The URL can be used to link to this page

Home My WebLink About08 14 2007 CM141 COUNCIL. MEETING MINUTES August 14`", 2007 Minutes of a regular meeting held at the Chubbuck Council Chambers, August 14`", 2007. Present: Mayor Steven M. England, Council members Kent Kearns, Dennis Stoddard, Richard Morgan, Attorney Thomas J. Holmes, Public Works Director Steven M. Smart and City Clerk Ron C. Conlin. Councilman Leroy S. Quick was excused. Meeting was called to order at 7:30 p.m. by Mayor Steven M. England. PLEDGE ALLEGIANCE TO THE FLAG was .led by Councilman Richard Morgan. APPROVAL OF MINUTES -Mayor England asked for corrections and additions to the Special Meeting Minutes of, July 24`", 2D07, Regular Meeting Minutes of July 24`", 2007, Special Meeting Minutes of, August ?`", 2007 and Special Meeting Minutes of, August 9`", 2007. Councilman Kearns moved to approve Special Meeting Minutes of, July 24`", 2007, Regular Meeting Minutes of, July 24`", 2007, Special Meeting Minutes of August 7`", 2007 and Special Meeting Minutes of August 9`", 2007 as read, Councilman Morgan seconded. All council members present voted in favor of motion. PUBLIC HEARING - An application by Gary Ratliff, 3960 S. 2°d Ave, Pocatello, Idaho for a preliminary plat for Garage Town Subdivision. This property is located at the north end of Burley Drive. Joel Dixon, Rocky Mountain Engineering presented the Garage Town Subdivision Preliminary Plat. Mr. Dixon explained there will be an association that will maintain the outside and inside of the buildings. Mr. Dixon stated the Land Use & Development Commission recommended the road be built to City Standards. Mr. Dixon expressed concern about the road width recommended, because it would limit the amount of units. Mr. Dixon stated there will be an association that will take care of maintaining the road, including snow removal and road maintenance. Gary Ratliff, 3920 South 2°d Ave, Pocatello, Idaho stated if the City wants the road dedicated, the City will have the expense of maintaining the road in the future. Mr. Ratliff stated the City will not have to expend City dollars for snow removal on the street. Mr. Ratliff stated he would prefer the road be a private road. Mr. Ratliff expressed concern that if the road is built to City Standards, there will be speeding concerns. Mr. Ratliff stated he will inform the buyers they cannot store any hazardous waste items in the buildings. PWD Smart stated there is a water line under the road, if the road were private the City will require a utility easement. Discussion about sidewalk easement requirements. 143 COUNCIL MEETING MINUTES - (cont.) August 14"', 2007 PUBLIC HEARING -GARAGE TOWN SUBDIVISION - (cont.) FC Eric King expressed concern about storage units having high pile storage. Gary Ratliff stated he will meet all codes. Gary Ratliff stated these units will be sold, not rented or leased. Mayor England declared the public hearing. open, there being no comment in favor of, neutral or opposed, Mayor England declared the public hearing closed. Councilman Kearns stated he is opposed to the section of road going from public road to private road to public road. Councilman Kearns stated he would like to see the road built to City Standards. Councilman Kearns moved accept the Land Use & Development Commission's recommendations to approve an application by Gary Ratliff for the Garage Town Subdivision Preliminary Plat as presented subject to; 1) City street be built to City Standards, with exception of waiving sidewalk requirement on west side of road and 2) Deviation of center line turn radius section currently required to be approved by City Engineer, Councilman Stoddard seconded. All council members present voted in favor of motion. PUBLIC HEARING - An application by J.W. Investing, LLC, 219 Briscoe Road, Chubbuck, Idaho for a planned unit development change from duplexes to, two each four plexs, and one three plex for property behind 221 and 223 Briscoe Road, at the end of Belva Lane. Land