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HomeMy WebLinkAbout2014CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY Minutes of the Board of Directors Meeting April 24, 2014 Present: Kevin England, Chubbuck Mayor -Chairman Jon Herrick, Pocatello Water Pollution Control Superintendent -Member Ranelle Simmons — Secretary Chairman England called the meeting to order at 10:00 am. APPROVE MINUTES OF BOARD MEETING HELD January 23, 2014 Herrick moved to approve the minutes from the January 23 meeting as emailed. England seconded. All voted in favor. REVIEW CONSTRUCTION STATUS FOR NORTHWEST SEWER INTERCEPTOR Bridger Morrison from JUB Engineering was here to update the board of directors. The punch list is finalized and the final Change Order is being written. There will be a credit for areas where the asphalt is too thin. Repairs done at the Lift Station will also be a credit. One final application, Release for Payment will happen in the next week or two. JUB and Knife River will each have one final invoice for the City to pay. REVIEW AND ACCEPT FY2013 AUDITED FINANCIAL STATEMENT Rich Morgan, City Clerk, was in attendance to discuss and answer questions. The unqualified opinion of the auditor from Deaton and Company states that they found no problems. ITEMS FROM BOARD MEMBERS: No items. ITEMS FROM FLOOR: Morgan asked if the CIAWCA meetings will be changed to yearly or as needed once the final invoices for the Northwest Sewer Interceptor project are paid. That is yet to be decided. England made the motion to adjourn. Herrick moved to adjourn; England seconded. All voted in favor. Meeting was adjourned at 10:10am. NEXT MEETING: July 24, 2014 10:00 am Chubbuck City Office in the Conference Room. ;C5 Chairman Ke ' Eg and Chubbuck Mayor Ra elle Simmons Secretary J:\CIAWCA\CIAWA SECRETARY\Minutes\2014\4.24.14 minutes.dou CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY Minutes of the Board of Directors Meeting January 23, 2014 Present: Kevin England, Chubbuck Mayor— Acting Chairman Jon Herrick, Pocatello Water Pollution Control Superintendent - Member Steven Smart, Chubbuck Public Works Director — Administrator Ranelle Simmons - Secretary Mayor England called the meeting to order at 10:00 am. Commissioner Steve Hadley was excused from today's meeting. APPROVE MINUTES OF BOARD MEETING HELD January 24, 2013 Herrick made a motion to approve the minutes from the January 24, 2013 meeting. England seconded. All voted to approve the minutes. ELECT A CHAIRMAN FOR 2014. Herrick made a motion to elect Mayor Kevin England as Chairman for 2014. England seconded. All voted in favor. REVIEW CONSTRUCTION STATUS FOR NORTHWEST SEWER INTERCEPTOR AND CONSIDER CLOSING OUT THE CONTRACT. Steve shared with board members the list from Bridger Morrison, JUB Engineering, regarding retainage amount and punch list. From the last pay application, we have $146,172.25 withheld as retainage. Expenses that have been incurred, to date to finish punch list items are: • $2,750 for the door repairs at Paradise Lift Station • $62 for Kurt and Doyle, city staff, to paint the valves • $3,350.11 for charges from JUB directly related to punch list tasks that were Knife River's responsibilities (so far) Here are the remaining punch list items: ARRA documentation (for irrigation (sprinkler) items) — I'm still waiting for the landscape subcontractor to provide this. I have talked to him a few times and sent him the plans. He said he would provide the ARRA documentation for his items and mark up any changes to the plans. I'm still waiting to get this. Remaining asphalt testing results — I have not been able to get core results (and related thickness) for: Siphon Road (Yellowstone to Industry, Whitaker to Hiline), Whitaker Road, or Hiline Road (south of Siphon). I've asked both testing firms that were used on the project for this several times and they sent me what they could find in their files, but it didn't include these portions. Records for survey monuments that were reset — I just got an email from the surveyor today he should have them recorded this week. J: \CIAWCA \CIAWA SECRETARY \Minutes \2014 \1.23.14.docx Bridger thinks the challenge is going to be putting a cost to the items above. For the second item, you could hire a testing firm to go out and core these portions of the roads and then make a determination after that. Steve plans on writing a letter to the Board of Licensing if records for survey monuments are not recorded this week. Mayor wants either he or Steve to make a call to the landscaper and be more aggressive to get this work done. Steve asked the board for action to finish these projects. After completion the remainder of the retainage money will be sent to Knife River Construction. Herrick made a motion to finish the punch list items taking the payment from the retainage to pay the contractors that complete those items. Close out the project and send the remaining retainage to Knife River Construction. England seconded. All voted in favor. ITEMS FROM BOARD: None ITEMS FROM FLOOR: England asked Smart about the minutes that the Board approved a change in the Board meeting schedule from quarterly to annually. Smart told the Board that after that meeting, he was led to the conclusion that we may be better to have a quarterly meeting schedule and cancel the meetings for which there was no business. It is easier to cancel a meeting that is not needed than to schedule a new meeting that may be needed. Smart also told the Board that the Bylaws to change the meeting schedule from monthly to quarterly had not been signed. "Major Decision" Resolutions have been adopted by all three member agencies ratifying the Board decision. City Attorney Holmes is working with Legal Counsel in Pocatello and Bannock County to get the bylaws revision signed. England moved to adjourn; Herrick seconded. All voted in favor. Meeting was adjourned at 10:30 am. NEXT MEETING: April 24, 2014 10:00 am. Chubbuck City Offices in the Conference Room. r, R elle Simmons Secretary J: \CIAWCA \CIAWA SECRETARY \Minutes \2014 \1.23.14.docx Chairman Kevin E and Chubbuck Mayor