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HomeMy WebLinkAbout004.30.19 w applicant J:\Planning\Design Review\MINUTES Design Review\2019\Mountain West Rentals\004.30.19 w applicant.docx 1 Office of Community Planning & Economic Development PO Box 5604 – 5160 Yellowstone Avenue, Chubbuck, ID 83202 208.237.2430 – Fax 208.237.2409 www.CityofChubbuck.us Design Review Committee Meeting Minutes April 30, 2019 Applicant: M&K Properties – Mark Andrews & Karleen Ogden Kris Wiese with Keller Associates was also present. Site address: 5039 Yellowstone Avenue – This is the address the applicant would like to use. Present: Rodney Burch, Public Works Director; Devin Hillam, Community Planning and Economic Development Director; Bridger Morrison, City Engineer; Bill Guiberson, Police Chief; Merlin Miller, Fire Marshal; Don Matson, Senior Planner; Paul Andrus, City Planner; Ray Griffin, Building Official; Tom Holmes, City Attorney; Nelli Simmons, Office Administrator. Meeting today is a site plan review for improvements to the rental store location. The first design review meeting was March 12, 2018. PROJECT REQUIREMENTS TRAFFIC SAFETY AND TRAFFIC CONGESTION:  Remove 1 access on Yellowstone Avenue. The master plan is to only have 1 entrance in the middle of where the laundromat is now. Approved by Design Review committee. If two entrances are desired on Yellowstone temporarily until the laundromat is demolished, a deviation request will need to be submitted at the time of platting and be approved, per adopted access management guidelines, and an appropriate agreement be reached to abandon the southern one at a later date.  Mingo Lane commercial approaches need to be added at the first platting phase, not in the future, along with curb gutter and sidewalks. Gated entrance for service storage area and one entrance near Yellowstone Avenue. Approved by Design Review committee.  Approaches will need to be commercial approaches. Applicant will follow those guidelines  Right of way dedication on Mingo Lane. This is a local road with a 50’ right of way. 25’ needs to be dedicated via the plat from roughly the centerline of the existing roadway. Property line needs to be decided; if applicant’s southern property line is not at centerline, applicant shall dedicate any portion remaining of the 25’ from centerline that is on their property.  Right of way on Fern Street needs to be dedicated, there is a water line in the easement. Fern Street is stubbed at the northwest property line and is intended to provide north-south connectivity in the vicinity. Section 16.12.020 of City Code states that “arrangements, J:\Planning\Design Review\MINUTES Design Review\2019\Mountain West Rentals\004.30.19 w applicant.docx 2 character, extent, width, grade and location of all streets shall conform to the comprehensive plan and if adopted, the master street map, shall integrate harmoniously with existing and planned streets, shall be appropriate to topographic conditions, shall enhance the public convenience and safety and shall facilitate the proposed uses of the land to be served by such streets”. The adopted Functional Class Street Map of Comprehensive Plan designates Fern Street as a Collector Road and Section 16.12.020C of City Code states that right-of-way width shall be 66’. Whereas the portion of Fern that is stubbed to property line is 50’ wide, the Design Review Committee would support a deviation request as part of the plat application from the 66’ to the 50’ right-of-way width for whatever portion of the applicant’s property which lies due south of the current right-of-way. Section 16.12.020Q requires new developments to construct “pedestrian walks within the street right-of-way, together with concrete curbs and gutters approved by the city, and paved vehicular traffic area on all streets.” If the applicant desires to deviate from city code, a deviation request should be submitted along with the plat application and needs to be approved the City Council. J:\Planning\Design Review\MINUTES Design Review\2019\Mountain West Rentals\004.30.19 w applicant.docx 3 (Pink line indicates rough location of collectors)  Not doing curb and gutter on Mingo Lane was discussed. Section 16.12.020Q requires new developments to construct “pedestrian walks within the street right-of-way, together with concrete curbs and gutters approved by the city, and paved vehicular traffic area on all streets.” If the applicant desires to deviate from city code, a deviation request should be submitted along with the plat application and needs to be approved the City Council. Phase 1 is working on the back of the property and using the area next to Yellowstone Avenue for display. Phase 2 will be removing the laundry mat and building a new office building. TRAFFIC STUDIES, UTILITY STUDIES:  Unused water services need to be used or abandoned. Bridger explained if the line is not being used it will need to be abandoned at the main in Yellowstone Avenue. The water lines can be used for irrigation. There are 2 connections on the SE corner that were used for Yellowstone Glass and the apartment. 1 connection to the laundry mat and the house. The city water department can clarify where water services are- Bryan Hall, Water Superintendent, can be reached at 208-237-2430 ext. 125. OUTDOOR ADVERTISING:  Ray will process the sign permit application. Kubota needs their own sign and also a sign for the rental business. There is a possibility that they will sell the laundry mat. The committee requests sign design and positioning to reduce visual clutter on Yellowstone. They have a Kubota banner that they would like to put on the side of the gray building. They can get a temporary sign permit from Ray.  Signs are shown on the corner of Mingo Lane and Yellowstone Avenue and on the south side of the approach; the committee prefers only 1 sign instead of 2 to reduce visual clutter on the Yellowstone corridor. Phase 1 will be the Kubota sign, banner on the gray building and the Mingo Lane, Yellowstone Avenue entrances.  