Use & Development Commission recommends approval. Shawna Warner, 219 Briscoe presented plans for the planned unit development change. Shawna Warner stated this project is geared to senior citizens. Mayor England declared the public hearing open, there being no comment in favor, neutral or opposed, Mayor England declared the public hearing closed. Councilman Stoddard moved to accept the Land Use & Development Commission's recommendation to approve an application by J.W. Investing, LLC for a planned unit development change from duplexes to, two each four plexs and one three plex for property behind 221 and 223 Briscoe Road, Councilman Morgan seconded. All council members present voted in favor of motion. 145 COUNCIL MEETING MINUTES - (cont.) August 14''', 2007 RESOLUTION #5-2007 - Providing'forpromoting achild-appropriate standard in Chubbuck. Heidi Nelson, 4558 Victory Ave, Chubbuck, Idaho explained the requested proclamation. Mayor England read Resolution #5-2007 in full. Councilman Morgan moved to adopt Resolution #5-2007 as read, Councilman Stoddard seconded. All council members voted in favor of motion. BUSINESS LICENSE APPLICATION -Michael & Camille Biorn, Nouveau Riche, 5156 Independence, Chubbuck, Idaho has applied for a business license to distribute marketing promotions door to door in the City of Chubbuck. Michael Biorn explained his business. Councilman Stoddard moved to grant Michael & Camille Biorn, Nouveau Riche a business license to distribute marketing promotions door to door in the City of Chubbuck, Councilman Morgan seconded. Roll Call Vote: Quick, absent; Kearns, no; Stoddard, yes; Morgan, yes. Motion passes 2-1. BEHAVIORAL/MENTAL HEALTH BUSINESS LICENSE APPLICATION -Pete Molino, Access Point Family Services, 422 Napa Drive, Idaho Falls, Idaho has applied for a behavioral/mental health clinic business license. Police Department recommended approval of the business license. Councilman Morgan moved to grant Pete Molino abehavioral/mental health clinic business license to operate Family Services at 5565 Yellowstone Ave, Councilman Kearns seconded. All council members present voted in favor of motion. TEMPORARY VENDOR LICENSE APPLICATION -Todd Nelson, 536.1 Yellowstone Ave, Chubbuck, Idaho 83202 has applied for a temporary business license to sell produce at 5361 Yellowstone Ave. All departments recommended approval of the temporary business license application. Councilman Stoddard moved to grant Todd Nelson and Barry Dutton a temporary business license to sell fruit and veggies at 5361 Yellowstone Ave, Councilman Kearns seconded. All council members present voted in favor of motion 147 COUNCIL MEETING MINUTES - (cont.) August 14`'', 2007 TEMPORARY VENDOR LICENSE APPLICATION -Sarah Carr, 785 N. Colorado Ave, Idaho Falls, Idaho 83401 has applied for a temporary business license to sell produce from the back of a truck at 4537 Yellowstone Ave. Sarah Carr was present to explain her plans. All departments recommended approval of the temporary business license application. Councilman Margan moved to grant a temporary business license to Sarah Carr, Pieces of 8 to sell produce from a truck at 4537 Yellowstone Ave, Councilman Stoddard seconded. All council members present voted in favor of motion. RESOLUTION #6-2007 -Making findings and declarations with respect to financing improvements to the City's public sewer system facilities; approving and authorizing, subject to judicial confirmation, the execution of a loan agreement between the State of Idaho, Department of Environmental Quality, and the City of Chubbuck for financing of the improvements; authorizing the filing of a petition for judicial confirmation in the District Court of the Sixth Judicial District of the State of Idaho, in and for Bannock County; providing. an effective date. Attorney Holmes presented the Resolution #6-2007 to Council. Discussion about how the $1,400,000 will be expended. PWD Smart stated this resolution is for engineering fees only, not administrative