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HomeMy WebLinkAbout2013-001 Destruction of City RecordsCITY OF CHUBBUCK RESOLUTION #2013- 01 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF CHUBBUCK, IDAHO AUTHORIZING DESTRUCTION OF CITY RECORD. WHEREAS, Idaho Code 50-907 requires the City Council to authorize destruction of records that are not required to be retained as permanent records and that have met the minimum retention period provided by the City's Record Retention Schedule and are no longer required by law or for city business; and WHEREAS, the City Clerk has proposed for destruction of certain records that have exceeded their minimum retention; and WHEREAS, approval for the destruction of the listed records has been obtained from the Idaho State Historical Society, when required, and the City Attorney, as provided by Idaho Code 50-907. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Chubbuck, Idaho that the listed records shall be destroyed under the direction and supervision of the City Clerk. See attached Schedule The administrative staff of the City is authorized to take all necessary steps to carry out the authorization provided by this Resolution. PASSED BY THE CITY COUNCIL JanVry 8, 2013. SIGNED BY MAYOR STEVEN M. ENGLAND ATTEST: CITY CLERK 0 City of Chubbuck Records Destruction January 8, 2013 Record cash Receipting Reports Year Retention Cash Receipting Reports 2004 5yr Cash Receipting Reports 2005 Syr Payment Approval Report Paid / Unpaid Invoices 2006 5yr Unpaid Invoice Report/ Accounts Payable FY05 5yr Accounts Payable Invoice Register FY05 5yr Accounts Payable / Cash Requirement Report FY05 Syr Accounts Payable Journals FY05 Syr Accounts Payable Journals FYOO Syr Accounts Payable Journals FY01 Syr Accounts Payable Journals FY02 Syr Accounts Payable Journals FY03 Syr Accounts Payable Journals FY04 5yr Accounts Receivable Receipts FY05 Syr Accounts Receivable Public Works Invoice 1984-2006 Syr Bank Statements 2006 5yr Cash Receipts Documentation 2001-2006 Syr Business License 2001-2006 5yr Beer, Wine & Liquor License 1986-2007 Syr 1952 WW Bonds, Coupons, Applications, Approvals, Stmnts 1986-2007 Syr 1957 WW Bonds, Coupons, Applications, Approvals, Stmnts 1952-1972 5yrs after payoff 1976 WW Bonds, Coupons, Applications, Approvals, Stmnts 1957-1973 5yrs after payoff 1986-1991 Election Ballots, Voted, Absentee, Unused 1976-1994 5yrs after payoff November 2, 2004 Ballots, Voted, Absentee, Unused 1986-1991 2yr November 8, 2005 Ballots, Voted, Absentee, Unused 2004 2yr November 7, 2006 Ballots, Voted, Absentee, Unused 2005 2006 2yr November 6, 2007 Ballots, Voted, Absentee, Unused 2007 2yr February 5, 2008 Ballots, Voted, Absentee, Unused 2008 2yr November 3, 2009 Ballots, Voted, Absentee, Unused 2yr February 5, 2008 Absentee Application 2009 2yr Meter Books 2008 2yr Tell it to City Hall 2003 Syr Meeting Recordings 2007 2yr 1986-2008 60 Dys after apprvI