worksheets 1997-2008 610 5 Copies of General purpose financial statements 1953-2003 1875 5 copy of Asset Verification report 1998-2007 32 6 GMAC correspondence 2000 2 2 Primetime Auction reports 2007-2009 19 6 Copies of sold titles 2010 6 2 Drug Free Idaho correspondence 2010 17 2 First Security agreement 1998 16 5 Letters to City Council 1990-2007 66 2 Budget Training presentations 1997-2007 180 2 International Institute handout 1976 106 2 Pocatello transportation planning 1999 8 5 Copy of Police fiscal budget 1997-1998 7 2 Cotant Park Concession stand proposal 1997 2 5 Invoices 1996-1997 28 5 Quarterly gross listings 1997 9 6 five year projections 1997-1998 15 5 Survey Correspondence 1998-1999 134 5 copy of Chubbuck Police budget proposal 2005 22 5 Homeland Security grant -fire department 2005 8 10 AIC correspondence 2004 47 2 Bannock County correspondence 1992 7 2 AIC newsletter 1992-1995 9 2 copy Sewer Rate Design 1990 4 2 Bannock County truth and taxation meeting handout 1993 66 2 copy Chubbuck Police budget 1993-1994 57 2 BlueCross of Idaho invoice 1993 5 5 copies Fund Balances 1991-1993 5 2 Public Works general report 1992-1995 142 5 Aide for Friends presentation 1996 8 2 Access for Idaho presentation 1996 11 2 Budget and Levy training presentation 1995 125 2 Bannock County Levies correspondence 1995 11 2 copy Income Statement 1994 19 22 copy Income Statement 1995 16 22 Pocatello Budget presentation 1994 52 Proposed HB 156 correspondence 1995 2 5 Start up for New Officer presentation 1995 37 Copies of General purpose financial statements 1953-2003 685 5 Bankruptcy notices 2002-2009 1225 2 Mayor Cotant letter to support 51395 1996 1 2 Department of Environmental Quality correspondence 1993-2003 13 2 Department of Labor new hire list 2003 2 2 ITD mileage report 1996-2006 8 2 ISP correspondence 2001 2 2 Northwest power planning council correspondence 1984 11 2 TCI west unaudited Financial report 1992 10 2 ITD correspondence 1996-2003 85 2 Quinn road overpass public hearing notice 1983 3 5 PW contractors list 1986 6 2 ITD project summaries 1999-2004 21 5 AT&T contract and correspondence 1984-1985 19 7 Ron Conlin fax sheets 2007 4 2 Census Bureau handouts 2005 41 2 Idaho Federal Surplus Property program contract 1983-2002 20 7 Fair Labor Standards act correspondence 1985 26 2 US Senator Correspondence 1996-2003 17 2 USPS correspondence 1991-2000 279 2 Investment Summaries and correspondence 1976-2001 1725 6 John Alder life surrender 1978 7 10 Coralee Jenkins life surrender 1979 6 10 Dwain Cenlin life surrender 1984 7 10 Insurance claims and correspondence 1970-2004 2225 7 Gas tax refund and invoices 1996 110 5 IRS correspondence, W9 1980-2001 472 10 Quarterly financial report worksheets 1980-1989 20 5 Bank certificate of compliance and correspondence 1985-2000 85 5 Surety Bonds 1968-1984 16 5 American Lafrance Fire truck proposal and bids 1981 65 5 David Hidalgo PERSI application 1996 5 7 Payroll correspondence 1987-2000 31 510 Quarterly Payroll reports 1985-1988 251 10 Idaho Sales Tax forms and correspondence 1988- 2003 1056 Unemployment Claims and correspondence 1988-2003 655 7 2981- Ordinance No. 226 correspondence letters 1 1985 27 10 1993-2001 35 Proof of Liability insurance 1996 4 2 Hiline Heights correspondence 3 280 Westland Builders correspondence 1996 1990 5 Chubbuck City Building Bids 1985-1991003 8 2 Fire marshal correspondence 1996 11 2 Tom Lange letter to mayor and better business bureau 73 2 City of Pocatello Industrial park notes 1977-1980 1970-2009 1102 2 copies of ordinances and correspondences 2006 8 2 Ron Conlin signature sheets 2006 6 2 State tax commission correspondence Copies of Village of Chubbuck checks 1963 96 2 Employee 19 forms -Reviewed by HR 1987-2013 