HomeMy WebLinkAbout12 11 2012 CMCity of Chubbuck 199
Council Meeting Minutes
December 11, 2012
7:00 p.m.
Minutes of a regular Council Meeting held at the Chubbuck City Council Chambers, December
11, 2012.
Present: Mayor Steven England, Council Members: Josh Ellis, Kevin England, Brent Marshall,
Kermit Morrison, Public Works Director Steven Smart, Deputy City Clerk Eric Jablonski.
Absent: Attorney Thomas Holmes.
The meeting was called to order at 7:00pm by Mayor Steven England.
The Pledge of Allegiance to the Flag was led by Mayor Steve England.
Amend Council Agenda to include the discussion about a Thomas fuel invoice. Council
Member England moved to amend the agenda to include a discussion about the Thomas Fuel
invoice. Council Member Morrison seconded. Roll call vote: England -yes, Ellis -yes, Marshall -
yes, Morrison -yes.
Approval of Minutes - Council Member England moved to approve the regular meeting minutes
of November 27, 2012. Council Member Marshall seconded. Roll call vote: England -yes, Ellis -
yes, Marshall -yes, Morrison -yes. Council Member Marshall moved to approve the special
meeting minutes of December 5, 2012. Council Member Morrison seconded. Roll call vote:
England -yes, Ellis -yes, Marshall -yes, Morrison -yes.
Results of bid opening on December 4, 2012 for well #3 standby emergency generator -
Steve Smart released details. Pleased with seven bidders on the project and the two lowest bids
are only separated by less than $800. Low bid was through RSCI out of Boise and is
recommended to accept this bid. Council Member England moved to accept the low bid from
RSCI for well #3 standby emergency generator and authorize the Mayor to enter into the contract
with RSCI. Council Member Morrison seconded. Roll call vote: England -yes, Ellis -yes,
Marshall -yes, Morrison -yes.
Disposal of Surplus Equipment - Fire Department surplus, mostly hose reels that are either old
and not useable or broken, some other items that are also in operable and in need of disposal.
Council Member Morrison moved to approve the disposal of the surplus equipment listed.
Council Member England seconded. Roll call vote: England -yes, Ellis -yes, Marshall -yes,
Morrison -yes.
Discussion to cancel the regularly scheduled City Council Meeting on December 25, 2012 -
Council Member England moved to cancel the regularly scheduled City Council Meeting to be
held on December 25, 2012. Council Member Marshall seconded. Roll call vote: England -yes,
Ellis -yes, Marshall -yes, Morrison -yes.
201
Discussion of Thomas Fuel Invoice - Based on the last discussion that created the need for the
Special Meeting on December 5, 2012 and Council Member Marshall's recommendation, the
City is determined to tighten up the policy for these hand check claims. Since fuel is such a small
margin item when purchased in bulk for the City, and in order to get more than one supplier to
bid on it, we have made the commitment to pay the fuel invoice within 24 hours of delivery. We
purchase fuel approximately 4 -6 times per year. Purpose of including this discussion is only to
make the Council aware that we have tightened the claims process, but this is one example of a
recurring purchase that we will still be contacting them as needed for approval. Council Member
Ellis moved to pay the Thomas fuel invoice. Council Member Marshall seconded. Roll call vote:
England -yes, Ellis -yes, Marshall -yes, Morrison -yes.
Computer printout claims for December 11, 2012 were presented to Mayor England and
Council. Council Member Marshall commented that maybe the descriptions could be
abbreviated more so more details are still included in the number of characters that are shown on
the reports rather than being truncated. Council Member England moved to approve the claims.
Council Member Morrison seconded. Roll call vote: England -yes, Ellis -yes, Marshall -yes,
Morrison -yes.
Council Member Ellis asked about the large amount being paid to the City of Pocatello. It has
increased in proportion to the regular residents, we have not been treated differently. Council
Member Marshall asked if the new water tender has arrived. Fire Chief King stated that it is en
route but they have had a few warranty issues since the truck was sitting as a demo.
At 7:14pm Council Member Morrison moved to Adjourn. Council Member Morrison seconded
and the full Council approved.
even M. England ayor
Rich Morgan, Q,,gty Clerk