HomeMy WebLinkAbout2007-2010 Approved MinutesCHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
December 9, 2010
Minutes of the regular board meeting held in the Chubbuck City Conference Room on December 9,
2010.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Chairman England called the meeting to order at 10:00 AM.
1. APPROVE MINUTES OF BOARD MEETING HELD OCTOBER 28, 2010
Steve Hadley moved the minutes be approved; Jon Herrick seconded. All voted to approve
the minutes.
2. REVIEW CONSTRUCTION STATUS FOR NORTHWEST SEWER INTERCEPTOR
Bridger Morrison of JUB Engineers reported on Portion A progress. He said the trunk line is
basically done, except manholes, fence work and cleanup. Roadways are mostly open.
Morrison said the lift station startup is expected around the first of the year and will run a 30-
day test period. He said cleanup work will be done in spring.
Morrison reported on Portion B progress. They are making their way through the field to
Siphon Road, then they plan to take six weeks off. He said they will come back in February
to finish Siphon Road and south on Hiline Road. This lift station is coming along and should
be done mid -year. Steven Smart said the boring contractor will work on Siphon Road with
Knife River around the end of January. He said the rough spot at Siphon and Yellowstone
was supposed to be filled with cold mix.
Smart described the Rio Vista road bubble caused by filling the old line with grout, which
has been fixed. He discussed other issues with the grout. He said the Portion A contract will
be substantially complete in February or March. When Portion B is done in the middle of
the year, we can begin making offers for connections to property owners.
3. DISCUSS CITY AND COUNTY ORDINANCES TO RATIFY PAYMENT OF
CONNECTION FEES FOR ACTUAL CONNECTION TO THE SYSTEM.
Steven Smart asked Jon Herrick for an update on Pocatello's progress. He does not believe it
has been done. Bannock County passed an ordinance, and the City of Chubbuck requested a
signed copy.
4. PUBLIC HEARING: CONSIDER ADOPTION OF PROPOSED SCHEDULE OF FEES BY
RESOLUTION
Steven Smart reviewed the provided draft resolution outlining fees noted in the regulations.
He said Tim Shurtliff's suggestions were included, as well as the applicable Sections.
An attendee asked how much the sewer rates were going to increase here in Chubbuck.
Chairman England said that issue would be taken up by the Chubbuck City Council and not
by this board. He said public meetings on that subject will take place in January and
February for the city.
Chairman England then opened the public hearing. He invited comments in favor of the
resolution. There were none. Chairman England then invited any neutral comments for the
record. There were none. Chairman England then invited anyone in opposition to the
resolution to speak. There were none. Chairman Anderson then closed the public hearing
and brought the meeting back to the board for possible action.
Steve Hadley moved the board adopt Resolution 2010 -1; Jon Herrick seconded. All voted in
favor of adopting Resolution 2010 -1.
5. ITEMS FROM BOARD MEMBERS -None
6. ITEMS FROM FLOOR -None
7. NEXT MEETING: Chairman England said he had a conflict with the January 27`" meeting.
He proposed the week before it. The board agreed that January 20`' would work. The next
meeting was set for Thursday, January 20, 2011, at 10:00 AM at the Chubbuck city offices.
Steve Hadley moved the meeting be adjourned; Jon Herrick seconded. All voted in favor.
The meeting adjourned at 10:20 AM.
D Lama Baker
Public Works Administrative Assistant
man Steven
buck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
October 28, 2010
Minutes of the regular board meeting held in the Chubbuck City Conference Room on October 28,
2010.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley (by conference call), Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Steve Hadley joined the meeting by conference call. Chairman England called the meeting to
order at 10:10 AM.
APPROVE MINUTES OF BOARD MEETING HELD SEPTEMBER 23, 2010
Steve Hadley moved the minutes be approved; Jon Herrick seconded. All voted to approve
the minutes.
2. REVIEW CONSTRUCTION STATUS FOR NORTHWEST SEWER INTERCEPTOR
Bridger Morrison of JUB Engineers reported that Portion A on Rio Vista Road is mostly
paved and should be finished next week. All of the sewer trunk line is constructed. Site
work continues at the Rio Vista lift station, but the parking lot may not be paved this fall.
Unfinished work will continue in the spring. Cost is at 60 to 70 %.
Bridger Morrison said Portion B down Lacey Road will be paved by next week, and then
they will go across the field. Early next year, sewer line will go into Siphon Road between
Yellowstone and Hiline. Paradise lift station is progressing, but will be finished in the
spring. Board discussed Lacey Road activity and residents' complaints which have been
resolved. Paving should take place next week. They are past the worst of the
inconvenience.
Bridger Morrison said they are working on lining manholes and getting ready to tie the old
system into the new system south of Chubbuck Road, but weather may hold up this work.
3. DISCUSS CITY AND COUNTY ORDINANCES TO RATIFY PAYMENT OF
CONNECTION FEES FOR ACTUAL CONNECTION TO THE SYSTEM.
Steven Smart asked for updates from the county on its ordinance. Tim Shurtliff of
Bannock County said the change to the payment procedure was done earlier this week and
will be published. Steve Hadley confirmed this. Jon Herrick will check on City of
Pocatello resolution progress.
4. CONSIDER ADOPTION OF PROPOSED SCHEDULE OF FEES
Steven Smart discussed the schedule introduced at the last meeting and asked for input or
adoption. Tim Shurtliff suggested adding connection and treatment fees onto this schedule,
so they will all be together. The fees could then be changed by resolution and just refer to
the appropriate section of the ordinance. He also suggested adding service fees that would
be established later. Steven Smart agreed to reformat the schedule and bring it to the next
meeting for adoption.
5. ITEMS FROM BOARD MEMBERS - None
6. ITEMS FROM FLOOR - None
7. NEXT MEETING: (FOURTH THURSDAYS UPCOMING ARE: NOVEMBER 25,
THANKSGIVING, AND DECEMBER 23)
Chairman England suggested the board have just one meeting before Christmas. The next
meeting was set for December 9 2010, at 10:00 AM at the Chubbuck city offices.
Chairman England adjourned the meeting at 10:25 AM.
DeLaina Baker
Public Works Administrative Assistant
A;fm-6� �
C airman Steven Engl
Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
September 23, 2010
Minutes of the regular board meeting held in the Chubbuck City Conference Room on September 23,
2010.
Present: Steven England, Chubbuck Mayor - Chairman
Karl Anderson, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Chairman England called the meeting to order at 10:00 AM.
1. APPROVE MINUTES OF BOARD MEETING HELD SEPTEMBER 2, 2010
Jon Herrick moved the minutes be approved; Karl Anderson seconded. All voted to approve
the minutes.
2. REVIEW CONSTRUCTION STATUS FOR NORTHWEST SEWER INTERCEPTOR
Steven Smart said the two contracts together have paid out roughly $8 million since February.
He reported progress on Portion A. They are working by the treatment plant and hope to pave
all of Rio Vista Road in about two weeks. They still need to connect to the lift station. Smart
then reported on Portion B progress, including Whitaker Road paving plans and construction
down Lacey Lane. After the water is out of the siphon, they will continue on Siphon Road
within Chubbuck.
3. DISCUSS CITY AND COUNTY ORDINANCES TO RATIFY PAYMENT OF
CONNECTION FEES FOR ACTUAL CONNECTION TO THE SYSTEM.
Steven Smart said Chubbuck has adopted the ordinance for connection fees, and Pocatello and
Bannock County are working on their changes also. Smart said that within the next thirty
days this will be taken care of.
4. DISCUSS PROPOSAL FOR SCHEDULE OF FEES
Steven Smart reviewed the fee schedule for the board to consider, including administrative,
review, inspection, mapping and deferral fees. The fees are referred to in the ordinance. Tim
Shurtliff of Bannock County and Smart discussed whether the inspection fee covers the cost.
Chairman England said we prefer to be on the lean side with the fees and to adjust them if
there is an issue. The fee schedule can be established by resolution. The group discussed the
deferral agreement process the fee is intended to cover. Chairman England proposed the fee
schedule be put on the agenda for action at the next meeting.
5. ITEMS FROM BOARD MEMBERS -none
6. ITEMS FROM FLOOR -none
The next meeting was set for October 28, 2010, at 10:00 AM at the Chubbuck city offices. The board
will reschedule the November and December meetings due to the holidays.
Karl Anderson moved to adjourn; Jon Herrick seconded. All voted to adjourn.
Meeting adjourned at 10:20 AM.
6 C>j�
DeLaina Baker
Public Works Administrative Assistant
M - - aaot4�,
airman Steven Engl
Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
-- Minutes of the Board of Directors Meeting
September 2, 2010
Minutes of the regular board meeting held in the Chubbuck City Conference Room on September 2,
2010.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Chairman England called the meeting to order at 10:00 AM.
APPROVE MINUTES OF BOARD MEETING HELD JULY 21, 2010
Steve Hadley moved the minutes of July 21, 2010, be approved; Jon Herrick seconded. All
voted to approve the minutes.
2. REVIEW CONSTRUCTION STATUS FOR NORTHWEST SEWER INTERCEPTOR
Bridger Morrison of JUB reported on Portion A progress on Rio Vista Road and the lift station.
They plan to start down at the treatment plant next week The contractor expects the Rio Vista
Lift Station to be running by the end of October, and paving will be done this fall. Payment
requests are totaling about 60% so far. Morrison then reported on Portion B progress. The
Siphon Road pipe line is done west of Yellowstone; east of Yellowstone will be done in the
spring. He said Lacey Road work has been postponed a couple of weeks. Steven Smart said
excavation will be deep and difficult due to soil conditions and maintaining residents' access
will be difficult for about four weeks. Morrison said Paradise Lift Station is progressing. Smart
and Morrison said the road base is going in on Whitaker Road, which is passable and paving will
be done in a couple of weeks. He said the Police Chief reported the school area was in very
good condition this morning.
Smart said both Portions A & B were bid at significant savings, and the contractors have been
very reasonable and good to work with on this project. He gave examples.
3. DISCUSS CITY AND COUNTY ORDINANCES BEING DRAFTED TO RATIFY PAYMENT
OF CONNECTION FEES FOR ACTUAL CONNECTION TO THE SYSTEM.
Steven Smart explained the draft ordinances which focuses on when the fees are due and
payable, which is tied to the actual connection. The board discussed the effects of this change.
Smart said the tributary area, as it stands for the current projects, has enough developable land to
service the debt. He said future projects will have to be done by the Authority and stand on their
own. The City of Chubbuck participated in the original project which improved our city system.
Tom Hepworth of IDEQ, noted the original debt service structure cannot change substantially
under the federal funding. Chairman England reviewed the original goals of the project, which
are still in place. The board discussed the public information campaign covering sewer rates
coming in January.
Smart said the connection fee amount is set by resolutions by each entity separate from the
" ordinance change. Chairman England said the charge will show up on the bill separately from
the sewer rate and will be reduced as incoming connection fees allow it. Smart said a special
agreement was made with Mr. Wheatley to proceed. Building permits are currently being
processed with the City of Chubbuck and Bannock County cooperation regarding sewer system
"will serve" or denial of service. No action was necessary on this item.
4. DISCUSS PROPOSAL FOR DEFERRAL OF PAYMENT OF CONNECTION FEES
Steven Smart reviewed the deferral documents prepared by Tom Holmes, Chubbuck City
Attorney, with the board. The deferral agreement and the release would both be recorded. The
interest rate ranges from 3% for 24 months to 5% for 48 months, according to the agreement.
The 50% discount does not apply to the treatment plant capacity fee. An administration fee will
need to be established and added to the agreement. The board will consider the proposal over
the next couple of months, while the system is not active yet.
5. ITEMS FROM BOARD MEMBERS -None.
6. ITEMS FROM FLOOR - The board responded to Tom Hepworth that an accounting system with
a separate auditor is being set up by the City of Chubbuck for the Authority. Tom
recommended some items the DEQ will be concerned with as the loan closes, such as operation
manuals. Smart said JUB is responsible for some of those contract items.
The next regular meeting was set for Thursday, September 23, 2010, at 10:00 AM at the Chubbuck city
offices.
Steve Hadley moved the meeting be adjourned, Jon Herrick seconded. All voted to adjourn.
Meeting adjourned at 10:55 AM.
DeLaina Baker
Public Works Administrative Assistant
/ Steven Engl
Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
July 21, 2010
Minutes of the regular board meeting held in the Chubbuck City Conference Room on July 21, 2010.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Chairman England called the meeting to order at 8:30 AM.
APPROVE MINUTES OF BOARD MEETING HELD JUNE 24, 2010
Steve Hadley moved the minutes be approved; Jon Herrick seconded. All voted to approve the
minutes.
2. REVIEW CONSTRUCTION STATUS FOR NORTHWEST SEWER INTERCEPTOR
Steve Hadley said he has gotten few complaint phone calls over the last month. Bridger
Morrison reported on Portion A progress at various locations, including Siphon Road and the
Rio Vista Lift Station. He said they are about 38% through the total construction amount.
Morrison then reported on Portion B progress at various locations and said they were at about
the same percentage of pay out as Portion A. He and Steven Smart reviewed paving that should
be done soon. The group discussed an insurance claim for White that still needs to be handled
by the contractor's insurance company.
