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Home My WebLink About2007-007 Destruction of Records~_,.~ RESOLUTION NO. 7-2007 A RESOLUTION OF THE: MAYOR AND COUNCIL OF THE CITY OF CHUBBUCK, IDAHO AUTHORIZING I3ESTRUCTION OF RECORDS. WHEREAS, idahc- Code 50-907 requires the City Council to authorize destruction of records that are not required to be retained as permanent records and that have met the minimum retention period provided by the city's record retention schedule and are no longer required by law or for city business; and, WHEREAS, the City Clerk has proposed for destruction certain records that have exceeded their minimum retention; and, WHEREAS, approval for the destruction of the below listed records has been obtained from the Idaho State Historical Society, when required, and the City Attorney, as provided by Idaho Code 50-907. NOW, THEREFORE, BE iT RESOLVED by the Mayor and Council of the City of Chubbuck, Idaho that the attached Ii~ted records shall be destroyed under the direction and supervision of the City Clerk. The administrative staffaf the City is authorized to take all necessary steps to carry out the authorization provided b~ this Resolution.. PASSED BY THE CITY COUNCIL SIGNED BY THE MAYOR ATT CITY CLERK Records to be destray~ed with. date range TYPE DATES Miscellaneous water After hour turn on agreements 1986-1989; 1995 Construction permit to use water 1992, .1994 Water. use: Study 1989 Circuit breaker request list 1983-95 Leak Adj Water Meter readings Revenue bond Meter account reference sheet ,.1977 Delinquent account write off no date Water meter information prior To computer'. 1979 Correspondence 1986-1991; 1993-95 Claims ' pct 1997 -March 1998 Invoices 1991, 1986 Maintenance agreement on old Computer system 1982, 84, 86, 1991 Application books for computer 1989 Lease purchase of computer & supplies 1979 check resister 1999 State Ins. Fund audit 1994-95 Association of Idaho Cities Audit 1996 • Records to be destroye~# ~v~th d ~ range TYPE DATES Ledger Sheets Year 2001 Bank Statements end checks January, March, April, May, June, July, August, September, 1998 October,. November and December 1997 October -December 1995 ..January -September 1996 Receipts Deposit 1996 Wire Transfer 1996 Claim Form ' 1996 Budget Report Oct .1996 Returned Checks 1996 Checl~Carbor~ April 1996 Payment Receipts Liqut>r Revenue 1995-1996 Dev. Authority 1995-1996 CDA 1995-1996 Baseball.. 1.995-1996 Property Tax 1995-1996 Franchise 1995-1996. Police 1995-1996 Highway Users 1995-1996 Sales Tax 1995-1996 Misc. 1994-1996 Building Permits 1995-1996 -- Records to be destroyed with date range TYPE DATES Accounts Payable 3ournal 1992 Persi Retirement. 1975-76 Persi Letter 1995 Twin D. Bond Letter 2000 Payroll reports 1981-88; 1990; 1995 Meter Book location wc~~k sheet no date Budget report 1992-93 Council Claims ` 1993 Cash Disbursement 1999 Carbon copy deposit sli}~ 1996 Claims 1995- Oct -Dec. 1999 Jan -.March Records to ~e destr~Y~ R'.~#b dote range TYPE 'DATES Accounts,~gyable Invoice File 9f87, 9/90, 9/86, 9/85, 7/91 Expenditure Journal 2199,1/99, 12/98, 11/98, 10/98, 3/99, 7/99, 8/99, 9199, 7/98, 12/91, 6/99, 5/99, 4/99, 3/99, 9/93 Council Claims 9/99 Income Statement x/98 Balance Sheet 10/94 History Report 1/92 Expenditure Edit 1993, 94 Checks 12/00, 2/00, 10/00, 11/00, 1/O1, 2/01, 6/01, 5/O1, 7101, 3/01., 9/01, 4/01, 8/01 PaY~I Interface 1999, 10/94, 12/91, 1995, 1996 Benefit Report 12!99, 1994 Imput Control 12/90, i 2/89, 1184, 12/84, 10/86 Checks 2/01, -1101,: 7/01 Deduction 1991 General Lederer Cash Disbursement ' 9199, 9/94 Income Statement 1997, 1998 Budget Comparison sheet 2001 Enter~Ac~~ Sewer charges 1990 Customer Master List 8/81 Water Meters :12/89 x Records to be destrovcd with date range TYPE DATES Accounts Pavable Check Register 1992, 1.994 Checks 12197, 7/98, 6/98, 9/98, 4/98, 1/98, 2/98, 10/97, 11/97, 12/97, 3198, 2/98, 8/98, 7/98 Expenditure Report 1998,.1991, 1992 Claims 1997, 1998 Council Claims print out 1998 P ro Deductions 1989 Check Register 1996, 1993 Interface journal 1998 Employee master list 1986, 1987, 1981, 1988, 1989 Employee Benefit Report 1993 Payroll Checks 9/9$, 7/98, 8/98, 6/98, 10/98, 8/98, 6/98, 5/98, 4/98 General Lederer Cash Disbursement 1998 Income Statement ' 1992 Budget Report 1993, 1992 UflZllt~S Meter Books Report '1987 Billing. register 1984, 1983, 1980 Transaction register 198Q 1llisc. Surplus: Vehicle sale 1995, 1991, 1983 Vehicle Bill of sale 1994 Vehicle purchase bid 1989 letter on bidding 1984