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Home My WebLink About10 26 2004 CMCOUNCIL MEETING MINUTES 185 October 20'', 2004 Minutes of a regular meeting held at the Chubbuck City Council Chambers, October 26`'', 2004. Present: Mayor John O. Cotant, Council members Leroy S. Quick, Steven M. England, Marvin C. Gunter, Kent Kearns, Attorney Thomas J. Holmes, Public Works Director Steven M. Smart and City Clerk Ron C. Conlin. Meeting was called to order at 7:30 p.m. by Mayor Cotant. PLEDGE ALLEGIANCE TO THE FLAG was lead by Brian Barret. APPROVAL OF MINUTES - Mayor Cotant asked for corrections and additions to the Regular Meeting Minutes of October 12th, 2004. Councilman Kearns moved to approve the Regular Meeting Minutes of October 12`'', 2004 as read, Councilman Quick seconded. All council members voted in favor of motion. PUBLIC HEARING - An application by Pheasant Ridge Development, Inc, 535 Gary, Pocatello, Idaho for a preliminary plat for Pheasant Ridge Townhouses, Phase IIUIV. Property is located south of Pheasant Ridge Drive. Land Use & Development Commission recommended approval. PWD Smart stated the original approval of the Pheasant Ridge Development required trees along the Interstate, it has come to light that the J.R. Simplot easement for the slurry line is so restrictive they are not allowed to plant the required trees along the Interstate. PWD Smart stated the Land Use Commission authorized, instead of the line of trees being planted along the Interstate right -of -way, that every structure along the road, plus the phasing areas in the southeast and southwest corners have trees planted to meet the requirements. Mayor Cotant declared the public hearing open. Scott Morrill 1576 South 3200 West, Logan, Utah, Pheasant Ridge Development stated the developers are willing to include a street connection on the final plat. Mayor Cotant declared the public hearing closed. Councilman Kearns moved to accept the Land Use & Development Commission's recommendations to approve the Pheasant Ridge Townhouses, Phases HI/IV Preliminary Plat as presented, subject to reiterating the finding that the 6' vinyl fence to be constructed along the Rocking J and Interstate properties, Councilman Quick seconded. All council members voted in favor of motion. 187 COUNCIL MEETING MINUTES - (cont.) October 26 ', 2004 PUBLIC HEARING - An application by the City of Chubbuck to change the Comprehensive Plan to add streets to the "Functional Class Road System" for future circulation improvements. The Land Use & Development Commission recommended approval. Council reviewed the proposed map showing the changes. Mayor Cotant declared the public hearing open, there being no comment Mayor Cotant declared the public hearing closed. Councilman Kearns moved to accept the Land Use & Development Commission's recommendation to approve the application by the City of Chubbuck to change the Comprehensive Plan to add streets to the "Functional Class Road System" for future circulation improvements, Councilman England seconded. All council members voted in favor of motion. PUBLIC HEARING - Amending the 2003 -2004 Fiscal Year Budget by appropriating additional monies received by the City of Chubbuck. Mayor Cotant declared the public hearing open, there being no comment, Mayor Cotant declared the public hearing closed. ORDINANCE #592 - Amending Ordinance #575, the "Annual Appropriations Ordinance" for fiscal year, October 1S`, 2003 and ending September 30 ', 2004; appropriating additional monies that are to be received by the City of Chubbuck. Attorney Holmes read Ordinance #592 in full for the first and final reading. Councilman Gunter moved to dispense with the rule of reading Ordinance #592 on three separate days, Councilman England seconded. Roll Call Vote: Quick, yes; England, Gunter, yes; Kearns, yes. Councilman England moved to adopt Ordinance #592 as read, Councilman Gunter seconded. Quick, yes; England, yes; Gunter, yes; Kearns, yes. FINAL PLAT - FRASURE INDUSTRIAL PARK 2`'D ADDITION - PWD Smart presented the Frasure Industrial Park 2nd Addition Final Plat, stating everything is in order. Councilman England moved to approve the Frasure Industrial Park 2nd Addition as presented, Councilman Quick seconded. Roll Call Vote: Quick, yes; England, yes; Gunter, yes; Kearns, abstained because Charlie Frasure is his Uncle. Motion passed. IM COUNCIL MEETING MINUTES - (cont.) October 26`'', 2004 DAY CARE FACILITY LICENSE APPLICATION - Suanne A. Wilson, Tender Thoughts Daycare & Preschool, 375 Lisa, Chubbuck, Idaho has applied for a day facility license to operate Tender Thoughts Daycare & Preschool at her residence at 375 Lisa. The required check off list is