DISCUSS DRAFT ORDINANCE CHANGE TO NOT REQUIRE, IN SOME
CIRCUMSTANCES, PAYMENT OF CONNECTION FEES OUTSIDE THE TRIBUTARY
SERVICE AREA OF THE COLLECTION SYSTEM
The group discussed the exception concept, which would be optional, and other details to clarify
the goals. Tim Shurtliff of Bannock County reviewed the proposed ordinance change with the
board. They agreed it needs to be kept as simple as possible and be designed to encourage
connection when the system becomes available. Shurtliff noted that the proposed Section 1 -2
Construction covers the criteria for connecting and that Section 1 -3, which covers system
charges and fees, could point to a schedule of fees instead. A schedule would be easier to update
by resolution. Steven Smart clarified with Shurtliff that the schedule would apply to those
actually connecting, rather than all who get a building permit.
The group further discussed the tributary area concept, the five acre minimum, and how to
encourage development while protecting the aquifer. They discussed the exception, the
definition of access and trying to keep the rules simple. The group discussed servicing the debt,
including the portion that benefits Chubbuck, and the savings from doing this in a slow
economic situation. Smart referred to Bannock County's ordinance in 2008 regarding
connection fees and Shurtliff s suggestion that the authority and the county coordinate their
ordinance updates. He said Bannock County and the City of Chubbuck would need to change
their ordinances so that the present $5490 connection fee is charged only if there is a connection
made, in accordance with our sewer ordinance. Smart said the official action needed by the
authority today is saying they will collect a connection fee only from those who actually
connect, in accordance with the regulations. At the next meeting, the authority could evaluate
adjustments that need to be made in the regulations and ordinances to refine the procedures.
Then, the county and the city would need to follow up with ratification documents that would
also pull back and collect the connection fee only from the actual connections.
Steve Hadley moved the authority proceed the way it was just explained to the board; Jon
Herrick seconded; and Chairman England restated the motion as a change from the building
permit being the trigger for paying the connection fee and that the trigger to paying the
connection fee is actual connection. All voted in favor of the motion.
The board confirmed the discount will still be available for existing homes and described the
permit process that is currently in place. The group reviewed the connection process, the stub
location, and the window for connection for new and existing parcels.
4. DISCUSS PROPOSAL FOR DEFERRAL OF PAYMENT OF CONNECTION FEES
Steven Smart proposed the item be postponed.
5. ITEMS FROM BOARD MEMBERS -None
6. ITEMS FROM FLOOR -None
7. NEXT MEETING: The August meeting date was rescheduled for Thursday, September 2, 2010,
at 10:00 AM at the Chubbuck city offices. The regular September meeting will remain on
Tuesday, September 23rd.
Steve Hadley moved the meeting be adjourned, Jon Herrick seconded. All voted to adjourn.
Meeting adjourned at 9:43 AM.
DeLaina Baker hairman Steven Engiind
Public Works Administrative Assistant Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
June 24, 2010
Minutes of the regular board meeting held in the Chubbuck City Conference Room on June 24,
2010.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Chairman England called the meeting to order at 11:00 AM.
1. APPROVE MINUTES OF BOARD MEETING HELD MAY 27, 2010
Steve Hadley moved the minutes be approved; Jon Herrick seconded. All voted to approve
the minutes.
2. REVIEW CONSTRUCTION STATUS FOR NORTHWEST SEWER INTERCEPTOR
Bridger Morrison of JUB Engineering reported on Portion B progress. He then reported on
Portion A. Both lift stations are backfilling around the buildings. Morrison said that about
$2.5 million worth of work is completed. Morrison has been working with Simplot on
protecting their effluent line during construction, and they approved the contractor's support
plan except for the longest span. Morrison said Simplot has an inspector on site.
Steve Hadley reviewed some traffic issues, dust control, road holes, and uncovered load
complaints. Morrison confirmed with Dan Copeland of Bannock County that the county
does not have a covered load ordinance. Several present noted vehicle damage incidents, and
some speeding by the contractors trucks. Copeland discussed the truck speed and
construction zone issues on Rio Vista. The board agreed to address road safety with the
contractors.
3. CONSIDER PROPOSED CONNECTION FEE DEFERRAL AGREEMENT
Steven Smart reviewed the draft documents, including a Memorandum Agreement for a fee
deferral of either 24 or 48 months, a Notice of Fee Deferral which would be recorded, and a
Release form.
Steven Hadley was concerned the county could get sued if fees are excessive. Chairman
England clarified the documents affect all property within the Chubbuck Area of City
Impact.
Mark Davis and Richard Nelson shared their concerns about the legality of the fees and the
validity of the research. Chairman England explained the reasoning for the authority and the
sewer project to protect the aquifer and accommodate growth. The group discussed various
aspects of the connection fees vs. actual sewer access. They discussed balancing
infrastructure funding and developer participation, and property values. Chairman England
said the board and the property owners can work together to resolve issues.
Steven Smart summarized Mr. Davis' proposal that the people affected should vote on a levy
for the costs. Josh Ellis asked the group to consider the choices if everyone voted against the
system. Chairman England noted the tough economy has enabled the project at a cheaper
cost than when development is booming.
Board Member Jon Herrick had to leave the meeting at 12:15 PM.
The group discussed the same concerns further, including a proposed discount for those
trying to develop small projects right now, but can't get sewer yet. Steve Hadley said it
would take an ordinance change. The board considered giving Trevor Wheatley the
opportunity to pay half the fees now to get a building permit on his five acre property while
the ordinance change is processed, but the other half would be have to be paid if the change
was not possible. Trevor Wheatley was agreeable to this arrangement.
Steven Smart explained how the connection fee was calculated with the project cost being
divided between projected developments. He considered Mr. Wheatley's potential discount,
with a recorded agreement based on five acres, that the full balance of the future fee be paid,
whatever it may be, at the time he connects to the sewer in the future. Tim Shurtliff of
Bannock County pointed out that at some point in time any discount for a five -acre parcel
would need to be discontinued.
Trevor Wheatley verbally agreed to this contract agreement.
Steven Smart proposed that he be directed by the board to accept from Wheatley one -half of
the connection fee together with an agreement that in the future, when the sewer system gets
to his property, he has an obligation to pay the connection fee for the home and /or the
property, due and payable less the half. Steve Hadley so moved; Chairman England
seconded.
There being no urgent discussion proposed from the board or from the floor, Chairman England
skipped the remaining agenda items.
Chairman England moved to adjourn; Steve Hadley seconded. Chairman England adjourned the
meeting at 12:53 AM.
NEXT MEETING: The next regular meeting date will be Thursday, July 22, 2010, at 10:00 AM at
the Chubbuck city offices.
DeLaina Baker
Public Works Administrative Assistant
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
May 27, 2010
Minutes of the regular board meeting held in the Chubbuck City Conference Room on May 27, 2010.
Present: Steven England, Chubbuck Mayor - Chairman
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Chairman England called the meeting to order at 10:00 AM.
APPROVE MINUTES OF BOARD MEETING HELD APRIL 8, 2010
Jon Herrick moved the minutes be approved; Steve England seconded. All voted to approve the
minutes.
2. REVIEW CONSTRUCTION STATUS FOR NORTHWEST SEWER INTERCEPTOR
Bridger Morrison reviewed project progress on Portions A and B. He said about 60% of the
Rio Vista Lift Station base is poured. Hiline Road work is nearly done and deep excavation on
the west end of Siphon Road coming along. The Paradise Lift Station has the second pour set
for walls next week. Morrison said almost 25 to 30 percent of the project cost will have been
paid out with the next applications for payment. Steven Smart described more details of the
road conditions and the need for extra gravel. The group discussed common complaints, which
have not been excessive. Smart does not expect them to work near the treatment plant until
August due to the Simplot effluent line.
3. CONSIDER PROPOSED CONNECTION FEE DEFERRAL AGREEMENT
Chairman England tabled the discussion fee deferral until the county commissioner is present.
Smart described the proposal briefly.
4. DISCUSS PROPOSAL FOR AN AREA -BASED FORMULA FOR CONNECTION FEES
Smart noted how density of development affects the connection fee revenues.
5. ITEMS FROM BOARD MEMBERS - None
6. ITEMS FROM FLOOR - None
Jon Herrick moved to adjourn; Chairman England seconded. All voted in favor.
Meeting was adj oumed at 10:10 AM.
NEXT MEETING: The next regular meeting date will be Thursday, June 24, 2010, at 10:00 AM at the
Chubbuck city offices.
DeLaina Baker
Public Works Administrative Assistant
t.,nunnucx mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
April 8, 2010
Minutes of the regular board meeting held in the Chubbuck City Conference Room on April 8,
2010.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Chairman England called the meeting to order at 10:00 AM.
APPROVE MINUTES OF BOARD MEETING HELD FEBRUARY 25, 2010
Jon Herrick moved the minutes be approved; Steve Hadley seconded. All voted to
approve the minutes.
2. REVIEW CONSTRUCTION STATUS FOR NORTHWEST SEWER INTERCEPTOR
Steven Smart described Portion A progress by Bodiford Construction. Crossings were done
first, as well as massive excavation for the lift station. The lift station contractor, Wright
Brothers, will take over by tomorrow. The Rio Vista pipeline work will be done by August
or September.
Smart described Portion B progress by Knife River Construction. They are working on sewer
line along the canal and have bored under the siphon at Hiline & Siphon Road before water
comes in the canal. They also bored under the road bridge there also. The Siphon Road force
main is nearly complete from Yellowstone to Hawthorne and they are putting extra deep
aggregate for drainage along the siphon section. The line to the substation on Siphon Road
should be done by the end of April. For the next 4 to 6 weeks, they will go north on Hiline
Road. They will be excavating for Paradise Lift Station, so contractor RSCI can begin that.
The section of Siphon Road nearest Rio Vista will be done last. The railroad track bore will
wait until fall.
Bridger Morrison said contractors have submitted payment applications for about $2 Million
already. Smart said we must report contract amounts and pay roll hours and to the federal
government. It is the largest ARRA funded project in the state. He confirmed for the board
that the contractors were insured and bonded before they got the contract signed. Chair
England said the city hopes for prompt reimbursement from DEQ. Smart reviewed the DEQ
process for the board.
Smart said work has been aggressive, although Siphon Road excavation near the Idaho Power
substation has been difficult and slow due to rocks.
Smart discussed ARRA reporting requirements. The city considered bids to provide grant
administration, and it decided on a month to month contract, while training city employees
to take over the administration. The grant administrator attended the meetings and
encountered many issues. In addition, DEQ realized its ARRA burden and outsourced its
administration to a company in Montana. Reporting is now done by both of those grant
administrators. Craig Borrenpohl of DEQ said there are now even retroactive reports being
required by the EPA, for which they are just now getting guidance.
3. ITEMS FROM BOARD MEMBERS
Group discussed Road Closed signs remaining and gravel needed at the FMC Park entrance
area.
4. ITEMS FROM FLOOR
Group discussed project details, including access concerns, drainage, media coverage, etc.
Smart noted the media does not keep up with updates on long term projects, and the city has
been trying to get out the project information through its website. Emergency services and
the media are sent updates.
Group discussed water seeping into the Rio Vista Lift Station excavation area from the
groundwater.
5. NEXT MEETING: The next regular meeting date was set for Thursday, May 27, 2010, at
10:00 AM at the Chubbuck city offices.
Chairman England adjourned the meeting at 10:28 AM.
DeLaina Baker
Public Works Administrative Assistant
airman Steven Eng d
Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
February 25, 2010
Minutes of the regular board meeting held in the Chubbuck City Conference Room on February 25,
2010.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Several JUB Engineers representatives were also present. Chairman England called the meeting to
order at 10:01 AM.
APPROVE MINUTES of board meeting held January 29, 2010
Steve Hadley moved the minutes be approved; Jon Herrick seconded. All voted to approve
the minutes.
2. REVIEW CONSTRUCTION STATUS FOR NORTHWEST SEWER INTERCEPTOR
Steven Smart described how the contractors for both portions were beginning work. He said
anchors will be placing into the soil under the property by the lift station and the contractor is
working with the property owners to get this done. Last night, at least 88 people attended the
open house.
Smart reviewed discussions and written comments. Chairman England said he had explained
that annexation is not in the city's interest unless requested. Alan Giesbrecht of JUB said he
also addressed whether fees were voluntary. Bridger Morrison of JUB said the attitude was
generally just interest and wanting questions answered. Group discussed other details of the
open house.
3. ITEMS FROM BOARD MEMBERS - none
4. ITEMS FROM FLOOR - Steven Smart and Bridger Morrison noted requests from property
owners to pay connection costs over a period of time. Board discussed adding provisions for
payment. Smart said it will be about a year and a half before connection invitations will
begin. Smart will present some draft payment plans at a later meeting.
NEXT MEETING: The next regular meeting date was set for Thursday, April 8, 2010, at
10:00 AM at the Chubbuck city offices.
Q4
DeLaina Baker
Public Works Administrative Assistant
A hairman Steven E and
Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
January 29, 2010
Minutes of the special board meeting held in the Chubbuck City Conference Room on January 29, 2010.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Chairman England called the meeting to order at 3:38 PM.
APPROVE MINUTES of board meeting held DECEMBER 15, 2009
Jon Herrick moved the minutes be approved; Steve Hadley seconded. All voted to approve the
minutes.
2. REVIEW BIDS FOR NORTHWEST SEWER INTERCEPTOR - PHASE 1 PORTION B
Bridger Morrison, JUB Engineers, reviewed the Northwest Sewer Interceptor Portion B bid
recap. Board discussed bid amounts. Knife River had the lowest bid. Morrison said they
confirmed the bidders documents were complete. Some subcontractors may not have been
selected yet. Smart said JUB recommends the contract be awarded to Knife River.