Signs will need to meet sight triangle requirements. Sign can be in the landscaped frontage area but sight triangle requirements will need to be met. LANDSCAPING:  5% of the paved area needs to be landscaped. The islands and storm water retention areas can be used to meet the 5%.  A 10’ landscaping strip is required on the street frontage. That will be Mingo Lane and Yellowstone Avenue. Paul will email tree list. 1 tree every 50 feet needs to be planted, they can be clustered together  Screening A portion of the southern boundary of the property and all of the west side of the property is residentially zoned or used (shown in red below). J:\Planning\Design Review\MINUTES Design Review\2019\Mountain West Rentals\004.30.19 w applicant.docx 4 City Code 18.12.020C states the following: C. Side And Rear Yard Requirements For Nonresidential Uses Abutting Residential Districts: Nonresidential structures or uses shall not be located nor conducted closer than forty feet (40') to any lot line of a residential district, except: 1. The minimum yard requirements may be reduced to fifty percent (50%) of the requirement if acceptable landscaping or screening or combination thereof is provided. Such screening shall be a solid fence a minimum of six feet (6') in height maintained in good condition and free of all advertising or other signs. Landscaping provided in lieu of or in addition to such wall or fence shall be properly maintained and shall, at a minimum, consist of a strip of land not less than twenty feet (20') in width planted with an evergreen hedge or dense planting of evergreen shrubs not less than four feet (4') in height at the time of planting. The landscaping and/or screening needed to satisfy the requirements of this provision and reduce the minimum yard requirements by fifty percent (50%) shall be determined in each case by the building inspector or building official, subject to review by the land use and development commission and the city council; Upon further review of city code, the vicinity, and the application, the Committee has determined that the applicant will need to screen the area shown in red as prescribed by section referenced above. J:\Planning\Design Review\MINUTES Design Review\2019\Mountain West Rentals\004.30.19 w applicant.docx 5 STRUCTURES AND SITE LAYOUT:  When concrete pad is removed committee would prefer the area be paved because it is parking. Kubota equipment works better on gravel and not pavement. Committee approved if the gravel they use does not have fugitive dust issues.  Gravel behind the fence is okay provided it does not create fugitive dust issues. DRAINAGE:  Storm water drainage will be engineered and retained on-site. Applicant understands. There is a Fort Hall ditch on Fern Street that a berm may need to be built to keep Fort Hall Irrigation Project water off their property; applicant should contact FHIP prior to making plat application to ensure that easements and water distribution are appropriate addressed.  Complete design and report needs to be submitted. Applicants will redo their phase designs and send to Paul for distribution to committee members. EXTERIOR LIGHTING:  Lighting needs to be shielded to prevent light trespass. Street light on Mingo Lane and Yellowstone Avenue is required if there is not one there now. Idaho Transportation Department will need to approve the Kubota sign and the other sign if it will have a lighting feature. ENGINEERING:  Rezoning and platting needs to be done, planning conference application and preliminary plat applications may be obtained from Don. Make sure there are addresses for each lot on the plat whether there are 1 or 2 parcels. Land Use meets the second Tuesday of the month; applications are due at least 29 days before the meeting. Upon review, the Committee finds that the subject property is split by two zoning districts, R-2 and C-2. City Code section 16.12.030G states that “no lot [of a subdivision] shall be divided by…the boundary line of a land use (zoning). Each such boundary line shall be made a lot line.” As part of the platting process, or prior to, the applicant also needs to submit for (and receive approval of) a rezoning of the R-2 area so as to make the entire property C-2; equipment rental and sales yards are not allowed in an R-2 zone. The Comprehensive Plan designates the currently zoned R-2 area “as low density residential” per the hard line on the map but City Staff would support a liberal interpretation of the future land use designation to support C-2 zoning for the entire subject property. If the applicant is not ready to make a plat application, a rezone application could occur prior the platting process (i.e., rezone heard by land use in June’s LUDC meeting & pre. Plat heard by land use in July).  Power line will need to be buried and overhead utilities cleaned up. Power line has been moved to the North. Underground power to the building is in place. Committee approved. There is a pole that went to the house that is by the mailbox. That needs to be addressed and removed if no longer in use (per the applicant’s statement that it is not).  Easements for the interior sewer that crosses the site will need to be on the plat. The applicant should work to locate the sewer lines accurately and work with the Engineering Department to determine the size of easement necessary based on depth. J:\Planning\Design Review\MINUTES Design Review\2019\Mountain West Rentals\004.30.19 w applicant.docx 6 FIRE DEPARTMENT:  Knox box will be required and a visible street address.  There are 2 fire hydrants on site. Approved as adequate. BUILDING DEPARTMENT:  Plans will go to Ray for approval. POLICE DEPARTMENT:  No issues BUSINESS LICENSE:  In place. Kabuto will be added to the name of the business since the dealership will be operating out of the same building and management as Mountain West. DEVELOPMENT AGREEMENT:  Needed (can run concurrent with plat and site improvements) Minutes from today’s meeting were e-mailed to Karleen Ogden ckarleen7@msn.com and Kris Wiese kwiese@kellerassociates.com on May 1, 2019.