62 3 Black & Veatch invoice 1993 67 5 Claims against the City of Chubbuck and Pocatello 1984-2000 716 10 Denny's Wrecker civil suit 1974-1978 98 10 Jerry Dixon civil suit 1977-1980 96 10 Earl Ellis civil suit 1977-1993 48 10 Kim Thomas civil suit 1986 31 10 Eric Hartman civil suit 1992 14 10 Parrish civil suit 1977-1978 34 10 Information request correspondence 1997-2001 5 2 James Mason civil suit 1990 7 10 DEK Enterprise civil suit 1976 72 10 Utility adjustments, and correspondence 1999-2002 683 5 Utility bill Correspondence 1996-2001 172 2 Idaho Industrial Survey report 1972 96 5 Eldon Scott Fence Ordinance correspondence 1987 6 5 Jay Henderson civil suit 1986 34 10 Gayla Aragon line of site ordinance correspondence 1987 6 5 Disannexation correspondence letters 1978 21 2 copies of ordinance maps 2006-2009 33 2 Claude Furgeson easement correspondence 1996 1 2 Pocatello Naval Ordinance plant correspondence 1994-1996 7 2 Water & wastewater operators correspondence 1999 1 2 copies of resident mailing labels 2002 67 2 Wastewater facilities plan 2003 22 5 City of Pocatello Sewer invoices, and worksheets 1985-2003 202 2 Invoices, and purchase agreements 1 1990 245 5970- Idaho Housing Grant information 1989 37 2 Housing assistance application 1985 4 22 Access long Distance correspondence 1993-1999 24 ESCI Executone agreement and correspondence 2000-2001 9 5 2001 1 5 US Cellular agreement 1979-2004 184 55 Lease agreements and proposals 1999-2007 48 Citizens Bank Invoice 201000 00 8 2 Maps R900 correspondence 35 5 Bank Deposit Receipts 1972 14 2 Agreement copies 1992-2005 72 5 ECSI agreement 2001 4 5 O'Neil Schwartz Bid 1993 11 5 Cat lease agreement 1990-1998 54 5 First Security agreement 2000 5 5 Cotant Park Concession stand contract 5 2000 3 MIICOR agreement 1998 1 5 CommNet Cellular agreement 1973-1978 56 5 Inventory lists 1987 10 5 Yost invoices Bill of Sale 1993 2 5 American Linen agreement 1992 2 5 Duplicate title correspondence 1980 7 2 Accident report correspondence 1979 20 2 Computer Hut proposal 1999 44 5 Sewer Rate Design 1992 5 5 Baseball claims and correspondence 1984-2007 162 8 Concession stand contracts and bids 1999-2009 84 5 Baseball proof of liability insurance 1989-2001 34 10 Grant correspondence 1998-2003 7 5 letter to Design review committee 2003 2 2 Pocatello Fire Protection correspondence 1981 8 2 surplus bids 2000 65 5 SBA correspondence 1977-1981 43 2 Bank Correspondence 1975-2001 32 2 Surety Bonds 1994 4 5 Idaho Tax correspondence 2002 3 2 Letters to employees and city 1997-2004 22 2 Check save account agreements 1982 4 5 Invoice 1980-2004 47 5 Fire department correspondence 1975-2003 35 2 Fire department bids 2002 4 5 Kenneth Miller civil suit 1998 4 10 Total 18,669 Records for Destruction 4/19/2017 Documents Years # of PGS Retention Years GK Machinery civil suit 1979 9 close + 5 Tros Cars Bids 1990 2 5 Cardona Senior Apartments letter 2007 1 5 Valenty Family Correspondence 2006 2 2 Cotant retirement letter 2006 1 2 IDSI Agreement 2007 2 5 Idaho Sales Tax Return 1970-2006 139 10 MJ Murdock Grant correspondence 2007 1 2 Meter Readings 2008-2010 266 5 Ron Conlin Cobra 2008 3 5 Crystal Galloway Claim 2008 10 close + 7 Proof of insurance 1964-1977 14 1 State insurance fund 1970-1972 24 10 Village of Chubbuck Ford warranty 1968 2 5 Tom Wilson radio repair 1969 5 5 Bank Capital letters 1969-1970 9 2 Estimated fiscal revenue funds 1965-1979 57 2 Advertisement for insurance bids 1983 9 5 Quarterly Reports 1965-1978 157 5 Building Cleaning Receipts 1978-1991 15 5 Fire station agreements 1983 6 5 water storage tank agreements and correspondence 1963 34 5 West Burnside bids 1977 306 5 Idaho Power Agreement 1981 1 5 Traffic Lights agreement 1974 11 10 Tax exempt bond communication 