3. CONSIDER AWARDING A CONTRACT TO THE LOW BIDDER
Steve Hadley moved the board award the Northwest Sewer Interceptor Portion B contract to
Knife River in the amount of $7,103,417.66. Jon Herrick seconded. All voted to approve.
4. ITEMS FROM BOARD MEMBERS - none
5. ITEMS FROM FLOOR - Smart said they are collecting insurance information and preparing to
have the Portion B contract signed by February 12. Smart said the city intends to send out
information for a Northwest Sewer Interceptor open house on February 24.
6. NEXT MEETING: The next regular meeting date was set for Thursday, February 25, 2010, at
10:00 AM at the Chubbuck city offices.
Jon Herrick moved the meeting be adjourned; Steve Hadley seconded. All voted to approve.
The meeting adjourned at 3:51 PM.
DeLaina Baker airman Steven
Public Works Administrative Assistant Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
December 15, 2009
Minutes of the regular board meeting held in the Chubbuck City Conference Room on December
15, 2009.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Chairman England called the meeting to order at 4:01 pm.
APPROVE MINUTES of board meeting held October 22, 2009
Jon Herrick moved the minutes be approved; Steven England seconded. All voted to
approve the minutes.
2. REVIEW BIDS FOR NORTHWEST SEWER INTERCEPTOR PHASE 1 PORTION A
Bridger Morrison reviewed the seven bids received and details listed on the spreadsheet.
He discussed in more depth the lowest three bids listed. Steven Smart commented that
the low bid was disputed, but the questions were resolved. Bodiford Construction, the
low bidder, has done jobs for the City of Pocatello and has been working on a big project
in Shelley also.
Smart responded to Steve Hadley's questions. He described items that were included
with the project bid materials which illustrated the rocky conditions, including a DVD of
some on -site excavation and a drawing mapping the Michaud Gravel. The performance
bond is the city's insurance for the complete amount of the project. He said we will have
a preconstruction meeting, if the bid is approved. They could begin within 30 days on
the lift station.
Tom Hepworth and Steve Hadley described a presentation by Dr. Thacker about our
aquifer that was very informative. Several present would like to see it.
3. CONSIDER AWARDING A CONTRACT TO THE LOW BIDDER
Steve Hadley moved the board award the Northwest Sewer Interceptor Portion A contract
to the lowest bidder, Bodiford Construction. Jon Herrick seconded. All voted to approve.
=11616N
5. ITEMS FROM FLOOR - Steven Smart and JUB anticipate the bid opening for Portion B
will be on January 19th.
6. NEXT MEETING: A special meeting date was set for Tuesday, JANUARY 26th, 2009,
at 4:00 PM at the Chubbuck city offices.
Jon Herrick moved the meeting be adjourned; Steve Hadley seconded. All voted to approve.
The meeting adjourned at 4:24 PM.
DeLaina Baker
Public Works Administrative Assistant
C airman Steven En d T
Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
October 22, 2009
Minutes of the regular board meeting held in the Chubbuck City Conference Room on October
22, 2009.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Several representatives of JUB Engineering were also present. Chairman England called the
meeting to order at 10:21 am.
APPROVE MINUTES of board meeting held September 24, 2009
Jon Herrick moved the minutes be approved; Steve Hadley seconded. All voted to
approve the minutes.
2. JUB ENGINEERS, DESIGN STATUS REPORT
Bridger Morrison reviewed DEQ followup progress for Portion A. Craig Borrenpohl of
DEQ said the Boise office is working on PER followup. Review should be complete in
about two weeks. Steven Smart said the Rio Vista Lift Station conditional use permit
was approved at the Bannock County Planning & Zoning meeting last night with only
one minor condition regarding driveways.
Morrison said the environmental FONSI for all of Phase 1 will be published next
Thursday for public comment before a final is issued. He said DEQ signatures are
underway on loan for Portion A. Tim Haener said they will send packets to prequalified
contractors while finishing up DEQ approval within three weeks. Smart expects the
contractors to want to get started as soon as possible.
Morrison said they are working on Portion B design, which should be ready for DEQ
submittal in November. Smart said we are working on the land deals for Siphon Road
and Paradise Lift Station. Morrison said the railroad crossing permit has been executed.
Dan Copeland of Bannock County Road & Bridge said Siphon Road will need to be
designed to hold up whether the siphon is repaired or not. Hadley said federal money
may be coming for the siphon but it will take time.
Haener said JUB will be adjusting and combining Portions B & C to conform to ARRA
requirements. Smart said the loan will be at zero percent interest. England noted the
wage requirements and reporting will be handled by DEQ. Borrenpohl warned the time
frame is tight on ARRA reporting. Board discussed prequalifred contractors. Morrison
said Portion C was submitted and JUB has responded to DEQ comments.
3. CONSIDER JUB FINANCIAL ANALYSIS SIMULATION UPDATE ON
CONNECTION FEES
Steven Smart reviewed specific sections of the updated analysis with the Board. On
page 4, he noted 45% of Phase 1 property would service the debt with the connection fee
at $5,490 per household.. He said formal adoption of the fee by Bannock County and
City of Chubbuck would take place following board approval, plus a resolution by
Pocatello. The fee should be reevaluated from time to time.
Steve Hadley moved the board approve the connection fee at $5,490 as written; Jon
Herrick seconded. All voted to approve.
4. ITEMS FROM BOARD MEMBERS - None
5. ITEMS FROM FLOOR -None
6. NEXT MEETING: The next meeting date was set for Thursday, December 10, 2009, at
10:00 AM at the Chubbuck city offices. The board agreed to call a special meeting to
accept the bid, if necessary.
There being no further comment, Chairman England adjourned the meeting at 10:51 AM.
DeL ana Baker *haEan Steven Engl
Public Works Administrative Assistant Chubbuck Mayor
0
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
September 24, 2009
Minutes of the regular board meeting held in the Chubbuck City Conference Room on September 24,
2009.
Present: Steven England, Chubbuck Mayor - Chairman
Karl Anderson, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Several representatives of JUB Engineering were also present. Chairman England called the meeting to
order at 10:00 am.
APPROVE MINUTES OF BOARD MEETING HELD AUGUST 27, 2009
Karl Anderson moved the minutes be approved; Jon Herrick seconded. All voted to approve the
minutes.
2. JUB ENGINEERS, DESIGN STATUS REPORT
Bridger Morrison said they are waiting for DEQ approval on Portion A plans submitted
September 11. The Rio Vista Lift Station site has been acquired. The Bannock County
Conditional Use Permit has been applied for and is scheduled for an October 21 meeting. JUB
met with BIA in August and will submit a final plan to them after DEQ approval. Morrison said
they were working with the county on minor issues, and prequalified contractors are on notice
that the plans will be available shortly.
Morrison and Steven Smart discussed Portion B details. Portion C plans will be submitted to
BIA and to DEQ for both approvals. Tim Haener and Smart discussed acquiring the Paradise
Lift Station lot split. They will work on a temporary construction easement as well.
CONSIDER JUB FINANCIAL ANALYSIS SIMULATION UPDATE ON CONNECTION
FEES
The board tabled the item until the October 22 meeting.
4. ITEMS FROM BOARD MEMBERS
Steven Smart said DEQ is anxious to have ARRA qualified projects for stimulus funds, which
may apply to Portion B and C. DEQ is proposing zero percent interest for qualifying projects.
Tim Haener and Smart reported on various aspects of the different kinds of bids. Labor is a
significantly increased cost with Davis -Bacon wages, record keeping and a qualifying bidder,
while `Buy American" is a lesser impact. The Board discussed working with DEQ to make this
change.
Karl Anderson moved the board make a recommendation to the City of Chubbuck that it accept
the zero percent DEQ loan offer. Jon Herrick seconded; all voted to approve.
5. ITEMS FROM FLOOR
Randi Thomson of BCASEI asked about local qualified contractors. Chairman England said
there were eight prequalifred contractors who met the criteria and some were local.
Steven Smart, NB and the board discussed the new Rio Vista Lift Station property and its
assets.
6. NEXT MEETING: The next meeting date was set for Thursday, October 22, 2009, at 10:00 AM
at the Chubbuck city offices.
There being no further comment, Chairman England adjourned the meeting at 10:21 AM.
!ao'�Q�
DeLaina Baker 4hubb rman Steven En and
Public Works Administrative Assistant uc k Mayor
0
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
August 27, 2009
Minutes of the regular board meeting held in the Chubbuck City Conference Room on August 27, 2009.
Present: Steven England, Chubbuck Mayor - Chairman
Karl Anderson, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Several representatives of JUB Engineering were also present. Chairman England called the meeting to
order at 10:05 am.
APPROVE MINUTES OF BOARD MEETING HELD JULY 23, 2009
Jon Herrick moved the minutes be approved; Karl Anderson seconded. All voted to approve the
minutes.
2. JUB ENGINEERS - DESIGN STATUS REPORT for the Northwest Sewer Interceptor
Bridger Morrison briefed the group on the new lift station site on Venus Road, which is across
the street from the previous site off Rio Vista Road. Steven sketched the location on the board.
Morrison said subconsultants are updating the design, and it will be submitted to DEQ after
Labor Day. Morrison said they hope to send out bid packets to prequalified contractors at the
same time. An archaeological survey will take a couple of weeks.
For Portion B, said they are designing Paradise Lift Station and Siphon Road sewer lines. The
railroad crossing application is ready for final submission in October. The city will be allowed
one year from the submittal date to complete the work. For Portion C, Hiline Road sewer plans
will be under final internal review and will be submitted to DEQ within two weeks.
3. CONNECTION REGULATIONS, STATUS OF RATIFICATION
Steven Smart said Chubbuck Ordinance #673 adopting the connection regulations was passed.
The Bannock County ordinance was approved Monday. Pocatello's resolution is being drafted
by the attorneys. He said they are considering the proper process.
4. CONSIDER JUB FINANCIAL ANALYSIS SIMULATION UPDATE ON CONNECTION
FEES
Steven Smart reviewed past discussions regarding grand fathered properties and increasing
connection fees for inflation. JUB has reevaluated this portion of the feasibility study with grand
fathered properties removed. Bridger Morrison described what adjustments the analysis
included. The bottom line is close to the previous $5,490 figured for Phase 1. Smart
recommended the board adopt the fees now or next month.
Karl Anderson moved the fee adoption discussion be tabled for one month; Jon Herrick
seconded. All voted in favor.
5. ITEMS FROM BOARD MEMBERS
Steven Smart said the judicial confirmation hearing is scheduled for Monday, October 19` at
1:30 pm.
Tom Hepworth of DEQ said the environmental review is on a different track than regular
projects and could take a couple of weeks. Bridger Morrison and Smart discussed bid opening
dates. England noted the coming cold weather season.
6. ITEMS FROM FLOOR
Jay Christensen complimented the group for their work on this project. He suggested a water
line be included in the planning to serve development in the Rio Vista area using Russ Johnson's
property. Steven Smart said he was told by the DEQ that a wastewater loan would not be
allowed to cover a water project. He said we are looking into other funding possibilities. There
is some savings in using Johnson's property instead of the road for the sewer line. The board
discussed ideas. Water rights is another issue.
NEXT MEETING: The next meeting date was set for Thursday, September 24, 2009, at 10:00
AM at the Chubbuck city offices.
There being no further comment, Chairman England adjourned the meeting at 10:40 AM.
.n ake
DeLaina aker
Public Works Administrative Assistant
t�
hairman Steven Engl d
Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
July 23, 2009
Minutes of the regular board meeting held in the Chubbuck City Council Room on July 23, 2009.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Several representatives of JUB Engineering were also present. Chairman England called the meeting to
order at 10:00 am.
1. APPROVE MINUTES OF BOARD MEETING HELD JUNE 25, 2009
Jon Herrick moved the minutes be approved; Steve Hadley seconded. All voted to approve the
minutes.
2. JUB ENGINEERS - DESIGN STATUS REPORT for the Northwest Sewer Interceptor
Tim Haener said the Portion A final design package will be ready for DEQ submittal by next
Wednesday. The group reviewed the contractor prequalification process in which 8 of 16
contractors were prequalifred. He said we will need a conditional use permit and land
acquisition for Portion A. For Portion B, Steven Smart said the Railroad permit is ready with
council approval to be activated in October. The work must be done within a year of the
activation date. Haener said we are waiting for BIA review on Portion B, so we can get land
acquisition started. Bridger Morrison said the Portion C submittal to DEQ should be ready in
about four weeks. Smart believes we could be bidding Portion A by September.
3. CONNECTION REGULATIONS - STATUS OF RATIFICATION
Steven Smart said the city and county attorneys prepared ordinances for ratification. He said
City of Chubbuck's first reading was on July 15` and should be adopted by mid August. Tim
Shurtliff expects the county hearing to be the end of August. Pocatello will need a resolution.
4. ITEMS FROM BOARD MEMBERS - None
5. ITEMS FROM FLOOR - None
6. NEXT MEETING: The next meeting date was set for Thursday, August 27, 2009, at 10:00 AM
at the Chubbuck city offices.
Chairman En adjourned the meeting at 10:15 AM.
DeLaina Baker
Public Works Administrative Assistant
* — . 4
Q�,'airtn�anSteven Engla uucMayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
June 25, 2009
Minutes of the regular board meeting held in the Chubbuck City Council Room on June 25, 2009.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Several representatives of JUB Engineering were also present. Chairman England called the meeting to
order at 10:04 am.
1. APPROVE MINUTES OF BOARD MEETING HELD MAY 28, 2009
Steve Hadley moved the minutes be approved as drafted; Jon Herrick seconded. All voted to
approve the minutes.
