HomeMy WebLinkAbout12 14 1976 CM 141
COUNCIL MEETING MINUTES
December 14, 1976
Minutes of the regular council meeting held in the city municipal building
December 14, 1976.
Present: Mayor John O. Cotant, Jr., Councilmen Boyd L. Fullmer, Dwain A. Kinghorn,
Wayne G. Taylor, Engineer John Alder, Attorney Don Burnett and clerk Vera Armstrong.
Councilman Earl L. Romriell excused.
Meeting called to order at 8:05 p.m. by Mayor Cotant.
Attorney Burnett introduced William H. Woodland, an attorney he is merging law
practices with and explained they each would be assisting the other in their
practices.
BAR X TRACTS FINAL PLAT - Bar X Tract final plat was previously approved by
council. However, one property owner, Steve Clinkscales, requested changes
in road design alongside his property.
The Bar X Tracts plat is a forced plan by the county and Forsgren, Perkins
and Assoc. P.A. is the engineering firm hired to design an acceptable plan.
Klane Forsgren showed council the amended alternative plan which has been
agreed upon to serve the Steve Clinkscales property.
Councilman Fullmer moved the council approve the amended Bar X Tracts final
plat. Councilman Taylor seconded motion and all councilmen voted in favor.
TURNER SUBDIVISION PLAT - Doyle Chatterton, owner and developer, has requested
that that portion of the Turner Subdivision as requested and advertised be
vacated.
Councilman Taylor moved to vacate the portion of the Turner Subdivision
which has been requested. Councilman Kinghorn seconded motion. Voting was
unanimous in favor of motion.
CHATTERTON SUBDIVISION FINAL PLAT - Bob Thompson, engineer and Doyle Chatterton
owner and developer, presented the Chatterton Subdivision final plat.
Engineer Alder requested the water lines be on north side of east-west streets
and sewer lines on south to conform to general practices fo the city. Dis-
cussion followed as to the necessity of requiring this conformity of placing
of lines within subdivisions. Council decided they didn't feel the necessity
of the lines being on certain sides in this subdivision. Engineer Alder also
requested fire hydrants be added so accessability to each fire hydrant is
within 300 ft. accessability of the next hydrant. Engineer Bob Thompson
stated the fire hydrants will be placed accordingly.
Engineer Thompson asked about the participation of property owners to the east
in development of utility lines. Engineer Alder stated the developer will be
responsible for the development of Ramsgate Drive. Mr. Chatterton said he
felt the property owners to the east should participate in the development of
street and utilities and be required to pay for sewer and water hook-ups at
the time street is developed so street will not need to be dug up right after
construction.
Mayor Cotant told Mr. Chatterton the city understood his concern but didn't
see how the city could make these requirements and suggested Mr. Chatterton
contact the owners about participation.
After further discussion about vacating the Turner Plat and approving the
Chatterton Plat it was determined by the Attorney that the 30 day waiting
period was not complete until December 15th. Councilman Kinghorn then
moved to rescind the previous approval of vacating the Turner plat. Council-
man Taylor seconded motion with all councilmen voting in favor.
Councilman Taylor then made a new motion to vacate that portion of the Turner
Subdivision as requested and advertised with the conditions that no objections
CHATTERTON SUBDIVISION - cont'd - 143
to the vacation be received at the city by the end of the 30 day waiting period
and that vacating of portion of plat does not change any responsibilities
by previous agreement at time the original plat was accepted. Councilman
Fullmer seconded motion. All councilmen voted in favor of motion.
Councilman Kinghorn moved to approve final Chatterton Subdivision plat upon
conditions the approval takes effect upon proper vacation of that portion of
Turner plat and that the previous agreement at time of acceptance of Turner
plat be carried over with the acceptance of the Chatterton Subdivision and
that development recommendations of Engineer Alder be required with the ex-
ception of placing of water and sewer lines. Councilman seconded motion and
voting was unanimous in favor.
FINAL PLAT CHANGES - Mayor and council discussed changes made between signing
of final plat and recording of final plat which have not been approved by
council.
Attorney Burnett suggested city require that the city file plat then charge
the developers. It was also suggested that a blueline copy be date stamped
and signed for city file at same time final is signed. It was agreed that
blue line copy would be signed and dated at same time final is signed.
