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Home My WebLink About01 12 2010 CM 1 COUNCIL MEETING MINUTES January 12, 2010 Minutes of a regular meeting held at the Chubbuck City Council Chambers, January 12, 2010. Present: Mayor Steven M. England, Council members Kent Kearns, Dennis Stoddard, Kermit G. Morrison, Rebecca Ponkow, Attorney Thomas J. Holmes, Public Works Director Steven M. Smart and City Clerk Ron C. Conlin. Meeting was called to order at 7:30 p.m. by Mayor England. th INVOCATION was given by Bishop Gary Anderson, Chubbuck 4 Ward, Chubbuck Stake, The Church of Jesus Christ of Latter-Day Saints. PLEDGE ALLEGIANCE TO THE FLAG was led by Scout Ben Kowallis, Troop 130. APPROVAL OF MINUTES - Mayor England asked for corrections and additions to the Regular Meeting Minutes of December 8, 2009 and Special Meeting Minutes of December 15, 2009. Council member Ponkow stated on “Page 185, Paragraph 2, she was not speaking of a roundabout, that we should work to make sure we reduce the truck traffic on Yellowstone Ave”. Council member Kearns move to approve the Regular Meeting Minutes of December 8, 2009, with the above correction and Special Meeting Minutes of December 15, 2009 as read, Council member Stoddard seconded. Roll Call Vote: Kearns, yes; Stoddard, yes; Ponkow, yes; Morrison, yes. APPROVAL OF DECEMBER, 2009 computer print-out claims. Council member Kearns moved to approve the December, 2009 computer print-out claims as presented, Council member Morrison seconded. Roll Call Vote: Kearns, yes; Stoddard, yes; Ponkow, yes; Morrison, yes. RECOGNITIONS - Mayor England thanked Council members Rebecca Ponkow and Dennis Stoddard for their service to the City of Chubbuck and presented Appreciation Plaques to each. ADMINISTRATION OF OATHS OF OFFICE - City Clerk Ron C. Conlin administered the oath of office to newly elected officials of the City of Chubbuck, Mayor Steven M. England and newly elected Council Members Kevin England and Joshua D. Ellis. 3 COUNCIL MEETING MINUTES - (cont.) January 12, 2010 At 7:40 p.m, Mayor England adjourned the meeting and invited the newly elected Council members to take their Council seats. Meeting was called to order at 7:40 p.m. by Mayor England. Present: Mayor Steven M. England, Council members Kent Kearns, Kermit G. Morrison, Kevin England, Joshua D. Ellis, Attorney Thomas J. Holmes, Public Works Director Steven M. Smart and City Clerk Ron C. Conlin. STATE OF CITY ADDRESS was given by Mayor Steven M. England, relating past accomplishments of the City, together with future plans for the City. ELECTION OF PRESIDENT OF COUNCIL - Councilman Kearns moved to nominate Councilman Kermit G. Morrison to be the President of the Council for the year of 2010, Councilman England seconded. Roll Call Vote: Morrison, yes; England, yes; Ellis, yes; Kearns, yes. PUBLIC HEARING - An application by the LDS Church/Terry Bradshaw, 7770 Makayla Drive, Nampa, Idaho 83686 for a preliminary plat. The property is located on Cole Road, north of Homestead Estates Subdivision. Mitch Greer, Rocky Mountain Engineering & Surveying, 2043 E. Center, Pocatello was present to answer questions regarding the preliminary plat. Mayor England declared the public hearing open, asking for comment from those in favor of, neutral, or in opposition, there being no comment, Mayor England declared the public hearing closed. Councilman Kearns moved to accept the Land Use & and Development Commission’s recommendation to approve the LDS/Terry Bradshaw Preliminary Plat as presented, Councilman Morrison seconded. Roll Call Vote: Kearns, yes; Ellis, abstain; England, yes; Morrison, yes. Motion passes. BUSINESS LICENSE APPLICATION - Chris Burrup, Axis Protection Inc, 4588 Hershey Loop, Chubbuck has applied for a business license to sell and install home security systems door to door in the City. Chris Burrup explained his plans. 