2. JUB ENGINEERS, DESIGN STATUS REPORT for the Northwest Sewer Interceptor
Bridger said the 90% Portion A plans are under review by the city then will be submitted to DEQ.
Trunk line plans were submitted to BIA for review. They are still working on Portions B and C.
Contractor prequalification was completed and approval letters were sent to nine. Depending on
how many weeks the plans are kept by DEQ, they plan to bid by September for Portion A.
Chairman England described Portion A from the treatment plant up Rio Vista to a lift station just
north of Siphon Road for $9.9 M. The next two portions take it up East Lacey Road, across Russ
Johnson's field to Siphon Road, and up Siphon to Hiline Road. They includes two lift stations and
total $11 M. Chairman England also outlined connection fee plans. Chubbuck is indebted for all
of Phase 1.
3. CONNECTION REGULATIONS
Steven Smart recommended board adoption of the connection regulations. He said the key item
for property owners is the proximity to the sewer for required hookup and he reviewed that item
and several others. Smart confirmed that two business days is enough for Notice of Inspection.
He said he has been working with Tim Shurtliff, Bannock County Engineer, to develop a process
that goes along with the building permit process.
Attendee asked about plans showing the progression of the project phases. Smart showed him a
JUB study drawing with the plans. Smart said the project was designed to protect groundwater,
and there has already been some nitrate contamination in this area primarily from septic systems
and partly from agricultural use.
Russ Johnson asked about subdivision size of three homes. Smart said it is similar to local
guidelines already in Chubbuck and Bannock County. Tim Shurtliff described some of the
thought process the board went through. Smart responded to Russ Johnson that the regulations
only apply to the Chubbuck Area of City Impact, but they will need to be formally approved by the
county and each city, even after board approval. Johnson had concerns about property value being
affected. Attendee said the five acre determination already decreased his property value and now
he feels the three -home division will further decrease its value. Attendee feels his agricultural
acreage will lose $25 million in value. Smart said it will retain its agricultural value. Attendee
discussed the current contamination and feels little impact would be made by five acre lots with
sewer systems.
Ken Keller of SDHD and the board discussed density and the evaluation of the safety of septic
systems. Smart noted nitrates are created by these systems and are not treated as they percolate
down into the soil.
Attendee feels the east bench above Chubbuck Road is better place for development than the north
county. Chair England said it has been looked at already. The other side of the freeway belongs to
Pocatello.
Johnson said all businesses are pressured to run more efficiently by the economy and explained the
burden on farmers needing the option to sell land if necessary and preserve their way of life.
Chairman England said this impact was considered early in the process, but they still recognized a
problem with growth under development pressure. He described some of their considerations and
how they played out through the engineering feasibility study. He said the deep and expensive
trunk line of the first portion is essential to getting service to those who want it, and the city is the
one willing to invest in this. Chubbuck was offered the Idaho DEQ loans at 1.75% interest. He
said the time is also right for getting a good price on the bids, since the competition is high.
Property owner participation in connection fees is very important. He discussed protection of the
aquifer. Chairman England said developers understand there is an environmental protection cost
in doing business. Current residences will be grandfathered.
Attendee said development has been slow. Johnson still wants the rights to do what he wishes
with his property. Jon Herrick responded to an Attendee that the plant has capacity and can
expand in the future if necessary.
The group discussed possible system expansion. Smart discussed water rights issues that are
different from dealing with Fort Hall Irrigation water. He said water rights would need to be
purchased, but professionals do not recommend the city spend money drilling wells in the
contaminated areas. Chairman England said the city is interested in the siphon for more than just
the damage to Siphon Road; we want to keep the irrigation water flowing. We prefer the siphon
be repaired before sewer line goes in, but the federal government has been challenging to work
with. The city has tried for years to get the siphon fixed.
Attendee Chairman England clarified payment will not be to the city, but to the Chubbuck Impact
Area Wastewater Collection Authority. He also clarified the impact will be on undeveloped
property paying fees, not current residents.
Attendee agreed that sewer is not a factor, until water is provided for development. Chairman
England said the city has been looking for funding for the water line, but has been able to get
wastewater specific funding from the state. The Snake River Aquifer and water rights are
also.
Smart explained that if the board adopts the connection regulations today, then the City of
Chubbuck and Bannock County would each create an ordinance and adopt it by the public hearing
N
process. The City of Pocatello would create a resolution, which would also be considered and
adopted in a public forum.
Attendee asked about a failed septic and the health department process. Smart said if sewer is not
available, according to the Authority, then the health department will approve a septic permit.
England said he would have an opportunity to connect at a discount, if the sewer were available to
the property.
Randi Thomson of the Builders Association confirmed the connection fee is part of the building
permit process and fees paid will be earmarked for the property, even if connection happens years
later.
Chairman England said we are not ready to adopt fees at this time. Further discussion is needed.
Chairman England responded the connection fee is not to hook up to the sewer; it is participation
in the project to get the sewer system out into that area. The treatment plant fee would be $1,000
at the time of connection.
Alan Giesbrecht, JUB Engineers, described a temporary lift station system and a shallow pipe line
as a temporary solution used in Treasure Valley to reach the sewer system. Attendee asked how
proposed lines will go through agricultural ground, with easements or eminent domain? Chairman
England said the feasibility study designed the lines to be in street easements, but some
agreements will need to be made with land owners, if lines are on private property. Eminent
Domain has not been used in the past. He said we are not interested in pushing people around.
Easements would include compensation if excavation for repairs was necessary.
Steve Hadley moved to adopt sewer regulations as they have been formulated; Jon Herrick
seconded the motion. All voted to approve the sewer regulations.
4. PROPOSED REVISION TO CONNECTION FEES
Chairman England noted the board is not ready to adopt the connection fees.
5. ITEMS FROM BOARD MEMBERS - None
6, ITEMS FROM FLOOR -None
NEXT MEETING: The next meeting date was set for Thursday, July 23, 2009, at 10:00 AM at the
Chubbuck city offices.
Chairman
the meeting at 11:35 AM.
DeLaina Baker
Public Works Administrative Assistant
s
airman Steven Englan
Chubbuck Mayor
3
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
May 28, 2009
Minutes of the regular board meeting held in the Chubbuck Conference Room on May 28, 2009.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Several representatives of JUB Engineering were also present. Chairman England called the meeting to
order at 10:03 am.
APPROVE MINUTES OF BOARD MEETING HELD MARCH 26, 2009
Steve Hadley moved the minutes be approved as drafted; Jon Herrick seconded. All voted to
approve the minutes.
2. JUB ENGINEERS, DESIGN STATUS REPORT for the Northwest Sewer Interceptor
Bridger Morrison reported on lift station and trunk line design for Portion A which is expected to
be ready for DEQ review in June. Portion B will be completed after Portion A. Tim Haener
reported on the contractor prequalification process, which included a request for supplemental
information.
Steven Smart reported on progress for entitlements and land acquisition easements under
negotiation, which will need to be done before the city applies for a conditional use permit from
the county for the project. Haener said they are working on railroad permits and other
permissions.
3. CONNECTION REGULATIONS
Steven Smart said most issues have been resolved for the regulations in the latest draft. He
referred board to Section 2 and reviewed it briefly. Board discussed septic system remediation
with Ken Keller, SDHD.
Tim Shurtliff clarified some details regarding fees. Smart said the connection regulations would
need to be adopted by the board and each entity would have to ratify them by ordinance.
Chairman England suggested we get legal advice on the proper process.
Tom Hepworth, DEQ, discussed identifying existing failing systems, so they can be brought into
the collection system. Craig Borrenpohl suggested a deadline of 20 years to connect, even if the
system has not failed. Hepworth and Smart discussed the nitrate priority area. Chairman
England suggested a letter to property owners making them aware of connection opportunity and
discount.
Attendee (Candice Naylor ?) of Tyhee Road asked about capping septic systems and the fees.
Board responded that the septic must be filled in or removed and described the fees. They said
the system line would be stubbed to each property location, and each owner must install the
sewer line from their property line to their home.
Tom Hepworth and attendee George Ellis discussed potential nitrate sources. Ellis suggested
property values would be decreased by the burden of fees not allowing five acre lots. Haener
suggested a temporary lift station to aid outlying developments.
Attendee (Russ Johnson ?) had concerns regarding new development rules affecting farmers who
have been there for two generations doing what they want with their property. He said there
needs to be a balance. Another attendee (Candice Naylor ?) agreed. Chairman England explained
how the City of Chubbuck has extended itself to provide the sewer and borrow the funding, how
the board has considered farmers wanting to build personal homes rather than subdivision
development, and the value of sewer service to a developer. He said it is not perfect in every
situation, but an overall goal of providing sewer service depends on participation. He said they
are willing to consider individual situations as much as possible.
Tim Haener relayed costs of sewer line installation. Tyhee Road is not included in this portion of
the project. Attendee (George Ellis ?) feels the cost should come along with availability for
property further to the north. Chairman England described the public benefit of protecting the
aquifer used by the whole community. Smart described different processes for cleaning various
contaminants from water sources, each of which are expensive. Hepworth said we are
responsible for protecting our own groundwater, because no government agency is in charge of
this. Attendee (George Ellis ?) and England discussed issues.
Attendee (man) suggested the impact relate to phases of construction. Chairman England said
we are trying to encourage long term considerations rather than cheaper options with
developments.
Steve Hadley said we are not trying to bind anyone, and there will be a public hearing. Chairman
England clarified that Chubbuck alone is not the authority, it is the board along with Bannock
County and Pocatello. The City of Chubbuck is the one willing to take the risk of borrowing
funding, but the Joint Powers Authority makes the rules. The impact area is an effort to manage
growth that will affect the city in the future.
Attendee (Janet Wardle ?) asked how property owners in the county will be notified of
proceedings. Shurtliff said it would be in the newspaper. Chairman England asked for
suggestions and explained difficulties in reaching everyone. Haener said this board meeting is
every fourth Thursday each month.
Attendee (Charlene Bentel ?) shared concerns about development regulations changing from 2-
acre to 5 -acre, and she thinks the system should reach Tyhee Road. Shurtliff explained the
history of developments in that area, some of which were built before new regulations back as far
as the 1970's, and that 5 -acre minimum has been in place since the 1990's. Board and others
agreed it would be good to extend the system further if funding were available. Haener
suggested an LID organized by the neighborhood to enable this. Jay Christensen, a water board
member, said Lacey Road is getting mixed support for sewer connection efforts even with the
close proximity to the new line proposed. He said we need to consider the future safety of our
water, even though there is no problem right now. He described some cost concerns from a real
estate sales point of view when a property is further out.
I
Chairman England said the trunk line is a majority of the cost at $10 M, while the branch lines
are less expensive, and the trunk must be the first step. The lift station will be located at the low
spot for the entire area to have gravity lines feed into it.
Smart and Shurtliff discussed addressing 5 -acre lot development cost issues without defeating the
purpose of the project.
4. 2009 CONNECTION FEE EVALUATION REPORT FROM JUB
Morrison reviewed the Technical Memorandum regarding fees, which includes the undeveloped
area with a projected density of 2.5 homes per acre, some revisions and rate updates. He pointed
out the table summarizing the results. A fee of $5490 per building lot could pay back the entire
loan. Smart said this is consistent with the inflation factor already planned. Smart confirmed
that contractors have been informed with information, excavation videos and borings made by
Strata regarding the geology and large boulders in this area.
5. ITEMS FROM BOARD MEMBERS
Steven Smart said the Chubbuck City Council held a project open house yesterday, May 27.
Press releases were made, and the newspaper carried articles.
Smart said the Lacey Acres water board declined to allow use of its culinary water, but will allow
use of the well with EDB. Jon Herrick will check on recommended treatment. Hepworth
suggested posting warning signs at the well.
Smart said Chubbuck received the loan agreement for $10 M, currently pending city council
approval. A combined $21 M for the first phase will provide about 6 square miles of service
area. Bidding can begin following entitlements and loan signing.
6. ITEMS FROM FLOOR - None
NEXT MEETING: The next meeting date was set for Thursday, June 25, 2009 at 10:00 am at the
Chubbuck city offices.
Steve Hadley moved to adjourn the meeting; Jon Herrick seconded. All voted to approve.
Meeting adjourned at 11:54 AM.
DeLaina Baker
Public Works Administrative Assistant
4 airnmna 2 nSteven Engl
Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
March 26, 2009
Minutes of the regular board meeting held in the Chubbuck Conference Room on March 26,
2009
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Administrator
Several representatives of JUB Engineering were also present. Chairman England called the
meeting to order at 10:01 am.
APPROVE MINUTES OF BOARD MEETING HELD February 26, 2009
Steve Hadley moved the minutes be approved as drafted; Jon Herrick seconded. All
voted to approve the minutes.
Discussion followed on canceling the April meeting due to conflicts. The board agreed to
meet next on May 28, 2009.
2. JUB ENGINEERS, NWSI DESIGN STATUS REPORT
Steven Smart said he received the appraisals for right of way and easements and is still
working on the corridor. He will move ahead with some purchases. He has contacted all
the property owners. He described the path through the Cedar Mtn. Farm property that he
recommends for the gravity line from Siphon Road to Rio Vista Lift Station. Bridger
Morrison said JUB videoed the trial excavation at Johnson's property and there was a lot
of gravel. JUB will give the DVD to the contractor. Board discussed property needed for
the lift station. Smart shared some design photos and the outside may be made to appear
house -like.
Bridger Morrison said they are working on 75% plans for Portion A to be finished in
April. He said they need to work more on the fees. Josh Elliott would like to meet with
Smart on the lift station design. Brad Watson and Smart discussed progress.
