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Home My WebLink About03 08 2005 CM43 COUNCIL MEETING MINUTES March 8th, 2005 Minutes of a regular meeting held at the Chubbuck City Council Chambers, March 8th, 2005. Present: Mayor John O. Cotant, Council members Leroy S. Quick, Steven M. England, Marvin C. Gunter, Kent Kearns, Attorney Thomas J. Holmes, Public Works Director Steven M. Smart and City Clerk Ron C. Conlin. Meeting was called to order at 7:30 p.m. by Mayor Cotant. PLEDGE ALLEGIANCE TO THE FLAG was lead by Kurt Eldridge. INVOCATION was given by Council member Marvin C. Gunter. APPROVAL OF MINUTES - Mayor Cotant asked for corrections and additions to the Regular Meeting Minutes of February 22~, 2005 and Special Meeting Minutes of February 24th, 2005. Councilman Kearns moved to approve the Regular Meeting Minutes of February 22nd, 2005 as read, Councilman Quick seconded. All council members voted in favor of motion. Councilman Kearns moved to approve the Special Meeting Minutes of February 24th, 2005 with the following changes in #2 of the Bullock Road/Yellowstone Ave Intersection Access/Egress discussion; 1) A raised curb island be installed on Bullock Street entering Yellowstone Ave making the egress from Bullock Street a right turn only.2) The raised curb island will not restrict car or truck traffic from turning left from Yellowstone Ave to Bullock Street, Councilman Quick seconded. All council members voted in favor of motion. PUBLIC HEARING - An application by Southeast Idaho Development, P.O. Box 2557, Pocatello, Idaho for a preliminary plat for Hartland Estates Subdivision, Phase III. Property is located south of Sacajawea Drive and east of Washburn Street. Mayor Cotant declared the public hearing open. PWD Smart stated, at the Land Use & Commission Meeting the plat was changed to Phase 1II instead of Phase III & IV. The entire plat presented is Phase III only. Dan Long, Snake River Surveying, American Falls, Idaho presented the preliminary plat. Mayor Cotant declared the public hearing closed. 45 COUNCIL MEETING MINUTES - (cont.) March 8th, 2005 PUBLIC HEARING - HEARTLAND ESTATES SUBDIVISION, PHASE III PRELIMINARY PLAT -(cont) Councilman Kearns moved to accept the Land Use and Development Commission's recommendation to approve the application by Southeast Idaho Development for Hartland Estates Subdivision, Phase III Preliminary Plat with condition that they work out the details for the hammerhead at the end of Patriot Drive with City Staff, prior to the final plat approval, Councilman England seconded. All council members voted in favor of motion. PUBLIC HEARING - Water Reservoir Rehabilitation Project and Funding. PWD Smart stated a few years ago the City did an evaluation on the water reservoir and found that the water reservoir needed to be rehabilitated. PWD Smart said tonight's public hearing is held pursuant to the Law as we pursue Judicial Confirmation. The work we are doing is an ordinary and necessary part of maintaining the Water System. The Judicial Confirmation is needed because we are pursuing a long term loan from DEQ from the State's Revolving Fund. This public hearing is to determine if the City is to proceed with the Judicial Confirmation process. Attorney Holmes stated, State Law requires 14 days after the public hearing the City Council will adopt a resolution that authorizes the filing of the petition of Judicial Confirmation. Mayor Cotant declared the public heating open. Mark Bunce, 755 E. Chubbuck Road asked for an explanation about why the discrepancy in the bids received. Mr. Bunce asked if there is a way to warranty the project. PWD Smart stated the contractor with the low bid has done work like this in other areas, they have also worked with Keller Engineering in Oregon and Western Idaho. PWD Smart stated this contractor is experienced. PWD Smart stated the City inspects the work as the job is completed. There being no other comment, Mayor Cotant declared the public heating closed. Councilman Quick moved to authorize preparation of a resolution to be presented to the Council at the March 22~a, 2005 Council Meeting, Councilman Gunter seconded. All council members voted in favor of motion. 47 COUNCIL MEETING MINUTES - (cont.) March 8th , 2005 ORDINANCE - Amending Section 6.04.170(A), of the Chubbuck Municipal Code to require criminal history background checks to be made every year instead of every two years; amending Section 6.08.050 to clarify that two exits are not required for a daycare with 6 or less occupants. Attorney Holmes read ordinance by title only for the second reading. Council tabled the ordinance until the March 22nd, 2005 Council Meeting. EMPLOYEE PETITION - Amending Article 5, Section F of Employee Personnel Policy to include sick leave to attend to family members. At the February 22~, 2005 Council Meeting the Council tabled the Employee Petition until they could review other sick leave polices in the area. Council reviewed the following sick leave policies: City of Pocatello State of Idaho School District//25 Councilman England moved amend Article 5, Section F of the Employee Personnel Policy to include; 1) Sick Leave to attend a Family Member, a maximum of five (5) days per calendar year may be authorized for care of, or attending to family members, and charged to the employee's sick leave. "Family Member" as applied to such use of sick leave shall include persons for whom an employee is a legal guardian as well as persons related by blood or marriage as follows: spouse, declared common law spouse, child, step-child, parent, step-parent, grandparent, step grandparent, siblings, and spouse's parents, step-parents, grandchild, step-grandchild, whether or not residing in the employee's home, 2) Withhold final approval until the final amendment of the City's actual policy is presented. 3) Will not lapse over into the Family Medical Leave Act, Councilman Quick seconded. All council members voted in favor of motion. FIRE DEPARTMENT STRATEGIC STAFFING PLAN - Fire Chief Eric King presented the Fire Department's Strategic Staffing Plan. Councilman Keams stated he is glad to see the Fire Department Strategic Plan and hopes other Departments in the City will look at their long range goals and develop a strategic plan also. Councilman Gunter gave thanks to the Fire Department for all they do. 49 COUNCIL MEETING MINUTES - (com.) March 8th, 2005 DISCUSSION AND APPROVAL OF SCHOOL ZONE EVALUATION AND TRAFFIC STUDY -(cout.) PWD Smart stated a couple of years ago Bannock Planning Organization contracted with Rocky Mountain Engineering to do a School Zone Evaluation and Traffic Study. PWD Smart said the report was presented to the Bannock Planning Policy Board on Monday, March 7t~, 2005 for their consideration of approval. PWD Smart stated they have evaluated all schools in Pocatello and Chubbuck and made recommendations for the standardization of school zone signing, also school travel routes for children. Council will review the school zone evaluation and traffic study. PWD Smart said he will get copies of the reports for Chubbuck and Ellis Elementar-y Schools to the Mayor Cotant and Council. Council tabled the School Zone Evaluation and Traffic Study approval until March 22nd, 2005 Council Meeting. CLAIMS - Computer print-out claims presented to Mayor Cotant and Council. Councilman Quick moved to approve the computer print-out claims as presented, Councilman Gunter seconded. All council members voted in favor of motion. At 8:59 p.m, Councilman England moved, Councilman Gunter seconded, with full council approval to adjourn meeting. Ron C. Conlin, City Clerk · Cotant, Mayor