5 COUNCIL MEETING MINUTES - (cont.) January 12, 2010 BUSINESS LICENSE APPLICATION - CHRIS BURRUP, AXIS PROTECTION, INC - (cont.) Councilman Morrison moved to grant Chris Burrup, Axis Protection, Inc. a business license to sell and install home security systems door to door in the City, Councilman England seconded. Roll Call Vote: Morrison, yes; England, yes; Ellis, yes; Kearns, no. Motion passes 3-1. LDS CHURCH ALONG COLE FINAL PLAT - PWD Smart stated the construction drawings are being reviewed by Staff, if approved tonight the final plat should be approved contingent upon final approval of construction drawings by Engineering and Staff. Councilman Kearns moved to approve the LDS Church along Cole Street Final Plat, contingent upon final approval by engineering and staff, Councilman England seconded. Roll Call Vote: Morrison, yes; England, yes; Ellis, abstain; Kearns, yes. Motion passes. ORDINANCE - Amending Section 12.04.070 of the Chubbuck Municipal Code to clarify the repairs that need to be made if, in the process of construction, any roadways, curb, gutters, or sidewalks are disturbed. PWD Smart explained the ordinance. Attorney Holmes read ordinance by title only for the first reading. Council tabled the ordinance until the January 26, 2010 Council Meeting. DISPOSITION OF SURPLUS EQUIPMENT - PWD Smart presented a surplus items list to be sold at an auction, January 16, 2010. Councilman Kearns moved to approve the disposition of surplus equipment list, dated January, 2010 as presented, Councilman Ellis seconded. Roll Call Vote: Kearns, yes; Ellis, yes; England, yes; Morrison, yes. CLAIMS - Computer print-out claims presented to Mayor England and Council. Councilman Morrison moved to approve the computer print-out claims as presented, Councilman Kearns seconded. Roll Call Vote: Morrison, yes; England, yes; Ellis, yes; Kearns, yes. 7 COUNCIL MEETING MINUTES - (cont.) January 12, 2010 GENERAL DISCUSSION - 1. Councilman Morrison asked if PWD Smart would give an update on the widening of the West Chubbuck Road between Cole and Ponderosa. PWD Smart stated, last Summer, Bannock Planning Organization made application to Idaho Transportation Department for a grant to improve or complete some improvements in school zone areas. BPO was successful in getting the grant for Chubbuck and Pocatello, the amount was approximately $500,000, for four different school zones. Chubbuck School Zone was chosen as one of the four. PWD Smart stated this is a Stimulus Project, so we are moving along with it. PWD Smart presented an overhead showing the proposed plans. PWD Smart stated that with the receipt of this Stimulus Grant to add curb, gutter and sidewalk on the south side, we are proposing to complete the curb, gutter and sidewalk on the north side between Joy and Trent Streets on West Chubbuck Road. PWD Smart explained where curb, gutter and sidewalk will go on the north and south sides. PWD Smart stated letters have been sent to the property owners affected. PWD Smart said getting the stimulus grant requires the project be completed in 2010. 2. PWD Smart gave a report on NW Bannock County Sewer Interceptor, Phase 1, Portion A. PWD Smart stated the second portion of the project is to construct the sewer line from Rio Vista Road to Siphon Road, through the City, to Hiline Road, up and down Hiline Road, together with constructing a new lift station. This project is out to bid now, we expect opening bids to be on January 26, 2010. The funding for second portion is ARA money, the interest rate has been cut to 0 %. This portion has to be under contract by February 17, 2010 to get the ARA money. PWD Smart stated the Joint Powers Board will meet January 29, 2010 and recommended a Special City Council Meeting be set to review the bids, and if Council chooses, authorize Mayor England to enter into contract. PWD Smart asked Council to check their calendars and tentatively set a Special Meeting of the City Council on January 29, 2010 after 3:00 p.m. Council will discuss at the January 26, 2010 Council Meeting. 3. Rachel Damewood, 920 West Chubbuck Road stated she received a letter saying that for $1.00, she would give four feet of her property for curb, gutter and sidewalk. Rachel Damewood stated she is confused about the consistency of the curb, gutter and sidewalk already there and felt this would hurt her property values. Ms. Damewood felt the City should have a special meeting with residents regarding this matter. Mayor England stated we can do that. 6 COUNCIL MEETING MINUTES - (cont.) January 12, 2010 At 8:28 p.m, Councilman Morrison moved, Councilman Kearns seconded, with full council approval to adjourn meeting. !jAV / /a." �� an'" Ron C. Conlin, City Clerk