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HomeMy WebLinkAbout007.14.15City of Chubbuck Land Use and Development Commission Meeting Minutes July 14, 2015 - 7:00 p.m. Minutes of the Land Use and Development Commission regular meeting held at Chubbuck City Hall, 5160 Yellowstone, on July 14, 2015. Chairman Peter Anderson: Commission Members: Dan Stoddard, Brady Smith, Todd Blackinton, Jason Mendenhall, and Bryan Nield. City Staff: Rodney Burch, Paul Andrus. Attorney: Tom Holmes. Administrative Assistant: Ranelle Simmons Chairman Anderson called the meeting to order at 7:00 pm. Smith led the commission in the Pledge of Allegiance. APPROVAL OF THE MINUTES: June 9, 2015 Anderson entertained a motion to approve the minutes as mailed. Mendenhall moved the minutes of June 9, 2015 meeting be approved as mailed; Stoddard seconded. Motion carries. GENERAL BUSINESS 1. Discuss chapters 7, Government Services, and 9, Natural Resources, from the Comprehensive Plan. Andrus and Smart reworked chapter 7. Stoddard suggests adding as a goal in this chapter a cemetery. Pocatello will run out of room in 20 years. He will email Andrus what he would like to see. Anderson stated that perhaps some of the money for parks in the city could go to the cemetery funding. No further discussion. In chapter 9 only the relevant vision statement date was changed. The public hearing and/or open houses would get the feedback from the community on the updates to the Comprehensive Plan. No further discussion. 2. Discussion/training on Public Hearing procedures. (Refer to City Code 18.28.020.) Burch came away from the Association of Idaho Cities conference with information regarding Public Hearing procedures. A few of the suggestions were: • Make sure the Notice of Public Hearing to residents within the 300' radius will understand the notice. Include in the mailing the hearing process, accurate notice and application information • Meeting minutes create a record of the meeting and context of the decisions • Be very cautious about amending the agenda • Only two (2) situations require a Public Hearing at both Land Use and City Council, zoning and annexation • Take a picture of the Notice of Public Hearing sign on site for proof • Consider posting requirements for approval at the meeting Public Hearing Steps are: • Land Use Chair introduces the item including the process, why required and decision criteria Applicant presentation • City staff presentation • Written correspondence Public Hearing is opened for comment whether in support, neutral or opposition. Applicant can rebut those comments. If the applicant introduces new information the Public Hearing will need to be reopened again for comments. City staff will be revamping the application. The city must have failsafe method of recording the meeting. A city staff committee is doing an administrative review of city code titles 15, 16, 17, and 18 to update. Anderson suggested a presentation to the commission on open meeting laws. Andrus mentioned the Association of Idaho Cities web site has training videos that the commission could view. Staff will investigate arranging a presentation at one of the meetings. Burch reminded commission that they need to be very specific with the intent of the motion they make. 3. Elect Commission Chairman and Vice -Chairman for the term ending May 31, 2016. Mendenhall's recommendation was for Anderson to remain chair until he retires. Anderson is ready to step down after being on the board since 1980. He will retire and move to Arizona in December and would like to see someone else in the Chair position. Nield nominated Mendenhall for Chair. Smith seconded Mendenhall. All voted in favor. Mendenhall is the new Chair. Stoddard nominated Buttars for Vice -chair. Nield seconded Buttars. Anderson nominated Stoddard for Vice -chair. Mendenhall seconded Stoddard. 1 voted for Buttars. 5 voted for Stoddard. Stoddard is the new Vice -chair. 4. Discuss potential amending ordinance 18.12.080(A). The addition to the ordinance is: 5. An accessory structure in a residential or residentially area shall not: a. Have a foot print exceeding 75% of the size of the foot print of the associated residence: b. Exceed the height of the associated residence; and c. Shall have an exterior finish the same aesthetically compatible with the associated residence. Other cities requirements in their code: Blackfoot: No more than 30% of the rear yard for an accessory structure. Pocatello: No larger than the primary structure. In the Old Town preservation district it is 75% of the primary structure. Twin Falls — No more than 50% of the lot can be covered by buildings. R2 and R4 are 60% of the lot. In Chubbuck with R1 and R2 zoning there is a height limit of 35', side yard set -backs of 5' and 9', front yard set -backs are 25', back yard 20'. Discussion by the commission: • Concerns with the shops allowing residents to run a business out of the auxiliary buildings. Has there been consideration that this issue be a conditional use permit? • A breezeway can be attached to the auxiliary building and to the home and it is no longer an auxiliary building according to the building official's interpretation of the vague building code. • What is the definition of the "associated residence" in 5.b. Need to be more specific? • "Aesthetically" in 5.c. is very vague. • Covenants, Conditions and Restriction, CCR, regulate the subdivisions not the city. Home owners association is how the CCRs are enforced. Burch would like to see more tied to zoning. A 6500 square foot lot in R2 should probably have different criteria than an R1 lot that is % of an acre. In both those districts a 1200 square foot home can be built and so the 800 square foot shop is a different product depending on the zone you are in. Andrus commented if the ordinance should follow Twin Falls by using a percentage of the lot as what can be built, both home and axillary building. They also have a maximum roof line. All of the commissioners present would like to look into changing the ordinance. The possibility of a design review meeting was discussed. The draft ordinance will come back to the land use commissioners at the August 12 meeting. Mendenhall thanked Anderson for his years of service. Anderson let commission know Jim Eborn, a past commission member, passed away this morning. Anderson entertained a motion to adjourn; Mendenhall made the motion. Nield seconded. All voted to adjourn at 8:30 pm. _ h Pete Anderson, Chairman G f Ra0elle Simmons, Administrative Assistant