HomeMy WebLinkAbout2010-005 Record Destructionn �
CITY OF CHUBBUCK
RESOLUTION # 5 -2010
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF CHUBBUCK,
IDAHO AUTHORIZING DESTRUCTION OF CITY RECORD.
WHEREAS, Idaho Code 50 -907 requires the City Council to authorize destruction of records
that are not required to be retained as permanent records and that have met the minimum
retention period provided by the City's Record Retention Schedule and are no longer
required by law or for city business; and
WHEREAS, the City Clerk has proposed for destruction of certain records that have exceeded
their minimum retention; and
WHEREAS, approval for the destruction of the listed records has been obtained from the Idaho
State Historical Society, when required, and the City Attorney, as provided by Idaho Code
50 -907.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of
Chubbuck, Idaho that the attached listed records shall be destroyed under the direction
and supervision of the City Clerk.
ATTACHED
The administrative staff of the City is authorized to take all necessary steps to carry out the
authorization provided by this Resolution.
PASSED BY THE CITY COUNCIL Jund8.2010
SIGNED BY MAYOR STEVEN M. ENGLAND �. Zd,�4 �L&,
ATTEST:
CITY CLERK
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MEO
RESOLUTION #5 -2010
RECORDS APPROVED FOR DESTRUCTION
June 8, 2010
Cash disbursement journal
October,1994- September, 1995, October, 1995 -1996
and Journal Edit
Payroll benefits register
October, 1991- September, 1992
October, 1995- September, 1997
Claim vouchers
April 1, 1998- September, 1998
October, 1992 -1993
October, 1996 - September, 1997
October 1, 1987 -March 31, 1988
October, 1997- September, 1998
October, 1988- March,1989
April, 1989 - September, 1989
October I 990-September, 1990
October, 1991- March, 1992
October, 1994 - March, 1995
October, 1995- September 30, 1996
October, 2000 - March, 2001
April 1, 1987 - September, 1987
General Fund Receipt Books
Time cards
Utility Billing Receipting cards
Receipting notes
Receipt books
Bank transaction records
(Statements, deposit slips,
Copies of checks)
1970 -1982, 1983 -1989
1970 - 1982 -1989, 1990 -1996
March 30, 1992- September 27, 1992
June 6, 1995- October 9, 1995
April, 1997- August 4, 1997
April 22, 1998 - December 16, 1998
December 9, 2002 -April 30, 2003
1981
1970 -2004
Revenue receipts 1990 -1999
RECORDS APPROVED FOR DESTRUCTION - RESOLUTION #5 -2010
June 8, 2010 COUNCIL MEETING
Utility bill receipts
1970 -2005
Purchase orders
1987, 1988 -1989, 1992 -1996, 2001
Election ballots
1991
New and closed Utility accounts
1987 -1992
Dog license receipt books
All prior to Police Department taking over
GL Update Summary reports
2000
Transaction Register
1983, 1984
New move in and out list
1983
Customer Master File Listing
1983, 1984
Cash Receipting reports
2001
Billing Register
1990
Daily Meter Readings
1984 -1994
Council claims
1994 - 1995,2000 -2001
General Ledger Update
2000 -2001
Idaho Code Books
1994
Account Receivable Aging Report
1983