Morrison described progress on plans for Portions B and C. They need to have Fort Hall
review the plans.
Watson reported on SOQs they received from both local and out of state contractors.
Morrison said the project should be ready to bid by June, at least A & C, but not B.
A
3.
H
rl
Smart said some stimulus money went to the state DEQ for clean water projects.
Chairman England said there are some caveats for those who receive the funds, including
payment of prevailing union wages and use of American made materials. Smart hopes
for some loan or principal forgiveness. The board discussed promoting our project,
which has been rated high by the state DEQ. Watson said there is a deadline for formal
comments. Steve Hadley will help write a letter to Toni Hardesty. Chairman England
will check on others who might support us also, such as Pocatello.
CONNECTION REGULATIONS - March Draft
Tim Shurtliff discussed Item 1.2.1.E of the connection regulations regarding existing
users. Ken Keller, SDHD, said people will likely call the health department when it fails.
Steve Hadley and Chairman England discussed the 90 -day window to connect at a
discount. Shurtliff also discussed an agreement between the authority and the health
district that a permit will not be issued if certain conditions are not met.
Shurtliff, England and Smart discussed a fee timing question for 1.3.2. B.2, as well as
acreage formulas for different land use zones. Smart said some of this would be handled
in ordinances. They discussed Item 1.3.4 Miscellaneous Charges and the process for
permitting development in the Area of City Impact beyond sewer availability, while
tracking fees paid or not paid. Watson proposed a modification to 1.3.3.A to make it
clearer that "sanitary sewer" does not include septic systems.
Ken Keller discussed how the district health department recommends dealing safely with
abandoned septic tanks. Chairman England suggested the authority also recommend or
require proper abandonment of septic tanks. Jon Herrick and Bridger Morrison proposed
it be a requirement for receiving the connection discount. Smart and Watson discussed
Section 1.3.7.
2009 CONNECTION FEE EVALUATION REPORT FROM JUB
None at this time.
ITEMS FROM BOARD MEMBERS
Chairman England encouraged the group to begin focusing on saying the authority rather
than the City of Chubbuck. They discussed changing the authority name to something
less cumbersome.
ITEMS FROM FLOOR
NEXT MEETING: The regular meeting for April 23, 2009, was cancelled and the next
meeting date was set for May 28, 2009.
— DeLaina Baker
Public Works Administrative Assistant
hairman Steven En g d
Chubbuck Mayor
a
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
February 26, 2009
Minutes of the regular board meeting held in the Chubbuck Conference Room on February 26, 2009.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Managing Agent
Several representatives of JUB Engineering were also present. Chairman England called the meeting to
order at 10:11 am.
APPROVE MINUTES OF BOARD MEETING HELD JANUARY 22, 2009
Jon Herrick moved the minutes be approved as drafted; Steve Hadley seconded. All voted to
approve the minutes.
2. JUB ENGINEERS, DESIGN STATUS REPORT
Tim Haener reviewed the project divisions. Bridger Morrison reported on sewer line design
progress. Tim reported on Rio Vista lift station design progress. Steven Smart reported on
appraisals and property acquisition progress. Bridger reported on Phase 2 trunks design and well
location progress. The line will go from the lift station east on Lacey Road, between two
properties, and through a field to Siphon Road.
Tim reported on Paradise Lift Station design and location progress for Phase 2. They are
working on an archeological review. Construction contract process will have one contract for
each of the three phases. The process will include pre - qualification of contractors (which has
gotten a good response), then the bid and contract. Contractors will be provided a geo= technical
report with a contour map of the boulders found in this area. Smart said it is called the "Michaud
Gravel ".
3. CONNECTION REGULATIONS
Smart shared a handout on the current draft of Section 1 -2 Construction. They discussed
Bannock County's suggestion, made at an interim meeting at the county, that will be added. The
attendees reviewed a handout Tim Shurtliff prepared regarding the subdivision required
connection guidelines. They refined the wording further regarding the distance for commercial
and industrial connections and to clarify responsibility of the developer /owner.
The group reviewed each section of the regulations again. They addressed conditions, including
a single residence built on five acres already owned at this time being considered existing when
the sewer service comes to them. For Item E, Shurtliff proposed verbiage be added to address
building permits issued after the ordinance, but before sewer is available. Ken Keller,
Southeastern District Health Department, discussed including a mechanism with the health
department for issuing septic permits or a letter from the authority saying they need to connect.
They added sentences to Item F in the draft regulations. Members discussed providing stubs to
properties to prevent digging up the road again. They decided 90 days is still a good time limit
for connection. The group continued reviewing Item G and made some changes, including
eliminating Item 3. They modified Item H also. They concluded with I and J, making no
changes. They returned to Item E for further wording clarification.
Jay Christensen clarified the sewer impact area as the area affected by the ordinance. He shared a
concern about a development going in at a good distance from the sewer. Tim Haener suggested
a line with a small pump station like they use in Ada County. The group discussed financial
feasibility, urban limits, and capitalization. England and Smart noted stimulus funds for the EPA
and Clean Water Act may enable the authority to reach people faster with service to alleviate the
issues. Hadley provided the board with a new web site address that may be helpful.
4. 2009 CONNECTION FEE AND FEE APPLICATION FORMULA
Steve Hadley, Tim Haener and Steven Smart discussed adding inflation costs.
Hadley moved that the board include a formula allowing for inflation with the connection fee;
England seconded, all voted to approve.
Tim Shurtliff reviewed the development pattern over time, and lots currently owned with
speculation in mind being affected by fees. Smart described different scenarios of handling the
developing lots and how it affects funding the construction. Christensen shared concerns about
liability leading to lawsuits.
Shurtliff asked when the wastewater treatment plant capacity fee would be applied. Board sees
this as being applied when the property connects. Christensen said the builders prefer it be
applied just before the CO is issued to save construction loan interest. The group discussed
having a written agreement recorded and the obligation for this fee staying with the builder or
attaching it to the property owner. Chairman England noted the fees will need to be discussed
further.
5. ITEMS FROM BOARD MEMBERS - None
6. ITEMS FROM FLOOR - None
NEXT MEETING:
The next meeting will be Thursday, March 26, 2009 at 10:00 AM at the Chubbuck city offices.
DeLai aBaker
Public Works Administrative Assistant
airman Steven ancy
Chubbuck Mayor
0
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
January 22, 2009
Minutes of the regular board meeting held in the Chubbuck Conference Room on January 22, 2009.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Managing Agent
Several representatives of JUB Engineering were also present. Chairman England called the meeting to
order at 10:16 am.
APPROVE MINUTES OF BOARD MEETING HELD OCTOBER 23, 2008
Steve Hadley moved the minutes be approved as drafted; Jon Herrick seconded. All voted to
approve the minutes.
2. JUB ENGINEERS, DESIGN STATUS REPORT
Josh Elliot, Brad Watson, Tim Haener, Alan Giesbrecht, Bridger Morrison, and Krystal
Firebaugh introduced themselves. Haener said based on DEQ approval of the Preliminary
Engineering Report and with comments from several agencies and utilities, they will be
proceeding with final design of the Northwest Sewer Interceptor Project. He described how the
project portions will be adjusted to match with separate SRF loan applications and cost
approximately $10 Million each. Steve Smart said that the DEQ application for Portion B & C is
being rated now. He said Judicial Confirmation was received for the loan for Portion A in
December, and Idaho DEQ is in the process of finalizing the loan application.
Chairman England said Mayor Chase took information on the project to Washington DC to seek
potential stimulus package funding through congress. Steven Smart will also prepare an
appropriation application seeking stimulus funding for the project. It is unknown how much
might be received. Haener explained funding might be received through DEQ, if grants are given
to them. Chuck Ketterman of IDEQ said the first SRF loan money from last Fiscal Year will be
available immediately after the application is approved. Chairman England said we are trying
many approaches to secure funding.
Tim Haener said we need to replace the old Paradise Lift Station, rather than just upgrading it,
and described options. He and Smart concluded the station should be custom built and a small
archeological review of the new site will be needed. Haener said the Ellis Lift Station force main
issues with houses pumping directly into the main will be resolved as part of the project also.
Haener said Tim Shurtliff of Bannock County suggested the force main go all the way from the
Rio Vista Lift to the treatment plant rather than a gravity trunk line down part of Philbin Road.
The pros and cons of this will be discussed following this meeting.
Haener described further design progress assigned to the team members. He also said land
acquisition is part of the critical path to keeping on schedule, and Smart is working on that.
Smart said an appraiser was under contract and was supposed to begin work last week, but was
delayed. He said acquisition negotiation will follow the appraisals.
Brad Watson described JUB's screening process to secure a qualified contractor. Smart said
there is limited experience with these large capacity lift stations and with the ground conditions
for deep excavation around here. Haener briefly listed reasons the city will need to agree on an
amendment to the Professional Services Agreement.
Bridger Morrison reviewed construction cost estimates regarding changing the trunk line. Smart
discussed the importance of the trunk line for serving the north county area. Alan Giesbrecht
said the BIA is considering possible solutions to the leaking Tyhee Siphon. Smart relayed his
understanding of the alternatives being evaluated, especially relining the existing concrete pipe,
and that the siphon is not likely to be relocated.
3. 2009 CONNECTION FEE AND FEE APPLICATION FORMULA
Smart discussed why the JUB feasibility study recommendation that graduated increases in
connection fees to account for inflation should be included and that the minimum lot size must
be addressed. Smart said sewer funding was based on 50% of the available undeveloped
property, but unexpected inflation has affected that estimate. JUB's recommendation was based
on a development density of about 2.9 dwelling units per acre. Smart reviewed his chart showing
local subdivision density. He is concerned fees based solely on dwelling units may not cover the
costs. He suggested a formula that would address likely development patterns.
Smart clarified details of the application of fees for Steve Ernst. Ernst described platting options
the county offers. He said we will need a worksheet so the county and city can be on the same
page. Tim Shurtliff and Smart discussed a potential issue with existing five -acre parcels versus
new parcels to be developed in already improved locations and the length of time before service
is provided. England said we intended to make allowance for existing parcels, but that we
anticipated dealing primarily with new developments as they came in. More than one formula
may need to be considered as part of the ordinance. Smart believes there are few properties that
would affect the funding, exceptions could be given, and that local water quality is a goal. Ernst
agreed to look at what actual potential exceptions exist and consider ordinance language that
would guide exceptions.
Shurtliff proposed other improvements to the ordinance, which the board intends to resolve.
Smart and Shurtliff discussed other details, including calculating remittances and record tracking,
and approval of ordinance affecting effective date for fees. Jay Christensen described
information that should be in the disclosure by the title company at the time of a property sale,
and a cost figure will need to be provided to them so they can charge for it. He said realtors will
need to be made aware. Herrick and Shurtliff discussed information that can be lost when
parcels are divided later. There needs to be a mechanism and it needs to run with the land like
the taxes. Chairman England said protection of the aquifer was an essential factor in the judicial
confirmation hearing and getting started promptly is desirable, while concerns are resolved.
England believes we will be able to track the important data needed for the long term build out of
the project. Haener asked for some data within certain boundaries. Ernst agreed to give the
board some formula ideas. England noted some people never wanted five -acres and having the
sewer available along with a smaller minimum lot size may encourage some to develop it.
Bannock County Planning & Zoning will meet with the board after working out some ordinance
proposals with Smart. Bannock County is unsure they are ready to begin collecting fees, but said
they only issued four permits last year. Smart described why capitalization is key to getting the
sewer system to those waiting for it. Smart noted the discount for existing properties while the
line is going down that street. England said we want to encourage people to come on by making
it more affordable, but some individual issues can be addressed as the system is built. We can't
build the line at all without funding. They discussed fair application of fees and density
variations further. Shurtliff proposed an agreement be signed and recorded by the property owner
that plainly outlines the plan.
4. CONNECTION REGULATIONS
Brad Watson suggested the fees should be called "assessment" fees rather than connection fees,
because it could imply they include the actual connection. Watson then shared his re- drafted
ordinance Section 1 -2 Construction. He reviewed Section 1.2.1A on New Development.
Watson responded that it only applies to service to property and fee figures are in a separate
section. Watson pointed out in paragraph B that the phrase "or within 12 months" will be
removed. He said there is now a paragraph regarding the 50% discount. Haener responded to
Ketterman that they considered DEQ proximity guidelines, but he will check on any new ones.
Watson said these are probably more restrictive.
ITEMS FROM BOARD MEMBERS - None.
6. ITEMS FROM FLOOR - None.
NEXT MEETING:
The next meeting will be Thursday, February 26, 2009 at 10:00 AM at the Chubbuck city offices.
Steve Hadley moved the meeting be adjourned; Jon Herrick second; all approved.
Meeting adjourned at 11:46 AM.
DeLaina Baker
Steven
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
October 23, 2008
Minutes of the regular board meeting held in the Chubbuck Conference Room on October 23,
2008.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Managing Agent
Several representatives of JUB Engineering were also present. Chairman England called the meeting
to order at 10:00 am.
APPROVE MINUTES OF BOARD MEETING HELD SEPTEMBER 25, 2008
Steve Hadley moved the minutes be approved as drafted; Jon Herrick seconded. All
voted to approve the minutes.
2. JUB ENGINEERS, DESIGN STATUS REPORT
Alan Giesbrecht briefed the board on report progress. Bridger Morrison said they have
preliminary drawings for the Rio Vista lift station. Steve Smart and Bridger Morrison
discussed details for a legal description. Smart is still communicating with a property
owner in person and on the phone about our proposal.