AZTEC PARK SUBDIVISION - Engineer Bob Thompson informed mayor and council that
the 6½ ft. west of fence line of the original platted Aztec Park Subdivision
in question is not being platted and included on final plat and are requesting
annexation only to the present fence line. Roger Seaton was also present.
Attorney Burnett asked what their plans would be for the disposition of that
6~ ft. if and when the property was resolved in their favor. Mr. Seaton and
Engineer Thompson said it could be added to property lots backing this 6½ ft
in question.
Engineer Bob Thompson asked when annexation hearing would be held and sub-
mitted a new legal description for the annexation hearing. He was informed
the annexation hearing could be held the first regular meeting in January.
ALTURAS PARK SUBDIVISION - Engineer Thompson asked city for acceptance of
streets and utilities in Alturas Park Subdivision. Mr. Seaton said some
builders wanted to close loans and needed approval of street development
and an agreement from city to maintain same prior to closing of loans.
Bob Thompson asked if city would accept a letter of assurance of well driller
that well will be drilled together with assurance that the money is in bank
to pay for the construction of the well.
Engineer Alder said the fire hydrant valves need to be checked and valve boxes
straightened, also a water valve box in street needs to cleaned out and he
would like water through sewer lines as the city was not called when lines
were flushed.
Mayor Cotant said city will consider acceptance of utilities and streets
at the first regular council meeting in January.
COMMUNITY DEVELOPMENT BLOCK GRANT - Mayor and council discussed submitting a
pre-application for grant funds.
Engineer Alder suggested the city submit an application to replace all old
steel lines in city. Engineer Alder also informed council the city would
need to pass a resolution approving submittal of pre-application and also
hold two public hearings prior to submission of application on January 5th.
Council agreed to submit the application for replacing the old steel lines
in city with cast iron pipe. It was decided to hold the public hearings
December 28 and January 4 at 4:30 p.m.
145
ANIMAL CONTROL OFFICER - Merlin Phillips was part time dog catcher last summer
when he was involved in a motorcycle accident and disabled for sometime.
Shortly after Mr. Phillips injury the city hired a doq catcher full time.
Mr. Phillips was present and stated he felt the city ~hould have reserved
his job for him.
Chief Stone explained that Mr. Phillips has another full time job, which
would make it difficult to hold two full time jobs. Chief Stone said the
job does require answering calls at other times than during daytime and
includes week-ends calls. Chief Stone also mentioned the advantage of
having radio calls being made from office to animal control officer truck
during regular daytime office hours.
Mr. Phillips said he felt he could handle the job at full time but they
could not be all daytime hours.
Mayor Cotant informed Mr. Phillips the city had discussed hiring a full
time dog catcher prior to his accident. Mayor also added that at present
time the full time animal control officer is very successful and the city
does not plan any changes, if it becomes necessary to make a change the
city would certainly consider Mr. Phillips as he had done a very good job
for the city.
CHUBBUCK PLAZA INDUSTRIAL PARK - Engineer Bob Thompson represented Glen Marshall on the presentation of final plat.
The developer of Chubbuck Plaza Industrial Park has an access easement
only to the Chubbuck Industrial Park which will not allow dedication of the
access street and Mr. Marshall would like to know if he could maintain the
street within the park or subdivision as a private street.
A discussion followed in regards to the easement problem. Attorney Burnett
said the developer could assign the easement to the city but then what right or
duty would city have in regards to plowing or maintaining same. Attorney
Burnett also said that it seems future owners would want the street to be an
owned and dedicated street to insure complete unobstructed right of way to
property.
Attorney Burnett advised it would be a bad matter of policy to have property
that could change hands with only an access easement and that access only to
property to provide city utility services such as fire, etc could cause
problems at a later date. Attorney Burnett added that it would be a good
policy for city to own street to insure efficient traffic flow and for the
provision of utility services.
Councilman Fullmer suggested a copy of the present access easement be provided
Attorney Burnett for review.
The city requested that Mr. Marshall try to secure or purchase this access
easement so that the street can be platted as a dedicated street.
Engineer Bob Thompson requested the city waive the curb and gutter requirement
along the street because of the porous conditions of the ground in area.
Engineer Alder said if the property is developed commercially and parking
lots paved the porous condition would not do any good and the city would
have a problem. City said they would not waive the curb and gutter requirement.
