HomeMy WebLinkAbout2010-003 Record Retention?—N
CITY OF CHUBBUCK
RESOLUTION k3-2010
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A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF CHUBBUCK,
IDAHO AUTHORIZING DESTRUCTION OF CITY RECORD.
WHEREAS, Idaho Code 50 -907 requires the City Council to authorize destruction of records
that are not required to be retained as permanent records and that have met the minimum
retention period provided by the City's Record Retention Schedule and are no longer
required by law or for city business; and
WHEREAS, the City Clerk has proposed for destruction of certain records that have exceeded
their minimum retention; and
WHEREAS, approval for the destruction of the listed records has been obtained from the Idaho
State Historical Society, when required, and the City Attorney, as provided by Idaho Code
50 -907.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of
Chubbuck, Idaho that the attached listed records shall be destroyed under the direction
and supervision of the City Clerk.
ATTACHED
The administrative staff of the City is authorized to take all necessary steps to carry out the
authorization provided by this Resolution.
PASSED BY THE CITY COUNCIL May. 11 2010
SIGNED BY MAYOR STEVEN M. ENGLAND
ATTEST:
CITY CLERK
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RECORDS APPROVED FOR DESTRUCTION
May 11, 2010
Expenditures Edit Report April- September, 1999
Income Statement October, 1996 - September, 1997
Claims (invoices) October, 2002 - September, 2004
Copies of AAP checks
Check register reports
Cash receipting reports
Daily receipts
Election ballots
Bank Deposit copies
Time Cards
October, 1995- January, 1996
2005
1995
October, 2002 - September, 2003
February, 2007 -May, 2007
November, 1995, 1997, 1999, 2001, 2002, 2003.
October, 2000- September, 2001.
1999 and 2000.