Giesbrecht said JUB will have an internal QAQC review next week for the next draft. He
and Smart discussed having the draft report ready for DEQ review. They concluded
January would be soon enough to meet, while reviewing the draft during the holidays.
3. CONNECTION REGULATIONS
Steve Smart noted the Chubbuck public hearing held on connection fees. Steve Hadley
said no one showed up for the Bannock County hearing this morning, so the resolution
will be passed this afternoon. Smart also noted Pocatello has passed its resolution
affirming the decision.
Smart pointed out Brad Watson's new connection regulations draft, which includes notes
in the margins for the board to consider. Watson and the Board discussed several items
in Section 1.2.1 covering required connection guidelines.
Smart reviewed Section 1.2.4 on Notice of Inspection, which would involve Digline
services through the City of Chubbuck and perhaps inspection fees.
Watson reviewed parts of Section 1.3 on Sewer Charges. Watson said conflicting
terminology between the JPA, the Bylaws, and the regulations is not completely resolved.
The Board decided to eliminate Section 1.3.8, until we are able to consider an effective
mechanism. Board reviewed Section 1.3.11 on termination of service and adjusted the
wording.
Smart proposed the finalized connection regulations draft be refined in at least one or two
more meetings before adoption.
ITEMS FROM BOARD MEMBERS - None
ITEMS FROM FLOOR - None
6. NEXT MEETING:
The next meeting will be on Thursday, January 22, 2009, at 10:00 AM at the Chubbuck
city offices.
Chairman England adjourned the meeting at 10:58 AM.
�-
DeLaina Baker
Public Works Administrative Assistant
k ` 74- 4* �-
hairman Steven EngIdAd
Chubbuck Mayor
0
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
September 25, 2008
Minutes of the regular board meeting held in the Chubbuck Conference Room on September 25, 2008.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Greg Lanning, Pocatello Public Works Director - Member
Steven Smart, Chubbuck Public Works Director - Managing Agent
Tim Haener of JUB Engineering and Ken Keller of Southeast District Health Department were also present.
Chairman England called the meeting to order at 10:00 am.
APPROVE MINUTES OF BOARD MEETING HELD JULY 24, 2008
Steve Hadley moved the minutes be approved as drafted; Greg Lanning seconded. All voted to
approve the minutes.
2. CONNECTION FEES REPORT
Steve Smart reported that Chubbuck adopted Ordinance No. 658 in August authorizing the city to
collect the necessary fees. Bannock County adopted Resolution 2008 -81 and Ordinance 2008 -3
authorizing fee collection. Lanning confirmed that Pocatello has prepared a similar resolution, and
it is on the next city council agenda.
Smart said state code prohibits increasing fees by any greater than 5% without a public hearing
process. Smart said both city attorneys are working together to provide for public hearings. Hadley
and Lanning discussed treatment plant capacity, which is adequate for normal city growth. Chairman
England noted there are EPA issues regarding the Portneuf River also that will affect the cost of
treatment. Smart and England discussed applying connection fees to newly annexed areas, etc.
Smart and Hadley discussed what portions of Siphon Road would be affected by the deep sewer line
construction and who will bear the cost.
3. STATUS REPORT OF FISCAL YEAR 2009 CONSTRUCTION FUNDING
Smart said Chubbuck successfully secured $9.88 million for Phase 1 design and is now working on
a petition for judicial confirmation for Phase 1 construction. Smart described the process and
paperwork involved in getting judicial confirmation. Hadley and Smart discussed the housing credit
business slow down that may affect connection fee collection and thus debt service. Chairman
England said we hope to get as far down Siphon Road toward city limits as funding allows. Smart
said we are still talking to an individual about purchasing property for the lift station. He described
some subsurface testing being done on potential properties. Board discussed further details of the
Phase I design.
4.
5.
6.
JUB ENGINEERS - DESIGN STATUS REPORT
Tim Haener briefed the board on project progress, since the July kickoff. They have subcontractors
now, including Strata and an architect. They completed the topographic survey, and base maps are
done, except for utilities. The geo- technical work is done, and they are working on the report. They
videoed a test pit excavation to assist contractors in correctly bidding the job. They are considering
the master plan layout to be sure all five phases are integrated. They are now into the preliminary
design mode, including sewer layout, pump station layout and system sizing. Haener said Alan
Giesbrecht is working on smaller lift station designs. They expect to have a draft preliminary design
report to the city and DEQ in a couple of months. They are also working on easements, property
acquisition, and with agencies regarding permits.
Board discussed project introduction to the public. Smart said few attended the open house meeting
early this year. He said Jay Christensen feels the people have come to better understand the purpose
of the project. Smart also noted the home builders association representatives have been attending
meetings, such as Randi Thomson, who was present. Chair England said the media has been running
information and will probably continue to have stories. Tim Haener noted construction notices will
be needed later on.
CONNECTION REGULATIONS
Smart said it helps to simply reference current ordinances in regulations to reduce the size of the
document. Brad Watson reported on the revision process of regulations already drafted, including
reducing redundancy. He noted the reference to Chubbuck City Code in Chapter 1 -1 -2. Smart
suggested we include the titles of the code chapters. Smart and Watson discussed Chapter 1 -1 -1G.
Lanning also suggested some changes to clarify and simplify sections of the document.
Smart referred to Chapter 1 -1 -1F and refined some terminology. Watson and Smart discussed
rewording Chapter 1 -1 -1G. Smart said there are a couple of conflicting terminology between the
Joint Powers Agreement and the Bylaws regarding the "managing agent', "managing director" and
"administrator ". Smart also noted various other wording changes.
Board put off reviewing definitions until Watson refines them further. Watson suggested legal
review of Chapter 1 -1 -6 through Chapter 1 -1 -10. Board reviewed 1 -2 -1 A through D in the
Construction section. Watson noted items E and F were added.
Smart said putting in a service stub when the system is built would eliminate extra work and cost
later, even if the property owner did not hook up at that time. Board discussed the window of
Opportunity for an owner to hook up at the best price. Chairman England emphasized the importance
of informing each owner individually of the availability. Board discussed coordinating project
construction and service connection work, which should be done at separate times to avoid
interfering with our general contractors progress.
ITEMS FROM BOARD MEMBERS - none
0
ITEMS FROM FLOOR:
Ken Keller commented that the health department definition referred to in the regulations is based
on Idaho DEQ rules.
Jay Christensen said there has not been a public meeting, but the Lacey Road water board met, and
he is hearing positive feedback from them and other residents he has talked to about the project.
They figure there are about fifty old septic systems out there that will be failing in the next ten years.
Christensen said he has a new system, but would like to participate in what is best for the
community. He said the water board may want to pursue this for Lacey Road. He said many people
do not understand the maintenance required by a septic system, which leads to neglect. Hadley and
Smart discussed details.
8. NEXT MEETING:
The next meeting will be on Thursday, October 23, 2008, 20N, at 10:00 AM at the Chubbuck
city offices.
Chairman England adjourned the meeting at 11:04 AM.
) to.�
DeLaina Baker
Public Works Administrative Assistant
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
July 24, 2008
Minutes of the regular board meeting held in the Chubbuck Conference Room on July 24, 2008.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Managing Agent
Several interested parties were also present, including representatives from JUB Engineering. Chairman
Steven England called the meeting to order at 10:00 AM.
Tim Haener asked his team to introduce themselves and to tell a bit about their role on JUB's team for
the Northwest Sewer Interceptor design, and they did. Haener said the group will be back at 1:00 for the
kickoff, with some displays in the council room and invited all to attend.
APPROVE MINUTES OF BOARD MEETING HELD MAY 22, 2008
Steve Hadley moved the minutes be approved as drafted; Jon Herrick seconded. All voted to
approve the minutes.
2. AGENCY RATIFICATION OF CONNECTION FEES- STATUS REPORT
Steve Smart said the Chubbuck City Attorney has forwarded drafts of necessary documents for
the Bannock County and Pocatello agencies to consider for ratification. Smart said the
Chubbuck ordinance was read at the last city council meeting, and it will be read about two more
times. Chairman England offered to visit with the commissioners at their office to answer
questions. Smart would like to resolve any concerns they might have, so we can proceed.
Hadley will discuss it with Zach soon. Herrick will talk to Dean about the Pocatello resolution.
3. REPORT ON COMPLETION OF FEASIBILITY STUDY
Haener said the Environmental Information Document (EID) was submitted to the state DEQ
office with Nancy Bowser, who reviewed it in June and came back with three questions. JUB
responded and is now waiting final EID approval. Smart said the city signed the loan agreement,
which needed to be executed by June 30. The money can be disbursed with DEQ approval.
4. JUB ENGINEERS - DESIGN KICKOFF
Haener said they have the executed contract and are hitting the ground running beginning today
with the site review and brainstorming session.
5. CONNECTION REGULATIONS
After discussion with the Chubbuck city attorney, Smart said most of the draft regulations can be
revised to refer to the city regulations. Smart said JUB will be making the revisions. He
reminded the board to focus on the section regarding who will be required to connect and read
select items from this section. A residence within 300 feet of the sewer would be required to
connect. He read the proposed subdivision and commercial /industrial connection standards.
Hadley asked if this was standard across the state. Smart said he could find out. Ron Redmond
of JUB described Boise regulations and said they were similar, as well as Caldwell's.
Tom Hepworth, Idaho DEQ, described ideas for feasibility language such as "reasonably
accessible" and a process for financial considerations. Redmond said all new subdivisions are
required to be on sewer in urban impact area. Haener said some have made small lift stations.
Redmond responded the cost is on the developer, but Boise tries to assist existing residences to
connect.
Hepworth responded that the Shelley area has not resolved the details of their plan yet. Smart
noted the 50% discount idea. Hepworth described an approach involving charging the fees
whether the home is connected or not. Smart said the west part of Lacey Road will not have
sewer lines extended, but part of the east section will have a sewer line in it.
Redmond said Boise requires a home to connect if its septic fails, rather than approving a new
septic. Chairman England said we want to be proactive in encouraging people to come onto the
system, for the sake of water quality. Smart and Hepworth discussed having the health
department involvement in this process, but apparently their board meeting conflicts with our
meeting. Smart showed the lift station and sewer line plans in the Lacey Road area.
Haener said JUB will have a connection regulations draft by the next meeting. Hepworth and
Smart discussed collecting connection fees and implementing regulations. Smart suggested the
board consider whether two acres would be multiplied by the standard density to figure
connection fees and to consider the five -acre minimum. A discussion followed.
Ron Hansen confirmed the single unit fees are $5,229 plus the plant fee of $1,020. He said the
septic system cost has jumped about $750 as of June 1.
ITEMS FROM BOARD MEMBERS - none
ITEMS FROM FLOOR - none
NEXT MEETING:
The next meeting will be on Thursday, August 28 "', 2008, at 10:00 AM at the Chubbuck city
offices.
All members approved the meeting be adjourned at 10:50 am.
u yY
DeLaina Baker airman Steven
Public Works Administrative Assistant Chubbuck Mayor
N
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
BOARD OF DIRECTORS MEETING
MAY 22, 2008
Minutes of the regular board meeting held in the Chubbuck Conference Room on May 22, 2008.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Managing Agent
Interested parties were also present, including representatives from JUB Engineering. Chairman Steven
England called the meeting to order at 10:12 AM.
APPROVE MINUTES OF BOARD MEETING HELD APRIL 24, 2008
Steve Hadley moved the minutes be approved as drafted; Jon Herrick seconded; All members
voted to approve last meeting's minutes.
2. AGENCY RATIFICATION OF CONNECTION FEES
Steve Smart said Tom Holmes and Zach Parris are working on resolutions and ordinances for the
agencies. He hopes ratification can occur in timely manner. Smart commented on connections
required to pay for the system. He said for the Phase 1 loan, it will take only 17 or 18 connections
a year will pay the loan, but Phase 2 will make it more difficult to meet payments. Chairman
England said we will need to make the connection fees known at the time of a development's
annexation.
3. REPORT ON COMPLETION OF FEASIBILITY STUDY
Smart said the archeological portion of the study is the last item to be done. Tim Haener of JUB
reported the archeological study is complete. The archeologist found no sites and sent that report
to DEQ this week. The state historical preservation officer has up to a month to review the
environmental document. Nancy will be working on review also, and Haener hopes the loan
documents will be ready for signing by the next meeting, either at a special meeting or in July.
Smart clarified the loan documents and the JUB design contract will be signed by the City of
Chubbuck, but affirmation by the board for the city to proceed would be good.
Hadley moved that affirmation be given to the City of Chubbuck for proceeding with execution
of the loan documents for the Northwest Sewer Interceptor project and of a contract with JUB
Engineering for the project design; Herrick seconded; all board members voted in favor.
4. CONNECTION REGULATIONS
Smart reviewed draft document shared with us by EIRRWA and reproduced for the board, which
will need adapted to our needs. Smart referred the board to page 16 to begin, and they proceeded
to review. Units called ERUs affect distance for required connection. Smart and Hadley
discussed state DEQ rules, whether they are area specific or not. Haener will check on single
family residential sewer requirements, and he suggested we leave them out of the regulations for
now. Smart said 200 to 300 feet is probably appropriate for SFR.
Smart continued to review construction standards in the draft. He recommended the board adopt
some standards by reference to the Idaho Standards for Public Works Construction or to
Chubbuck City Code, so they will automatically stay updated and aid with annexation. He
proposed the JPA ask JUB Engineering to assist with adapting the connection regulations. Smart
recommended the board keep our regulations in line with DEQ standards.
