HomeMy WebLinkAbout2007-012 Destruction of Records
RESOLUTION NO. 12-2007
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF CHUBBUCK,
IDAHO AUTHORIZING DESTRUCTION OF RECORDS.
WHEREAS, Idaho Code ~{I-907 requires the City Council to authorize destruction of records
that are not required to be retained as permanent records and that have met the minimum
retention period provided by the city's record retention schedule are no longer required by law or
for city business; and,
WHEREAS, the City Clerk has proposed for destruction certain records that have exceeded their
minimum retention; and,
WHEREAS, approval for :the destruction of the below listed records has been obtained from the
Idaho State Historical Society, when required,' and the City Attorney, as provided by Idaho Code
SO-907.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Chubbuck,
Idaho that the attached listed records shall be destroyed under the direction and supervision of the
City Clerk.
The administrative staff o€ the City is authorized to take. all necessary steps to carry out the
authorization provided by this Resolution. ~,~,.1 -,~
PASSED BY THE CITY COUNCII.
SIGNED BY THE MAYOR
A T:
CITY CLERK
~~
Records to b~ destroved~'~ da,~ rana~
TYPE DATES
Accounts Payable.
Expenditure List Sept 1993, September 199$
Invoice File Sept 1988, Sept 1989, Sept 1984, Sept 1983
Ledger sheet 1982, 1990, .1991
Fund 10 income statem~t April 1993
Cash disbursement Journal Sept 1993,. Sept 1994
Check Register `Sept 1993, Dec. 1996, Dec 1992
Payroll
Report December 1986, December 1984
Quarterly Report January 1990,
Distribution report 199b, 1995
Employee master list Jan 1991, Dec 1984
Benefit report Dec. 1998
Register Sept 2982, Jan 1981, Jul 1982, Dec. 1989, Dec. 1988,
..Dec 1987, Jan,1988, July 198b, Sept 1985, July 1991,
Dec. 1990, Dec. 1989, Sept 1984, Sept 1983
Cost Center Analyst Dec. 1994, Dec 1993, Dec 1992, Dec 1998