TRANSFER OE FUNDS - Councilman Kinghorn moved to transfer the following amounts
of funds from the General Fund #490 Other Government Administration to the
following accounts - $2,200.00 to #416 - Legal; $2,500.00 to #419-Other General
Government; $3,700.00 to #421-Law Enforcement & Protection; $250.00 to #424-
Building Inspection Administration and to transfer from Waterworks Account
#434.90 Waterworks Other Government Administration - $500.00 to #434.1WW
Salaries and Administration Councilman Fullmer seconded motion with an
unanimous vote in favor.
147
FINANCIAL STATEMENT presented to Mayor and Council.
CLAIMS to be paid in December presented to Mayor and Council. Attorney Burnett
stated Mr. Vern Birscoe's claim needs to be amended to $48.50 isntead of $18.50
because he was required to travel 60 miles from Arco for each of the DEK
court appearances.
After review of claims by council, Councilmen Kinghorn moved to approve claims
including those listed on agenda and amended claim of Vern Briscoe. Council-
man Taylor seconded motion and motion was unanimously approved.
RESOLUTION #14-76 approving and authorizing payment of the following claims;
1) Forsgren, Perkins and Assoc., P.A. - $21,322.50; 2) F. W. Kahley & Son
Construction - $18,391.50 was read in full by Mayor Cotant.
Councilman Fullmer moved to approve Resolution #14-76. Councilman Kinghorn
seconded motion. Roll call vote: Fullmer, yes; Kinghorn, yes, Taylor, yes.
BIDS FOR CLEANING CITY OFFICES - Two bids have been submitted to city. One from
Bee Cleaning and one from Big Sky Cleaning. Big Sky bid was $86.00 per month
plus $125.00 twice per year for cleaning of carpets and the Bee Cleaning bid
was $105.00 per month and includes twice per, cleaning of carpets.
year
Councilman Fullmer moved to accept the lower bid of Bee Cleaning with a satis-
faCtory cleaning arrangement for three or four month with city option to
renew bid at anytime city desires. Councilman Fullmer seconded motion with
all councilmen voting in favor.
DEFERRED COMPENSATION PLAN - EMPLOYERS JOINDER AGREEMENT - was read in full by
Mayor Cotant.
Councilman Taylor moved to adopt the Employer Joinder agreement. Councilman
Fullmer seconded motion with an unanimous vote in favor of motion.
DEFERRED COMPENSATION - A joinder agreement whereby city elects to participate
as a joint contractowner in the Group Flexible Premium Fixed Annuity contract
issued by Pacific Empire Life Insurance Company.
Councilman Taylor moved to adopt the Employees joinder agreement. Councilman
Kinghorn seconded motion. All councilmen voted in favor of motion.
GENERAL BUSINESS
1) Street Sweeper - Mayor Cotant reported Mr. Stuart has reported he has
had a favorable comment on the city street sweeper and was advised to keep
and use the sweeper
2) Need of a truck or another vehicle for city employee job requirements.
Councilman Fullmer suggested an economy type vehicle.
3) Mayor Cotant also reported that Mr. Stuart had located a tractor which
he feels the city needs and also a 2½ ton GMC dump truck.
OUTSIDE CITY LIMIT SEWER SERVICE - Justin Lowder is requesting sewer service
to his property on West Chubbuck Road. Mr. Lowder said he plans to build
two additional homes upon his property.
Mayor Cotant said he would prefer to get the city comprehensive plan
adopted prior to any approval of outside sewer service.
HILINE ROAD DEVELOPMENT - Engineer Alder said Jim Voeller and Assoc. P. A. have
suggested drawing a map showing section corners in relation to present Hiline
Road and showing owners property along Hiline. City has requested a survey
from Jim Voeller & Assoc, however, the engineer said to acquire this information
will cost the city more than estimated. Council would like to wait until the
city has met with the county before a decision is made on the extent of survey to
be made.
EVANS LANE - Engineer Alder also said Councilman Romriell had relayed to
him that Mr. Dale Orth had said he would accept $4,000.00 for the 20 feet
width which would be needed to widen Evans Lane to a full width street.
City council members voiced their opinion that they felt the city should
not be involved in buying property for streets.
149
The need for a good street from the Idaho Bank & Trust Computer building
on Burley Drive was discussed.
Meeting recessed at 12:30 a.m. until December 28 at 4:30 p.m.
Vera C. Armstrong, City Clerk
lohn' O. Cotant, Jr., MaY6r