England moved the board approve JUB Engineering be retained by City of Chubbuck to assist
with adapting sewer connection regulations for the JPA; Jon Herrick seconded; all voted in favor.
5. ITEMS FROM BOARD MEMBERS - None
6. ITEMS FROM FLOOR
Jay Christensen, a Lacey Road resident and realtor, said the water board met last week, and he
got a good response to the idea of running sewer service for the whole road. He shared some
ideas they discussed. Smart responded that maintenance access for sewer is best located in the
public right of way, rather than in rear of lots and alongside irrigation lines. Christensen expects
as many as half the systems in his area will likely fail within ten to twenty years. Herrick
confirmed the street is the best place for line location for maintenance. Smart and Christensen
discussed retrofitting and the necessary depth of the sewer lines.
Smart said a property owner where the lift station may possibly be sited is still considering the
idea, after Smart and Bridger Morrison marked off the site in his pasture. The owner is
concerned about maintaining the value of his property, while selling a portion.
NEXT MEETING:
The board approved cancellation of the June 26 " JPA meeting due to members being out of town
for the AIC conference and other obligations.
The next meeting will be on Thursday, July 24 ", 2008, at 10:00 AM at the Chubbuck city offices.
All members approved the meeting be adjourned at 10:40 am.
DeLaina Baker /, , Chairman Steven
Public Works Administrative Assistant Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
BOARD OF DIRECTORS MEETING
APRIL 24, 2008
Minutes of the regular board meeting held in the Chubbuck Conference Room on April 24, 2008.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Managing Agent
Several interested parties were also present, including representatives from JUB Engineering.
Chairman Steven England called the meeting to order at 10:00 AM.
1. APPROVE MINUTES OF BOARD MEETING HELD MARCH 27, 2008
Steve Hadley moved the minutes be approved as drafted; Jon Herrick seconded; All
members voted to approve last meeting's minutes.
2. AGENCY RATIFICATION OF CONNECTION FEES
Steve Smart reported that the cities' attorneys joint preliminary finding was that Bannock
County would need to establish an ordinance, and the City of Pocatello would need a
resolution. Smart said we need to decide proximity to sewer line to require hookup as
well as the proposed discount. Smart reviewed details of an eastern Idaho sewer authority
set of guidelines. Smart said DEQ is in the process of getting a new rule requiring anyone
within a proximity of 1000 feet of the sewer line must connect. He said we need more
information from the attorneys, and then we need to create a draft for board review.
REPORT ON COMPLETION OF FEASIBILITY STUDY
Bridger Morrison of JUB is working on a contract for the archeological survey required
for DEQ approval. Smart has talked to property owners and gotten permission. Tim said
we could possibly have approval around the middle of May, so we can proceed with the
loan.
4. ITEMS FROM BOARD MEMBERS
None from the board. Smart suggested the board spend some time considering proposed
fees and regulations before the next meeting.
ITEMS FROM FLOOR
Jeff Butler is preparing a draft proposal for handling builder financing of connection fees.
Ron Hansen asked about connection for new subdivisions, if the sewer is not there yet.
Chairman England said planning these types of decisions is why the engineering designs
need to be in place. Chuck Ketterman of DEQ said there may be concern with how the
sewer is handled in the interim.
6. NEXT MEETING: THURSDAY, MAY 22, 2008
Board set the next meeting for May 22, 2008, at 10:00 AM at the Chubbuck City Offices.
All members approved the meeting be adjourned.
DeLaina Baker
Public Works Administrative Assistant
*airman teven Eng d
Chubbuck Mayor
M
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
March 27, 2008
Minutes of the regular board meeting held in the Chubbuck Conference Room on March 27,
2008.
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Managing Agent
Several interested parties were also present, including representatives from JUB Engineering.
Chairman Steven England called the meeting to order at 10:05 AM.
1. APPROVE MINUTES OF BOARD MEETING HELD JANUARY 24, 2008
Steve Hadley moved that the minutes be approved; Jon Herrick seconded; all members voted
in favor of approving last meeting's minutes.
2. ESTABLISH CONNECTION FEES
Steve Smart referred to the last sheet of JUB's feasibility study executive summary
(provided) containing the financing analysis. He noted the study recommended a yearly
increase in fees to offset inflation. He said JUB's proposed fees were met with approval in
a task force meeting in 2006. He reviewed fees from an eastern Idaho sewer authority in
Shelley, which did not include early buy -in fees. Smart said Shelley had no experience with
very low density properties.
Smart said he also researched question of authority of the board to assess and collect fees.
He said it appears each entity needs to establish its own ordinance or resolution to collect
fees, but we can consult with city attorneys when we are ready to go. Smart reviewed the
history of connection fee amounts and responded to Hadley about the impact of time and fuel
prices on cost.
Smart described a time line for steps needed to finalize the feasibility study report, including
an environmental study, an archaeological review, and report approval by the DEQ. Report
approval is needed to finalize financing so design can begin, and design will take about ten
to twelve months. Hadley and Smart concluded the $6,000 fee will need to be increased by
the time it goes into effect. Smart said the first thing would be to establish the connection
fee and the pattern for review. England clarified the 2008 amount of $5,229 connection fee
Plus the $1,020 plant capacity fee would be proposed to the attorneys to start.
England discussed the discount as the line goes in by existing homes. Smart recommended
at least a 50% connection fee discount, but the treatment plant fee could not be discounted.
England proposed a limited window for this opportunity. Alan Giesbrecht of JUB responded
the current cost of installing a septic system, depending on various conditions, is around
$6,000 to $7,000. England clarified he intended not to permit a new septic system after the
Opportunity for the sewer connection becomes available to that property. Board agreed to
include this in the policy.
Jay Christensen of Lacey Road, asked if development and design phases include talking to
property owners about system options. England and Smart confirmed potential lift station
locations were presented at an open house for Rio Vista area property owners and that some
owners were interested. Christensen described some sewer issues in that area, especially
aging systems along Lacey Road. Jon Herrick suggested an LID. England proposed we try
methods to encourage connection and eliminate as many septic systems as possible,
including trying to catch someone considering replacing their system. Christensen described
ideas to encourage connection from people with independent attitudes. Chuck Ketterman
suggested the board talk to Steve Pew at the district health department about supporting our
efforts to get people connected.
Christensen agreed with connection fee, but shared concerns about the project being
successful if builders do not locate in that area to avoid the fees. He suggested participation
with tax funds for the fees. Hadley believes a sewer line adds value to home assessments.
Christensen described a type of "tax increment financing ", taken from the increase in the tax
base due to the development itself, to ease the impact. Smart and England described tax
funding issues, but hope to look at ways to ease it.
Jeff Butler reviewed his idea for these fees to be assessed at the Certificate of Occupancy
phase (end of the financing and building process), instead of at the building permit phase, to
make it easier for builders. Butler said the Pocatello housing market has dropped by about
half over the last two yens. He proposed the fees be collected at the closing, when the home
is actually coming online with the sewer system. Butler described other market factors.
Hadley noted new businesses coming into the area that will bring new people in to buy
homes. Butler described how builders have to finance their projects and manage costs.
Christensen confirmed this observation and shared concerns about preparing enough housing
for the anticipated growth, while the market is still tough. Butler and England discussed the
lag time for incoming funds when implementing changes in fees. Butler recognized there
are fees involved with opening up new areas for development, but wants builders to partner
with the cities and county.
Dave Adams said it is heartening to see the different groups discussing these issues and
working together on solutions. He knows there are future unknowns, but this approach
includes looking at the big picture together. He described his recent personal experience
with a sewer system failure.
Smart confirmed the $5,229 connection fee, plus the $1,020 plant capacity fee, and
authorizing a 50 %n discount as the consensus. The board directed Smart to meet with legal
counsel regarding authority and to review builders proposal for fees at closing. England
moved the board accept this direction; Hadley seconded; all members voted to approve the
motion.
3. REPORT ON COMPLETION OF FEASIBILITY STUDY
Bridger Morrison of JUB said the final report was submitted last February, but for DEQ
approval they still need an archaeological survey for the lift station area with property owner
permission, which Steve is working on. Steve said he is working with three owners: one is
not interested, one he has not been able to make contact with yet, and one is willing to
negotiate a property sale for the lift station. He pointed out potential locations on the aerial
map. England commented on the open house held by the city. Smart said the design loan
is approved.
4. REPORT ON LOAN REQUEST FOR FY09
Smart said the Northwest Sewer Interceptor project requested half the construction monies
for FY09. He reported our state project ranking of 4` is high. Smart said we may want to
go back to judicial confirmation to authorize a loan for the construction phase.
5. ITEMS FROM BOARD MEMBERS: England moved the board members and chair be
maintained as currently appointed; Hadley seconded; all members voted to approve the
motion.
6. ITEMS FROM FLOOR - None
7. NEXT MEETING: THURSDAY, APRIL 24, 2008.
Chairman England set the next meeting for April 24, 2008, at 10:00 AM at the Chubbuck
City Offices.
Meeting adjourned at 11:00 am.
DeLaina Baker
Public Works Administrative Assistant
*-6hatirmanteven Eng r d
Chubbuck Mayor
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
January 24, 2008
Minutes of the regular board meeting held in the Chubbuck City Council Chambers on January 24, 2008
Present: Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner - Member
Jon Herrick, Pocatello Water Pollution Control Superintendent - Member
Steven Smart, Chubbuck Public Works Director - Managing Agent
Chairman Steven England called the meeting to order at 10:00 AM.
APPROVE MINUTES OF BOARD MEETING HELD NOVEMBER 29, 2007
Steve Hadley moved that the minutes be approved; Jon Herrick seconded; all members voted in
favor of approving last meeting's minutes.
2. NOTE BYLAWS CHANGE APPROVED NOVEMBER 29, 2007; DELIVER COPIES OF
REVISED BYLAWS TO MEMBER AGENCIES
Chubbuck staff provided two copies of revised bylaws for each board member.
PREFERRED PROJECT LAYOUT ALTERNATIVE FROM MASTER PLAN
Steve Smart said we have technical details to clear up for JUB's final draft of the Feasibility Study.
He used a large color graphic print of the proposed system (Figure B -4) to point out some plan
changes to the board. Tim Haener of JUB Engineers said the master collection plan, originally
finalized in 2003 following public hearings, may need to be reaffirmed as the current proposed plan.
Smart noted there were also separate hearings for Bannock County, Pocatello and Chubbuck held
mid -year last year.
Haener asked Chuck Ketterman of DEQ if we need another public hearing for implementation.
Chuck said Nancy Bowser needed to answer that question. Haener will talk to Nancy when she
returns to the office, and if necessary, public hearings could be included in a future meeting. Smart
and England agreed it could be held as part of this board's meetings. Smart said the motion could
also include an indication that the board could hold a public hearing, if necessary.
Hadley asked when we could start "lifting dirt." Smart said the design process will take ten to
twelve months, and then it would need to go to bid. He described the city's funding efforts for a
State Revolving Fund loan at $10 million for the first half. Smart responded to Hadley that he
thinks our chances are good.
All present discussed promoting the project with state legislators. Hadley said he will be visiting
Washington DC the end of February and offered to lobby for the project. England discussed the
benefits of dividing the requested amount into sections over a three year period. England
emphasized the underlying priority and need for this system being protection of the aquifer.
Hadley moved that the proposed motion be approved as follows:
The Chubbuck Impact Area Wastewater Collection Authority (CIAWCA) affirms
that the Master Plan Layout described in Figure 13 of the 2002 Wastewater
Collection Facilities Plan (August 2003) as detailed in Figure B -4 of the Feasibility
Study (February 2007) be the preferred alternative for collecting wastewater in the
CIAWCA area of jurisdiction, pending a public hearing to be held if necessary.
Herrick seconded; all members voted in favor.
4. ESTABLISH CONNECTION FEES
FEASIBILITY STUDY RECOMMENDS FEES OF $6,000 per connection
Smart pointed out the executive summary in the board materials provided and specifically Table 5
showing connection fee recommendations. He said it was imperative to establish the connection
fees. He reviewed the alternatives. Smart said the $6000 per connection fee seemed to be
appropriate according the sewer task force. He also discussed fee collection methods and said the
board needs to decide what mechanisms to put in place.
Hadley asked what other counties are charging. Smart and Ketterman did not know exact numbers.
Ketterman recommended the board consider the rules or process forconnection, gave examples, and
brought a printed example from the Eastern Idaho Authority. Haener responded to Hadley regarding
some other area connection fees, which vary across the state depending on local capital costs and
regulatory issues. Ron Hansen offered to fax JUB's information to Smart. Smart described how
they estimated developable acreage in the study, based on new construction rather than existing
homes, and divided the cost.
Hadley and Smart discussed the board allowing a discount connection as the new line goes in by
existing properties. They also discussed the line being available to Equestrian Estates, at least to the
proposed lift station at the edge of it. Smart proposed various solutions to getting a main line into
Equestrian Estates and having them share the cost. England discussed accommodating anyone
wanting to hook up and giving them options from the beginning of the process, and the primary
reason of protecting the aquifer.
Ketterman asked about board authority over requiring hookup. Smart and England believed the
enforcement mechanism lies with the county, until the city annexes the property. England
emphasized how this advance planning is much less costly than fixing an aquifer problem, if it
happens, and that fees at the financing stage for builders are easier to deal with than when they come
later.
Smart recommended a $250 per year increase in the connection fees to cover inflation costs as the
table includes for 2008. Haener pointed out it was the task force who concluded the $6000 was
reasonable, not a specific recommendation from JUB. Smart discussed the fees applied to the
developments at Chubbuck & Philbin, which involved an existing line within service boundaries.