complete. Councilman England moved to grant Suanne A. Wilson a daycare facility license to operate Tender Thoughts Daycare and Preschool at her residence at 375 Lisa, Councilman Kearns seconded. All council members voted in favor of motion. GROUND LEASE - HOCKEY ASSOCIATION - Ralph Bennett, Hockey Association President stated he will take a copy of the proposed Ground Lease to his board, Mr. Bennett felt everything is in order as written. Mayor Cotant and Council have not had a chance to review the Ground Lease. Attorney Holmes gave a report on some issues of the proposed Ground Lease: 1. As drafted the City will be responsible for the parking lot, sidewalk, landscaping, basically maintenance of the exterior. 2. A twenty year lease. 3. The Ground Lease can be terminated on a years notice by either party. 4. If the Hockey Association terminates the lease, the City has the option to purchase the building at appraised value. 5. If the City terminates the lease, the City has an obligation to purchase the building. 6. The building is proposed to be a $500,000 to $550,000 building. Councilman England moved to authorize Mayor Cotant to enter into agreement with the Hockey Association after he has reviewed and approved the Ground Lease, Councilman Kearns seconded. All council members voted in favor of motion. 2003 -2004 FISCAL YEAR AUDIT - City Clerk Conlin presented the following three quotes he received for the 2003 -2004 FY Audit: Jones, Yost, Erickson, Hatt $ 10,900.00 Deaton & Company $ 7,800.00 Jordan & Company $ 11,750.00 Mayor Cotant expressed concern that Deaton & Company's quote could allow them to end up with a higher cost than the two other companies set amounts. 191 COUNCIL MEETING MINUTES - (cont.) October 26"', 2004 2003 -2004 FISCAL YEAR AUDIT - (cont.) CC Conlin was directed to contact Deaton & Company to see if they will give a more definite quote. After discussion, Councilman England moved to authorize Mayor Cotant to enter into contract with one of the auditors after review of Deaton & Company proposal, Councilman Quick seconded. All council members voted in favor of motion. BENCH AGREEMENT - WENDY MCCURDY - Attorney Holmes stated as he reviewed the minutes of the McCurdy Bench Agreement, it is unclear of what the Council direction was. Councilman Kearns said he remembered the discussion was 1) Safety issues, 2) Benches blocking the sidewalk and, 3) Should the City allow advertising benches at all. The City did ask McCurdy Enterprises to submit back to the City ending dates of all their contracts and allow them the opportunity for all current contracts to expire. Councilman Kearns stated with the list received there should only be two benches in the City. Attorney Holmes stated there are bench owners that have the property owners permission to put the benches on their property. Discussion about allowing benches to be at bus stops only. Council was in agreement to allow benches at bus stops and right -of -way as long as they are on private property. Attorney Holmes suggested, this being allow, the City should open up for bid. Councilman England suggested we work with Ron Bingilli, Pocatello Transit in regards to benches for Urban Transit Bus System. Council decided to require all benches except bus benches and benches on private property to be removed by October 31S`, 2004. GENERAL DISCUSSION - 1. Paula Bunce, 5110 Tree Valley Road was present to ask if the neighborhood can be involved in the naming of the park in their neighborhood. Mayor Cotant said he has been contacted by neighbors in the area and the name of the park is Community Park. Councilman Quick suggested the name be Tree Valley Community Park. 193 COUNCIL MEETING MINUTES - (cont.) October 26 ", 2004 GENERAL DISCUSSION - (cont.) Steve Perkins, 5151 Tree Valley Road spoke in favor of the park being named Tree Valley Community Park. 2. Discussion about places for skate boarders, there is a need. Mayor Cotant stated we've talked about parks for this use, maybe Capell Park or, and Cotant Park. Mayor Cotant suggested we try to get donations for this use. Steve Perkins suggested Tree Valley Community Park as a place for skateboarders. City will look a parks for this use. 3. Mayor Cotant suggested the park off E. Chubbuck Road on the north side becoming Hartland Park after the Hart Family. CLAIMS - Computer print -out claims presented to Mayor Cotant and Council. Councilman Quick moved to approve the computer print -out claims as presented, Councilman Gunter seconded. All council members voted in favor of motion. At 8:29 p.m, Councilman Quick moved, Councilman Gunter seconded, with full council approval to adjourn meeting. re• MAP � • Ron C. Conlin, City Clerk