costs and construction. Councilman Morgan moved to adopt Resolution #6-2007 with necessary changes approved by Attorney Holmes and PWD Smart, Councilman Stoddard seconded. All council members present voted in favor of motion. WAIVER OF SANITATION CHARGES AT 108 E. CHUBBUCK ROAD -Ronald Valenty, 4803 Valenty Road sent a letter requesting a waiver of sanitation charges at 108 E. Chubbuck Road. Mr. Valenty stated he never uses this sanitation container and thinks it is senseless to continue pay for the service. PWD Smart stated after the first day of 1979, all properties, buildings or residences within the City shall be subscribed to the sanitation service system. The City Council may waive this requirement only upon written application and showing of substantial hardship or other good cause. 149 COUNCIL MEETING MINUTES - (cont.) August 14`", 2007 WAIVER OF SANITATION CHARGES AT I08 E. CHUBBUCK ROAD - (cont.) Councilman Stoddard made motion to pick up the sanitation container and waive sanitation charges at 108 E. Chubbuck Road, as per Ron Valenty's request, Councilman Morgan seconded. All council members present voted in favor of motion. 2007-2008 FISCAL YEAR TENTATIVE BUDGET - CC Ron Conlin presented the following 2007-2008 FY Tentative Budget. General Fund and.. HS&R $ 5,184,051. Chubbuck Development Authority $ 1,673,000. Sewer Fund $ 1,935,955. Sanitation Fund $ 1,745,700. Water Works Fund $ 2,034,658. Special Revenue Fund $ 62,900. Employee Benefit Fund $ 770,000. Parks Dedication Fund $ 84,000. TOTAL $ 13,490,264. PWD Smart stated we continue to receive complaints about sanitation pick up in the City. Some of the complaints are hydraulic oil leaking on streets, driveways, etc, late pick up, lack of consistency and several others. PWD Smart presented a work sheet showing the possibility of the City taking over the sanitation pick up in the city. PWD Smart stated he included an additional $70,000 in the sanitation budget in case we need to change sanitation providers. Considerable discussion about. sanitation services in the City. CC Conlin stated the public hearing for the 2007-2008 FY Budget is August 28`", 2007 at 7:30 p.m. Councilman Kearns moved to approve the 2007-2008 FY Tentative Budget which includes the additional $70,000 in the Sanitation Fund, Councilman Stoddard seconded. All council members present voted in favor of motion. ORDINANCE #646 -Amending Section 8.08.040 of the Chubbuck Municipal Code to require all applications for a fireworks permit to be submitted no later than May 15. Attorney Holmes read Ordinance #646 in full for the third and final reading. 151 COUNCIL MEETING MINUTES - (cont.) August 14~', 2007 ORDINANCE #646 - (cont.) Councilman Kearns moved to adopt Ordinance #646 as read, Councilman Stoddard seconded. Roll Call Vote: Quick, absent; Kearns, yes; Stoddard, yes; Morgan, yes. ORDINANCE -Adopting Section 15.04.100 to require each building site to provide toilet facilities; adopting Section 15.04.:110 to require each building site to have adequate refuse collection facilities. PWD Smart explained the ordinance. Attorney Holmes read ordinance by title only for the second reading. Council tabled the. ordinance until the August 28~', 2007 Council Meeting. PROPOSAL DISPOSAL OF LOT 6, BLOCK 2, SUNSET WEST SUBDIVISION - PWD Smart stated at last council meeting we conducted the required public auction. The property's appraised value was set at $8470. There were no proposals, Council authorized Mayor England to enter into negotiations with potential buyers, subject to ratification of the amount by the Council. PWD Smart stated the only offer received is $1,300. Councilman Morgan moved to accept the proposal of $1,300, Councilman Stoddard seconded. All council members present voted in favor of motion. RESOLUTION #7-2007 -Authorizing destruction of city records. CC Conlin presented a list of records that. are not required to be retained as permanent records, and that have met the minimum retention period provided by the city's record retention schedule and are no longer required by law or for city business. Councilman Stoddard moved to authorize destruction of city records as presented, Councilman Morgan seconded. All council members present voted in favor of motion. CITY/COUNTY CITY ELECTION CONTRACT AGREEMENT -City and County wish to combine their elections resources to more effectively conduct elections. City Clerk Conlin recommended approval of the City/County City election contract agreement as presented. 