HomeMy WebLinkAbout2013-001 Destruction of City RecordsCITY OF CHUBBUCK
RESOLUTION #2013- 01
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF CHUBBUCK,
IDAHO AUTHORIZING DESTRUCTION OF CITY RECORD.
WHEREAS, Idaho Code 50-907 requires the City Council to authorize destruction of records
that are not required to be retained as permanent records and that have met the minimum
retention period provided by the City's Record Retention Schedule and are no longer
required by law or for city business; and
WHEREAS, the City Clerk has proposed for destruction of certain records that have exceeded
their minimum retention; and
WHEREAS, approval for the destruction of the listed records has been obtained from the Idaho
State Historical Society, when required, and the City Attorney, as provided by Idaho Code
50-907.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of
Chubbuck, Idaho that the listed records shall be destroyed under the direction and
supervision of the City Clerk.
See attached Schedule
The administrative staff of the City is authorized to take all necessary steps to carry out the
authorization provided by this Resolution.
PASSED BY THE CITY COUNCIL JanVry 8, 2013.
SIGNED BY MAYOR STEVEN M. ENGLAND
ATTEST:
CITY CLERK 0
City of Chubbuck
Records Destruction
January 8, 2013
Record
cash Receipting Reports
Year
Retention
Cash Receipting Reports
2004
5yr
Cash Receipting Reports
2005
Syr
Payment Approval Report Paid / Unpaid Invoices
2006
5yr
Unpaid Invoice Report/ Accounts Payable
FY05
5yr
Accounts Payable Invoice Register
FY05
5yr
Accounts Payable / Cash Requirement Report
FY05
Syr
Accounts Payable Journals
FY05
Syr
Accounts Payable Journals
FYOO
Syr
Accounts Payable Journals
FY01
Syr
Accounts Payable Journals
FY02
Syr
Accounts Payable Journals
FY03
Syr
Accounts Payable Journals
FY04
5yr
Accounts Receivable Receipts
FY05
Syr
Accounts Receivable Public Works Invoice
1984-2006
Syr
Bank Statements
2006
5yr
Cash Receipts Documentation
2001-2006
Syr
Business License
2001-2006
5yr
Beer, Wine & Liquor License
1986-2007
Syr
1952 WW Bonds, Coupons, Applications, Approvals, Stmnts
1986-2007
Syr
1957 WW Bonds, Coupons, Applications, Approvals, Stmnts
1952-1972
5yrs after payoff
1976 WW Bonds, Coupons, Applications, Approvals, Stmnts
1957-1973
5yrs after payoff
1986-1991 Election Ballots, Voted, Absentee, Unused
1976-1994
5yrs after payoff
November 2, 2004 Ballots, Voted, Absentee, Unused
1986-1991
2yr
November 8, 2005 Ballots, Voted, Absentee, Unused
2004
2yr
November 7, 2006 Ballots, Voted, Absentee, Unused
2005
2006
2yr
November 6, 2007 Ballots, Voted, Absentee, Unused
2007
2yr
February 5, 2008 Ballots, Voted, Absentee, Unused
2008
2yr
November 3, 2009 Ballots, Voted, Absentee, Unused
2yr
February 5, 2008 Absentee Application
2009
2yr
Meter Books
2008
2yr
Tell it to City Hall
2003
Syr
Meeting Recordings
2007
2yr
1986-2008
60 Dys after apprvI