1978-1998 17 2 Mary's Park Grant Application 1980 10 10 Stuart Park improvement grant 1979 11 10 Returned check stubs 2009-2010 91 2 Receipt stubs 2012-2013 300 2 Citizens bank cash checklist 2011 20 5 Police Special event overtime hour records of payment 2010-2012 12 5 Association of Idaho Correspondence 2013 2 2 Panda Express correspondence 2013 1 2 Intermountain Gas affidavit 2010 2 5 Family Service Alliance Donations 2007-2010 18 5 Patrick Ball civil suit 2012 5 52 2013 1 Condolence letter 2 Address change email 2012 1 2010-2011 2 55 ICRMP claims letter 2007-2011 161 Receipts 1998-2010 17 5 Adjustments Public Hearing Notices 1995-2010 2 5 Bank Statement Receipts 1978-1998 563 5 Explanation of benefits 1989-1996 203 6 Vehicle registration record 1930-2007 19 5 Land use meeting sign in 1976-1983 80 5 Citizens Promissory notes 2001-2009 7 5 Vehicle registration record 2000-2007 5 5 Notary Public 1978 3 5 land use correspondence 1982 3 2 sprinkler truck receipt 2006 4 5 2008 Chevy truck Receipt 2007 5 5 Enterprise Fund bank statements 1989-1991 29 5 Fire station bond receipts 1990-1995 312 5 Idaho water Revenue Bond 1976-1977 154 5 Wave pool bond 1986 98 5 Burnside transcript's 1977-1978 42 5 ITD project summary 2008 2 5 Carmen Cutler civil suit 2008 2 7 Standard form of agreement Linden Ave 2007 10 5 LID Special Assessments 1979-1988 8 10 Miicor Agreement 2002 3 5 Price Benches of Idaho 2000-2005 87 5 Collections 2002 25 5 Florida corporation agreement 1990 3 5 Debbie Boyd letter to council 2008 2 5 Joint Cities county meeting agenda 2006 30 5 Correspondence 2001 4 2 ISU Wine Permit 2008 1 5 Eric King cell receipt 2008 22 5 Retention notes 2007 1 5 ISU Donation correspondence letter 1999 2 2 First Security agreement 1990 26 5 Sewer system revenue fund receipts 1977-1979 71 5 Idaho First National Bank advisor proposal 1986 35 5 Concrete reservoir contracts and documents 1976 329 5 Sewer bond correspondence 1974-1993 10 5 Johnson Excavation Inc. agreement 2008 15 52 Post Office delivery notice 2007-2008 33 Cassie Jones vicious dog suit 2008 2 55 2002-2003 452 Payment approval report 2002-2003 504 55 Check register list 2000 24 Unpaid invoice report 2000-2003 133 5 CAS requirements report 2008 1 1 Girl Scouts Proclamation 2008 2 1 Kite Flying Proclamation 2003 22 5 Copy acquisition report 2008 3 2 Wells Fargo foreclosure correspondence Bank Deposit receipt bundles 2008-2012 46 1 Correspondence letters 1970-1994 23 2 Petitions 1970-1979 30 2 Roger Brown connection fee summary 2011 2 5 Circle K Corp right of way permit 1974 5 10 James Walton claim against city 1975 1 10 State Farm invoice 2011 1 5 Chubbuck parks quarterly sales record 2011 3 5 Budget proposal record 1971-1980 1 5 Customer delinquent reports 2011 5 5 Value of taxable property 1992-1997 4 5 Water revenue bond notice of sale 1976 16 5 Water revenue certificates of participation correspondence 1995-2003 9 2 CDA public notice 1993 2 5 CDA Agenda 1998 1 5 Agendas 2008-2010 66 5 Public hearing notices 1978-2010 285 5 Staff meeting minutes 1979-1992 434 5 Council Meeting Agenda 1986-2007 434 5 Tele-Communications application for franchise authority 1998-2000 522 5 copies classification and compensation plan 2003 456 5 John Valenty PUD Denied correspondence 1971-1993 14 5 Perci Remittance and Payroll Statements 1967-2003 954 6 Northwest Development Correspondence 1975 1 2 Monthly expense reports 1971-1974 20 5 Study organization 1969 3 5 Letter to Mayor Cotant 1970 1 2 Monthly Police Report to Mayor Cotant 1970 1 2 Fire Meeting minutes 1970-1971 13 5 Miscellaneous Billing Report 1970 3 5 Operations plans Urban Transportation Planning 1963-1968 27 10 Economic Development Plan 1970 1 5 Mayor Correspondence 1969-1970 11 25 1969 6 