153 COUNCIL MEETING MINUTES - (cont.) August 14"', 2007 CITY/COUNTY CITY ELECTION CONTRACT - (cont.) Councilman Stoddard moved to authorize Mayor England to enter into the City/County City Election contract as presented, Councilman Morgan seconded. All council members present voted in favor of motion. RECIPROCAL FIRE FIGHTING ASSISTANCE AGREEMENT -Chief Eric King presented the reciprocal assistance agreement. Councilman Stoddard moved to authorize Mayor England to enter into the Southeastern Idaho Reciprocal Fire Fighting Assistance Agreement, Councilman Morgan seconded. All council members present voted in favor of motion. EASTERN POWER COUNTY FIRE DISTRICT AGREEMENT -Mayor England stated Fire Chief King could not get the final figures for agreement. Councilman Morgan moved to table the Eastern Power County Fire District Agreement until the August 28`x, 2007 Council Meeting, Councilman Stoddard seconded. All council members present voted in favor of motion. WELL 5 BID PROPOSAL - PWD Smart presented a bid summary for We115 Improvements. (attached). Harris, Inc., Chubbuck $ 470,000. Vern Clark & Sons $ 505,000. Quality Steel $ 566,686. PWD Smart We115 Improvements consist of adding an emergency stand by generator, which is the most important aspect of the We115 Improvements. PWD Smart stated, at this time we have no emergency stand power for any of the wells. PWD Smart recommended the low bid of $470,000 be accepted. Councilman Morgan moved to authorize Mayor England to enter into agreement with Harris, Inc, Chubbuck for the low bid of $470,000 for We115 Improvements, Councilman Kearns seconded. All council members present voted in favor of motion. PROPOSAL FOR 167 ADAMS - PWD Smart stated we purchased 167 Adams property for the required roadway between Adams and Park Lawn. Idaho Transportation Department required that we close Adams Street to Yellowstone Ave when Park Lawn was installed. PWD Smart stated we had two alternatives, either burn the house, or try to sell it. PWD Smart said we advertized and took bids today, we received one bid only for salvage and removal of the house. The only bid received to remove the home is $8,500. COUNCIL MEETING MINUTES - (cont.) August 14`", 2007 PROPOSAL FOR 167 ADAMS - (cont.) 155 PWD Smart stated the bidder is Ray Griffin, City Building Official. Attorney Holmes stated someone other than Ray Griffin should do all permitting and inspecting on the house. PWD Smart stated Ron Osborn, Asst Building Inspector could do the permitting and inspecting. PWD Smart stated he told BO Griffin that if he got the bid, there will be ' absolutely no corners cut. PWD Smart stated he established the deadline~to have the house removed by November 30`", 2007. Councilman Kearns moved to accept the only bid received from BO Ray Griffin for the house on 167 Adams, Councilman Stoddard seconded. All council members present voted in favor of motion. 1 fl 1 CLAIMS -Computer print-out claims presented to Mayor England and Council. Councilman Stoddard moved to approve the computer print-out claims as presented, Councilman Morgan seconded. All council members present voted in favor of motion. At 9:50 p.m, Councilman .Morgan moved, Councilman Stoddard seconded, with full council approval to adjourn meeting. Ron C. Conlin, City Clerk teven M. England, M r .} BID .SUMMARY WELL 5 IMPROVEMEPITS -AUGUST 14, 2007 BidderlCompany Bid Amount Harris, Inc. Chubbuck $470,000.00 Vern Clark & Sons Idaho Falls. $505,000.00 Quality Steel Idaho. Falls $566,686.00