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Home My WebLink About11 02 2022 CMCHUBBUCK City of Chubbuck Council Meeting Minutes November 2, 2022 6:00 PM City Hall Council Chambers 290 East Linden, Chubbuck, ID 83202 CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Hernandez INVOCATION: Pastor John Robinson Gate City Christian Church, COUNCIL PRESENT: Roger Hernandez, Melanie Evans, Dan Heiner, and Norman Reece. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Ryan Lewis, Interim Public Works Director Bridger Morrison, Community Services Director Devin Hillam, Development Services Manager Sean Harris, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Treasurer Rich Morgan, and City Clerk Joey Bowers. APPROVAL OF MINUTES: October 19, 2022. Councilmember Reece motioned for approval of the Council Meeting minutes. Councilmember Heiner seconded motion for approval of minutes. Roll Call: Heiner -yes, Evans -yes, Hernandez -yes, Reece -yes, motion passed. PUBLIC HEARING: The City of Chubbuck is submitting a proposal to the Idaho Department of Commerce for an Idaho Community Development Block Grant (CDBG) in the amount of $500,000. The proposed project is to fund expansion of public infrastructure into the Alpine Crossing Phase 2 portion of the SEICAA development. The hearing will include a discussion of the need of the project; the application process; and the project's scope of work, location, funding/budget, schedule, and expected benefits. The application, related documents, and ICDBG Application Handbook are available for review. Amanda Collins from Southeast Idaho Council of Governments (SICOG) represented the application. Mrs. Collins presented an application to receive funding from the CDBG Grant. This application is eligible since it falls under at least one of HUD's three national objectives. Funds may only be utilized by non -entitlement cities and counties, in Southeast Idaho that excludes Pocatello and tribal lands (as both receive CDBG funds directly from HUD). Chubbuck is considered eligible as a non -entitlement city. Mayor England declared the public hearing open for public comment. Boyd Byrd at 5036 Kevin Ave., was In Favor. Mr. Byrd was in favor of the application as presented. Mr. Byrd asked if the City would be required to do any bonding or if that would be the responsibility of the applicant. Mrs. Collins stated that the City is sponsoring this grant applicant to allow Southeastern Idaho Community Action Agency (SEICCA) to apply for this grant. The City will not have any financial responsibilities associated with this application, and all other costs will be the responsibility of the applicant. Due to no public continent Mayor England closed the public hearing. GENERAL BUSINESS: 1. Approval of Alpine Crossing CDBG Block Grant Application— SEICAA. (Council will discuss the application certifications and citizen participation plan). Amanda Collins from Southeast Idaho Council of Governments (SICOG) represented the application. Mrs. Collins presented the application certifications and citizen participation plan. Councilmember Heiner motioned for approval of the Alpine Crossing CDBG Block Grant Application including the certifications and citizen participation plan as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Evans -yes, Hernandez -yes, Reece -yes, Heiner -yes, motion passed. 2. Approval for Southeast Idaho Council of Governments (SICOG) to Administer Grant for the Alpine Crossing CDBG Block Grant — SEICAA. (Council will discuss SICOG administering block grant funds). City Clerk Joey Bowers stated that the City had sent out a request for proposal (RFP) for Grant Administration to three different identified Idaho of Commerce CDBG Grant Administrators. Southeast Idaho Council of Governments (SICOG) was the only organization to submit a proposal. The other two organizations declined the opportunity and both companies highly recommended SICOG. Amanda Collins from Southeast Idaho Council of Governments (SICOG) stated that all administering costs will be covered by this grant. Councilmember Hernandez motioned for approval for Southeast Idaho Council of Governments (SICOG) to Administer Grant for the Alpine Crossing CDBG Block Grant — SEICAA as presented. Councilmember Heiner seconded motion for approval. Roll Call: Hernandez -yes, Reece -yes, Heiner -yes, Evans -yes, motion passed. 3. Adoption of Resolution 2022-09 Fair Housing. (Council will discuss a fair housing resolution) City Cleric Joey Bowers presented an updated fair housing resolution for the City. Councilmember Hernandez motioned for adoption of Resolution 2022-09 as presented. Councilmember Evans seconded motion for adoption. Roll Call: Reece -yes, Heiner -yes, Evans -yes, Hernandez -yes, motion passed. 4. Acceptance of Offer of Dedication for Reflection Ridge Div. 1. (Council will discuss if all city requirements have been inspected and completed). Development Services Manager Sean Harris stated that all city requirements had been inspected and completed and recommend approval. Councilmember Evans motioned for acceptance of offer of dedication for Reflection Ridge Div. 1 as presented. Councilmember Hernandez seconded motion for acceptance. Roll Call: Evans -yes, Reece -yes, Hernandez -yes, Heiner -yes, motion passed 5. Acceptance of Offer of Dedication for Southwest Townhomes. (Council will discuss if all city requirements have been inspected and completed). Development Services Manager Sean Harris stated that all city requirements had been inspected and completed and recommend approval. Councilmember Reece motioned for acceptance of offer of dedication for Southwest Townhomes as presented. Councilmember Heiner seconded motion for acceptance. Roll Call: Reece -yes, Hernandez -yes, Heiner -yes, Evans -yes, motion passed 6. Approval to Re -Appoint Rick Keller to the Chubbucic Development Authority. (The Council will discuss on appointment to the Chubbuck Development Authority). Mayor Kevin England presented the re -Appoint of Rick Keller to the Chubbuck Development Authority Board. Councilmember Hernandez motioned for approval of the re -appoint of Rick Keller to the Chubbuck Development Authority Board. Councilmember Reece seconded motion for approval. Roll Call: Hernandez -yes, Heiner -yes, Evans -yes, Reece -yes, motion passed 7. Approval of Items for Auction or Disposal. (Council will discuss City property for auction or disposal). City Clerk Joey Bowers stated that the unsafe/unusable rifle listed was discovered during the remodel and had exploded due to bad ammunition on one of the police officers 20 years prior. Councilmember Heiner motioned for approval of items for auction or disposal. Councilmember Hernandez seconded motion for approval. Roll Call: Heiner -yes, Evans -yes, Reece -yes, Hernandez -yes, motion passed. 8. Motion to enter into an Executive Session in accordance with Idaho Code 74-206 (1)(b): "To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent." Councilmember Hernandez motioned to enter into an executive session. Councilmember Heiner seconded motion to enter into executive session. Roll Call: Reece -yes, Hernandez -yes, Evans -yes, Heiner -yes, motion passed. Councilmember Reece motioned to exit the executive session. Councilmember Hernandez seconded motion to exit executive session. Roll Call: Evans -yes, Heiner -yes, Reece -yes, Hernandez -yes, motion passed. CLAIMS: 1. City of Chubbuck claims for November 2, 2022 as presented to Mayor England and Council. Councilmember Heiner motioned to approve the City of Chubbuck Claims as presented. Councilmember Hernandez seconded motion for approval. Roll Call: Hernandez -yes, Evans -yes, Heiner -yes, Reece -yes, motion passed. ADJOURN: Mayor Kevin England adjounled at 6:37. Jo �_ity Clerk Kevin England- yor