Water meter rates 1969 2 55 Postage Meter rental agreement Bannock County Development Council work hours 1969 5 510 1976 2 Safety poster contest winners 1964 1 copy list of Original Chubbuck Residents 25 Village of Chubbuck Correspondence letters 1964 15 School District rental agreement 1984 2 5 1964 1 Landfill Agreement 19 1 5 Dog Tag purchase order 1974-197575 83 2 Sewer project Correspondence letters 1974 22 10 Operations and Maintenance Manuel 5 1973 1 Final Pocatello Project costs 1995 53 5 Copies 1995 Comprehensive Plan 2 2005 105 Danielle's Faxes Park Dedication fund 1992-2004 190 6 Sewer Revenue bonds bank statements 1990-1992 35 5 Receipts 1990 3 5 Revenue fund payment log 1975-1992 71 5 BlueCross Explanation of benefits 1993 3 5 Surety Bonds 1971-1978 63 5 Payment Receipts Sewer Bond 1975-2008 77 5 Monthly Financial Reports 1971-1989 302 5 Statement of cash receipt 1990-2000 144 5 General fund payment log 1987-1992 87 5 Public hearing notices 2002-2008 7 5 Cobblestone Creek invoice 2007 2 5 Well #2 check and deposit register 1957-1972 10 5 Water revenue bond invoice 1952-1973 16 5 Franklin Briscoe lease agreement 1958 8 5 Equipment West Inc. lease agreement 1970 1 5 Revenue Bonds record of payments 1974-1994 23 5 Accounts receivable 2000 4 6 Receipts stubs 1997-2001 142 5 Monthly CFUND log 1997 22 5 Water Revenue Bond records and correspondence 1976-1977 37 5 Collection Records 2005-2011 381 5 Leak Adjustment correspondence 2004-2007 263 5 Mayor Correspondence letter 2005 1 2 Safe routes to school correspondence 2002 91 2 letters to city council 2002-2007 20 2 Service Contracts 2004-2009 37 5 Application for Business permit 2002-2006 11 5 Petition to City Council 2007 7 2 Idaho Transportation monthly interim bill summary 2006-2007 8 5 Employee separation records 2003 34 5 Staff meeting minutes 2000-2008 23 5 Council Meeting sign in sheet 2007 1 5 Bankruptcy Notice 2006 5 2 Terry Commons civil suit 2005 4 close + 5 years Back Hoe Purchase agreement and correspondence 2003 30 5 Citizens Community Bank Promissory Note 2001-2007 4 5 Employment Application 2003 4 2 2002 26 close + 5 years Marcia Sullivan civil suit 3 10 2002 AIC Grant 2002 4 2 Public Records Request 2000 36 5 Idaho Power Meter Invoices 4 10 2004-2005 Acon LLC Liability Insurance 2002 4 2 Bank Correspondence 2003-2004 3 7 State Farm claims letter 2002 4 2 Certified Mail Stubs 2002 2 2 Pine Ridge mall GGP merger letter Schwab invoice 2004 2 5 AIA contract and correspondence 2004 7 5 Invoices 2003-2004 2 5 Semons Health Proposal 2005 10 5 JUB Engineers Inc. contract 2006 5 5 Keller Associates Inc. contract 2007-2008 7 5 City of Pocatello Sanitation driver training agreement 2007 4 5 Liddell Paving Contract Proposal 2007 1 5 Miller Properties Sunset West Subdivision -Denied 2007 3 2 Dawn Cook Chief of Police Appeal letter -Denied 2007 3 5 Returned Public Hearing Notices 2006-2007 101 5 Journal Notary Public Services 1999-2010 69 5 Vehicle Purchase Orders 2000-2009 8 5 Pheasant Ridge return fees letter 2005 2 5 Prime Time Auctions Invoice 2007 2 5 Mayor Proclamations 2006-2007 6 1 Land use meeting sign in 2005-2007 27 5 Northwest/Neopost Mailing Correspondence 2005 37 2 Hartford Bid Bond 1979-1981 13 5 Warren Topham life Claim 1981 3 Close + 7 years Bankers United Life Correspondence 1980-1982 14 2 Cary Campbell Health claim 1982 2 Close + 7 years Kent Parrish Life Claim 1982 1 Close + 7 years Shumber J Meter reading floppy disk back ups 2000-2006 188 5 Memorial Day Ceremony agenda 2007 1 5 City of Pocatello Retail Correspondence 2005 27 2 Monthly Revenue with Comparison to Budget 2006 57 5 Public hearing notices 2006 4 5 Populations Estimates meeting agenda 2006 1 5 IBSA Maintenance Agreement 2006-2007 1 55 1977 2 