19
Members discussed authority for collecting fees. England said we could consider accelerating the
connection fee in areas that are not platted yet. Smart discussed a property owner on Rio Vista
asking about development and said there will be many issues to address with existing homes as we
go along. Smart said he would contact people in Shelley and get some information.
England proposed this item be included on the next agenda also following information gathering.
5. REPORT ON SELECTION OF DESIGN ENGINEER AND CONTRACT NEGOTIATIONS
Smart updated members on Northwest Sewer Interceptor project financing efforts, after some
adjustments in the environmental review in the study. The $1 million engineering design contract
cannot be signed with JUB, until the finalized plan is approved. Smart said the design would take
ten to twelve months. He described possible additional design services that were not previously
defined, totaling about $200 thousand.
6. REPORT ON LETTER OF INTENT FOR FY09
Smart said the Letter of Intent was submitted about a week ago with JUB's assistance on a revised
cost estimate. He said it will be rated by the local DEQ office, then rated by the state DEQ. Hadley
asked about funding history. Herrick and Ketterman anticipate 100% funding if approved. Smart
described the rating process. Ketterman said they are working on rating the Letters of Interest over
the next couple of weeks and complimented the city on how complete our letter is. England
suggested we prepare a packet for congress members in anticipation of Hadley's visit. Hadley said
he will be meeting with Congressman Simpson and offered to request a meeting with Senator Crapo
also. Board discussed potential progress.
ITEMS FROM BOARD MEMBERS
Hadley agreed to request another board member attend the next meeting for him, since he will be out
of town.
ITEMS FROM FLOOR
None
9. NEXT MEETING: THURSDAY, FEBRUARY 28, 2008.
Chairman England set the next meeting for February 28, 2008, at 10:00 AM at the Chubbuck City
Offices.
Meeting adjourned at 11:00 am.
y
DeLaina Baker airman Steven
Public Works Administrative Assistant Chubbuck Mayor
3
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
November 29, 2007
Minutes of the regular board meeting held in the Chubbuck City Council Chambers on November 29,
2007.
Present: Steven Smart, Chubbuck Public Works Director
Steve Hadley, Bannock County Commissioner
Jon Herrick, Pocatello Water Pollution Control Interim Superintendent
Steven Smart, presiding as chair in Mayor Steven England's absence, called the meeting to order at
10:10 AM.
1. APPROVE MINUTES OF BOARD MEETING HELD SEPTEMBER 27, 2007
Jon Herrick moved that the minutes be approved; Smart seconded the motion; all members voted
in favor of approving last meeting's minutes.
2. ORGANIZE BOARD OF DIRECTORS PER BYLAWS SECTION 2.1
As Required by JPA Section 3.3, the Smart presented City of Chubbuck Resolution No. 15 -2007,
appointing "the Mayor as the `primary' and the Director of Public Works as the `secondary'
representative" to the Board of Directors.
As Required by JPA Section 3.3, the Smart presented City of Pocatello Resolution No. 2007 -39,
appointing "the Superintendent of the Water Pollution Control Department as the `primary'
representative and the Director of Public Works as the `secondary' representative" to the Board of
Directors.
As Required by JPA Section 3.3, the Smart presented Bannock County Commission Resolution No.
2007 -134, appointing "Bannock County Commissioner Steve Hadley as the `primary' representative,
and Bannock County Commissioner Larry W. Ghan as the `secondary' representative" to the Board
of Directors.
CONSIDER APPOINTING A MANAGING AGENT PER BYLAWS SECTION 2.2(3)
Smart reviewed Bylaws Section 2.2(3); Hadley moved that Steven Smart serve as Managing Agent
according to Board Member Steven England's recommendation; Herrick seconded; all members
voted in favor.
4. BYLAWS SECTION 3.3, OPEN MEETINGS; CONSIDER MODIFYING THIS SECTION TO BE
MORE SPECIFIC IN COMPLYING WITH THE IDAHO OPEN MEETING LAW
Smart reviewed Section 3.3. He said the Chubbuck City Attorney and the Bannock County
Commission legal counsel both suggested the board add a sentence adopting modifications. Hadley
moved that Section 3.3 be modified to comply with Idaho law; Herrick seconded; all members voted
in favor.
BYLAWS SECTION 2.1, CONSIDER WASTEWATER DISCHARGE THRESHOLD FOR A
NEW ENTITY TO REQUEST MEMBERSHIP
Smart reviewed the blank spot in Section 2.1 regarding threshold discharge for potential new entities.
Smart suggested we fill this in after further consideration. Board will consider this with Herrick's
and Smart's recommendations.
5.
6ol
7
A
9.
REPORT ON THE STATUS OF JUDICIAL CONFIRMATION FOR THE NORTHWEST SEWER
INTERCEPTOR PROJECT LOAN APPLICATION
Smart reported the judicial confirmation application was approved on November 19. The judicial
confirmation order was signed by Judge McDermott allowing the City of Chubbuck to enter into a
loan agreement with DEQ. Smart said the appeal period expires December 31, 2007. No appeals
are expected. Smart reported the city has a loan offer already. Chuck Ketterman of DEQ has
provided the DEQ loan application to be filed, following the appeal period. Ketterman noted the
application will take some time to fill out. Smart agreed to work on it.
Chuck Ketterman said money may be advanced off the 1.4 million dollar loan, but interest would
accrue. He advised that the city should account for that in its budget. He advised, until the
agreement is signed, not to accumulate costs. Ketterman allowed that the feasibility study was done
in advance under the oversight of DEQ.
CONSIDER DESIGN ENGINEER FOR NORTHWEST SEWER INTERCEPTOR PROJECT
Smart proposed the city should retain a Design Engineer, as soon as DEQ approves the application.
He described JUB Engineers experience with the project studies and recommended they serve as
Design Engineer. Smart confirmed for Ketterman that Chubbuck hired JUB through an RFP process
to begin with. Smart would like to have a proposed contract from JUB for everyone to review.
Tim Haener, JUB Engineers, confirmed that they have a team ready to go on this project. He felt
the design draft and bid documents could be out in 8 -12 months.
Chuck Ketterman confirmed Smart's suggestion that Chubbuck to submit a Letter of Interest to DEQ
for an SRF Loan in Fiscal Year 2009 to begin construction of the Northwest Sewer Interceptor
Project.
ITEMS FROM BOARD MEMBERS
None offered.
ITEMS FROM FLOOR
None offered.
NEXT MEETING: THURSDAY, JANUARY 24, 2008.
Board set the next meeting for January 24, 2008, again at 10:00 AM in the Chubbuck City Council
Chambers.
Meeting adjourned at 10:51 am.
DeLaina Baker
Public Works Administrative Assistant
Steven M. Smart
Chubbuck Secondary Representative
CHUBBUCK IMPACT AREA WASTEWATER COLLECTION AUTHORITY
Minutes of the Board of Directors Meeting
September 27, 2007
Minutes of the first regular board meeting held in the Chubbuck City Council Chambers on September
27. 2007.
Present:
Steven England, Chubbuck Mayor - Chairman
Steve Hadley, Bannock County Commissioner -Board Member
John Herrick, Pocatello Water Pollution Control Interim Superintendent -Board Member
Steven Smart, Chubbuck Public Works Director /City Engineer - Secondary Representative
Chairman England called the meeting to order at 10:03 AM. There being no previous business, he
proceeded with new business. Chairman England explained that, according to the bylaws, it takes a two -
thirds vote of the current board to appoint a new board member, but without a current board there can be
no vote. He said they would proceed with some appointments, then ratify them at the next meeting.
INTRODUCTIONS
Chairman England introduced himself as Mayor of Chubbuck and also as serving board
chairman, until January elections are held. John Herrick introduced himself as the Water
Pollution Control Interim Superintendent for the City of Pocatello. Steve Hadley introduced
himself as a Bannock County Commissioner. Steven Smart introduced himself as Chubbuck's
Public Works Director and City Engineer. Chairman England also had the other people present
introduce themselves, and he greeted the group.
2. ORGANIZE BOARD OF DIRECTORS PER BYLAWS SECTION 2
Chairman England stated, according to Section 2.9, the first chairman is, by definition, to be the
Mayor of the City of Chubbuck.
MEMBER AGENCY PRIMARY AND SECONDARY REPRESENTATIVES
Steve Hadley said he is the primary representative for Bannock County, and agreed to name a
secondary representative at the next meeting. John Herrick said the Water Pollution Control
Superintendent will be the primary, and Greg Lanning, Public Works Director, will be the
secondary for the City of Pocatello. Chairman England said the City of Pocatello will need to
make those appointments official, so the board can approve them at the next meeting.
AUTHORIZING RESOLUTIONS REQUIRED BY JPA SECTION 3.3
Steven Smart pointed out that the Joint Powers Agreement (JPA) Section 3.3 requires it
resolution from the agencies to make appointments official. Chairman England said he will be
the primary, and Steven Smart will be the secondary for the City of Chubbuck
ELECT CHAIRMAN PER BYLAWS SECTION 2.9
Chairman England said again how elections will be held in January.
4. CONSIDER APPOINTING A MANAGING AGENT PER BYLAWS SECTION 2.2(3)
Chairman England proposed the board consider appointing a managing agent. He also proposed
Steven Smart be considered for the managing agent position, given the lead the City of Chubbuck
has taken in the creation of this entity. Smart read from the bylaws regarding the board decision
on the managing agent's appointment and duties, mainly to manage the day to day administrative
affairs of the board.
Chairman England said they may need to appoint a treasurer also, and asked the board members
to consider filling that position.
5. HOUSEKEEPING
SECTION 3.3, OPEN MEETINGS; CONSIDER MODIFYING THIS SECTION OF THE
BYLAWS TO BE MORE SPECIFIC IN COMPLYING WITH THE IDAHO OPEN MEETING
LAW
Chairman England described what the board needs to modify at the next meeting to comply with
Idaho Code Section 9.327 and 9.350.
SECTION 2. 1, CONSIDER WASTEWATER DISCHARGE THRESHOLD FOR A NEW
ENTITY TO REQUEST MEMBERSHIP
Steven Smart described a blank spot in the bylaws regarding how another entity may become a
member of the authority, where it says "a gallons per day" of average daily wastewater
discharge. Smart said that blank will need a value set at some point, but the issue is moot for
now, since there is no other political subdivision in the Chubbuck Impact Area. Chairman
England said we would provide more information on that subject when it comes up in future
agendas.
REPORT ON THE STATUS OF JUDICIAL CONFIRMATION
Steven Smart said the JPA was signed on September 1, 2007. He asked for e -mail addresses
from interested parties and said he would pass around a sign up sheet. Smart suggested we
discuss progress in a manner similar to the way the task force did. He outlined JPA copies sent
to entities such as DEQ, as required, and to JUB as the project engineer.
Smart said there is some work to do on the environmental portion of the Impact Fee Study.
Chuck Ketterman (Idaho DEQ) said the DEQ is responsible for that feedback and is currently
reviewing the documents for JUB. Bridger Morrison agreed to include the review comments and
our responses in the final report forjudicial confirmation. Smart said the Impact Fee Study
project has to be complete and accepted by DEQ, before we can finalize a loan for the design.
Smart said thejudicial confirmation process was begun even before the JPA was signed. He
talked about the loan application and documentation submitted for confirmation. He said Judge
Peter McDermott was assigned to the case and has set Monday, November 19 "i, at 2:30 pm for
P0
the hearing. Smart noted how the Idaho lawsuit of Frazier vs. City of Boise, which went to the
Idaho Supreme Court in 2006, complicated issues with judicial confirmation, but we still hope
for a positive response. Otherwise, Smart said the City of Chubbuck would have to pass a
revenue bond to pay for the project.
Chuck Ketterman asked if the City of Chubbuck is going to continue being the sponsoring party
for the loan, or if they wanted transfer it to the JPA. Smart said the board should consider that.
Chairman England said it will probably stay this way for now, in order to keep such a major
change in the entity from interrupting funding progress.
Kent Yost asked how our situation is different from the Boise case. Smart said it was a complex
answer, but responded how it happened the downtown parking garage was not considered an
"ordinary and necessary" expense by the Supreme Court. He said some water and sewer projects
could qualify, and it is the definition of ordinary and necessary that will make the difference.
Chairman England described aspects of water and sewer projects, including time sensitivity, that
makes it more likely to be confirmed. He described the immediate need for the sewer system
design to respond to aquifer protection and orderly development. He said that, with
confirmation, soon after the design project is begun, we will also start the process to get
construction funding approved through a bond issue.
Chairman England responded to Kent Yost that one phase of the sewer construction will run
through the City of Chubbuck and a bond vote will be necessary, but that transferring the issue to
the Authority may work for other portions of the project later. Chairman England said it would
have to be a unanimous decision by the board.
Jeff Butler asked for clarification on the type of design funding the city is seeking. Chairman
England responded that it will be a low interest DEQ loan that will be repaid through new
development fees. He said no current homeowners will pay for any of it.
ITEMS FROM BOARD MEMBERS
None
8. NEXT MEETING: THURSDAY OCTOBER 25, 2007
Chairman England set the next meeting for October 25 again at 10:00 AM in the Chubbuck
City Council Chambers.
Chairman England adjourned the meeting at 10:33 AM.
ry
DeLaina Baker airman Steven
Public Works Administrative Assistant Chubbuck Mayor
JASe4eer\Chu1,huck IAW WC APthorityVv inutes \2007 Sept 27. draft ntinutes.epd
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