Adjustment Log 20 04 35 5 Economic Development Plan Fire Department 2002-2009 40 5 Letter of Credit 2004 5 1010 Staker & Parson Co. Performance Bond 3 Western Idaho Builders Performance Bond 1999 Enterprise Fund bank statements 1992 6 55 Copy Comprehensive Plan 1995 53 2 Copperfield Landing Petition 2008-2009 11 52010 City Council meeting attendance sheet 2007-2010 6 2 3 Mailing List 1999 9 5 Staff meeting minutes 2008 2 5 Lawrence Rincover Bid Proposal 2 Litigation Management Correspondence 2007 4 5 Chubbuck Police Policy Manuel Floppy Disk 1998 2 5 Equal Access Prepaid Legal Video Tape 2003 2 1 5 Staff meeting minutes floppy Disk 2002 1 Copies Baseball Birth Certificate List 2015 166 Check Register list 2007-2008 2500 5 Copies Check Register list 2009-2012 2500 5 Check Register list 2006-2008 2500 5 Check Register List 2008-2009 2500 5 Copies Cash Receipting 2007-2010 5500 1 Copies Cash Receipting 2010-2015 5500 1 General Budget Sheets 1956-1981 358 2 Fire Station Bond receipts and correspondence 1990-2005 784 5 Utility Discount form 2008-2009 128 5 Checks 2013-2014 1 Checks 2016 1 Delivery Tickets 2011-2014 2 Subdivision Records 1976 10 Grant Records 1977 3 Recruitment & Selection Records 2011 5 Water Consumption reports 1998-2006 10 Lead & Copper control records 2003 12 Sewer & Storm drainage maintenance & repair records 2010 5 Cash Receipting Reports 2007-2008 2500 5 Accounts payable reports 2007-2010 2,750 5 Financial Reports 2009-2010 1000 5 Bank Transaction Records 2007 110 5 Bank Transaction Records 2008 348 5 Bank Deposit Records 2008 329 5 Bannock County Development Council correspondence 1970-1972 30 2 Adjustment Letter 2007 2 5 Transaction Register 2010-2011 800 5 Cash Receipting Reports 2010-2011 500 5 Monthly Balance Sheets 2003-2005 1200 5 Fire Department Receipt copies 2011 150 5 Monthly General Ledger reports 2006-2007 5000 5 Monthly Finance Reports 2008-2009 7500 5 Bank Receipt 1989 1 5 Auditorium District Correspondence 2003 12 2 Petitions to City Council 1980-1995 10 2 Roger White civil suit 1973 2 close + 5 years Kent Parrish Cotant Park Agreement 1983 2 5 Monthly Sales Tax Summary 2003-2008 169 5 Fire Department training attendance sheet 2002 179 2 Time card copies 1990-1996 31 5 Bank Correspondence letters 2003 18 2 Monthly bank statement journals 2009-2011 5000 5 Record Inventory List 1988-2000 58 5 Correspondence Letters 2004-2007 20 2 Total 62,050 Records for Destruction 11/1/2017 Documents Years # of PGS Retention Years Election calendar 2001-2004 2 5 Property liens 1991 39 5 2009 Election Manuel 2009 556 5 Registered Voters 2007 1 5 List of Streets by precincts 2007 109 5 Bannock County Correspondence 2009 9 2 2007 Election Manuel 2007 31 5 copy Declaration of Candidacy 2007 1 2 copies of Sample Ballots and Official Ballots 1977-2008 300 5 copies of Petition of Nomination 1999 12 5 Conner Academy Speed limit petitions 2015 171 2 copies of Declaration and Petition of Candidacy 2005 12 2 copies of Ordinances and Correspondence 2001-2015 57 2 Well 3 Antenna Tower Correspondence 2013 1 2 Chubbuck Firefighters Handbook 2003-2006 18 5 copies of Ordinances and Correspondence 1979-1986 111 2 Call America Agreement 1982 2 5 copies of Wastewater Agreement 2007 5 2 copies of Sewage Treatment agreement 1981 7 2 Waste Incorporated correspondence 1970 16 2 Bicentennial Application 1988 8 5 Copies Judicial Confirmation 2008 50 2 Time Cards 2009 500 5 Time Cards 2011 500 5 Time Cards 2010 500 5 A/P Checks 2011-2012 500 5 A/P Invoices 2011-2012 500 5 A/P Invoices 2011-2012 500 5 A/P Report 2011-2012 500 5 Paychecks copies 2011 500 5 A/P Invoices 2011-2012 500 5 Payroll Check Copies 2006-2007 500 5 Payroll Check Copies 2010 500 5 copie Ron Conlin Affidavit 2009 3 2 Total 7,021